Information SystemOffice personnel preparesthe live streamand sound equipment for the Pre-Law ProgramGraduation Ceremony using equipment funded under ARPA. (July12,2022) ARPAReportAMERICAN RESCUEPLAN ACT JULY 2022
2022 Summer Pre-Lawstudentspose for a group photowith Pre-Law ProgramCoordinator Benjamin S,Schwartz and Pre-Law ProfessorsRose Cuison-Villazor and Eun Hee Han. (July8,2022) 28 for more details.
See page
Munis Training | EnterpriseAsset Management 4 BACKGROUND Summer Pre-Law Program | Law in theCommunity LectureSeries | Pretrial, Probation, and Parole Proclamation | Junior Stateof America Civics Institute Micronesia SiteVisit Scanning, Digitizing & Auditing | Restroom Project | On-Call Architectural & Engineering Services | Data Center & Courtroom Technology | Electronic Recording System | TriMin Systems Inc. | Turnkey Solutions, LLC. | Janitorial Services | Painting Exterior Concrete Walls and Trims and Designated Interiors | Courtroom Technology [RFP-2022-JUD-12] | Information Technology [RFP-2022-JUD-13] | Human Resources [RFQ-2022-JUD-16] | Information Technology [ITB-2022-JUD-17] 5 SPENDINGPLANS 7 ARPA MEETINGS CONTENTS ARPAInformation SystemsAssistant Vincent P. Camachosetsup mobile tvcartsthat will be utilized throughout the Guma' Hustisia. (July18,2022) 8 TRAINING/PROFESSIONAL DEVELOPMENT 10 BUDGET AND FINANCE 16 PERSONNEL 17 MARSHALS SERVICE DIVISION DATA ENTRY 18 PROJECTS 28 FEATURE 30 COVID-19 UPDATES 31 ARPA REPORTS 33 EXHIBITS TABLE OF CONTENTS 32 EDITORIAL BOARD
TIMELINE
Chief Justice AlexandroC. Castroreadsthe Proclamation for Pretrial,Probation,and Parole Supervision WeekasGovernor Ralph DLG. Torresand Judge Joseph N. Camacho lookon. (July18,2022)
INSERT & CAPTION
BACKGROUND ARPA REPORT [JULY 2022] | 4
On May24,2021,Governor Ralph DLG.Torresannounced at the Judiciary'sLaw Day Proclamation Signing Ceremony his commitment to give the Judiciary$10 million in ARPAfundsand potentially another $10 million in March 2022. The Judiciary'stop prioritiesto respond to COVID-19 include sustaining judicial serviceson Saipan,Tinian,and Rota; retrofitting and improving facilitiesand infrastructure to prevent the spread of COVID-19 and allow for social distancing,and enhancing technologyfor remote hearingsand services.
states,territories,and
PHOTO
On March 11,2021,President Joe Biden signed the American Rescue Plan Act,a $1.9 trillion stimulusbill to aid publichealth and economicrecoveryduring the CoronavirusDisease 2019 ("COVID-19") pandemic.The plan included $350 billion in emergency funding for tribal governments: to respond to the public health emergency with respect to the COVID-19 or itsnegative economicimpacts,including assistance to households,small businesses,and nonprofits,or aid to impacted industriessuch astourism,travel and tohospitality.respondto workersperforming essential work during the COVID-19 publichealth emergency byproviding premium pay to eligible workersof the State,territory,or Tribal government that are performing such essential work; for the provision of government servicesto the extent of the reduction in revenue of such State,territory,or Tribal government due to the COVID-19 publichealth emergencyrelative to revenuescollected in the most recent full fiscal year of the State,territory,or Tribal government prior to the emergency; or to make necessary investmentsin water,sewer,or broadband infrastructure.
On May17,2021,the United StatesDepartment of the Treasuryreleased $481,876,521 of the CoronavirusState and Local Fiscal RecoveryFunds("SLFRF") to the CNMI Executive Branch.
ARPA REPORT [JULY 2022] | 5
The Judiciarywill continue to use ARPAfundsto respond to the COVID-19 pandemic,including sustaining judicial serviceson Rota, Tinian and Saipan,and building,retrofitting and improving infrastructure.
Ahigh school student posesa question toAssociate Justice John A. Manglona duringthe Junior State of America CivicsInstitute Micronesia site visit in the Supreme Court(JulyCourtroom.18,2022)
Issuance of ARPAGrant Award Letter and Notification--$13,160,703 Subsequently,on June 4,2021,Governor Torresallotted $13,160,703 or 48.7%of the Judiciary'sARPArequest.Thisamount was provided under the provision of government servicesbased on lost government revenue.The Judiciarybegan utilizing fundsin line with Interim Final Rule and Treasuryguidelines.On December 3,2021,Secretaryof Finance David DLG.Atalig issued the ARPA Award Letter and Notification. See Exhibit D. ARPAfundsmust be obligated no later than December 31,2024,and be expended byDecember 31,2026.Under the termsof the ARPAGrant Award Letter,the ARPAfundsmust be obligated no later than March 2,2024 and expend such fundsno later than March 2,2026.
SPENDINGPLANS
Spending Plan No. 1
The Judicial Council adopted draft Spending Plan No.3 at itsFebruary16,2022 session,and the plan wasfurther discussed by bench membersin a bench businessmeeting held on March 18,2022.On April 14,2022,the ARPAcommittee finalized Spending Plan No.3 in the amount of $13,160,703,and it wastransmitted to the Department of Finance on April 21,2022.The plan isin line with the U.S.Department of the Treasury'sFinal Rule issued on January6,2022.
In anticipation of the passage of the American Rescue Plan legislation,the Judiciarysubmitted itsspending plan to Governor Ralph DLG.Torreson March 10,2021,in the amount of $24.1 million.
Revised Spending Plan No. 3
See Exhibit Bfor 03/10/2021 SpendingPlan.
The Spending Plan estimatesexpendituresof $4.6M in Personnel and $8.5M in All Others.Asubstantial amount of the fundsmay be utilized for a Data Center/Annex extension to the Guma' Hustisia. Initially,the Judiciaryconsidered a two-storyAnnex to provide a secure environment for the Information SystemsOffice,aswell asitstelecommunicationsand computer systems,and also space for the Supreme Court and Administrative Office.Instead,to staywithin the available budget,the new plansare to build a one story extension for a Behavioral Health Annex and Data Center.Arevised Spending Plan No.4 isforthcoming to reflect the changesas well asto make adjustmentsin other sub-accounts.
See Exhibit Bfor 4/14/2022 SpendingPlanNo.3.
Enactment of ARPAand Submission of the Judiciary'sRevised Spending Plan No. 2 Adaylater,on March 11,2021,ARPAwassigned into law,and on April 14,2021,a revised spending plan in the amount of $27 million wassubmitted,which captured costsnecessaryto addressthe public health emergency and to mitigate the effectsof COVID-19,including personnel,administrative costs,and virusmitigation.See Exhibit Bfor 04/14/2021 SpendingPlan.
ARPA REPORT [JULY 2022] | 6 TABLE1: SPENDINGPLAN NO. 3 EXPENDITURESASOF 07/31/22 SUB-ACCT DESCRIPTION SPENDINGPLAN NO. 3 FY 2021 FY 2022 BALANCE PERSONNEL $4,654,203.00 $170,554.00 $1,067,974.20 $3,415,674.80 SUBTOTAL $4,654,203.00 $170,554.00 $1,067,974.20 $3,415,674.80 ALL OTHERS 63000 Professional Services $632,819.69 $48,102.00 $496,249.64 $88,468.05 63100 Repair and Maintenance $13,680.79 $2,463.00 $11,217.79 $63200 Personnel Training Costs $10,498.00 $498.00 $- $10,000.00 64000 Administrative Costs $- $- $384.00 ($384.00) 63300 Cleaning Services $167,859.00 $- $127,103.04 $40,755.96 64040 Licensesand Fees $768.05 $- $768.05 $64041 Licensesand FeesTechnology $355,000.00 $- $149,803.00 $205,197.00 64080 Duesand Subscriptions $10,026.24 $1,012.00 $979.39 $8,034.85 64090 Communications $244,011.04 $13,396.00 $120,615.04 $110,000.00 64100 Printing and Photocopying $2,500.00 $- $2,500.00 $64110 Advertising $4,708.50 $1,356.00 $420.00 $2,932.50 64720 Rental-Offices $11,050.00 $- $11,050.00 $64800 Travel Expenses $18,714.00 $18,714.00 $- $64900 Other Services& Charges $1,705.00 $- $1,705.00 $65000 Office Supplies $44,977.35 $- $20,393.35 $24,584.00 65010 Operational Supplies $11,233.82 $- $4,128.82 $7,105.00 65040 Furniture & Fixtures $39,278.82 $- $44,205.82 ($4,927.00) 65900 Freight and Handling $17,182.76 $10,337.00 $8,512.61 ($1,666.85) 66000 Capital Assets $15,398.48 $- $15,398.48 $66020 Improvements $623,000.00 $- $536,922.88 $86,077.12 66040 Machinery,Tools& Equipment $680.00 $- $680.00 $66050 Infrastructure $4,350,000.00 $- $- $4,350,000.00 66070 TechnologyEquipment $1,640,499.51 $9,123.00 $460,665.46 $1,170,711.05 66900 Non-Capital Assets $4,599.95 $- $4,599.95 $69000 Other Expenses $5.00 $- $5.00 $69200 Merit Cash Award $156,000.00 $73,500.00 $15,000.00 $67,500.00 69010 PublicAuditor 1%Fee $130,304.00 $109,441.00 $- $20,863.00 SUBTOTAL $8,506,500.00 $287,942.00 $2,033,307.32 $6,185,250.68 TOTAL $13,160,703.00 $458,496.00 $3,101,281.52 $9,600,925.48 Spending Plan No. 3 Analysis as of July 2022
SeeTable2 for Committeememberslisting.SeeTable3 for list ofmeetingsfor July2022. See Exhibit Afor meetingagendas,minutes,andother relatedmaterials.
