ARPA Report [December 2022]

ARPAReport

AMERICAN RESCUEPLAN ACT DEC 2022

ARPAInformation SystemsAssistant Vincent P. Camacho and ARPAInformation SystemsSupport Specialist RogelioN. Francia install a new securitycamera system,elevating surveillance capabilityat the Guma'Hustisia. (December 13,2022)

The Judiciary'sARPAteamwisheseveryone a HappyHolidays. (December 16,2022)

BACKGROUND

On March 11,2021,President Joe Biden signed the American Rescue Plan Act,a $1.9 trillion stimulusbill to aid publichealth and economicrecoveryduring the CoronavirusDisease 2019 ("COVID-19") pandemic.The plan included $350 billion in emergency funding for states,territories,and tribal governments:

- to respond to the publichealth emergencywith respect to the COVID-19 or itsnegative economicimpacts,including assistance to households,small businesses,and nonprofits,or aid to impacted industriessuch astourism,travel and hospitality.

- to respond to workersperforming essential work during the COVID-19 public health emergency byproviding premium pay to eligible workersof the State,territory,or Tribal government that are performing such essential work;

- for the provision of government servicesto the extent of the reduction in revenue of such State,territory,or Tribal government due to the COVID-19 public health emergency relative to revenuescollected in the most recent full fiscal year of the State,territory,or Tribal government prior to the emergency; or

- to make necessaryinvestmentsin water,sewer,or broadband infrastructure.

On May24,2021,Governor Ralph DLG.Torresannounced at the Judiciary'sLaw DayProclamation Signing Ceremonyhis commitment to give the Judiciary$10 million in ARPAfundsand potentiallyanother $10 million in March 2022.

The Judiciary'stop prioritiesto respond to COVID-19 include sustaining judicial serviceson Saipan,Tinian,and Rota; retrofitting and improving facilitiesand infrastructure to prevent the spread of COVID-19 and allow for social distancing,and enhancing technologyfor remote hearingsand services.

Thisreport outlinesthe expendituresand activitiesunder ARPAfor the month of December 2022.Historical data and information can be found in the Appendix

TIMELINE

The ARPAAdministrative teammeetsto develop a staffing plan for the upcoming week. (December 20,2022)

SPENDINGPLANS

Revised SpendingPlan No. 4

In December,the ARPAteam followed up with the Budget and Finance Office ("BAFO") to provide guidance and feedback in determining how to adjust itsplan to better respond to the Judiciary'sFY2023 Budget Appropriation under PublicLaw 22-22 and current conditionsunder the pandemic.Currently,the biggest barrier to service isthe lack of funding under All Othersfor Judiciaryoperations.ARPAintendsto develop a revised plan that will support the continuance of judicial servicesincluding travel expenses(i.e.inner island travel for court proceedings),personnel training,professional servicesexpensesfor court interpretersand court-appointed counsels, jurytrial expenses,and repair and maintenance,to name a few.

Asreported in the Judiciary?spreviousspending plans,asubstantial amount of the fundsisallocated to the ARPA Hall/Data Center.The Data Center project,now at the 30%A&Ephase with consultantson board,will provide a secure environment for the Information SystemsOffice,including telecommunicationsand computer systems.The Judiciary mayfind it necessaryto request additional funding for the projects.

Asof December 31,2022,under Spending Plan No.4,the Personnel balance is$3,151,029.99,and All Othersbalance is $4,639,602.20.

See Exhibit B.4 for 09/07/22 SpendingPlanNo.4.

TABLE1: SPENDINGPLAN COMPARISON(S)

ARPAconductsa Leadership Meeting at the SSZConference Room& via MSTeams. GUMA Architectsrepresentativeswere present todiscussdesign detailsof the ARPAHall/Data Center project. (December 21,2022)

ARPA COMMITTEEMEETINGS

The Committee continuesto meet biweeklyto addressanydeveloping needs,discussfinancial reports,and provide updatesof ongoing projects.Meetingsare conducted in-person at the AssemblyHall while staff from Kotten Tinian and Rota Centron Hustisia and teleworkerscontinue to participate remotelyvia MSTeams.In December 2022,there wasone committee meeting and four leadership meetings.The Capital Improvement ProjectsCommittee met biweekly everyother Thursday.The sub-committee held one meeting in December.

See Table 3 for Committeememberslisting.See Table 4 for list ofmeetingsfor December 2022.

See Exhibit Afor meetingagendas,minutes,andother relatedmaterials.

