ARPA Report [November 2022]_Redacted

ARPAReport

AMERICAN RESCUEPLAN ACT |

2022

Commonwealth Recorder KelseyG. Aldan demonstratesthe electronicfiling processat the E-filing PublicLaunch. (November 3,2022)

GUMAArchitectsPrincipal Architect Samuel M. McPhetresdisplays the proposed schematicdesign for the ARPAHall/Data Center. (November 3,2022)

BACKGROUND

On March 11,2021,President Joe Biden signed the American Rescue Plan Act,a $1.9 trillion stimulusbill to aid publichealth and economicrecoveryduring the CoronavirusDisease 2019 ("COVID-19") pandemic.The plan included $350 billion in emergency funding for states,territories,and tribal governments:

- to respond to the publichealth emergencywith respect to the COVID-19 or itsnegative economicimpacts,including assistance to households,small businesses,and nonprofits,or aid to impacted industriessuch astourism,travel and hospitality.

- to respond to workersperforming essential work during the COVID-19 public health emergency byproviding premium pay to eligible workersof the State,territory,or Tribal government that are performing such essential work;

- for the provision of government servicesto the extent of the reduction in revenue of such State,territory,or Tribal government due to the COVID-19 public health emergency relative to revenuescollected in the most recent full fiscal year of the State,territory,or Tribal government prior to the emergency; or

- to make necessaryinvestmentsin water,sewer,or broadband infrastructure.

On May24,2021,Governor Ralph DLG.Torresannounced at the Judiciary'sLaw DayProclamation Signing Ceremonyhis commitment to give the Judiciary$10 million in ARPAfundsand potentiallyanother $10 million in March 2022.

The Judiciary'stop prioritiesto respond to COVID-19 include sustaining judicial serviceson Saipan,Tinian,and Rota; retrofitting and improving facilitiesand infrastructure to prevent the spread of COVID-19 and allow for social distancing,and enhancing technologyfor remote hearingsand services.

Thisreport outlinesthe expendituresand activitiesunder ARPAfor the month of November 2022.Historical data and information can be found in the Appendix

TIMELINE

ARPAAdministrative teamphotoat the Judiciary'sannual professional development at the Kensington Hall. Fromleft: ARPAAdministrative Officer Roy V. Salas,ARPAAdministrator Martha M. Standish,and Special Project and Infrastructure Coordinator Bryan S. Bocago. (November 21,2022).

SPENDINGPLANS

Revised SpendingPlan No. 4

The Judiciaryisresponsible for managing $13,160,703.00 under Sub-Award No.CNMI220004 and $873,485.30 under Sub-Award No.CNMI22047in American Rescue Plan programs.The Judiciary'sspending plansare part of a comprehensive strategyto support the Judiciaryduring the pandemic.Since March 2020,the Judiciaryhassubmitted four spending plansand anticipatesthe submittal of Spending Plan No.5 in the near future.

In November,Budget and Finance Director John T.Villagomezwasasked to assessthe Judiciary'sAll Othersanticipated expendituresthat could not be covered under PublicLaw 22-22,which onlyprovided $430,463.00 in All Others.Asof November 31,2022,the plan hasnot been finalized.

The Judiciarywill continue to use ARPAfundsto respond to the COVID-19 pandemic,including sustaining judicial serviceson Rota,Tinian and Saipan,and building,retrofitting and improving infrastructure.

The current Spending Plan No.4 includesreprogramming of fundsfor Personnel and All OthersExpendituresincluding Professional Services,Repair and Maintenance,Cleaning Services,Licensesand FeesTechnology.The Plan estimates expendituresof $5.1 million in Personnel and $8 million in All Others.

Asreported in the Judiciary?spreviousspending plans,asubstantial amount of the fundsisallocated to the Judiciary Data Center/Guma?Hustisia Annex.The Data Center,which isnow at the A&Econceptual planning phase with consultantson board,will provide a secure environment for the Information SystemsOffice,including the Judiciary?s telecommunicationsand computer systems.The Judiciarymayfind it necessaryto request additional funding for the projects.See Table 1 for the plan comparisonsand Table 2 for expendituresasof November 31,2022.

See Exhibit B.4 for 09/07/22 SpendingPlanNo.4 andPublicLaw22-22.

TABLE1: SPENDINGPLAN COMPARISON(S)

ARPA COMMITTEEMEETINGS

The Committee continuesto meet biweeklyto addressanydeveloping needs,discussfinancials,and provide updatesfor anyongoing projects.Meetingsare continuouslyconducted in-person at the assemblyhall at the Guma' Hustisia while staff from Kotten Tinian and Rota Centron Hustisia and teleworkerscontinue to participate remotelyvia MSTeams.In November 2022,there wasone committee meeting and three leadership meetings.The Capital Improvement ProjectsCommittee meet biweekly everyother Thursday.The sub-committee held one meeting in November.

See Table 3 for Committeememberslisting.See Table 4 for list ofmeetingsfor November 2022.

See Exhibit Aformeetingagendas,minutes,andotherrelatedmaterials.