ARPA COMMITTEEMEETINGS
The Committee continuesto meet biweekly to addressany developing needs,discussfinancials,and provide updates for anyongoing projects.Meetingsare continuouslyconducted in-person at the assembly hall at the Guma' Hustisia while staff from Kotten Tinian and Rota Centron Hustisia and teleworkerscontinue to participate remotelyvia MS Teams.In July2022,there were two committee meetingsand four leadership meetings.In addition,Capital Improvement Projectsmeetingsare held biweekly and conducted everyother Thursday the week after ARPAcommittee meetings.The sub-committee held one meeting in July.
TABLE2: ARPA COMMITTEEMEMBERS- JUDICIAL BRANCH Chief Justice Alexandro C.Castro ARPAScanning Clerk JAOLeonora T.Vergara Associate Justice John A.Mangloña ARPAScanning Clerk JAOTracyD.Limes Associate Judge Teresa K.Kim-Tenorio ARPAScanning Clerk Rota Centron Hustisia Elvira M.Mangloña Director of CourtsSonia A.Camacho ARPAScanning Clerk Rota Centron Hustisia Micca B.King General Counsel Hyun Jae Lee ARPAScanning Clerk Kotten Tinian Christin S.Cabrera DeputyGeneral Counsel Matthew J.Brown Chief Marshal Jason T.Tarkong Budget and Finance Director John T.Villagomez DeputyMarshal I Centron Hustisia Sherla M.Sablan SystemsAdministrator Michael C.Villacrusis DeputyMarshal I Kotten Tinian Rudynna L.Walker Judicial Assistant Josephine N.Estrada ARPAISOAssistant Kristine D.Laurio Special Assistant to the Presiding Judge Rochelle L.Vazquez ARPAISOSupport Specialist Rogelio "Vhoie"N.Francia Human Resources/Administrative Officer Michelle V. Guerrero ARPAISOAssistant Frank Eli Vincent P.Camacho ARPAAdministrator Martha M.Standish Client ServicesNavigator Jolyn M.Pangelinan ARPAAdministrative Officer RoyV.Salas Clerk of Superior Court Patrick V.Diaz ARPAAdministrative Officer KimberlyD.Magno GrantsAdministrator Jim W.Stowell ARPAParalegal MaryBernadette "Mabby"C.Glass TABLE3: ARPA MEETINGS DATE DESCRIPTION DATE DESCRIPTION 07/06/2022 ARPALeadership Meeting 07/20/2022 ARPALeadership Meeting 07/07/2022 ARPACommittee Meeting 07/21/2022 ARPACommittee Meeting 07/13/2022 ARPALeadership Meeting 07/27/2022 ARPALeadership Meeting 07/14/2022 ARPACapital Improvement ProjectsMeeting ARPA REPORT [JULY 2022] | 7 ARPACommittee Meeting conducted at the Guma' Hustisia Assembly Hall. (July21,2022)
On July12,2022,ARPAAdministrator/Acting Procurement Officer Martha M.Standish conducted a training on Munis at the Guma?Hustisia Training Room.Arequest wasmade to conduct training on a smaller scale,so the July12 training wasadvertised to Court Administration staff and Mental Health Court Docket.ARPAAdministrator Standish's presentation covered User Access,Requisition Entry,and Requisition Rejection and also provided a brief overview on the basicARPArequirementsnecessaryto processa proper requisition.Additional training isscheduled for August Munis2022.isa new system software used bythe CNMI government which providesa comprehensive suite encompassing financial,human resources,asset management,and revenue which isdesigned to meet the variouspublicsector organizations.The software is functionallyrich and leveragesthe latest technologiesto integrate data and increase efficiency and productivity. Training materialswere provided to the participants.See Exhibit A.4 for Munistrainingmaterials.
8
ARPA REPORT [JULY 2022] |
Program Specialist Jennalyd S. Babauta and Client Services Navigator Jolyn M. Pangelinan assisted the Office of Procurement in May with entering data and tagging inventory into the Judiciary's cloud-based inventory tracker, GoCodes. The information extracted from GoCodes will be migrated to the EAM component of Munis, the CNMI Government's financial system software.
Judiciary personnel with Implementation Consultant Kimberly Murdockgoing through the Asset Registryprocessduring the EAM ProcessRefinement Session. (July12,2022)
TRAININGI MUNIS
ARPAAdministrator/Acting Procurement Officer Martha M. Standish assistsGrantsAdministrator JimW. Stowell astheygo through the Requisition Entryprocessduring the MunisTraining. (July12,2022)
Munistraining participantsgather for a group photowith training facilitator ARPAAdministrator/ActingOfficerProcurementStandish.(July12,2022)
In May 2022, the first batch of inventory listing was provided to Tyler Technologies. Per Governful's Cybersecurity Project Manager Dwayne Benson, the assets were imported to Munis and are pending migration and configuration on to the EAM platform. Training dates will be set once Tyler Technologies' Implementation Consultant Murdock enters the information on EAM.
The Judiciary's Enterprise Asset Management ("EAM") project continues to progress. Since January 13, 2022, Judiciary personnel have been working closely with Implementation Consultant Kimberly Murdock from Tyler Technologies with the set-up and configuration of EAM.
ENTERPRISEASSET MANAGEMENT
On June 1 and June 9, 2022, Implementation Consultant Murdock provided updates that all departments have completed their initial inventory submissions and that half of the departments' assets have been imported into the test system. The other half of assets are in the process of resolving issues to prepare for the import of data. Ms. Murdock also stated the Tyler team is building the configuration to import the data into EAM. Additionally, on June 14, 2022, Implementation Consultant Murdock sent a request to provide minor edits to the import listing that was previously submitted. ARPA Administrative Officer Salas worked on updating the listing which was then submitted on June 17, 2022. Client Services Navigator Pangelinan and Program Specialist Babauta continued to assist by updating the Location legend on GoCodes. On July 15, 2022, an EAM Process Refinement Work Session was held with Implementation Consultant Murdock. The work session covered the how-tos on Asset Registry, Work Orders, and generating reports on assets. A procedural manual was provided and it contains details of every single process needed in regards to EAM Targetprocedures.go-live date for EAM is September 1, 2022. What is *EnterpriseEAM?Asset Management ("EAM") is an enterprise solution by Tyler Technologies designed to help public sector organizations achieve both tactical, short-term and strategic, long-term goals by leveraging connections to financial, planning, incident management, and customer-based data to streamline work processes and quantify the asset value. *Source: Enterprise Asset Management for the Public Sector. See Exhibit A.4 for EAM brochure and Procedural Manual Munis
Meeting 01/25/2022 JudiciaryEAM SolutionsOrientation 03/02/2022 JudiciaryEAM AnalysisSession 04/12/2022 JudiciaryEAM Configuration and Build 04/27/2022 JudiciaryEAM Asset Import Review 05/02/2022 JudiciaryEAM Asset Import Review 07/15/2022 EAM ProcessRefinement Work Session ARPA REPORT [JULY 2022] | 9
Fromleft: ARPAAdministrative Officer RoyV. Salas, Information Systems Assistant Kristine D. Laurio,Tyler TechnologiesImplementation Consultant KimberlyMurdock,ARPAAdministrator/Acting Procurement Officer Martha M. Standish,and Accountant I Shanna W. Florespose for a group photo. (July12,2022)
ARPA Administrative Officer Roy V. Salas and Information Systems Assistant Kristine D. Laurio are also heavily involved with this project. They are responsible for tagging all ARPA-funded equipment and inventory.