Chief Justice Alexandro C.Castro

Associate Justice John A.Mangloña

Associate Judge Teresa K.Kim-Tenorio

Director of CourtsSonia A.Camacho

General Counsel Hyun Jae Lee

DeputyGeneral Counsel Matthew J.Brown

Budget and Finance Director John T.Villagomez

SystemsAdministrator Michael C.Villacrusis

Judicial Assistant Josephine N.Estrada

Human ResourcesOfficer Michelle V.Guerrero

GrantsAdministrator Jim W.Stowell

ARPAAdministrator Martha M.Standish

Special Projectsand Infrastructure Coordinator Bryan S.Bocago

ARPAAdministrative Officer RoyV.Salas

ARPAParalegal MaryBernadette "Mabby"C.Glass

ARPAScanning Clerk JAOLeonora T.Vergara

ARPAScanning Clerk JAOTracy D.Limes

ARPAScanning Clerk Rota Centron Hustisia Elvira M.Mangloña

ARPAScanning Clerk Rota Centron Hustisia Micca B.King

ARPAScanning Clerk Kotten Tinian Christin S.Cabrera

Chief Marshal Jason T.Tarkong

DeputyMarshal I Centron Hustisia Sherla M.Sablan

ARPAISOAssistant Kristine D.Laurio

ARPAISOSupport Specialist Rogelio "Vhoie"N.Francia

ARPAISOAssistant Frank Eli Vincent P.Camacho

Client ServicesNavigator Jolyn M.Pangelinan

Clerk of Superior Court Patrick V.Diaz

Data SystemsAnalyst Mark G.Hidalgo

Chamber Administrator Rose Lynette M.Camacho

TABLE3: ARPA COMMITTEEMEMBERS- JUDICIAL BRANCH

TABLE4: ARPA MEETINGS

ARPACommittee Meeting at the Guma' Hustisia Assembly Hall. (December 22,2022)

TRAINING| Enterprise Asset Management

The Judiciary held one internal Enterprise Asset Management ("EAM") training on December 20, 2022. The team continues to work on migrating assets into the EAM platform. What is EAM?

*Enterprise Asset Management ("EAM") is an enterprise solution by Tyler Technologies designed to help public sector organizations achieve both tactical, short-term and strategic, long-term goals by leveraging connections to financial, planning, incident management, and customer-based data to streamline work processes and quantify the asset value.

*Source: Enterprise Asset Management for the PublicSector.

See Exhibit A.4 for EAM brochure and Procedural Manual

DATE

DESCRIPTION 12/20/2022 Internal EAM Training

Upcoming Training

01/23/2023 Internal EAM Training

TABLE5: ENTERPRISEASSET MANAGEMENT MEETINGS

Left photo: Internal EAM Training in the Guma' Hustisia Training Roomand facilitated byARPAAdministrator Martha M. Standish. (December 20,2022)

Right photo: Samsung curved monitorsdelivered to the Guma' Hustisia. The curved monitorswill be utilized byJudiciary personnel. (December 14,2022)

BUDGET AND FINANCE

Sub-Award No. CNMI22004

On June 4,2021,the Office of the Governor awarded $13,160,703.00 in ARPAfundsto the Judiciary.ByDecember 31,2021,the allotment wasreceived in full.

The total expensesobligated in Fiscal Year ("FY") 2021 amounted to $458,496.00:

- $449,636.00 in Actual Expenditures(meaning service wascompleted,invoice wasreceived,and payment wasmade) and - $8,860.00 in Encumbrances(meaning the contract and/or purchase order wasprocessed but either the service,invoice,or check ispending.

The total expensesobligated in FY2022 asof December 31,2022,totaled $4,378,965.40:

- $3,795,013.64 in Actual Expendituresand - $588,951.76 in Encumbrances.

In FY2023,the total expensesobligated asof December 31,2022,were $532,609.41:

- $380,915.16 in Actual Expendituresand - $151,694.25 in Encumbrances.

To date,the Judiciaryhasexpended $1,958,463.55 in Personnel and $3411,607.26 in All Otherstotaling $5,370,070.81.

The fund statusasof December 31,2022,was $7,790,632.19

Sub-Award No. CNMI22047

On October 17,2022,the Judiciaryreceived additional ARPAfunding in the amount of $873,485.40 under Sub-Award No. CNMI22047.

The total actual expensesin FY2023 asof December 31,2022,was $873,485.40

In December,the Judiciarymade several attemptsin acquiring the remaining ARPAfundsto be deposited to itsbank account.On December 23,2022,in a letter to Acting Secretaryof Finance Margaret C.Torres,the Judiciaryformallyrequested the deposit of the remaining JudiciaryARPAfundsdirectlyto itschecking account to facilitate the processof making timelypaymentsto itsvendors for servicesrendered.Thisrequest remainspending asof December 31,2022.See Exhibit E.8 for copyoftheletter. There are no amendmentsto be reported at thistime.