Chief Justice Alexandro C.Castro

Associate Justice John A.Mangloña

Associate Judge Teresa K.Kim-Tenorio

Director of CourtsSonia A.Camacho

General Counsel Hyun Jae Lee

DeputyGeneral Counsel Matthew J.Brown

Budget and Finance Director John T.Villagomez

SystemsAdministrator Michael C.Villacrusis

Judicial Assistant Josephine N.Estrada

Human ResourcesOfficer Michelle V.Guerrero

GrantsAdministrator Jim W.Stowell

ARPAAdministrator Martha M.Standish

Special Projectsand Infrastructure Coordinator Bryan S.Bocago

ARPAAdministrative Officer RoyV.Salas

ARPAParalegal MaryBernadette "Mabby"C.Glass

TABLE

ARPAScanning Clerk JAOLeonora T.Vergara

ARPAScanning Clerk JAOTracy D.Limes

ARPAScanning Clerk Rota Centron Hustisia Elvira M.Mangloña

ARPAScanning Clerk Rota Centron Hustisia Micca B.King

ARPAScanning Clerk Kotten Tinian Christin S.Cabrera

Chief Marshal Jason T.Tarkong

DeputyMarshal I Centron Hustisia Sherla M.Sablan

ARPAISOAssistant Kristine D.Laurio

ARPAISOSupport Specialist Rogelio "Vhoie"N.Francia

ARPAISOAssistant Frank Eli Vincent P.Camacho

Client ServicesNavigator Jolyn M.Pangelinan

Clerk of Superior Court Patrick V.Diaz

Data SystemsAnalyst Mark G.Hidalgo

Chamber Administrator Rose Lynette M.Camacho

TABLE3: ARPA COMMITTEEMEMBERS- JUDICIAL BRANCH

4: ARPA MEETINGS

ARPACommittee Meeting at the Guma' Hustisia Assembly Hall. (November 10,2022)

BUDGET AND FINANCE

Sub-Award No. CNMI22004

On June 4, 2021, the Office of the Governor awarded $13,160,703.00 in ARPA funds to the Judiciary. By December 31, 2021, the allotment was received in full.

The total expenses obligated in Fiscal Year ("FY") 2021 amounted to $458,496.00:

- $449,636.00 in Actual Expenditures (meaning service was completed, invoice was received, and payment was made) and - $8,860.00 in Encumbrances (meaning the contract and/or purchase order was processed but either the service,invoice, or check is pending.

The total expenses obligated in FY 2022 totaled $4,331,464.44:

- $3,732,036.44 in Actual Expenditures and - $599,428.00 in Encumbrances.

In FY 2023, the total expenses obligated as of November 30,2022, were $394,978.09: - $201,024.28 in Actual Expenditures and - $193,953.81 in Encumbrances.

To date, the Judiciary has expended $1,913,999.74 in Personnel and $3,270,938.79 in All Others totaling $5,184,938.53.

The fund status as of November 30, 2022 was $7,975,764.47.

Sub-Award No. CNMI22047

On October 17, 2022,the Judiciary received additional ARPA funding in the amount of $873,485.40 under Sub-Award No. CNMI22047.

The total expenses encumbered in FY 2023 as of November 30, 2022,was $873,485.40. The total liquidated amount is $414,950.00. There are no amendments to be reported at this time.

See Table 13 for breakdown. See Exhibit Efor fund statusand supporting documents.

ARPAAdministrator Martha M. Standish (standing) providesan overview of the fund statusat a biweekly committee meeting. (November 10,2022)

TABLE5: ARPA ALLOTMENTS

TABLE7: TOTAL EXPENDITURESBY FISCAL YEAR ASOF 11/30/22

TABLE13: PURCHASEORDERSNOT LISTED IN OCTOBER2022 REPORT

TABLE14: CHECKS/ELECTRONICFUND TRANSFERS(EFTs) ISSUED ASOF 11/30/22

For November 2022,the Judiciarycontinued to re-announce the FamilyCourt ServicesSpecialist Job Vacancy Announcement (JVA); processed 63 Noticesof Personnel Action (NOPAs) for amendmentsthat reflected a changeofpercentageofaccount chargeablefroma percentageofARPAandLocal fundsto100%Local funds; renewed seven contracts; and hired one new employee.For audit purposes,personnel who hold ARPApositionsare required to submit a DailyWork Summary outlining the tasksperformed.

See Exhibit F for detailsincluding JVAs,Memoranda,Notice of Personnel Actions,Timecards,and Daily Work Summaries.

SPECIAL PROJECTSAND INFRASTRUCTURECOORDINATOR

On November 7,2022,the Special Projectsand Infrastructure Coordinator position,which is 100%ARPA-funded,wasfilled internallyby Bryan S.Bocago.The position servesunder the direct supervision of the Chief Justice or hisdesignee and will provide support and project coordination to ensure the Judiciary?sSpecial Projectsand Infrastructure plans,related to the expenditure of ARPAfunds,are consistent with the Judiciary?sgoalsand objectives.Other duties and responsibilitiesinclude: communicating with variousdepartmentsto plan meetingsand keep all relevant staff,stakeholders,and partnersapprised and updated on project activities,as well asfoster and maintain a professional network; organizing,producing,maintaining,and submitting reports; serving asthe Point of Contact for and coordinating with the On-Call A&E Consultant regarding project schedulesand monitoring; reviewing change ordersand assisting in drafting the scope of work or related procurement documentsfor projectsunder the ARPA; and performing other dutiesasassigned.

Bryan S. Bocago Special Projectsand Infrastructure Coordinator

Aportion of the ARPAfundsiscommitted to personnel expenses. Fromleft: ARPAScanning ClerkMicca B. King,Special Projectsand Infrastructure Coordinator Bryan S. Bocago,ARPAScanning ClerkElvira M. Manglona,ARPAAdministrative Officer Shanna W. Flores,ARPA Administrator Martha M. Standish,Deputy General Counsel Matthew J. Brown,ARPAParalegal Mary Bernadette C. Glass,ARPAAdministrative Officer RoyV. Salas,Client ServicesNavigator Jolyn Ann M. Pangelinan,ARPAScanning ClerkTracyD. Limes,ARPAInformation SystemsSupport Specialist RogelioN. Francia,ARPAScanningClerkLeonora T. Vergara,ARPAInformation SystemsAssistant Frank Eli Vincent P. Camacho,and ARPAInformation SystemsAssistant Kristine D. Laurio. (November 22,2022)

MARSHALSSERVICEDIVISION ENTRY LOG

The MarshalsService Division ("MSD") continuesto enforce COVID-19 protocolsthroughout the three courthouses. MSD'ssafetyprotocolsrequire an accounting of the number of patronsentering Judiciaryfacilities.Recorded entries,which includespatrons,vendors,and employees,for the period of November 1-30,2022 show:

- Guma' Hustisia had 3,012 entriesat the courthouse including the alternate worksite.