TABLE4: ENTERPRISEASSET MANAGEMENT MEETINGS DATE DESCRIPTION 01/13/2022 Enterprise Asset Management (EAM) -
BUDGET AND FINANCE
On June 4,2021,the Office of the Governor awarded $13,160,703.00 in ARPAfundsto the Judiciary.ByDecember 31, 2021,the allotment wasreceived in full. The total expensesobligated in Fiscal Year ("FY") 2021 amounted to $458,496.00. In FY2022,the total expenses obligated asof July31,2022,were $3,101,281.52: $2,124,226.51 in Actual Expenditures(meaning service wascompleted,invoice wasreceived,and payment was made) and $977,055.01 in Encumbrances(meaning the contract and/or purchase order wasprocessed but either the service,invoice,or check ispending. The fund statusasof July31,2022 was $9,600,925.48
The Judiciaryiscurrentlyin the processof verifying and finalizing the figures.Anyupdateswill be included in the next report.
SeeTable6 for breakdown.See Exhibit Efor fundstatusandsupportingdocuments.
On October 1,2021,the Department of Finance ("DOF") implemented Munis,a new financial management system by Tyler Technologies. Operational costsare processed on Munisasof thisdate.Personnel costscontinue to be processed on the JDEdwardsSystem while payroll and related employee information are migrated to Munis.It isanticipated that personnel costswill be fullyprocessed on MunisbySeptember 2022.
ARPA REPORT [JULY 2022] | 10
Implementation of a NewFinancial Management System
The previoussystem, JDEdwards("JDE"),isoutdated and will be phased out assoon asall the information is transferred to Munis.Asof July31,2022,four payperiodsremain pending to be inputted on Munis.Currently,DOF inputspayroll data. Amendments There are none to report at thistime.
Budget and Finance Director John T. Villagomez reportson the ARPAFund Statusduring the Committee Meeting. (July21,2022)
ARPA REPORT [JULY 2022] | 11 TABLE6: FUND STATUSASOF 07/31/22DESCRIPTION AMOUNT TOTALBUDGET $13,160,703.00 FY2021 (Total Expenditures) ($458,496.00) FY2022 (Actuals- All Others) ($993,052.50) FY2022 (Encumbrances- All Others) ($1,040,254.82)) FY2022 (Actual - Personnel) ($1,131,174.01) FY2022 Encumbrance - Unposted Personnel $63,199.81 FUND STATUS $9,600,925.48 TABLE8: CONTRACTSISSUED ASOF 07/31/22 CONTRACT NO. SUB-ACCOUNT VENDOR NO. DESCRIPTION NTPDATE AMOUNT JUD-OC-2022- 1 (32200276) 66020 100473 (ARPA) Restoration of JudiciaryRestrooms 11/05/2021 $356,094.00 JUD-OC-2022- 1 CO1 (32200276) 66020 100473 Change Order No.1 03/16/2022 $0.00 JUD-OC-2022- 1 CO2 (32200276) 66020 100473 Change Order No.2 07/11/2022 $0.00 JUD-OC-2022-3 (32200524) 63000 100653 Contract for Purchase of Services 11/30/2021 $38,127.00 JUD-OC-2022-4 (32200753) 66020 100473 Renovation of JudiciaryDrug Court Restroom 02/18/2022 $13,534.00 JUD-OC-2022-5 (32200818) 64090 100888 Fiber Optic Cable Installation and Configuration 03/07/2022 $48,000.00 JUD-OC-2022-6 (32200870) 63000 100452 On-Call Architectural and Engineering Services 03/28/2022 $300,000.00 JUD-OC-2022-7 (32200927) 64041 102848 ElectronicRecording System 04/21/2022 $149,803.00 JUD-OC-2022-8 (32200945) 63300 101028 Janitorial Services 04/19/2022 $109,244.04 JUD-OC-2022-10 (32201083) 66020 102726 Painting Wallsand Designated Interiors 07/14/2022 $167,294.88 TOTAL $1,182,096.92 TABLE7: PERSONNEL EXPENSESASOF 07/31/22 ACCOUNT NAME FY 2021 FY 2O22 UNPOSTED TOTAL Superior Court $60,249.00 $420,901.92 ($21,200.21) $459,950.71 Supreme Court $11,804.00 $65,978.75 ($3,782.53) $74,000.22 Administration $71,860.00 $505,704.66 ($31,317.56) $546,247.10 Law Revision Commission $7,096.00 $26,605.97 ($1,280.20) $32,421.77 Drug Court $19,545.00 $111,982.71 ($5,619.31) $125,908.40 Justicesand Judges $- $- $- $TOTAL $170,554.00 $1,131,174.01 ($63,199.81) $1,238,528.20 TABLE5: ARPA ALLOTMENTS ACCT. NO. DEPARTMENT FY 2021 ALLOTMENTS FY 2022 ALLOTMENTS TOTAL ALLOTMENTS 5101210001 Administrative $10,546,322 $1,092,643 $11,638,965 5103210001 Superior Court $241,757 $483,514 $725,271 5104210001 Supreme Court $47,448 $94,895 $142,343 5105210001 Law Revision Commission $52,265 $104,529 $156,794 5106210001 Justices& Judges $- $- $5107210001 Drug Court $165,777 $331,554 $497,331 TOTAL $11,053,569 $2,107,135 $13,160,703
ARPA REPORT [JULY 2022] | 12 TABLE9: PURCHASEORDERSISSUED ASOF 07/31/22 NO. PONO. VENDORNO. DESCRIPTION AMOUNT 1 22212466 101228 (ARPA) Triple JSaipan Inc- Technology Equipment $6,833.80 2 22212454 101296 (ARPA) WPTSC- Phone System $20,000.00 3 22210887 102602 (ARPA) B& H - Fujitsu fi-7160 Scanners $8,288.51 4 22210879 101297 (ARPA) Xerox - Superior COCCopier $12,131.00 5 22210308 101561 (ARPA) Amazon - Dymo Twin Turbo 450s $1,620.00 6 *22208901 100825 (ARPA) NJCM LOGISTICS,LLC- FREIGHT& HANDLING $0.00 7 22208901 101623 (ARPA) TRIPLEBFORWARDERS- FREIGHT& HANDLING $650.97 8 22208900 102232 (ARPA) NATIONALBUS.FURN.- Furniture & Fixtures $6,072.53 9 22208708 101477 (ARPA) SuperTech,Inc.- Office Supplies $416.00 10 22208375 101305 (ARPA) MarianasVariety - Advertising $67.50 11 22207809 100749 (ARPA) - Technology Equipment $2,762.00 12 22207305 101404 (ARPA) Star MarianasAir - Freight and Handling $18.80 13 22207292 101297 (ARPA) Xerox - 10 Copier Replacements $18,470.00 14 *22207291 101623 (ARPA) Triple BForwarders- Freight & Handling $550.31 15 22207291 101623 (ARPA) Triple BForwarders- Freight & Handling $400.00 16 22207290 101561 (ARPA) Lucidpress- Duesand Subscriptions $19.51 17 22207285 102740 (ARPA) Non-Capital Assets-Pistols $2,390.00 18 22207044 102232 (ARPA) Nat.BusinessFurn.- Furniture & Fixtures $3,622.49 19 22207002 101297 (ARPA) Xerox - Copier for JAO $10,500.00 20 22206981 101080 (ARPA) Tinian Shipping - Freight and Handling $85.00 21 22206871 100552 (ARPA) JACInc- Cleaning Services $5,800.00 22 22206867 101052 (ARPA) SCS- Technology Equipment $880.00 23 22206581 100529 (ARPA) CROLarge Scale Printer and Scanner $14,710.00 24 22205980 101875 (ARPA) Micronesian Air Cargo - Freight & Handling $338.90 25 22205734 101082 (ARPA) Operational Supplies- 5.11 ATACBoots $880.00 26 22205733 101041 (ARPA) Cabinet for AED w/Siren $395.00 27 22205644 101230 (ARPA)Non Capital Asset-Abdominal Bench $1,120.00 28 22205643 100385 (ARPA) Communications-Handheld Radios $13,285.10 29 22205585 101477 (ARPA) Fabricate Mounting for PTZCamera $2,425.00 30 22205381 101535 (ARPA) Operational Supplies-Rifle Accessories $1,504.00 31 22205244 101305 (ARPA) YOUNISARTSTUDIO- ADVERTISING $67.50 32 22205203 100022 (ARPA) ACPacific,LLC- Office Supplies $1,785.00 33 22205080 101228 (ARPA) TechnologyEquipment - Monitors $5,241.85 34 22204938 102585 (ARPA) Flipnode - Yodeck Annual Subscription $1,586.08 35 22204729 101228 (ARPA) TechnologyEquipment - Monitors $5,137.85 36 22204726 101561 (ARPA) Adobe - Adobe Acrobat Pro $768.05 37 22204675 101477 (ARPA) SuperTech,Inc.- Firewall $6,988.00