See Table 13 for breakdown.See Exhibit Efor fundstatusandsupportingdocuments.

Fromleft: Accountant II Evelyn P. Calvo,Budget and Finance Director John T. Villagomez and ARPAAdministrative Officer Shanna W. Florestake a moment for a teamphoto. (December 2,2022)

TABLE12: CHECKS/ELECTRONICFUND TRANSFERS(EFTs) ISSUED ASOF 12/31/22

PERSONNEL

For December 2022,the Judiciary:

- Announced the ScanningClerkJAOJob VacancyAnnouncement (JVA); and

- Continued to re-announce the FamilyCourt ServicesSpecialist JVA.

Also in December 2022,ARPAScanning Clerk Jan Christin S.Cabrera,continuesoverseeing the dailyoperations at Kotten Tinian asitslone Judiciarypersonnel.

For audit purposes,personnel who hold ARPApositionsare required to submit a DailyWork Summaryoutlining the tasksperformed.See Exhibit F for detailsincluding JVAs,Memoranda,Notice of Personnel Actions,Timecards, and DailyWork Summaries.

*PositionwasvacatedonDecember 19,2022.

Fromleft: DeputyMarshal I Sherla Mae Sablan, DeputyClerkI Delia C. Barcinas,ARPAScanning ClerkElvira M. Manglona, ARPAScanning Clerk Micca B. King, Administrative Specialist Michelle A. Mendiola. (December 23,2022)

TABLE13: ARPA-FUNDED PERSONNEL ACTION LISTINGIN DECEMBER2022

ARPAScanning ClerkJan Christin S. Cabrera.

MARSHALSSERVICEDIVISION ENTRY LOG

The MarshalsService Division ("MSD") continuesto enforce COVID-19 protocolsthroughout the three courthouses.MSD'ssafety protocolsrequire an accounting of the number of patronsentering Judiciaryfacilities.Recorded entries,which includes patrons,vendors,and employees,for the period of December 1-31,2022 show:

- Guma' Hustisia had 3,397 entriesat the courthouse including the alternate worksite.

- Kotten Tinian had 119 entriesat the courthouse.

- Rota Centron Hustisia had 352 entries, including itstenants.

Graphs4, 5,and 6,below,showentrybycourthousefor themonthofDecember 2022.

See Graph 7 for entrybycourthousefromJanuary2022 toDecember2022.

GRAPH 7

GRAPH 6

DeputyMarshalsMatthew O. Iguel and Jesse Sablan. (December 20,2022)

GRAPH 5

GRAPH 4

SCANNING,DIGITIZING, AND AUDITINGUPDATE

ARPAScanning Clerkscontinue their tasksof scanning documentsdailyusing the scannersthey received and maintain with the help of the Document Digitization Internal Operation Procedure which isdesigned to establish guidelinesfor digitization.

During the month of December 2022,ARPAScanning Clerksscanned and audited voluminousfiles:

- Tracy D. Limes and Leonora T. Vergara of Guma' Hustisia scanned a total number of 49 files equaling 2,550 pages.

- Jan Christin S. Cabrera of Kotten Tinian scanned a total number of 401 files equaling 4,583 pages,audited 389 files equaling 4,406 pages.

- Elvira M. Mangloña and Micca B. King of Rota Centron Hustisia scanned a total number of 4 filesequaling 1,094 pages, audited 279 filesequaling 12,007 pages.

In addition to scanning and auditing,disposition of filesisalso in progress.Once enough filesare collected and approved for disposal,they are scheduled for disposition.

The Commonwealth Recorder'sOffice, Administrative Specialist I HollyC.Camacho scanned a total number of 140 filesequaling 327 pages,audited approximately 14 files,and e-filed 208 filesthat consisted of land instruments,marriage license,and UCCforms. Similarly,for the Office of the Superior Court, Data SystemsAnalyst | Mark G.Hidalgo provided the following statistics:

- Mark G. Hidalgo of Guma' Hustisia scanned a total number of 341 files equaling 1,610 pages,audited 791 files equaling 11,539 pages,and digitized 61 cassette tapes.

In 2022,the team scanned a total of 935 files consisting of 10,164 pagesand audited 1,473 filestotaling 27,952 pages.

In addition to scanning and auditing,disposition of filesisalso in progress.Once a sufficient number of filesare collected and approved for disposal,disposition will be scheduled.

See Graph 8 and 9 for theanalysisofthestatisticsand Exhibit H for theWeeklyReports.