- Kotten Tinian had 128 entriesat the courthouse.

- Rota Centron Hustisia had 259 entries,including itstenants.

Graphs4, 5,and 6,below,showentrybycourthousefor themonthofNovember 2022.

See Graph 7 forentrybycourthousefromJanuary2022 toNovember 2022.

GRAPH 4

GRAPH 5

GRAPH 7

GRAPH 6

DeputyMarshal III Roemar M. Segotier continuestotake log for all walk-in clients/employees/tenants. (November 2,2022)

SCANNING,DIGITIZING, AND AUDITINGUPDATE

ARPAScanning Clerkscontinue their tasksof scanning documentsdailyusing the scannerstheyreceived and maintain with the help of the Document Digitization Internal Operation Procedure which isdesigned to establish guidelinesfor digitization.

During the month of November 2022,ARPAScanning Clerksscanned and audited voluminousfiles:

- Tracy D. Limes and Leonora T. Vergara of Guma' Hustisia scanned a total number of 66 filesequaling 3,363 pagesand audited 272 files.

- Jan Christin S. Cabrera of Kotten Tinian scanned a total number of 237 filesequaling 3,033 pagesand audited 340 filesequaling 4,035 pages.

- Elvira M. Mangloña and Micca B. King of Rota Centron Hustisia scanned a total number of 118 files equaling 8,537 pages.

In addition to scanning and auditing,disposition of filesisalso in progress.Once enough filesare collected and approved for disposal,they are scheduled for disposition.

The Commonwealth Recorder'sOffice, Administrative Specialist I HollyC.Camacho e-filed 130 filesthat consisted of land instruments,marriage license,and UCCforms.

Similarly,for the Office of the Superior Court,Data SystemsAnalyst | Mark G.Hidalgo provided the following statistics:

- Mark G. Hidalgo of Guma' Hustisia scanned a total number of 99 filesequaling 386 pages,audited 2,743 filesequaling 40,566 pages,and digitized 35 cassette tapes.

See Graph 8 and 9 for theanalysisofthestatisticsand Exhibit H for theWeeklyReports.

GRAPH 9

GRAPH 8

ARPAScanning ClerkTracyD. Limescontinuesher dailytaskat her work station. (December 20,2022)

RESTORATION OF PUBLICAND STAFF RESTROOMS

Contract No. 32200276/JUD-OC-2022-1 | HBRInternational, Inc.

Due to unforeseen shipping delaysof micro cement,plumbing fixtures,and toilet partitions,the project timeline wassignificantly impacted and asa result,the project wasnot completed on time. Moreover,renovation activitiesthroughout the duration of the contract had to be segmented based on the availability of needed suppliesand materials.

On October 25,2022,a contract extension request wasonce again submitted byHBRInternational,Inc.,which included an updated project schedule reflecting a new project completion date of December 31,2022.The expiration of Contract Number 32200276 occurred on November 04,2022.

Asof November 04,2022,HBRInternational,Inc.:

1. Completed the application of microcement and the installation of toilet fixturesand accessoriesin the following areas:

a. Room #110 - Men'sPublicRestroom (1st Floor); and

b. Room #111 - Women'sPublicRestroom (1st Floor).

2. Continued restoration work in the following areas:

a. Room #168 - Supreme ChambersWomen'sRestroom;

b. Room #169 - Supreme ChambersMen'sRestroom;

c. Room #176C- Toilet; and

d. Room #121 - Associate Justice Restroom

See Exhibit H.1 for submittals,meetingsign-insheets,& extension request.

Contract No. 32300167/JUD-OC-2023-3 | HBRInternational, Inc.

So asto ensure no delayin service,the contract extension requested byHBRInternational,Inc.,on October 25,2022,wasgranted and a Notice to Proceed wasissued on November 11,2022,for Sole Source Contract Number 32300167/JUD-OC-2023-3,to commence on November 05,2022,up until January 31,2023.In addition,November 05,2022,saw the arrival of the toilet partitions.

Throughout the month of November,HBRInternational,Inc.,was able to:

1. Complete the application of microcement and the installation of toilet fixturesand accessoriesin the following areas:

a. Room #168 - Supreme ChambersWomen'sRestroom;

b. Room #169 - Supreme ChambersMen'sRestroom; and

c. Room #176C- Toilet.

2. Complete the installation of wall and floor tilesand toilet fixturesand accessoriesin the following areas:

a. Room #121 - Associate Justice Restroom; and

b. Room #126 - Chief Justice Restroom.

3. Complete the installation of toilet partitionsin the following areas:

a. Room #151 - Men'sRestroom

b. Room #178 - Women'sRestroom;

c. Room #203 - Men'sRestroom; and

d. Room #218 - Women'sRestroom.

See Exhibit E.6 for SoleSourceContract No.32300167.

Newly installed tanktype water closet,under sinklavatory, and grab bar at the Associate Justice Restroom. (November 2,2022)

Freshlyapplied microcement on the sinkcountersof the Supreme Chamberswomen'srestroom. (November 2,2022)

Meeting with Judiciarypersonnel and HBRstaff toreview project timeline. (November 18,2022)

Newlyinstalled fixturesand partitionsat the Supreme Court ChambersMen'sand Women'sRestroom. (November 30,2022)

Contract No. 32200870/JUD-OC-2022-6 | GUMA Architects, LLC

During the month of November 2022,the On-Call A&E Consultant,Mr.Samuel M.McPhetres,Jr.of GUMA Architects,LLC(?GUMA?) presented several A&E schematicsand illustrationsduring the 30%Schematic Design meeting.In addition,GUMAalso accommodated several revisionsto the design layout,aswell as responded to any inquiriesor feedback provided bythe committee.