ARPA REPORT [JULY 2022] | 13 CONTINUATION OF TABLE9 NO. PONO. VENDORNO. DESCRIPTION AMOUNT 38 22204674 100324 (ARPA) Dell - Latitude 7320 Keyboards $1,259.90 39 22204673 102133 (ARPA) MarianasWater Works- Freight and Handling $25.00 40 22204672 101305 (ARPA) YounisArt Studio - Advertising $67.50 41 22204671 101305 (ARPA) YOUNISARTSTUDIO- ADVERTISING $67.50 42 22204668 101561 (ARPA) Amazon - Technology Equipment $726.04 43 22204560 102133 (ARPA) Mariana Water Works- Freight and Handling $42.40 44 22204343 101297 (ARPA) Xerox - Copier Replacement $13,799.00 45 22204254 101052 (ARPA) SCS- SecurityCameras $18,678.00 46 22204248 101929 (ARPA) Furniture & Fixtures- Winstead $8,133.00 47 22204245 100078 (ARPA) AMPAC- Machinery,Tools,& Equipment $680.00 48 22203354 102309 (ARPA)Furniture&Fixtures-Concealment Prison Toilet $22,716.82 49 22203349 101404 (ARPA) Star MarianasAir - Freight and Handling $36.00 50 22203095 101515 (ARPA) Soundhire - TechnologyEquipment $11,160.81 51 22203092 100324 (ARPA) Dell - Technology Equipment $26,597.20 52 22203005 101515 (ARPA) Soundhire - TechnologyEquipment $4,829.00 53 22203004 101477 (ARPA) SuperTech,Inc.- TechnologyEquipment $6,000.00 54 22203003 100532 (ARPA) Island Image - Printing & Photocopying $2,500.00 55 22202993 100078 (ARPA) AMPAC,LTD- Furniture & Fixtures $12,215.00 56 22202992 101477 (ARPA) SuperTech,Inc.- TechnologyEquipment $930.00 57 22202990 101052 (ARPA) SCS- Technology Equipment $950.00 58 22202960 101561 (ARPA) Wix Web Hosting - BusinessVIPPlan $720.00 59 22202719 102017 (ARPA) JOGO- Cleaning Services $2,050.00 60 22202648 100861 (ARPA) ALLPARTSINC./CARQUEST- Office Equipment $2,027.35 61 22202332 101477 (ARPA) SuperTech,Inc.- TechnologyEquipment $10,260.00 62 22202331 100175 (ARPA) Boyer Trading Company- Office Supplies $16,165.00 63 22202330 101561 (ARPA) TechnologyEquipment - Sennheiser Headphone $2,110.51 64 22202329 101052 (ARPA) Office Equipment - Printer for Checks $6,556.00 65 22202328 101297 (ARPA) Repair and Maintenance - CROXerox Machine $1,657.00 66 22202326 100604 (ARPA) KautzGlass- Repair & Maintenance $2,109.00 67 22202325 101477 (ARPA) SuperTech Inc.- TechnologyEquipment $4,991.10 68 22202324 101477 (ARPA) SuperTech Inc.- TechnologyEquipment $19,976.00 69 22202323 101477 (ARPA) SuperTech,Inc.- TechnologyEquipment $4,740.00 70 22202320 101535 (ARPA)Operational Supplies-Bulletproof Vest $19,798.20 71 22202290 102602 (ARPA) B&H - Technology Equipment $4,747.01 72 22202222 101877 (ARPA) PacificEco LaundryInc- Cleaning Services $69.00 73 22202216 101571 (ARPA) MarianasBusinessPlaza - Rental-Offices $6,250.00 74 22202123 100529 (ARPA) Repair and Maintenance - Labor for Repair $145.00
TABLE10: CHECKS/ELECTRONICFUND TRANSFERS(EFTs) ISSUED IN JULY 2022 NO. VOUCHER VENDORNO. SUB-ACCOUNT INVOICE CHECK/EFT NO. CHECK DATE AMOUNT 1 *JA0221 101228 66070 INV#0000853347 522 06/27/22 $6,783.80 2 JA0222 101052 66070 INV#73144 23002759 07/01/22 $2,496.00 3 JA0223 102602 66070 PO#22202290 533 07/14/22 $4,747.01 4 JA0224 101028 63300 INV#2022-179/CONTRACT#32200945 550 07/19/22 $9,103.67 TOTAL $23,130.48 * Checkissuedlast monththat wasnot includedintheARPAReport [June2022]. ARPA REPORT [JULY 2022] | 14 CONTINUATION OF TABLE9 NO. PONO. VENDORNO. DESCRIPTION AMOUNT 75 22202116 101477 (ARPA)TechnologyEquipment- Dell 14'' Vostro3400 $5,392.00 76 22202115 101561 (ARPA) Quill - Sanitization Supplies $968.60 77 22202109 100091 (ARPA) R&M-AutomaticGate Operator System $17,700.00 78 22202076 101052 (ARPA) SCS- Technology Equipment $1,800.00 79 22202074 101052 (ARPA) SCS- Technology Equipment $4,692.00 80 22201770 100078 (ARPA) AMPAC,LTD- Professional Services $2,520.00 81 22201765 100891 (ARPA) POI - Cleaning Services $40.00 82 22201761 100749 (ARPA) Megabyte - TechnologyEquipment $4,432.00 83 22201229 100529 (ARPA) Repair and Maintenance - Copier Drum Unit $1,212.00 84 22200928 101052 (ARPA) Saipan Computer Services- Lenovo Laptops $2,696.00 85 22200927 101477 (ARPA) White Coconut - Lenovo Laptops $5,000.00 86 22200873 101561 (ARPA) TechnologyEquipment:Samsung Curved Monitor $0.00 87 22200790 101535 (ARPA) MarianasArsenal $3,479.95 88 22200789 101842 (ARPA) Walk Through Metal Detector $16,898.48 89 22200779 100450 (ARPA) Rental-Officesfor Supreme COC $4,800.00 90 22200750 101515 (ARPA) Soundhire - 75"TV $4,990.00 91 22200749 101515 (ARPA) TechnologyEquipment-SecurityTVSystem $4,958.00 92 22200748 101228 TechnologyEquipment (ARPA) $4,139.85 93 22200747 101052 (ARPA) TechnologyEquipment $3,250.00 94 22200745 100604 (ARPA) KautzGlass- Fixed GlassWindow $3,673.00 95 22200611 101515 (ARPA) Video Wall Project $19,207.00 96 22200587 101477 (ARPA) ClearOne Camera&Speakerphone $3,144.34 97 22200578 101561 (ARPA) Adobe Creative Cloud - All Apps $959.88 98 22200565 101324 (ARPA) TechnologyEquipment - TVs $3,190.00 99 22200550 101637 (ARPA) Landscaping Services $5,250.00 100 22200505 101637 (ARPA) Water Blasting - RMIC $9,500.00 TOTAL $527,488.19
ARPA REPORT [JULY 2022] | 15 TABLE11: EXPENDITUREREPORT ASOF 07/31/22 SUB-ACCT. PERSONNEL FY 2021 FY 2022 UNPOSTED TOTAL 61100 Wagesand Salaries-Ungraded $144,832.00 $965,418.83 ($53,899.57) $1,056,351.26 61110 Overtime Compensation $- $126.20 $- $126.20 61180 Personnel Insurance $686.00 $3,798.32 ($221.05) $4,263.27 61195 401k DCRet.EmplyContr. $1,487.00 $13,257.97 ($757.85) $13,987.12 61196 FICAContribution $8,795.00 $59,864.89 ($3,341.74) $65,318.15 61210 Health Insurance Premium $12,644.00 $74,678.71 ($4,198.05) $83,124.66 61220 Medicare Contribution $2,110.00 $14,000.00 ($781.55) $15,328.45 61260 HolidayPay $- $29.09 $- $29.09 SUBTOTAL $170,554.00 $1,131,174.01 ($63,199.81) $1,238,528.20 SUB-ACCT. ALL OTHERS FY 2021 FY 2022 ENCUMBRANCES TOTAL 63000 Professional Services $48,102.00 $177,186.14 $319,063.50 $544,351.64 63100 Repair and Maintenance $2,463.00 $10,586.79 $631.00 $13,680.79 63200 Personnel Training Costs $498.00 $- $- $498.00 63300 Cleaning Services $- $47,901.11 $79,201.93 $127,103.04 64000 Administrative Costs $- $384.00 $- $384.00 64040 Licensesand Fees $- $720.56 $47.49 $768.05 64041 Licensesand FeesTechnology $- $105,543.00 $44,260.00 $149,803.00 64080 Duesand Subscriptions $1,012.00 $959.88 $19.51 $1,991.39 64090 Communications $13,396.00 $72,615.04 $48,000.00 $134,011.04 64100 Printing and Photocopying $- $- $2,500.00 $2,500.00 64110 Advertising $1,356.00 $420.00 $- $1,776.00 64720 Rental-Offices $- $11,050.00 $- $11,050.00 64800 Travel Expenses $18,714.00 $- $- $18,714.00 64900 Other Services& Charges $- $- $1,705.00 $1,705.00 65000 Office Supplies $- $18,697.35 $1,696.00 $20,393.35 65010 Operational Supplies $- $3,258.92 $869.90 $4,128.82 65040 Furniture & Fixtures $- $34,560.82 $9,645.00 $44,205.82 65900 Freight and Handling $10,337.00 $4,729.66 $3,782.95 $18,849.61 66000 Capital Assets $- $15,398.48 $- $15,398.48 66020 Improvements $- $102,557.50 $434,365.38 $536,922.88 66040 Machinery,Tools& Equipment $- $680.00 $- $680.00 66070 TechnologyEquipment $9,123.00 $366,198.30 $94,467.16 $469,788.46 66900 Non-Capital Assets $- $4,599.95 $- $4,599.95 69000 Other Expenses $5.00 $- $5.00 69010 PublicAuditor 1%Fee $109,441.00 $- $- $109,441.00 69200 Merit Cash Award $73,500.00 $15,000.00 $- $88,500.00 SUBTOTAL $287,942.00 $993,052.50 $1,040,254.82 $2,321,249.32 TOTAL $458,496.00 $2,124,226.51 $977,055.01 $3,559,777.52 35% Wages and $1,056,351.26Salaries-UNG 15% Professional Services $544,351.64 4% Licenses and Fees Tech. $149,803.00 4% $134,011.04Communications 13% Technology Equipment $469,788.46 15% $536,922.88Improvements ARPA REPORT [JULY 2022] | 15
ARPAAdministrator Martha M.Standish continued to serve asActing Procurement Officer for the month of Julyasthe position remained unfilled.Chief Justice Alexandro C.Castro issued several memoranda designating the following: Human Resources/Administrative Specialist Rebecca R.SantosasActing Human Resources/Administrative Officer; LRCExecutive Director Dean M.PalaciosasActing GrantsAdministrator (July25-July29,2022); and Website Office Manager Albert A.Hicking asActing LRCExecutive Director (July30-August 22, 2022).