ARPAScanningClerkLeonora T. Vergara and ARPAAdministrator Martha M. Standish pose for a quickphoto. (December 19,2022)

GRAPH

RESTORATION OF PUBLICAND STAFF RESTROOMS

Sole Source Contract No. 32200167/JUD-OC-2023-3 | HBRInternational, Inc.

On December 14,2022,the Judiciarymet with HBRInternational, Inc.,("HBR") to discussthe project updatesand revised project timeline,and finalize closing out activities.

With the arrival of the needed shipment of microcement,plumbing fixtures,and toilet partitions,HBRwasable to complete the following throughout the month of December:

1. Application of microcement and installation of toilet fixtures and accessoriesin JuryRoom restrooms#230A(men); #230B (women); #231A(women); and #231B(men).

2. Installation of wall and floor tilesand toilet fixturesand accessoriesin Chamber restrooms#215A(Presiding Judge; #224A(Associate Judge); and #225A(Associate Judge).

3. Installation of toilet partitionsin restrooms#227(men) and #228 (women).

See Exhibit E.6 for SoleSourceContract No.32300167.See Exhibit H.1 forsubmittalsandmeetingsign-insheet.

Meeting with Judiciarypersonnel and HBRstaff at the SSZ Conference Room. (December 14,2022)

Newlyinstalled partitionsand renovation workat the Superior Chambersmen'semployee restroom. (December 16 & 23,2022)

Installation of partitionsand renovation workat the Superior Chamberswomen'semployee restroom. (December 13 & 23,2022)

1st floor women'spublicrestroombefore (Photo1),during (Photo2),and after (Photo3) installation of partitions. (March 4,December 13 & 16,2022)

Guma' Hustisia 2nd floor men'spublicrestroombefore (Photo1) and after (Photos2 & 3) renovations. (March 8 and December 16,2022)

Application of micro-cement at the JuryRoomrestrooms. (December 16 & 23,2022)

Supreme Chamberswomen'semployee restroombefore (top pic) and after (bottompics) renovations. (March 8 and December 16,2022)

ON-CALL ARCHITECTURAL AND ENGINEERING Contract No. 32201275/JUD-OC-2022-13 | GUMA Architects, LLC

During the month of December 2022,under Task Order No.JUD-2022-TAO-001,GUMAArchitects,LLC(?GUMA?):

- Accommodated several updates/revisionsto the design and floor plan layoutsand 3Dviews;

- Responded to any requests,inquiries,clarifications,or feedback provided bythe committee; and

- Attended a statusmeeting and an ARPALeadership meeting to discussthe project.

ARPA HALL-DATA CENTER I TaskOrder No. JUD-2022-TAO-001

On December 5,2022,a statusmeeting wasconducted at the Guma' Hustisia with the committee and the On-Call A&EConsultant,Mr.Samuel M. McPhetres,Jr.of GUMA.In addition, GUMAalso attended a portion of an ARPALeadership meeting held on December 21,2022.During both meetingsand throughout the month of December,the discussion between the committee and GUMAmainlyfocused on the ARPAHall (2nd floor) floor plan layout,which went through several revisions,to addressthe following areas:

- Incorporate 2nd fire exit,asper regulations,in order to accommodate large functions;

- Increase floor plan layout to include 2nd fire exit;

- Reconfigure restroom,kitchenette, partitions,and electrical closet; and

- Redesign main entrance and doorwayto ARPAHall balcony.

Project statusupdateswere provided and discussed internallyduring ARPA Leadership,Committee,and Capital Improvement Projectsmeetings.

On December 21,2022,the Judiciary finalized and approved the design and layout of the proposed ARPAHall/Data Center.Ultimately,thispushed back the 60%SchematicDesign Submittal deadline from January 5,2023,to January27,2023,so asto allow GUMA additional time to complete all the revisions.

Updated ARPAHall (2nd floor) floor plan layout and 3D Aerial ViewIllustration of the ARPAHall Exterior. (December 21,2022)

Revised ARPAHall (2nd floor) floor plan layout and 3DRear View Illustration of ARPAHall/Data Center Exterior. (December 5,2022)

ARPAHall (2nd floor) floor plan layout and 3DRear View Illustration of ARPAHall/Data Center Exterior. (November 30,2022)

PROFESSIONAL SERVICES

Contract No.