ON-CALL ARCHITECTURAL AND ENGINEERING DATA CENTER AND ANNEX

Task Order No. JUD-2022-TAO-001

30% Schematic Design Meeting

On November 3,2022,a 30%SchematicDesign Meeting with the committee and the On-Call A&EConsultant,Mr. Samuel M.McPhetres,Jr.of GUMAArchitects,LLC(?GUMA?) wasconducted at the Guma?Hustisia Assembly Hall. During the meeting,the committee reviewed several technical A&Eschematicsand illustrated layout options provided byGUMA.All four (4) layout optionswere designed to best accentuate and compliment the overall facade of the Guma?Hustisia; ultimately,the committee selected layout option 2,which providesthe following floor space: Data Center ? 1,348 square feet; Annex ? 1,596 square feet; View Deck ? 1,029 square feet; and covered parking for four (4) car spaces,asper regulations under the CNMI Zoning Office.

Throughout the rest of the month of November,updated and revised A&Eschematicsand renderings,aswell as, additional requests,feedback,and clarificationswere exchanged between the committee and GUMAvia email. Moreover,project statusupdateswere provided and discussed internallyduring ARPALeadership,Committee, and Capital Improvement Projectsmeetings.

AStatusmeeting isset for December 5,2022,and a 60% SchematicDesign meeting isscheduled for January5, 2023.

Contract Progress as of 11/30/22: 8%

Mr. Samuel McPhetresJr. (standing) of GUMAArchitects,LLC reviewing the design layoutswith the committee during the 30% SchematicDesign Meeting. (November 3,2022)

Above: 3D front view illustration of the exterior design (November 3,2022).

Left: 3Dside view illustration of the exterior design (November 3,2022).

Right: Proposed design layout for the Data Center (1st floor) and Annex (2nd floor). (November 3,2022)

Special Projectsand Infrastructure Coordinator,Bryan S. Bocago, presenting the four design layout optionstothe ARPA Committee during their meeting at the Assembly hall. (November 10,2022)

ELEVATORPROJECT

Contract No. 32201300/JUD-OC-2022-15 | Oceania Elevator Company, LLC

On October 7,2022,a Notice to Proceed wasissued to Oceania Elevator Company,LLC,("Oceania") for Sole Source Contract Number 32201300/JUD-OC-2022-15,Elevator Modernization Project.A kick-off meeting was conducted on November 9,2022 at the Guma' Hustisia Training Room,with representatives from Oceania Elevator Company, LLC,and Judiciarypersonnel.

During the kick-off meeting, there was discussion on the contract and Oceania's proposal, project timeline, ordering and shipping of needed mechanical components and parts,as well as the walk-through inspection and mobilization schedule.

Discussion of Elevator Modernization Project during an ARPA Leadership meeting. (November 9,2022)

Discussion of Elevator Modernization Project during an ARPA Leadership meeting. (November 30,2022)

Judiciarypersonnel and Mr. Richard M. Clark,of Oceania Elevator Company,LLC,discussing the contract and project timeline during their kick-off meeting at the Guma'Hustisia training room. (November 9,2022)

FIBER CABLEUPGRADE

Contract No.32200818/JUD-OC-2022-5 | Docomo Pacific

On March 7, 2022, the Judiciary issued Sole Source Contract No. 32200818/JUD-OC-2022-5 to Docomo Pacific for the Fiber Optic Cable Installation and Configuration.The procured servicesare:

1. Two-year subscription to Fiber Internet 200 Mbpswith:

a. All glassfiber solution;

b. Symmetricspeeds; and

c. 200Mbpsdownload speed and 200 Mbpsupload speed.

2. Fixed BusinessStaticIP.

3. Fiber opticcabling installation and equipment configuration.

A kickoff meeting was held with the vendor on March 17,followed by an initial site assessment. Two additional site assessments were conducted on April 21st and April 25th.The modem switch was installed at the Information Systems Office on April 27,and then did the line work on April 28 and April 29 to prepare for the installation of the new fiber cables.

On May18-19,Docomo Pacificperformed the trench work and installed the fiber cables.It activated serviceson May20th.

The total contract price is $48,000.00. Now that installation and configuration are complete, the Judiciary will make monthly payments of $2,000.00 based on the invoices received.The contract will remain in effect for two years and three months from the issuance of the Notice to Proceed.

Contract Duration as of

ELECTRONICRECORDINGSYSTEM

Contract No. 32200927/JUD-OC-2022-7 | TriMin Systems, Inc.

On November 3,2022,the Commonwealth Recorder'sOffice held it'sofficial launch of the E-Recording system.See Page 36 for moredetails.

In the month of November,the committee conducted two external meetingswith the contractor.At itsNovember 16, 2022 meeting,it wasdecided that the external meetingswill be conducted monthlyinstead of weekly.

See Exhibit H for submittals.

E-Recording Meeting with TriMin Systems,Inc. and TurnkeySolutions,LLC. (November 2,2022)

JANITORIAL SERVICES

Contract No. 32200945/JUD-OC-2022-8 | Biba Marianas,LLC

Biba Marianas,LLCbegan serviceson April 22,2022,and continue to provide janitorial servicesand all equipment and productsnecessary to complete itsgiven tasksin a timelymanner.Servicesare provided to the following Saipan locations:

1. Guma' Hustisia;

2. MarianasBusinessPlaza;

3. Office of Adult Probation Supervision Satellite Office;

4. JCTBuilding II Unit 6;

5. Karidat; and

6. Other alternate sitesfor the Judiciary.

Thisisa one year contract which expiresApril 22,2023.Thirtydaysprior to the expiration of the contract,the Judiciaryhasthe discretion to extend the contract for an additional six months.

In the month of November,the Judiciaryconducted multiple trainings, presentationsand eventsrequiring additional janitorial servicesbythe contractor.

PAINTINGEXTERIOR CONCRETEWALLSAND TRIMS AND DESIGNATED INTERIORS

Contract No. 32201083/JUD-OC-2022-10 | Tano Group, Inc.

