Supported by
If you’re looking to make next season one to remember then look no further. ESF Events are delighted to announce the launch of the RHINOS CHALLENGE - a new 9’s rugby league festival for U8 – U14 teams. The Festival, which is supported by Leeds Rhinos and staged at Butlins Skegness, is set to become one of the most prestigious events of its kind in the UK. Going on tour provides a rare and exciting opportunity for your players, coaches and supporters to build team spirit, morale and identity. The Rhinos Challenge is an experience that everyone involved in is sure to remember for years and years.
The Rhinos Challenge is staged at Butlins award winning Resort in Skegness on the Lincolnshire coastline in May 2013. With superb onsite facilities, great evening entertainment and quality accommodation, Butlins is the perfect venue to host a family based rugby league festival.
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
3
The Rhinos Challenge is a professionally organised weekend festival that will bring together U8 - U14 teams from all over the UK for a fantastic weekend of rugby. Every aspect of the game, its safety and ethos will be upheld to the highest standards and the Festival will be organised in accordance with the guidelines of the RFL. Participating teams will have the opportunity to compete against clubs from different areas of the UK. The group stages of the Festival will take place on the Saturday with the final group standings determining whether teams go on to compete in the Rhinos Challenge Finals or Plate competition on the Sunday.
Our spectacular celebrity presentation The Rhinos Challenge is organised and ceremony will be the highlight of the staged by ESF Events Ltd, in partnership tour for many teams. Butlins add the with Leeds Rhinos. ESF Events are the razzmatazz with dramatic sound and UK’s leading youth sport event organisers lighting effects and we top it off with top and are the only company trusted by celebrities, quality trophies and awards for Butlins to stage youth rugby festivals at every player - it’s the perfect way to end their superb Resorts. the Festival and is a night to remember for Since our first youth sports festival in everyone involved. 1989, over 800,000 people have taken part in our events. Over 40,000 people join us for a great tour every year.
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
5
Butlins UK Holiday Company of the year
NEW £13MILLION WATER PARK
6
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
In 2013, Butlins Skegness will be opening an ultra modern £13m Water Park which will be ready in time for the Festival. There’ll be a new outside splash play area with fountains that will turn into a water display after dark. Inside there’ll be a 93ft flume tower, rapids and a lazy river ride to take you on an outdoor adventure. There’ll also be an exciting wave pool, shallow areas for your tots and a central whirlpool and hot tub. For observers, both the ground and upper levels will have seating and lounger areas with the lower level also having a café serving drinks and light snacks – Don’t forget your swimmers!!!
Quite simply, there’s no better place to take your team on tour than Butlins award winning resort in Skegness on the Lincolnshire coastline. Butlins Skegness is without doubt one Then, when the evening comes around, of the very best holiday resorts in the Hotshots has full size Ten-Pin Bowling and an UK. The resort is crammed with a huge entertainment complex with video games and variety of sports and leisure facilities, American Pool, or you can catch a box office hit exciting rides at the Fairground, superb at the onsite Cinema. evening entertainment venues, quality There’s also a fantastic range of entertainment accommodation and great places to eat on offer at the two premier venues, Centre Stage and drink. and Reds. Your families will enjoy the hottest There’s the brand new £13million Water entertainment every night, at no extra cost! Some Park with flumes, wave machines and of the UK’s most talented performers appear in daredevil rides, the astroturf Multi-Sports Butlins’ West-End quality shows, including top Court with football and basketball courts, names you’ll recognise from TV, tribute acts, live the Laser Arena, the Go Kart Track and bands and more. much much more… There’s even a Health Spa for all the mums on tour!!
Gold Apartment
Standard Room Child
Standard Room Adult
Silver Room Child
Silver Room Adult
Standard Apartment Child
Standard Apartment Adult
Silver Apartment Child
Silver Apartment Adult
Gold Apartment Child
Gold Apartment Adult
Skegness 17-20 May
Silver Apartment
Prices are per person (£ Inc. Vat)
Half Board
Standard Apartment
Self Catering
79
89
99
99
114
109
124
109
124
119
134
129
144
Prices include 3 nights accommodation at Butlins, full entertainment passes and all costs to cover the rugby festival. Please note, minimum occupancies of units of accommodation apply. For Terms & Conditions of booking see page 10
There’s a great range of quality accommodation to suit all budgets at Butlins Skegness in Standard, Silver and Gold grades The Apartments at Butlins are ideal for families, providing everyone with enough space to relax in comfort. With separate lounge and kitchen areas, 2 or 3 bedrooms and bathroom, the apartments are fully equipped with everything you could need on tour.
Gold Apartment
Silver Room
8
For those of you who don’t fancy feeding everyone, Butlins half board package could be a great choice. Following a multi million pound investment in their kitchens and restaurants, Butlins half board option is now an extremely popular choice for teams on tour with ESF Events. Half board includes a full English breakfast and a 3 course evening meal. There’s a great range of food on offer and you can go back for more as many times as you like! 1, 2 and 3 bedroom half board Rooms are available in the Standard and Silver grade. Apartments are also available with the Half Board option.