PERSONNEL ARPA REPORT [JULY 2022] | 16
Caseworker I DoloresB.Sablan continued to serve asActing FamilyCourt Manager for the month of Julyasthe position remained unfilled.Presiding Judge Roberto C.Naraja issued four additional memoranda designating the following: CommunitySupervision Officer Frankie B.Camacho asActing Drug Court Manager (July1-17,2022); Caseworker I Timothy A.Rabago asActing Drug Court Manager (July25-August 2,2022); Special Assistant to Presiding Judge Rochelle L.VazquezasActing Mental Health Court Docket Manager (July22-August 2, 2022); and Law Clerk GregoryP.Cenac asActing Family Court Manager (July25-August 2,2022).
During thismonth,the Judiciaryprocessed one (1) Notice of Personnel Action ("NOPA") resignation effective June 17,one new hire, and one contract renewal.SeeTable13 for ARPA-fundedPersonnel ActionListing. For audit purposes,personnel who hold ARPApositionsare required to submit a Daily Work Summaryoutlining the tasks performed.See Exhibit F for detailsincludingMemoranda,NoticeofPersonnel Actions,Timecards,DailyWorkSummaries,andJVAs. TABLE13: ARPA-FUNDED PERSONNEL ACTION LISTINGIN JULY 2022 NO. POSITION TITLE NAME SALARY ARPA PERSONNEL EFFECTIVEDATE 1 *FamilyCourt Manager $57,750.00 20% Resignation 06/17/2022 2 DeputyClerk I $23,625.00 100% New Hire 07/11/2022 3 DeputyClerk I - Tinian $25,987.50 20% Renewal 07/28/2022 TABLE12: ARPA-FUNDED JOB VACANCY ANNOUNCEMENTSASOF 07/31/2022 JVA NO. POSITION SALARY RANGE PUBLICANNOUNCEMENT FILLED DATE JVA-033 Law Revision Commission Staff Attorney $64,000 - $70,400 08/16/2021 VACANT JVA-022 ARPAInformation SystemsAssistant $23,000 - $25,000 03/18/2022 VACANT JVA-023 DeputyClerk I $20,485 - $23,625 04/14/2022 07/11/2022 JVA-025 Procurement Officer/ProgramsSpecialist $40,000 - $45,000 06/07/2022 VACANT JVA-026 Family Court Manager $55,000 - $57,500 07/01/2022 VACANT JVA-027 Family Court ServicesSpecialist $23,000 - $25,000 07/07/2022 VACANT N/A Law Clerk to Associate Justice PerryB.Inos N/A 07/13/2022 VACANT DeputyClerkI Brian DLG. Salas *Resignation accepted on June17, 2022, but processed in July2022.
In July2022,the Judiciarycontinued to re-announce 2021 job vacancy announcement ("JVA") for Law Revision Commission ("LRC") Staff Attorney,and 2022 JVAsfor Information SystemsAssistant,and Procurement Officer/ProgramsSpecialist,astheyremain unfilled.During thismonth,two (2) FamilyCourt Division positionswere also announced: FamilyCourt Manager waspubliclyannounced on July1st and the position for FamilyCourt Services Specialist waspubliclyannounced on July7th.Additionally,Law Clerk to Associate Justice PerryB.Inoswasannounced on July13.SeeTable12 for ARPA-fundedJobVacancyAnnouncements. The DeputyClerk I position wasfilled by Brian DLG.Salas,who started on July 11,2022. The DeputyClerk I position isfully-funded by ARPAand is responsible for receiving,reviewing,and recording documentsfiled for hearings,providing data entryof pleadingsonto the court'scase management system,preparing and maintaining physical and electronicfile foldersfor court cases,serving asthe courtroom clerk when court hearingsare in session,and performing other dutiesasassigned.
GRAPH 1 GRAPH 2 GRAPH 3 GRAPH 4
ARPA REPORT [JULY 2022] | 17
The MarshalsService Division ("MSD") continuesto enforce COVID-19 protocolsthroughout the three courthouses.MSD'ssafety protocolsrequire an accounting of the number of patronsentering Judiciaryfacilities. Recorded entriesfor the period of July1-31, 2022 show: Guma' Hustisia had 3,823 entriesat the courthouse including the alternate worksite,which include patrons,vendors,and employees. Kotten Tinian had 268 entriesat the courthouse which include patrons,vendors,and employees. Rota Centron Hustisia had 293 entriesand thisincludespatrons,vendors,employees,and tenants. Graphs1,2,and3,below,showentrybycourthousefor themonthofJuly2022.
MARSHALSSERVICEDIVISION ENTRY LOG
Deputymarshalsscreen visitorsastheyenter the Guma' Hustisia. (July18,2022)
SeeGraph4 for entrybycourthousefromOctober 2021 toJuly2022.
SCANNING,DIGITIZING, AND AUDITINGUPDATE
ARPA REPORT [JULY 2022] | 18
ARPAScanning ClerkMicca B. King discardsfilesinto the designated disposal area at the Tatachug Dump Site. (July26,2022)
ARPAScanning ClerksKing (left) and Elvira M. Manglona scan and audit filesat Centron Hustisia. (July29,2022)
GRAPH 5 GRAPH 6
Elvira M. Mangloña and Micca B. King of Rota Centron Hustisia scanned a total number of 463 filesequaling 18,382 pages, audited 39 filesequaling 3,018 pages,and disposed 308 files.
In addition to scanning and auditing,disposition of filesisalso in progress.Once enough filesare collected and approved for disposal,theyare scheduled for disposition.
ARPAScanning Clerkscontinue their tasksof scanning documentsdailyusing the scannerstheyreceived and maintain with the help of the Document Digitization Internal Operation Procedure which isdesigned to establish guidelinesfor Duringdigitization.themonth of July2022,ARPAScanning Clerksscanned and audited voluminousfiles: Tracy D. Limes and Leonora T. Vergara of Guma' Hustisia scanned a total number of 120 filesequaling 11,356 pages. Jan Christin S. Cabrera of Kotten Tinian scanned a total number of 1,083 filesequaling 12,609 pagesand audited 1,056 filesequaling 12,377 pages.
For the Commonwealth Recorder'sOffice,Administrative Specialist I HollyC.Camacho provided the following scanning statistics: Holly C. Camacho of Guma' Hustisia scanned 561 filesequaling 1,912 pages.
Similarly,for the Office of the Superior Court,Data SystemsAnalyst | Mark G.Hidalgo provided the following statistics: Mark G. Hidalgo of Guma' Hustisia digitized 134 cassette tapes. Seegraph5 and6 for theanalysisofthestatisticsand Exhibit H for theWeeklyReports.
• One urinal to be installed in the men's employee restroom Located on the first floor behind the Commonwealth Recorder's Office.
See ExhibitHfor submittals and progress reports.
I HBR International, Inc.
• Provide and install touchless faucets and flushometers;
UPDATE Contract
•
On July 25,2022,the contractor mobilized and began phase one of the construction project. The project is expected to be completed byJanuary 2023.