Punch-list remain pending asof November 30,2022.Once these itemsare addressed,the project will be complete. Acheck wasprocessed for invoice no.TGI-Inv101422-06 in the amount of $17,064.08.00.

Detailed information on the financial can be found on the Budget and Finance section of the report.See Exhibit Efor Contract andInvoices.

Contract No. 32300127/JUD-OC-2023-1 | Journal Technologies, Inc.

The committee had two Pre-Kickoff meetingswith the contractor on November 2,2022 and November 10,2022. The committee continuesto hold internal weekly meetings everyTuesdayand once everymonth with the contractor.

On November 8,2022,Invoice No.JI2414 waspaid in the amount of $414,950.00 via check no.1025.

Contract Progress as of 11/30/22:

3%

TABLE22: eCOURTSCOMMITTEEMEMBERS

Associate Justice John A.Mangloña

Associate Justice PerryB.Inos

Presiding Judge Robert C.Naraja

Director of CourtsSonia A.Camacho

General Counsel Hyun Jae Lee

DeputyGeneral Counsel Matthew J.Brown

Clerk of Court Supreme Court JudyT.Aldan

Clerk of Court Superior Court Patrick V.Diaz

Chamber Administrator/Acting Special Assistant to Presiding Judge Rose Lynette M.Camacho

Special Assistant to Presiding Judge Janina Maratita

ARPAInformation SystemsAssistant Kristine D.Laurio

PROFESSIONAL SERVICES

Judicial Assistant to Associate Judge WesleyM.Bogdan Vivian S.Dela Cruz

LRCExecutive Director Dean M.Palacios

Staff Attorney Moin Ghadimi

SystemsAdministrator Michael C.Villacrusis

DeputyClerk III Novelyn A.Wania-Tenorio

Data Analyst Mark G.Hidalgo

DeputyClerk I Brandon H.DelosReyes

Chief Probation Officer Matilde Bermudes-Rasa

Probation Officer I Nadia Mae B.Moses

Computer Specialist Jorale A.Mendoza

ARPAScanning Clerk Micca B.King

Contract No. 32200524/JUD-OC-2022-3 | LexisNexis

On November 30,2021,the Judiciaryentered into a three-year contract with LexisNexispursuant to NMI JudiciaryRules of Procurement Rule 19,Computer Software and Hardware Procurement.The contract isfor a three-year subscription to Lexis+which includes: 1.National Primary Enhanced; 2.All Briefs,Pleadingsand Motions; 3.Lexis+Practical Guidance - State and Local Government; 4.All JuryInstructions; 5.ALRand AMJURLibrary; 6.American Law Institute Restatements; and 7.All Law Reviews.The total expenditure for the three-year period is$38,127.00.The Judiciary agreesto pay$19,063.50 within 30 daysof contract execution and the remaining balance asfollows:

- 04/01/23

:$375.60 one time;

- 05/01/23-09/30/23:$1,058.77 per/month; and

- 10/01/23-09/30/24:$1,090.54 per/month.

The contract expireson November 29,2024.

Contract Progress as of 11/30/22:

33%

eCourt Pre Kickoff Meeting. (November 02,2022)

The following projectsare currentlyin the procurement phase,and updateswill be provided accordingly. See Exhibit H.8 for Publications.

COURTROOM TECHNOLOGY

RFP-2022-JUD-12/VSSBID NO. 42200111

Thisproject involvesthe purchase,design,installation,and configuration of an integrated audio,video,and evidence presentation system for five Superior Court courtroomsat the Guma?Hustisia on the island of Saipan.The system must be centrallycontrolled,Microsoft Teamscapable,and integrated with the Judiciary?sFor the Record (?FTR?) digital court recording system.

INFORMATION TECHNOLOGY

RFP-2022-JUD-13/VSSBID NO. 42200117

Thisproject involvesthe purchase of a number of different information technology equipment aspart of itsupgrades to itsfacilities.

INFORMATION TECHNOLOGY

ITB-2022-JUD-17/VSSBID NO. 42200128

Thisproject involvesthe purchase and deliveryof a wide varietyof Information Technology equipment.ANotice to Unsuccessful Bidderswasissued on November 1,2022,and because of this,the ITBisintended to be republished at a later date.

HEATING, VENTILATION,AND AIR-CONDITION SYSTEM MAINTENANCESERVICEAT THE GUMA' HUSTISIA ("HVAC") SOLESOURCEREQUEST

Thisproject isa sole source request for a three year contract for maintenance of the Guma' Hustisia'sHVACSystem on a quarterly,semiannually,and annual basis,depending on the task.

CAFESERVICESFORTHEGUMA' HUSTISIA

RFP-2023-JUD-1/VSSBID NO. 42300011

Thisproject involvesthe installation/renovation/construction of a small cafe and furnishing of equipment,supplies, and staffing necessaryto provide prepackaged food and beveragesat the Guma' Hustisia.

KOTTEN TINIAN COURTROOM RENOVATION

RFP-2023-JUD-2/VSSBID NO. 42300019

Thisproject involvesthe purchase of servicesto design and renovate the Kotten Tinian Courtroom.ARPAwill supplement a portion of thisproject.

FEATUREI JudiciaryProfessional Development Conference

On July25,2022,the Judiciary held itsfirst committee meeting in planning for the Annual Professional Development Conference.The committee waschaired byAssociate Justice PerryB.Inos.Alist of committee memberscan be found on Table21,page31.The committee met biweeklyto discussevent logistics,budgeting and agenda.SeeTable22 for meetinglisting.The Kensington Hotel on Saipan was selected asthe conference venue.On November 17,2022,the committee conducted a site visit to get a better ideaof the planning for the layout.

On November 7,2022,Chief Justice Castro and Presiding Judge Roberto C.Naraja issued a memorandum and PublicNotice No.22-004 regarding the Professional Development and Thanksgiving week schedule.An updated publicnotice (PublicNotice No.22-005) amending the work week schedule was issued on November 18,2022.