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
Don’t forget, included with your accommodation booking are full entertainment passes which give you free entry to the premier evening entertainment venues, the Water Park with flumes, rides and slides, and entry to the onsite Fairground with free rides!
Grades and sizes of accommodation are allocated to clubs on a first-come first-served basis so make sure you book early to ensure you get your first choice of accommodation at the Rhinos Challenge.
Food Court Half Board Included
Standard Room
Silver Room
✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Tea/coffee making facilities
Kitchenette and dining area
Lounge area
Housekeeping service
Bathroom with shower only
Hairdryer
2nd TV in bedroom
TV
Widescreen TV
Gold Apartment
Bedding and linen
✓ ✓
Towels
Silver Apartment
Premium Half Board Included
Standard Apartment
✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
✓ ✓
Toaster
Microwave
Cutlery, crockery & utensils
Kitchenette and dining area
Lounge area
Housekeeping service
Bathroom with shower only
Hairdryer
2nd TV in bedroom
TV
Widescreen TV & DVD Player
Towels
Bedding and linen
Premium Half Board Available
Food Court Half Board Available
HOW TO BOOK 1. Make a Provisional Booking - Call ESF Events and we will reserve your team a place for 2 weeks free of charge. 2. Register Your Club - Complete and return the Club Registration Form with the Registration Deposit of £250 per age group. You will then be sent a receipt of entry pack which includes your Accommodation Booking Form. The £250 deposit will be taken off your final Accommodation Balance. 3. Book Accommodation - Complete and return your Accommodation Booking Form with Accommodation Deposit of £25 per person. Butlins will then acknowledge your accommodation booking and notify you of the final balance due. 4. Pay Final Balance - The final balance of your booking will be due 8 weeks before the Festival. FESTIVAL FORMAT Friday - No rugby is played on the day of arrival. Accommodation units will be available from 4pm but teams can arrive on resort from Midday and use the facilities at Butlins. There will be a full evening entertainment programme on the Friday. Our welcome meeting for coaches and party leaders will take place on Friday evening. Saturday & Sunday - The group stages of the Festival will take place on the Saturday with the final group standings determining whether teams go on to compete in the Rhinos Challenge Finals or Plate competition on the Sunday. The festival format may vary depending on the number of teams registered in each age group. The celebrity presentation ceremony will take place on the Sunday evening. Monday - Monday is the departure day. Check out of accommodation is 10.00am but you do not have to leave the resort until Midday giving you the chance to have a last trip to the Water Park or the Fairground. TEAM ENTRY FEES There are no Team Entry Fees to enter the Rhinos Challenge. All costs involved with staging the Festival are included in the accommodation charges.
WRISTBANDS You will be allocated one wristband for each member of your party booked through ESF Events. Please be aware that people without a wristband will not be able to participate in the Festival, attend the presentation ceremony or enter evening entertainment venues at the holiday centre. ACCOMMODATION IMPORTANT: Accommodation for your whole party, including players, families, coaches and supporters, must be booked through ESF Events. Anyone not doing so will not be permitted to participate in the Festival or attend the presentation ceremony. The only exception to this is ‘local’ teams who are invited to participate in the Festival to ensure the best possible format in each age group. Accommodation will be allocated strictly on a firstcome first-served basis. If you select a particular size or grade of accommodation which is no longer available, you will be offered the nearest alternative. Accommodation will always be available once your registration has been accepted but we cannot guarantee your first choice of accommodation. The ‘child’ rate is for ages 2-14 years at Butlins. Infants under the age of 2 years are free of charge if you bring your own cot or you can hire a cot at a charge of £10. For full terms and conditions of the holiday resort please also refer to www.butlins.com and the 2013 Rhinos Challenge Accommodation Booking Form. MINIMUM OCCUPANCY OF UNITS Half board room prices are based on a minimum of 2 paying guests sharing a unit. Half board apartment prices are based on a minimum of 4 paying guests sharing a unit. Self catering prices are based on a minimum of 4 paying guests sharing an apartment. MINIMUM OCCUPANCY SUBSIDIES In cases where minimum occupancy is not reached as detailed above, a full subsidy will be charged. The minimum occupancy does not include infants under the age of 2 years. SUPERVISION: ADULT TO CHILD RATIOS At least one responsible adult over the age of 21 must occupy each unit of accommodation. A minimum adult to child ratio of 1 to 2 is required for your party by Butlins.
INSURANCE The Rhinos Challenge 2013 is covered for ‘Public Liability’ insurance by ESF Events. However, this does not cover individual teams or ‘person to person’ public liability, personal accident or injury whilst attending the Festival. We strongly recommend that all participating teams, if they are not already covered, should take out insurance cover for these risks. We also strongly recommend all members of your party take out appropriate holiday insurance.