HBR International, Inc.
The traditional factors behind restroom renovations have been water conservation,Lower maintenance costs,improved accessibility, and improved hygiene.The COVID-19 pandemic has not Lessened the importance of these goals--it has increased the urgency of completing renovations in order to ensure restrooms are as safe as possible for staff and visitors.The pandemic highlighted the need to replace the standard water closets, urinals, faucets, air dryers,and towel dispensers with touch-Less models.
ARPAREPORT [JULY2022) I 19
In July, Change Order No.2, was issued which amended the Scope of Work for this contract.The total cost for this change order is $12,123.69.The amended scope of work includes:
On July 30,2021,the Judiciary solicited proposals from qualified and experienced contractors to renovate the public and staff restrooms of the Guma' Hustisia.It will renovate the restrooms in phases beginning with its public restrooms. On September 8,2021, the proposals were evaluated, and a negotiation meeting was held on September 21, 2021,with the proposer who scored the highest.
• JUD-21-03 Revised 4 Counter Sinks; • JUD)(4Revised 2_Wall Hung Lavatory; JUD 21 5 Revised 4 Urinal; JUD-21-09 Toilet Partitions; and • JUD)(10)Lushometer Manual and Sensor Type. Contract Progress as ofJuly 31, 2022: 20% Several submittals require additional funding due to a revision in the scope of work.The cost difference will be processed via a change order.
On November 5,2021, a contract was awarded to HBR International, Inc.in the amount of $356,094.00. Since the award, seven meetings have been held to discuss the project and make decisions on fixtures, floors,color,valves, touch-Less faucets, and other specifications.The team will continue to meet as this project progresses.
•
BuildingSuperintendent Gerald E. Weaver andARPAAdministratar/Ading Procurement Officer Martha M.Standish met with HBR International, lnc.'s team regarding the status ofthe Public andStaffRestroom Renovation. (July10, 1011)
• Reduce the number of sinks in designated bathrooms from three to two;
RESTROOM PROJECT No. 32200276/JUD-OC-2022-1
HBR International, Inc. is a family-owned business that was established on Saipan in 1990. The company is a general building contractor that has completed high-quality and detailed construction work for many establishments and agencies throughout Saipan.
HBR submitted an invoice on November 11,2021,in the amount of $89,023.50.The invoice was partially paid on January 19, 2022,in the amount of $80,131.15.
In June,the Judiciary approved the following submittals:
• JUD 21 03 Revised 5 Counter Sink; JUD-21-03.lA Counter 2 Sinks;
On March 15, 2022, Change Order No.1 was issued, extending the contract to November 4,2022, due to unforeseen circumstances, such as disruptions in the supply chain, beyond anyone's control.
A selection for the micro-cement,fixtures,tiles and partitions was made. However,due to shipping delays,the micro-cement has not arrived and is still pending delivery.
• Reduce the number of urinals from four to three; and
•
ARPA REPORT [JULY 2022] 20 PERIOD OF PERFORMANCE
On February16,2022,the Commonwealth Judiciaryissued a Request for Qualifications("RFQ") for an On-Call Architectural & Engineering ("A&E") consultant under RFQ-2022-JUD-7/42200058.
|
On March 28,2022,the Judiciaryentered into a 3-year contract not to exceed $300,000.00 with GUMAArchitects,LLC with the option to extend an additional six months.
LLC
3 Calendar Days Client Review/Comment GUMAto work on comments.Scheme selection & approval
21 Calendar Days Design Development 60% Develop drawings& illustrate architectural & building systems
3 Calendar Days Client Review/Comment GUMAto work on comments.Scheme selection & approval
PHASE
21 Calendar Days Permit/Construction Set 100% Design & Development layout to convert to construction drawing
GUMAArchitects,LLCwasfounded on Guam in 2017bytwo registered architects,licensed on Guam and the CNMI. Raymund Cayanan and Samuel McPhetreshave well over 25 yearsof combined experience in the design field and management roles.
GUMA Architects, LLC
| GUMA
The A&Eservicesbeing procured through the contract fall within the categoriesasfollows:
4. Construction Administration Phase; and 5. Additional Requirements. Task Ordersmayinclude facilitymaintenance,new construction,and project management.GUMAArchitects,LLCwill provide all equipment and personnel necessaryto complete all Task Orders.The kickoff meeting with the vendor occurred on March 29,2022 at Guma' Hustisia.On April 28,2022,the Task Order No.JUD-2022-TAO-001 wasissued.The initial proposal wassubmitted on May 6,2022.See Exhibit H for TaskOrder No.JUD-2022-TAO-001.The Judiciaryhas continued to consult with GUMAArchitects,LLCthroughout June and anticipatesfinalizing itsTask Order bythe end of July.
Contract No. 32200870/JUD-OC-2022-6 Architects,
DURATION %
of Completion DESCRIPTION
1. Predesign Phase; 2. Preliminaryor Concept Design Phase;
Asof 2022,GUMAArchitects,LLChasofficeson Guam,Saipan,and in the Philippines,providing a team with diverse backgroundsin architectural services.
The companyprovidesInterior Designs,Building Information Models("BIM"),Construction Management Services,and Architectural Visualizations,and manyother additional services.
TABLE17:
3 Calendar Days Client Review/Comment GUMAto work on comments.Scheme selection & approval
3. Construction Document and Bid Assistance Phase;
28 Calendar Days SchematicLayout & Design 30% Present preliminaryschemes& recommendations,review programmatic requirements,enhance current design based on client'srequirements& our experience with the built environment
21 Calendar Days Scope of Work 90% Develop the scope of work for construction
ON-CALL ARCHITECTURAL & ENGINEERINGSERVICES
On May19,a meeting wasset with the contractor to discussthe proposal.After deliberating with the contractor,the scope of work wasrevised and an amended proposal wasrequested.On May25,the contractor provided a preliminary layout of the revised scope of work and requested confirmation.On May31,the Judiciaryconfirmed the layout and received an amended proposal on June 7th.
3. Asmall corridor connecting to the Guma' Hustisia.
1. Construct the data center (approximately2,500 sq.ft.aspictured on the right on first floor) and construct the Behavioral Health Annex on the second floor.
General Counsel Hyun Jae Lee conductsthe meeting on ARPACapital Improvement Projects. (July1,2022)
Meeting between Office of General Counsel and GUMAArchitects,LLC. (June 21,2022)
sq.ft.for data center (vault and ITemployee space).
2. 1,000 sq.ft.for behavioral health annex which includesa bathroom,large windowstowardsthe ocean view,multiple outletsand lights.
The contractor submitted their proposal on May6,2022.
On April 28,2022,the Judiciaryissued draft Task Order No.JUD-2022-TAO-001 to the On-call A&Econsultant,GUMA Architects,for the CNMI JudiciaryData Center Annex.See Exhibit H for TaskOrder.
The Commonwealth Judiciaryinitially planned to extend Guma?Hustisia byadding a two-storywing of approximately 9,500 square feet.The first floor would be just about 5,000 square feet and the second floor would be approximately 4,500 square feet.The contractor provided architectural and engineering servicesfor thisdesign and provided a breakdown of the costsin sufficient detail for:
On July1,2022,the committee further discussed with the On-call A&E,consultant via a telephone call,construction on the northern end of the Guma' Hustisia as follows:1.1,500
The contractor recommended two optionsasfollows:
In July,the committee conducted two internal meetings(July1,2022 and July14, 2022).
ARPACapital Improvement ProjectsMeeting held at the Screening and SecurityZone Conference Room(July14,2022)
1. Data Center A&E; 2. Annex A&E; and 3. Project Management.
ARPA REPORT [JULY 2022] | 21 DATA CENTER& BEHAVIORAL HEALTH ANNEX
2. Construct the data center (approximately2,500 sq.ft.aspictured on the right on the first floor) and expand the current IToffice.
On June 21,2022,the Office of General Counsel met with the on-call A&E consultant via MSTeamsto discussthe new layout (right photo) for the data center.
E-Recording Meeting between the Judiciary,TriMin Systems,Inc.,and subcontractor TurnkeySolutions,LLC(July13,2022)
On May4,2021,the Commonwealth Judiciarysolicited procurement proposalsfor a fully-integrated Electronic Recording ("eRecording") System for the Commonwealth Recorder'sOffice ("CRO") via Request for ProposalsNo. TheRFP-2021-JUD-5.CROmanagesrecordswhich include land records,Uniform Commercial Code documents,marriage certificates, and birth and death certificates.Currently,the CROreceivesdocumentsin-person and providesfor a manual filing and indexing system. It providescustomer service in-person and via telephone,setsappointmentsfor in-person research, and conductsresearch for patronsand the Judiciary.