32200524/JUD-OC-2022-3

| LexisNexis

On November 30,2021,the Judiciaryentered into a three-year contract with LexisNexispursuant to NMI Judiciary Rulesof Procurement Rule 19,Computer Software and Hardware Procurement.The contract isfor a three-year subscription to Lexis+which includes: 1.National PrimaryEnchanced; 2.All Briefs,Pleadingsand Motions; 3.Lexis+ Practical Guidance - State and Local Government; 4.All Jury Instructions; 5.ALRand AMJURLibrary; 6.American Law Institute Restatements; and 7.All Law Reviews.The total expenditure for the three-year period is$38,127.00. The Judiciaryagreesto pay$19,063.50 within 30 daysof contract execution and the remaining balance asfollows:

- 04/01/23 :$375.60 one time;

- 05/01/23-09/30/23:$1,058.77 per month; and

- 10/01/23-09/30/24:$1,090.54 per month.

The contract expireson November 29,2024.

Contract Progress as of 12/31/22: 36%

FIBERCABLEUPGRADE

Contract No. 32200818/JUD-OC-2022-5 | Docomo Pacific

On March 7, 2022, the Judiciary issued Sole Source Contract No. 32200818/JUD-OC-2022-5 to Docomo Pacific for the Fiber OpticCable Installation and Configuration.The procured servicesare:

1. Two-year subscription to Fiber Internet 200 Mbpswith:

a. All glassfiber solution;

b. Symmetricspeeds; and

c. 200Mbpsdownload speed and 200 Mbpsupload speed.

2. Fixed BusinessStaticIP.

3. Fiber opticcabling installation and equipment configuration.

A kickoff meeting was held with the vendor on March 17, followed by an initial site assessment. Two additional site assessments were conducted on April 21st and April 25th.The modem switch was installed at the Information Systems Office on April 27,and then did the line work on April 28 and April 29 to prepare for the installation of the new fiber cables.

On May18-19,Docomo Pacificperformed the trench work and installed the fiber cables.It activated serviceson May 20th.

The total contract price is $48,000.00.Now that installation and configuration are complete,the Judiciary will make monthly payments of $2,000.00 based on the invoices received.The contract will remain in effect for two years and three months from the issuance of the Notice to Proceed.

ELECTRONICRECORDINGSYSTEM

Contract No. 32200927/JUD-OC-2022-7 | TriMin Systems, Inc.

On December 6,2022,the committee conducted one meeting with TriMin Systemsand Turnkey Solutions.The meeting covered E-File format issues,file storage on the Judiciary'sserver,ongoing system configuration,ACH payments,and E-File training video.

On December 28,2022,Commonwealth Recorder Kelsey G.Aldan conducted a presentation for Palau Judiciary Administrative Director Kenneth T.Uyehara during his site visit to the CNMI Judiciary.The presentation covered the Commonwealth Recorder'sOffice primary duties, E-Recording project timeline,and overview of the E-Recording processfrom the external and internal user. See Exhibit H.3 for meetingagenda.

Contract Progress as of 12/31/22: 35%

JANITORIAL SERVICES

Contract No. 32200945/JUD-OC-2022-8 | Biba Marianas,LLC

Biba Marianas,LLCbegan serviceson April 22,2022, and continue to provide janitorial servicesand all equipment and productsnecessaryto complete its given tasksin a timelymanner.Servicesare provided to the following Saipan locations:

1. Guma' Hustisia;

2. MarianasBusinessPlaza;

3. Office of Adult Probation Supervision Satellite Office;

4. JCTBuilding II Unit 6;

5. Karidat; and

6. Other alternate sitesfor the Judiciary.

Thisisa one-year contract which expiresApril 22, 2023.The Judiciaryhasthe discretion to extend the contract for an additional six months.

E-Recording Meeting with TriMin Systems,Inc. and TurnkeySolutions,LLC. (December 6,2022)

Biba MarianasLLC,employeesworkdiligently to complete their dailytasks. (December 22,2022)

PAINTINGEXTERIOR CONCRETEWALLSAND TRIMS AND DESIGNATED INTERIORS

Contract No. 32201083/JUD-OC-2022-10 | Tano Group, Inc.

In December 2022,the following activitiesoccurred:

- 12/02/22 - Meeting with Tano Group,Inc.,to discussthe upcoming closing out of the project,remaining punch-list items,and pending invoices.

- 12/14/22 - a) Execution of Contract Change Order No.2 regarding the additional completed tasks; b) Issuance of Notice to Proceed for Change Order No.2; and c) Expiration of Contract No.32201083.

Final payment for Invoice No.INV122022-JUD08 remainspending.Detailed information on the project cost can be found on the Budget and Finance section of the report.See Exhibit EforContract andInvoices.