FORCE MAJEUR We do not accept liability for any loss, damage or expense arising from a change or cancellation to your tour which occurs due to unusual or unforeseeable circumstances beyond our control and that of our suppliers. Such events would include, for example, war, threat of war, riots, civil strife, pandemics, industrial disputes, terrorist activity, fire or adverse weather conditions, natural or nuclear disaster, decisions of the RFL or similar events beyond our control.
CANCELLATION If you cancel your booking due to illness, accident or change of circumstances, and if you have taken insurance cover, payments for accommodation arising from the cancellation may be covered. Registration Deposits will not be refunded for cancellations. As soon as you know that you need to cancel you must call ESF Events on 01664 566360. Cancellation charges are calculated from the day ESF Events receive written instructions to cancel a booking. Please see the table below:
BROCHURE ACCURACY To the best of our knowledge, all information in this brochure is accurate at the time of print. Please be aware that there may be occasions when the facilities listed in this brochure are modified or unavailable due to factors beyond our control.
Length of time before the start of the Festival 56 days or more 43 - 55 days
Cancellation charge Deposits & any Insurance premiums 40%
29 - 42 days
60%
28 days or less
100%
EVENT ORGANISERS The Rhinos Challenge is organised and staged by ESF Events Ltd (Company Registration Number 7695303) BEHAVIOUR & CONDUCT WHILE ON TOUR It is the responsibility of the Group Leader and adults in the party to ensure the behaviour of all members of your party is acceptable at all times at the Festival. Clubs will be charged for any damages caused by members of their party. In extreme cases of unacceptable behaviour, the Resort Management & ESF Events reserve the right to terminate a holiday whereby part or all of a team/club may be required to leave the premises without refund.
DATA PROTECTION ESF Events will use the personal information that you provide to process your booking and provide your tour. We may also need to pass your information to third party service providers such as Butlins. It is your responsibility to inform members of your party what information about them you are providing, and what we will use it for. FINANCIAL PROTECTION As a member of the Association of Bonded Travel Organisers Trust Limited (ABTOT), ESF Events Ltd has provided a bond to meet the requirements of the Package Travel, Package Holidays and Package Tours Regulations 1992. In the event of ESF Events Ltd’s insolvency, protection is provided for non-flight packages commencing in and returning to the UK and other non-flight packages excluding pre arranged travel to and from your destination. Please note that packages booked outside the UK are only protected when purchased directly with ESF Events Ltd. For the avoidance of doubt, accommodation payments for Butlins’ resorts where payment is made directly to Butlins are not covered by the membership. In the above circumstances, if you have not yet travelled you may claim a refund, or if you have already travelled, you may claim repatriation to the starting point of your non-flight package.
Full Name of Club Club Chairman Name & Address Postcode Group Leader Name & Address for correspondence relating to the Festival
Postcode
(Evening)
Telephone (Day)
(Mobile)
Please accept our registration for the 2013 Rhinos Challenge as follows:
Butlins Skegness
Venue
Age Groups (Please indicate the number of teams to be entered in each age group in the appropriate box)
U8
U9
U10 U11 U12 U13 U14
Dates
Fri 17 - Mon 20 May 2013
Team Colours (Please indicate the first choice colours of all of your teams for the 2013 Festival) Age Group
Shirt
Shorts
Age Group
Shirt
Shorts
Age Group
Shirt
Shorts
Please remember to complete both sides of this form and return to: Rhinos Challenge, ESF Events, 7 Bowley Court, Melton Mowbray, Leicestershire LE13 1XY
REGISTRATION DEPOSIT To register your team for the Rhinos Challenge, you must include a Registration Deposit of £250 per age group. The deposit is non-refundable if you cancel your booking. There is no entry fee to participate in the Rhinos Challenge, all costs involved with staging the Festival are included in the accommodation charges. The £250 Registration Deposit paid for each age group you register will be taken off your final accommodation balance.
PAYMENT BY CHEQUE PAYMENT BY CARD
I enclose a cheque for
made payable to “ESF Events Ltd”.
£
We welcome credit/debit card payments using Visa, Mastercard, Visa Debit/Delta, Maestro, Switch/Solo. Please note: a 2% charge will be added to credit card payments to cover bank charges. There is no charge for Delta/Debit, Maestro or Switch payments.
Please tick here if you wish to make payments by credit/debit card and we will call you to take your card details As the Group Leader, I have read and understood the brochure and agree to the conditions of booking for all those persons travelling. Signed
Please tick if you do not wish to receive promotional information from our affiliate partners.
Date
Please remember to complete both sides of this form and return to: Rhinos Challenge, ESF Events, 7 Bowley Court, Melton Mowbray, Leicestershire LE13 1XY