The ARPAteam prepared conference gift bagscontaining one hand sanitizer,ten disposable masks, and one reusable Judiciarymask,or one hand sanitizer and twentydisposable masks.Atotal of 140 gift bagswere prepared for the event.Scanning ClerksTracyD.Limesand Leonora T.Vergara and LEP Coordinator Lana C.Togawa provided assistance on November 10,2022 to gather and prepare these giveawaysfor distribution on the first dayof the conference. At the conference, ARPAalso provided hand sanitizerson each table aswell astwo hand sanitizer dispensersthat were placed at each entrance to the venue.

Judiciary Professional Development group photoheld on Saipan at the Kensington Hotel. (November 21,2022)

Professional Development committee meeting held at the SSZ Conference Room(November 14,2022)

ScanningClerkTracyD. Limes,LEPCoordinator Lana C. Togawa and ScanningClerkLeonora T. Vergara assemble the giveawaybagsfor the Professional Development Conference. (November 10,2022)

Professional Development Committee members discussplansfor the conference duringa site visit at the Kensington Hotel. (November 17 2022)

TABLE24: PROFESSIONAL DEVELOPMENT COMMITTEEMEMBERS

Chief Justice Alexandro C.Castro

Associate Justice John A.Mangloña

Associate Justice PerryB.Inos

Director of CourtsSonia A.Camacho

Law Clerk Patrick C.Quimby

Law Clerk Keith H,Ketola

Law Clerk Benjamin S.Schwartz

Chamber Administrator Irene T.San Nicolas

Judicial Assistant Ignatia C.Aldan

Judicial Assistant Josephine N.Estrada

Clerk of Court Supreme Court JudyT.Aldan

DeputyClerk of Court,Nora V.Borja

Budget and Finance Director John T.Villagomez

TABLE25: PROFESSIONAL DEVELOPMENT COMMITTEEMEETINGS

Chamber Administrator Rose Lynette M.Camacho

Human Resources/Administrative Officer Michelle V.Guerrero

Chief Marshal Jason T.Tarkong

Clerk of Court Superior Court Patrick V.Diaz

Drug Court Manager Edward P.Diaz

Chief Probation Officer Matilde H.Bermudes-Rasa

Mental Health Court Docket Manager Danielle Su

Family Court Manager Crystal C.Pangelinan

SystemsAdministrator Michael C.Villacrusis

Mental Health Court Clinical Liaison Mia A.Jones

Data SystemsAnalyst Mark G.Hidalgo

ARPAInformation SystemsSupport Specialist Rogelio N.Francia

ARPAAdministrative Officer Roy V.Salas

FEATUREI JudiciaryProfessional Development Conference

On November 22-23,2022 the Judiciaryheld its Professional Development Conference at the Kensington Hotel on Saipan.The Mental Health Court Docket ("MHCD") team kicked of the conference with an introduction and overview of their docket and how theyprovide communitybased treatment programs with the supervision of the Judiciary.Afterwards,MHCD led the team building exercise.The conference also consisted of a full day breakout session with seven different topicsthat will help benefit the NMI Judiciary in the next five yearsand more.The topicsfor the groupswere Accessto Justice,Capital Improvements, CommunityOutreach Programs,Court Technology and Data Systems,Human Resourcesand Professional Workplace,Maintaining Fair and Efficient Case Flow and Time Standards,and Treatment Courts.These topicswill not onlybenefit for future purposes,but it will also tell uswhere we are now in the present and how we can improve what we have already established.

On the second dayof the Professional Development the conference began itsdaywith four breakout sessionsin the morning.The categorieswere Public Speaking,Mindfulness,Court Branding and Self-Defense.After the break out sessionsended,the Judiciarystaffsassembled in the main hall for the first of two plenarysession of the day.

Emotional Quotient presented byCarmen Ulloa-Kasperbauer,PhDand Suki Lau Santos,Mental Health Counselor.The NMI Judiciaryjoined the PacificJudicial Council program titled "Focuson Emotional Quotient." Developing your EQwill help you learn how to understand,use,and manage emotionsin a positive way. Their are five basiccomponentsin EQ: (1) Self-Awareness,(2) Self-Control,(3) Empathy,(4)Social Intelligence, (5) and Motivation.

The next plenarysession wason Cybersecuritypresented byShawn Quimby,former Chief Information Officer ("CIO") of Cimarex Energy.The basicdefinition of Cybersecurityisthe processof protecting computer systems, networksand data against cyber criminals.There are numerousamount of waysto protect personal and important information.Such ascreating strong passwords,using antivirussoftware,data back up,keeping your software up to date,etc.

Shawn Quimby,former CIOof Cimarex presentson Cybersecurity. (November 23,2022)

Suki Lau Santos,Mental Health Counselor (left) and Emotional Quotient speaker Carmen Ulloa-Kasperbauer,PhD are presented with certificatesbythe bench members. (November 23,2022)

Drug Court Case Worker TimothyA. Rabago leadsthe Strategic Planning breakout session. ( November 22,2022).

Chief Probation Officer Matilde H. Bermudes-Rasa leadsthe StrategicPlanning breakout session. ( November 22,2022).

JudiciaryPDConference - Employee Recognition Ceremony

On the second day of the Judiciary Professional Development Conference, Judiciary employees received department/office and Judiciaryawards,which included a certificate of appreciation and a monetaryincentive.