Contract

Progress as

of 12/31/22: 100%

HEATING,VENTILATION, & AIRCONDITIONING (HVAC) SYSTEM MAINTENANCE

Contract No. 32201122/JUD-OC-2022-11 | Chong's Corporation

In order to ensure the efficiencyand longevityof the GumaHustisia'sHeating,Ventilation,and Air Condition ("HVAC") system,the Judiciarysolicited a request for quoteson March 16,2022,for a three-year maintenance contract for the HVACsystem.The scope of work for thiscontract includesthe maintenance of HVACcomponents on a monthly,quarterly,and annual basis,aswell asthe provision of maintenance reportsto the Judiciaryfor servicing each component and/or equipment.

The Sole Source Request wasapproved and awarded to Chong'sCorporation on December 15,2022,via Sole Source Contract No.32201122 in the amount of $194,000.00.The Notice to Proceed wasissued on December 19,2022,followed bythe kickoff meeting on December 30,2022.

ELEVATORMODERNIZATION PROJECT

Contract Progress as of 12/31/22: 1%

Contract No. 32201300/JUD-OC-2022-15 | Oceania Elevator Company, LLC

On December 2,2022,Oceania Elevator Company,LLC("Oceania"),submitted its performance and payment bond.It began the planning and development phase of the Elevator Modernization Project.The project design submittalsare due on March 14,2023.

Contract Progress as of 12/31/22: 23%

Statusmeeting with TanoGroup at the Guma' Hustisia Training Room. (December 14,2022)

E-COURTS

Contract No. 32300127/JUD-OC-2023-1 | Journal Technologies,Inc.

In December,the e-Courtscommittee held three internal meetingsand a Kickoff Implementation Meeting with the contractor.

The committee continuesto hold internal weeklymeetings everyTuesdayand once everymonth with the contractor. See Exhibit H.6 for meetingagendasandmaterial.

Contract Progress as of 12/31/22:

TABLE

Associate Justice John A.Mangloña

Associate Justice PerryB.Inos

Presiding Judge Robert C.Naraja

Director of CourtsSonia A.Camacho

General Counsel Hyun Jae Lee

DeputyGeneral Counsel Matthew J.Brown

Clerk of Court Supreme Court JudyT.Aldan

Clerk of Court Superior Court Patrick V.Diaz

Chamber Administrator Rose Lynette M.Camacho

Special Assistant to Presiding Judge Janina Maratita

ARPAAdministrative Officer Shanna Mae W.Flores

ARPAInformation SystemsAssistant Kristine D.Laurio

TABLE19: eCOURTSPAID TO DATE& BALANCE

Judicial Assistant Vivian S.Dela Cruz

LRCExecutive Director Dean M.Palacios

Staff Attorney for LRCMoin Ghadimi

SystemsAdministrator Michael C.Villacrusis

DeputyClerk III Novelyn A.Wania-Tenorio

Data Analyst Mark G.Hidalgo

DeputyClerk I Brandon H.DelosReyes

Chief Probation Officer Matilde Bermudes-Rasa

Probation Officer I Nadia Mae B.Moses

Budget and Finance Director John T.Villagomez

Computer Specialist Jorale A.Mendoza

E-CourtsKickoff Implementation Meeting with Journal Technologies,Inc. (December 9,2022)

22: eCOURTSCOMMITTEEMEMBERS

COURTROOM TECHNOLOGY

RFP-2022-JUD-12/VSSBID NO. 42200111

Thisproject involvesthe purchase,design,installation,and configuration of an integrated audio,video,and evidence presentation system for five Superior Court courtroomsat the Guma?Hustisia on the island of Saipan.The system must be centrallycontrolled,Microsoft Teamscapable,and integrated with the Judiciary?sFor the Record (?FTR?) digital court recording system.

INFORMATION TECHNOLOGY

RFP-2022-JUD-13/VSSBID NO. 42200117

Thisproject involvesthe purchase of a number of different information technology equipment aspart of itsupgrades to itsfacilities.

INFORMATION TECHNOLOGY

ITB-2023-JUD-3/VSSBID NO. 42300018

Thisproject involvesthe purchase and delivery of a wide varietyof Information Technologyequipment.ThisITBwas republished after the Notice to Unsuccessful Bidderswasissued on November 3,2022,for the previousITB.

CAFESERVICESFOR THEGUMA' HUSTISIA

RFP-2023-JUD-1/VSSBID NO. 42300011

Thisproject involvesthe installation/renovation/construction of a small cafe and furnishing of equipment,supplies, and staffing necessaryto provide prepackaged food and beveragesat the Guma' Hustisia.

KOTTEN TINIAN COURTROOM RENOVATION

RFP-2023-JUD-2/VSSBID NO. 42300019

Thisproject involvesthe purchase of servicesto design and renovate the Kotten Tinian Courtroom.ARPAwill supplement a portion of thisproject.