Contract
| TriMin Systems, Inc. ARPA REPORT [JULY 2022] | 22
The Judiciaryheld a mandatorypre-proposal meeting on May11,2021,and set the submission deadline for June 8, After2021.monthsof negotiation,a two-year contract wasawarded to TriMin Systems,Inc.in the amount of $149,803.00. The Notice to Proceed ("NTP") wasissued on April 21,2022.The contract completion isset for April 21,2024. Akickoff meeting wasconducted on May3,2022. The eRecording committee meetsweeklyto discussthe project status.The Judiciaryprocured scanning equipment for the project and began data migration. On May24,2022,Invoice No.51065 waspaid in the amount of $105,543.00 via check no.460. In July,the committee conducted four internal meetingsand held seven weeklymeetingswith the contractor including three meetingsregarding the Virtual Private Network ("VPN").The team continued to conduct data migration of the CRO filesto the contractor. The contractor hasfive monthsfrom the issuance of the NTPto complete the eRecording system project,that is,bylate September 2022 (previously erroneouslyreported aslate October 2022).See Exhibit H for submittals. No. 32200927/JUD-OC-2022-7
ELECTRONICRECORDINGSYSTEM
TurnKey Solutions,LLC
TABLE19:
E-RECORDINGMEETINGS
07/06/2021 Kickoff VPN Meeting 07/26/2022 [Internal] E-Recording WeeklyMeeting 07/08/2021 VPN Meeting 07/27/2022 WeeklyE-Recording Meeting 07/11/2021 [Internal] E-Recording WeeklyMeeting 07/29/2022 VPN Meeting 07/13/2021 WeeklyE-Recording Meeting
Contract Progress as of 07/31/2022: 64%
DATE DATE DESCRIPTION 07/06/2021 WeeklyE-Recording Meeting 07/19/2022 [Internal] E-Recording WeeklyMeeting 07/06/2021 [Internal] E-Recording WeeklyMeeting 07/20/2022 WeeklyE-Recording Meeting
DESCRIPTION
TriMin Systems,Inc.
ELECTRONICRECORDINGSYSTEM Contract No. 32200927/JUD-OC-2022-7 | TriMin Systems, Inc. ARPA REPORT [JULY 2022] | 23
For over 25 years TriMin Systems has helped its customers achieve their business goals and system objectives. Proven industry software, skilled implementation consultants, and reliable solutions provide measurable business value, and bottom line results for its customers. TriMin is a leading provider of software solutions for County Recorder and Register of Deeds offices. With TriMin?s unmatched support and services, they have built a longstanding reputation on serving clients with integrity and absolute reliability. With TriMin software, county offices experience the highest efficiency and productivity.
TriMin's subcontractor is TurnKey Solutions, a local CNMI consulting firm that specializes in customized web development/design, database development & management, search engine optimization, and data analytics utilizing the latest technology trends. TurnKey will handle onsite training, software set-up, and Level 1 and Level 2 phone/email support during business hours. Level one support includes answering customer support phone calls and emails, conducting basic troubleshooting to find out the level of support needed, tracking support issues and responsibly communicates to all parties involved in issue resolution to meet and manage customer expectations, provide product information and how-to documentation, etc. On the other hand, Level 2 support includes providing in-depth troubleshooting for issues that are reported by Level 1 Support, server and application restarts, and data migration troubleshooting.
On February9,2022,the Commonwealth Judiciarysolicited proposalsfor Janitorial Servicesvia Request for Proposals No.RFP-2022-JUD-6/42200075.The submission deadline for the RFPwason March 9,2022.On March 28,2022,the Judiciarymet with the vendor to negotiate the contract.Soon thereafter,Biba Marianassubmitted their Best and Final Offer on March 30,2022.On April 19,2022,the Notice to Proceed wasissued for janitorial servicesunder Contract No. 32200945/JUD-OC-2022-8.Akickoff meeting washeld on April 21,2022.The contractor began serviceson April 22, 2022,and will provide,not onlyjanitorial services,but all equipment and productsnecessaryto complete itsgiven tasksin a timelymanner.Serviceswill be provided to the following Saipan locations: 1. Guma' Hustisia; 2. MarianasBusinessPlaza; 3. Office of Adult Probation Supervision Satellite Office; 4. JCTBuilding II Unit 6; and 5. Karidat and other alternate sitesfor the Judiciary. Thisisa one year contract which expiresApril 22,2023.Thirty daysprior to the expiration of the contract,the Judiciary hasthe discretion to extend the contract for an additional six months.
ARPA REPORT [JULY 2022] | 24
Biba Marianassubmitted four invoicesto date-three of which have been paid in full.See Exhibit EforInvoicesand Checks.
On May6,2022,the Judiciarywrote a letter to the vendor regarding cleaning servicesthat were not in accordance with the contract'stermsand conditions.Biba Marianasresponded to the letter on May 10,2022.
27% TABLE18: JANITORIAL SERVICESCONTRACT TERMS AMOUNT Monthly $9,103.67 Yearly $109,224.04 Contract No. 32200945/JUD-OC-2022-8 | Biba Marianas,LLC Biba Marianas,LLC
JANITORIAL SERVICES
On June 2,2022,the Office of Procurement and Administration conducted a friendlyfollow up meeting with the contractor to discussitsMay6,2022,letter. 07/31/2022:
Contract Progress as of
Biba Marianas, LLCdba Sablan Topline Company, a commercial cleaning company on Saipan, been working together with numerous clients for over 20 years and has proven that they are not only dependable, but also capable of meeting its criteria.
TanoGroup,Inc. employee water blaststhe northern side of the Guma' Hustisia. (July22,2022) Tano Group,Inc. employee paintsthe loading dockdoor at the Guma' Hustisia. (July22,2022)
On February9,2022,the Commonwealth Judiciarysolicited proposalsfor the Painting Exterior Concrete Wallsand Trimsand Designated Interiorsvia Request for Proposals("RFP") No.RFP-2022-JUD-4/42200073.The submission deadline for the RFPwason March 9,2022.However,on March 1,2022,Addendum No.1 wasissued and the submission deadline waschanged to Wednesday,March 16,2022.On March 7,2022,Addendum No.2 wasissued which amended the Scope of Work.The amended Scope of Work includes: Remove rust and paint from the secured parking and sallyport gate; Paint secured sallyport gate; Paint must be of similar qualityand color in comparison to the other wallsand trims. Paint must be marine qualitypaint. Paint type and qualitybust be that which mitigatesstaining/discoloration; and Warrant the project to be free from defectsin materialsand worksmanship for at least two yearsfrom the date of project acceptance. On June 3,2022,a negotiation meeting washeld.The vendor submitted their Best and Final Offer on June 15,2022.A kickoff meeting washeld on July6,2022,with the chosen vendor,Tano Group,Inc.On July15,2022,the Notice to Proceed wasissued for thisproject under Contract No.32201083/JUD-OC-2022-10.The contractor began serviceson July Tano18,2022.Group,Inc.submitted their initial invoice on July29,2022 in the amount of $25,870.34.See Exhibit Efor Contract andInvoices
Contract Progress as of 07/31/2022: 18% Kickoff Meeting between the Judiciary and Tano Group,Inc. at the Supreme Court Reception Area. (July6,2022)
PAINTINGEXTERIOR CONCRETEWALLS AND TRIMSAND DESIGNATED INTERIORS
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ARPA REPORT [JULY 2022] | 25
Tano Group, Inc.
Contract No. 32201083/JUD-OC-2022-10
Tano Group,Inc. Tano Group,Inc.wasincorporated in the CNMI in 1991 and is managed bythe Shareholder/Board of Directorswith track recordsfor a combined 71+yearsin the construction contracting industry. The companyengagesin the sales,installation,and technical servicesof industrial and commercial construction projects and hasrapidlygained and maintained a strong reputation in qualityassurance.
COURTROOM RFP-2022-JUD-12TECHNOLOGYINFORMATIONTECHNOLOGYRFP-2022-JUD-13INFORMATIONTECHNOLOGYITB-2022-JUD-17 ARPA REPORT [JULY 2022] | 26 HUMAN RESOURCESWORKFORCEAND TIMECOMPENSATION PLAN RFQ-2022-JUD-16
INVENTORY ARPA REPORT [JULY 2022] | 27
Right photo:CTSI employee finalizesthe configuration and installation of a Xerox copier at one of the Superior(JulyCourtrooms.6,2022)
Scannerspurchased which will be utilized for the E-Recording project. (July6,2022)
Left photo: Xerox copier installation at the Supreme done byCTSI Logistics
Hand sanitizer dispenser installed at the Superior Court Employee Entrance/Exit. (July7, 2022)
TVmonitor being utilized bythe ARPAAdministrative Team during an Editorial Board Meeting. (July5,2022)
On July12,2022,nineteen Pre-Law participantssuccessfully completed the JudiciarySummer Pre-Law Program.The graduation ceremonywasheld at the Guma' Hustisia Atrium. In attendance were dozensof guests,including Governor Ralph DLGTorres,Speaker of the House Edmund S. Villagomez,and United StatesDistrict Court Chief Judge Ramona V.Manglona and Magistrate Judge Heather L. ARPAKennedy.supported thisprogram byensuring sanitation suppliessuch asface masksand hand sanitizersare readily available for use.The Information SystemsOffice ("ISO") ensuresthat sufficient equipment and technical needsare provided for the successof the program.ISOsetsup equipment purchased under ARPAincluding the television monitors,camera,carts, and laptopswhich are temporarily assigned to the instructors.Other ARPApersonnel contributed hoursbyproviding administrative support.See Exhibit I for SummerPre-LawProgramBrochureand GraduationPrograms.