JudyT. Aldan Clerkof Court - Supreme Court CHIEFJUSTICEAWARD

RogelioN. Francia

ARPAInformation SystemsSupport Specialist ASSOCIATEJUSTICESAWARD

Michelle A. Mendiola Administrative Specialist and Special Deputy Clerk SUPREMECOURT AWARD

Rose Lynette M. Camacho Chamber Administrator - Superior Court PRESIDINGJUDGEAWARD

Delia S. Magofna DaisyS. Mendiola Sabrina Lynn Dela Cruz and Vivian S. Dela Cruz Judicial Assistant

ASSOCIATEJUDGESAWARD

Matilde H. Bermudes-Rasa Chief Probation Officer and

Weena Gwendolyn T. Iguel Probation Officer II SUPREMECOURT AWARD

Kelsey O. George Commonwealth Recorder ADMINISTRATIVEAWARD

Mary B. Glass Paralegal

OFFICEOFTHEGENERALCOUNSELAWARD

Irene T. San Nicolas Chamber Administrator - Supreme Court

OFFICEOFTHECLERKOFTHESUPREMECOURT AWARD

Novelyn A. Wania-Tenorio

DeputyClerkof Court - Superior Court

OFFICEOFTHECLERKOFTHESUPERIORCOURT AWARD

Arlyn Arboleda FamilyCourt ServicesSpecialist

FAMILYCOURT DIVISION AWARD

Benjie G. Piteg Probation Officer I OFFICEOFADULT PROBATION SUPERVISION AWARD

Dustin Jon B. Pangelinan Compliance Officer DRUGCOURT DIVISION AWARD

Okalani R. Shiprit Deputy Clerk

MENTALHEALTH COURT DOCKET AWARD

Michelle A. Mendiola

Rose M. Camacho

JudyT. Aldan

Delia S. Magofna DaisyS. Mendiola

Matilde Bermudes-Rasa

Vivian S. Dela Cruz

Sabrina Lynn Dela Cruz

KelseyO. George

Irene T. San Nicolas

Novelyn Wanio-Tenorio

MaryB. Glass

Arlyn Arboleda

Dustin B. Pangelinan

Benjie G. Piteg Okalani R. Shiprit

Weena T. Iguel

RogelioN. Francia

JudiciaryPDConference - Employee Recognition Ceremony

Maria M. Tudela DeputyMarshal I

MARSHALSERVICESDIVISION AWARD

TracyD. Limes

ARPAScanning ClerkJAO

COMMONWEALTH RECORDER'SOFFICEAWARD

Michelle V. Guerrero Human Resource Officer

HUMAN RESOURCESOFFICEAWARD

Shanna Mae W. Flores Administrative Officer

BUDGET ANDFINANCEOFFICEAWARD

Matthew J. Brown DeputyGeneral Counsel

GRANTSMANAGEMENT OFFICEAWARD

Martha M. Standish ARPAAdministrator

OFFICEOFPROCUREMENT AWARD

Gerald E. Weaver

Building Superintendent FACILITIESMANAGEMENT OFFICEAWARD

Rogelio N. Francia

ARPAInformation SystemsSupport Specialist INFORMATION SYSTEMSOFFICEAWARD

Erica M. Cabrera Executive Assistant LAWREVISION COMMISSION AWARD

Roy V. Salas

ARPAAdministrative Officer ARPADIVISION AWARD

Michelle V. Guerrero

Matthew J. Brown

Gerald E. Weaver

Erica M. Cabrera

Shanna Mae Flores

TracyD. Limes

Martha M. Standish

Maria M. Tudela

Roy V. Salas(center) receivesthe ARPAaward fromthe CNMI Justices and Judges. (November 22,2022)

CNMI Judiciaryawardeestake a group photoopportunitywith the CNMI Justicesand Judges. (November 22,2022)

RogelioN. Francia

CNMI Judiciaryawardeesreceive their awardsfromthe CNMI Justicesand Judges. (November 22,2022)

FEATUREI JudiciaryProfessional Development Conference

JudiciaryInternsZachery Manaloand Philip Becina

"Skittrix"comprised of Data Analyst MarkH. Hidalgo and Computer Specialist Jorale JamesA. Mendoza

Definitive Yorp

Judicial Assistant Delia D. Magofna,Judicial Assistant DaisyS. Mendiola,Judicial Assistant Vivian S. Dela Cruz,ARPAAdministrative Martha M. Standish,Deputy Clerk II Lana Jean C. Togawa and Chamber Administrator Rose Lynette M. Camacho performa comedyskit.

Judicial Assistant Josephine N. Estrada

Yumi Francia

JudiciaryTalent ShowWinners: 1st Place - Deputy Marshal I,Sherla Sablan; 2nd Place - "Skittrix"Data SystemsAnalyst MarkH. Hidalgo and Computer Specialist Jorale JamesA. Mendoza; and 3rd Place: Judicial Assistant, Josephine N. Estrada.

Deputy Marshal I Sherla M. Sablan

LawClerk Tina Ngo

FEATUREI E-Recording ServicesPublicLaunch

The Commonwealth Recorder'sOffice "CRO"held a publiclaunch for the ElectronicRecording Services Platform on Thursday,November 3,2022.The launch took place in the Judiciaryatrium.The program included welcoming remarksfrom Associate Justice PerryB.Inos,remarksbyTriMin SystemsPresident David Mackay,TriMin SystemsDirector of Government SolutionsErin Hultgren,TurnKeySolutions Managing Partner William Grow II,and CNMI Department of Finance SecretaryDavid Dlg.Atalig.Adigital ribbon cutting took place after the remarksto commemorate the event.Afterwards,an E-Recording demonstration wasnarrated byJoseph C.Guerrero with Bank of Saipan asthe filer and the Commonwealth Recorder KelseyG.Aldan providing the internal recording process.Acknowledgments were made byDirector of CourtsSonia A.Camacho.

The new platform providestitle companies,banks,attorneys,and membersof the publicto record land documents,marriages,and contractsaswell asresearch recorded documents,data,and images.It is user-friendlyand available in multiple languages.The E-Recording Platform isreadilyavailable to customersto record documentsanytime and make paymentsonline,even from the comfort of their home.