DIGITAL WHITEBOARD SYSTEMS

RFP-2023-JUD-5/VSSBID NO. 42300027

Thisproject involvesthe purchase,delivery,assembly,and configuration of three Digital Whiteboard Systems.

The following projectsare currentlyin the procurement phase,and updateswill be provided accordingly. See Exhibit H.8 for Publications.

FEATUREI Court Forms

On November 23,2022,the National Center for State Courts("NCSC") emailed FormsCampers(attendeesof the NCSCSummer FormsCamp) exciting newsabout Winter FormsCamp. Winter FormsCamp givesan opportunityfor NCSCstaff to provide intensive training and technical assistance to help courtsrevise one form or a small set of formsto improve plain language and readability.At the end of the camp,the formswill be redesigned,translated into plain language,and user tested.

Courtsfrom 50 U.S.statesand five territorieswere encouraged to submit an application.NCSCselected a small cohort to participate in Winter FormsCamp via a competitive application process.The Judiciarysubmitted itsapplication on December 12,2022.

On December 21,2022, Paralegal Mabby Glass from the Office of general Counsel received a congratulationsemail from NCSCSenior Court Management Consultant Lonni Summers.Seephotoon right

According to NCSC,about 40 applications were submitted and only six courtswere selected to participate in the Winter FormsCamp.The NMI Judiciarywasamong the other five courtsselected.The other five courtsselected are:

- Team Maine;

- Team Iowa;

- Team Indiana - Delaware County;

- Team Minnesota; and

- Team Rhode Island.

Acommittee wascreated to participate in the the Winter FormsCamp.The committee membersinclude:

- Paralegal MabbyGlass;

- Law Clerk Keith H.Ketola;

- DeputyClerk III Novelyn A.Wania-Tenorio; and

- DeputyClerk I Brandon H.DelosSantos.

An internal committee meeting wasset for January 3,2023,and a kickoff meeting with small cohortsand NCSCfor the Winter FormsCamp wasset for January 5,2023.

NCSC'sWinter FormsCamp flyer (November 23,2022)

FEATUREI JudiciaryEmployee Initiatives- HolidayTreats

In the true spirit of the holidayseason,the Judiciarycontinued with the annual HolidayTreatsDay.Celebrated on December 2nd and 16th, the dayssaw each division gather and host a station filled with a varietyof delicioussweet and savorytreatsto share amongst the staff.

Information SystemsOffice station. (December 2,2022)

Drug Court Division station. (December 2,2022)

LawRevision Commission station. (December 2,2022)

Office of the Clerk of the Superior Court, MarshalsService Division and Budget and Finance Office station. (December 2,2022)

Limited English Proficiency (LEP) and ARPA Scanning Clerksoffice station. (December 2,2022)

FamilyCourt Division office. (December 2,2022)

From left: PresidingJudge Roberto C. Naraja,ARPA Administrator Martha M. Standish,DeputyClerkII Rosie Jane T. Ada and DeputyClerk III Novelyn A. Wania-Tenorio. (December 16,2022)

Commonwealth Recorder'sOffice,ARPAProgram, FacilitiesManagement Office and Grants Management Office station. (December 16,2022)

Chief Justice Alexandro C. Castro andthe staff of the Office of Adult Probation Supervision. (December 2,2022)

Director of CourtsSonia A. Camacho and staff at the Judiciary Administrative Office,Supreme Court Chambers,Clerk of Court of the Supreme Court,and Office of General Counsel station. (December 16,2022)

FEATUREI JudiciaryEmployee Initiative

The Judiciaryheld the monthlyBirthdayCelebration on December 23,2022,aspart of the JudiciaryEmployee Initiative program.Thismonth'sbirthdaycelebrantsare: See Exhibit I forJudiciaryEmployeeInitiativeFlyer

FamilyCourt ServicesSpecialist Arlyn B. Arboleda

LRCExecutive Assistant Erica M. Cabrera

Assistant Probationt Officer Susan G. Cabrera

Website/Office Manager Albert A. Hicking Administrative Officer Shanna W. Flores

ARPAInformation SystemsAssistant Kristine D. Laurio

Probation Officer II Weena Gwendolyn T. Iguel

DeputyClerkI Joann A. Pangelinan

FEATUREI Adult,Child,& Infant CPRAEDCertification

Purchase Order No. 22300881 | Western Pacific Training Solutions

The Judiciaryhosted a second Adult,Child,and Infant CardiopulmonaryResuscitation ("CPR") Automated External Defibrillator ("AED") First Aid Certification Training session on December 2,at the Assembly Hall.Western Pacific Training Solutionswascontracted bythe Judiciaryto conduct the certification training for twenty-two (22) JudiciaryLaw Enforcement personnel and one (1) Judiciary staff from the FacilitiesMaintenance Office.