On July5,2022,at 6 p.m.,Dean Rose Cuison-Villazor of RutgersLaw School,delivered a lecture titled "The Insular Casesand Citizenship"at the American Memorial Park indoor theater.The lecture outlined an overview of how citizenship isacquired (including in the U.S.territories),insular casesand claimsof U.S.citizenship,effortsto overrule the insular cases,and post-insular casesin America and implicationsof the CNMI.Dean Cuison-Villazor taught property law during the JudiciarySummer Pre-Law Program.
ARPA REPORT [JULY 2022] | 28
Judiciarystaff pose with Chief Judge Ramona V. Manglona and Dean Rose Cuison-Villazor after the lecture seriesheld at the American Memorial Parkindoor theater. (July5,2022)
FEATUREI Summer Pre-LawProgram
Pre-Law graduatesare joined byChief Judge Ramona V. Manglona, Associate Justice PerryB. Inos,Chief Justice AlexandroC. Castro, Associate Justice John A. Manglona and Magistrate Judge Heather L. Kennedyin the Supreme Court Courtroom. (July12,2022)
FEATUREI Law in the CommunityLecture Series
On July7,2022,at 12 p.m.,Professor Eun Hee Han of Georgetown Law School,presented a lecture titled "Cross-Cultural Competencyand the Law"at the AssemblyHall of Guma' Hustisia.The lecture wasin regardsto the new American Bar Association standard which requireslaw schoolsto provide an education to law studentson biascross-cultural competencyand racism.Professor Han taught legal research and writing during the Pre-Law Program. In preparation for the lecture series,ARPAadministration continued to provide sanitation supplieswhile ISOpersonnel, also funded under ARPA,spent approximatelysix (6) hoursto ensure smoothnessand successof the lecture series.This included setting up equipment purchased under ARPAsuch asthe television monitors,camera,carts,and laptopsfor the professorsuse.Other ARPApersonnel provided administrative support to the series. The lectureswere free and live-streamed on the Judiciary?sFacebook page.The Law in the CommunityLecture Series hasbeen made possible in part bya major grant from the Northern MarianasHumanitiesCouncil and National Endowment for the Humanities: Democracy Demands Wisdom.Anyviews,findings,conclusions,or recommendationsexpressed in the lecturesdo not necessarily represent those of the Northern Marianas HumanitiesCouncil,National Endowment for the Humanities,NMI Judiciary,or JudiciaryHistorical Society. See Exhibit I for SeriesFlyers.
On July18,2022,high school studentsfrom the Federated Statesof Micronesia,Palau, Guam,and the Northern Mariana Islandsvisited the Guma' Hustisia for a conversation with the justicesand judges.The studentswere participating in the week-long CivicsInstitute Micronesia,sponsored byJunior State of America and the Northern MarianasCollege.ARPA-funded personnel assisted with the administrative and technologysupport of the site visit.See Exhibit I for theWelcomeFlyer.
ARPA
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Supreme Court justicesprovided the studentswith an understanding of the role and responsibilitiesof the Supreme Court system. (July18,2022) Studentsgather for a group photowith Director of CourtsSonia A. Camacho, Chief Justice Alexandro C. Castro,Associate Justice John A. Manglona,Associate Justice PerryB. Inosand Judiciary staff in the Supreme Court Courtroom. (July18,2022)
FEATUREI Junior State of America Civics Institute Micronesia Site Visit
Office of Adult Probation Supervision pose for a photowith Governor Ralph DLG. Torres,Chief Justice Alexandro C. Castro,Associate Justice PerryB. Inos,Associate Judge Joseph N. Camacho,and membersfromthe Department of Communityand Cultural Affairsand CNMI Board of Parole. (July18,2022) REPORT [JULY 2022]
On July18,2022,the Judiciaryheld itsPretrial,Probation,and Parole Supervision Week Proclamation Signing at the American Memorial Park indoor theater.
Chief Probation Officer Matilde H.Bermudes-Rasa stated,"The Pretrial,Probation and Parole Supervision Week isa Nationwide celebration in everyone of the 50 Statesand Region 18 which includesthe CNMI,Guam,American Samoa,Federated Statesof Micronesia,Palau,Marshall and the Philippines.Originated in 1999 bythe American Probation and Parole Association members,said memberslobbied acrossthe Countryto make a proclamation for one week in JulyasPretrial,Probation and Parole Supervision Week,to recognize the 100,000+Probation & Parole Professionalsalso known as'Agentsof Change.' The week-long celebration isto recognize these Probation & Parole Agentsof Change for their hard work and dedication in helping the community byimproving the livesof the offendersthrough rehabilitation who are placed on Probation or Parole supervision."
FEATUREI Pretrial,Probation,and Parole Proclamation
ARPA-funded personnel were activelyinvolved in the coordination of the program.Assistant Probation Officer Susan G.Cabrera wasthe Chairwoman for the event,and Probation Officer I TimothyL.Cruzserved asthe Master of Ceremony.See Exhibit I fortheProclamationSigningProgram.
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As previously reported in last month's report, the Supreme Court published thirteen (13) administrative orders concerning COVID-19 precautionary measures as of July 31, 2022, one of which covers the period of July 2022: 1. 2022-ADM-0010-MSC. 2022]
COVID-19 UPDATES SUPREMECOURT COVID-19 ORDER
On July18,2022,the Commonwealth Healthcare Corporation issued a reminder on their Facebook page that the CNMI hasmoved into COVID-19 Community Level Medium.Mask recommendationsfor individualsand householdsare based on personal preference,based on the personal level of risk.Residentsshould also have a plan for rapid testing,such as having home test kitsor knowing where theycan accesstesting.If aperson testspositive for COVID-19 on a selfadministered test kit,theyshould report their positive test result online at www.staysafecnmi.com/self-reporting within five (5) daysof the test result date. How trends have changed in the Northern Mariana Islands
Source: New York Times 539 confirmed positive cases from July 1-31, 2022.
ARPA REPORT [JULY
ARPA REPORTS June 2022 May2022 April 2022 March 2022 February 2022 January 2022 October-December 2021 June-September 2021 TIMELINE ARPAReportsare available on the NMI Judiciarywebsite.To view the reports,please click on the link below: https://www.nmijudiciary.gov/arpa-reports ARPA REPORT [JULY 2022] | 31
08/01/2022 Editorial Board
08/02/2022 Editorial Board Meeting
07/19/2022 Editorial Board
The July 2022 ARPA Report wasprepared by ARPA-funded employeesof the Judiciary.In an effort to develop leadership skills,the editor-in-chief position isrotated among keyARPAstaff.The editor-in-chief isresponsible for report compilation,design,and meeting with Editorial Board Thisstaff.month'sEditors-in-Chief are ARPA Scanning Clerk Tracy D. Limes and ARPA Administrative Officer Kimberly D. Magno. The editorial board also includesARPAAdministrator Martha M.Standish and ARPAAdministrative Officer RoyV. Salas.Paralegal Mary C.Glassand Scanning ClerksTracyD. Limes,Leonora T.Vergara,and Micca B.King provided assistance with compiling supporting documents. On August 1,2022,ARPA Scanning Clerk Vergara and Paralegal Glass joined the Editorial Board meeting to get an overview of the editorial processastheyhave been designated editors-in-chief for the August 2022 ARPA Report along with ARPAAdministrative Officer Salas. 2022] 20: BOARD DESCRIPTION DATE DESCRIPTION Board Meeting 08/03/2022 Editorial Board Meeting 07/18/2022 Editorial Board Meeting 08/04/2022 Editorial Board Meeting Meeting 08/05/2022 Editorial Board Meeting Meeting 08/08/2022 Editorial Board Meeting Meeting 08/09/2022 Editorial Board Meeting
07/14/2022 Editorial
EDITORIAL
MEETINGS DATE
07/21/2022 Editorial Board
Fromleft: ARPAAdministrative Officer RoyV. Salas,ARPAAdministrator Martha M. Standish,ARPAScanning Clerk/July Report Editor-in-Chief Tracy D. Limes,ARPAScanning ClerkLeonora T. Vergara,and Paralegal Mary Bernadette C. Glass. (August 4,2022) Not Pictured: ARPAAdministrative Officer/JulyReportKimberlyEditor-in-ChiefD.Magno)
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EDITORIAL BOARD ARPA REPORT [JULY