The Judiciary celebrated the publiclaunch of the Commonwealth Recorder?sOffice ElectronicRecording Services Platformin the Guma?Hustisia Atrium. (November 3,2022)

Director of CourtsSonia A. Camachoemceesthe E-Recording Launch. (November 3,2022)

Trimin and TurnkeySolutionspose for a group photowith Justice PerryB. Inos,CROManager KelseyG. Aldan,Justice John A. Mangloña and Director of CourtsSonia A. Camachoin the SSZ Conference Room. (November 3,2022)

FEATUREI Adult,Child,& Infant CPRAEDCertification

Purchase Order No. 22300881 | Western Pacific Training Solutions

The Judiciaryhosted two (2) Adult,Child,and Infant CardiopulmonaryResuscitation ("CPR") Automated External Defibrillator ("AED") First Aid Certification Training sessionson November 18,2022,at the Guma' Hustisia AssemblyHall.

The Judiciarycontracted the servicesof Western PacificTraining Solutionsto conduct the certification training for twenty-three (23) JudiciaryLaw Enforcement personnel.Thisexpenditure and training isdeemed necessaryin ensuring JudiciaryLaw Enforcement personnel are knowledgeable and well-prepared to handle first-response situations when aid isneeded.

The certification training wasa blend of American Red Crosslearning courses and hands-on skills sessionsthat provided the participantswith the latest, up-to-date lifesaving skillsand certification in the following areas:

- Proper techniquesin administering CPR;

- Proper utilization of an AED; and

- Administering basicFirst Aid.

Both sessionsincluded JudiciaryLaw Enforcement personnel from:

1. MarshalsService Division;

2. Drug Court Docket;

3. Mental Health Court Docket; and

4. Office of Adult Probation Supervision.

There isanother Adult,Child,and Infant CPRAED First Aid Certification Training session set for December 2, 2022,which will also be held at the Guma' Hustisia AssemblyHall.

Left Photo: JudiciaryLawEnforcement personnel attending the learning course portion of the certification training during the morning session. Right Photo: Afternoon session group photograph of JudiciaryLaw Enforcement personnel and their trainer (third fromright),Mr. Jomar Danas,fromWestern PacificTraining Solutions. (November 18,2022)

Judiciary LawEnforcement personnel practicing hands-on infant CPR techniqueswhile being observed bytheir colleaguesand monitored by their trainer fromWestern PacificTraining Solutions. (November 18,2022)

Judiciary LawEnforcement personnel practicing hands-on adult CPR techniquesunder the supervision of their trainer,Mr. Jomar Danas (standing). (November 18,2022)

FEATUREI JudiciaryEmployee Initiative

The Judiciaryheld itsNovember Birthday Celebration on November 18,2022,as part of itsJudiciaryEmployee Initiative. Thismonth'sbirthday celebrantsare:

- Barcinas,Delia Maria C.

- Borja,Nora V.

- Limes,Jonathan B.

- Royal,Kevin T.

- Sablan,SherlaMae M.

- Togawa,Lana Jean

- Wania-Tenorio,Novelyn

See Exhibit I for JudiciaryEmployee InitiativeFlyer.

Jonathan B. Limes

Lana Jean C. Togawa

Nora V. Borja

Novelyn A. Wania-Tenorio

Kevin T. Royal

Sherla Mae M Sablan

Delia Maria C. Barcinas

FEATUREI Superior Court Pro Se Center

The Pro Se Center ismeant to assist those without attorneyswith E-Filing court cases.The area wascompleted on October 31,2022 with a total of three laptopsand a desk scanner. One of the three laptopsinstalled is dedicated for review and research of case fileswhile the remaining two laptopswill be used for electronicfiling. Most recently,File and ServExpressprovided for a PublicAccessTerminal (PAT) for Pro-Se usersto enable the electronicfilingsof pleadings.

INVENTORY

Pro-Se Center located at Guma' Hustisa (November 16,2022)

Production Copier installed at the Supreme Court copy room. (November 30 2022)

ARPApurchased supplies(including the gift bags) to distribute at the Judiciary'sannual professional development. (November 16,2022)

Aspreviouslyreported,the Commonwealth Healthcare Corporation ("CHCC") put a pause on the weeklyCOVID-19 publicreportsafter the September 26,2022 update.Updateswill be provided should anysignificant developmentsoccur.

On November 17,2022,CHCCposted on their Facebook page that if anyperson suspectsthat theyhave COVID-19 and wantsto get tested, free testing isavailable at the Koberville CommunityCenter.Registration,dates,and hoursare available online at https://covidtesting.chcc.health.

How trends have changed in the Northern Mariana Islands

Source: New York Times

COVID-19 UPDATES SUPREMECOURT COVID-19 ORDER

As previously reported in last month's report, the Supreme Court published 13 administrative orders concerning COVID-19 precautionary measures as of September 31, 2022, one of which covers the period of September 2022: 1. 2022-ADM-0010-MSC.

ARPA REPORTS

ARPAReportsare available on the NMI Judiciarywebsite.To view the reports,please click on the link below: https://www.nmijudiciary.gov/arpa-reportsor scan the QRcode below.

TIMELINE

EDITORIAL BOARD

The November 2022 ARPA Report wasprepared by ARPA-funded employeesof the Judiciary.In an effort to develop leadership skills,the editor-in-chief position isrotated among keyARPAstaff.The editor-in-chief isresponsible for report compilation,design,and meeting with Editorial Board staff. The board meetsweekly.

Thismonth'sEditors-in-Chief are Special Project and Infrastructure Coordinator Bryan S. Bocago and ARPA Scanning Clerk Elvira Mangloña.

The editorial board also includesARPAAdministrator Martha M.Standish and ARPAAdministrative Office RoyV.Salas.Scanning ClerksTracyD.Limes,Leonora T.Vergara,and Micca B.King provided assistance with compiling supporting documents.

The Office of General Counsel and Director of Courtsprovide feedback and commentsduring the review period.The Budget and Finance Director confirmsthe financial portion of the report.The Human ResourcesOffice providesweeklyupdatesregarding Personnel.Information SystemsSupport Specialist Rogelio N.Francia also providesgraphicdesign.

TABLE26: EDITORIAL BOARD MEETINGS