The first training session wasconducted on November 18, 2022.Thisexpenditure and training isdeemed necessaryin ensuring Judiciarypersonnel are knowledgeable and well-prepared to handle first-response situationswhen aid isneeded.The certification training wasa blend of American Red Crosslearning courses and hands-on skills sessionsthat provided the participantswith the latest, up-to-date lifesaving skillsand certification in the: a) proper techniquesin administering CPR; b) proper utilization of an AED; and c) administering basicFirst Aid.

FEATUREI Administration for Native AmericansGrant

FY 2023 ANA Pacific Region Pre-Application Training

On December 12 and 13,ARPAAdministrator Martha M.Standish and Special Projectsand Infrastructure Coordinator Bryan S. Bocago attended the FY2023 Administration for Native Americans("ANA") Grant Pre-Application Training held at the Hyatt RegencyHotel.ANAfocuseson building stronger Native American communitiesand supporting communitydevelopment that help these communitiesachieve self-sufficiency,aswell as cultural and language preservation.

ANAprovidesdiscretionarygrant funding for community-based projects,training,and technical assistance in three program areas:

1. Social and Economic Development Strategies;

2. Native Languages; and

3. Environmental RegulatoryEnhancement.

ANAbelievesa community-based planning processshould be used to develop projects.The two-daytraining revolved around the following keypoints:

- Understanding the ANANotice of Funding Opportunity and eligibilityrequirementsfor applying;

- Writing an application narrative;

- Completing required Federal formsand packaging the application; and

- Submitting an application through Grants.gov.

Judiciary LawEnforcement personnel fromthe Marshal Service Division and DrugCourt Division,aswell asJudiciarypersonnel from itsFacilities Maintenance Office in attendance duringthe certification training at the Assembly Hall. (December 2,2022)

Fromleft: Martha M. Standish,ARPAAdministrator; Paige Okamura,Training Facilitator; and Bryan S. Bocago,Special Projectsand Infrastructure Coordinator,take a moment for a group photo. (December 13,2022)

Paige Okamura,Training Facilitator,discussing the training material with participants. (December 12,2022)

FEATUREI Law and the Freshman Legislator

The Supreme Court announced that it will host the 10th Biennial Law and the Freshman Legislator Seminar in earlyJanuary 2023. Bench memberswill give several presentationsto the newly-elected membersof the Commonwealth Legislature.There are nine newly-elected legislators- one senator and eight representatives- that have been invited to attend the program at the Guma' Hustisia.

The program includesa lecture of the Covenant,the CNMI and U.S Constitutions,an overview of the judicial process,adiscussion of the common law,a presentation on legal research,and a roundtable discussion between newlyelected representative and local and federal judges.

See Exhibit I for PressRelease.

COVID-19 UPDATES

Aspreviouslyreported,the Commonwealth Healthcare Corporation ("CHCC") put a pause on the weekly COVID-19 publicreportsafter the September 26,2022 update.Updateswill be provided should any significant developmentsoccur.

How trends have changed in the Northern Mariana Islands

Source: New York Times

SUPREMECOURT COVID-19 ORDER

As previously reported in last month's report,the Supreme Court published 13 administrative orders concerning COVID-19 precautionary measures as of September 31, 2022, one of which covers the period of September 2022: 1. 2022-ADM-0010-MSC.

Lawand the Freshman Legislator PressRelease

ARPA REPORTS

ARPAReportsare available on the NMI Judiciarywebsite.To view the reports,please click on the link below: https://www.nmijudiciary.gov/arpa-reportsor scan the QRcode below.

TIMELINE

EDITORIAL BOARD

The December 2022 ARPA Report wasprepared byARPA-funded employees.In an effort to develop leadership skills,the editor-in-chief position isrotated among keyARPAstaff.The editor-in-chief is responsible for report compilation,design,and meeting with Editorial Board staff.The board meets weekly.

Thismonth'sEditors-in-Chief are ARPA Administrative Officer Roy V. Salas, Special Project and Infrastructure Coordinator Bryan S. Bocago ARPA Scanning Clerk Tracy D. Limes and Micca B. King .

The editorial board also includesARPAAdministrator Martha M.Standish.Scanning Clerk Leonora T. Vergara provided assistance with compiling supporting documents.

The Office of General Counsel and Director of Courtsprovide feedback and commentsduring the review period.The Budget and Finance Director confirmsthe financial portion of the report.The Human ResourcesOffice providesweeklyupdatesregarding Personnel.Information SystemsSupport Specialist Rogelio N.Francia also providesgraphicdesign.

TABLE23: EDITORIAL BOARD MEETINGS