Grants Management Office

from NMI JUDICIARY 2021 ANNUAL REPORT

Professional Development Conference

Of f i c e M an ag em en t G r an t s

The Grants Management Office is a one-man division run by Grants Administrator Jim W. Stowell. In 2021, Dean Palacios of the Law Revision Commission assisted in the office's projects. The Grants Management Office's efforts were divided into four main categories: - FEMA Projects - Reimbursements - CJPA, USDA, BJA, and Other Grants - Ultra Violet Light Deployment

There are s ev en (7) major projects on the Judiciary's Typhoon Yutu Project Worksheet for completion:

1. Removal of Roof Tiles 2. Sally Port Roof Repair 3. Replacement of Three (3) Typhoon Yutu Damaged Elevators 4. Repair of Holes in the Judiciary Building's Exterior Stucco 5. Replacement of the MSD X-Ray Machine 6. Repair of the Eastern Perimeter Fence 7. Replacement of Exterior Cameras

In the 1s t Quar ter, the roof tile, sally port, and elevator project were consigned by Public Assistance with the Judiciary's agreement to the architectural and engineering firm, GHD Inc., for initial assessment and recommendation to Public Assistance as to the best scope of work. The recommendation, brought forth by GHD,will be forwarded to FEMA. The contractor plans to begin stucco work after the tiles in the courtrooms have been replaced. The contract for the fence project requires a revision to reflect a reduction in the job's size due to DPS having replaced some of the fence at their cost. In the 2nd Quar ter, an architectural and engineering assessment was provided for the repair of the sally port roof and the Judiciary's three (3) elevators. This assessment also included the removal of the remaining roof tiles and the recommendation of adding a durable sealant. The stucco repairs were completed at the end of the quarter. An extension for the camera replacement project was filed and requested a new due date of September 30, 2021. In the 3r d Quar ter, the remaining restoration, repair, and replacement projects was tracked and recorded on a spreadsheet adopted by FEMA. The worksheet below identifies projects the Judiciary will take on (i.e., roof hatch repairs, remaining door repairs, RSAT damages) as well as the projects GHD will handle (i.e., roof tile and elevator project). See Exhibit __: FEMA Project Worksheet. A survey of the RSAT building roof hole was completed. F E M A P R O JE C T S

In the 4th quar ter, GHD moved forward to develop a scope of work for the roof tile removal and has started developing the scope of work and design for issuance of ITB. A RFP for the three elevators covered under FEMA was prepared for distribution. The cameras for the exterior camera replacement project were procured. The installation and activation of these cameras has been stalled due to difficulties obtaining a mount. A request for reimbursement for the cameras was made, but the mounts will not be covered.

Right: Elevator repair is a big focus of the Super Typhoon Yutu recovery. FEMA provided funding for repair of three damaged elevators.

Below: Prior to repairs, multiple holes in the stucco could be seen on the wall extending vertically above the window.

C J P A , U S D A , A N D O T H E R G R A N T S

In the 1s t Quar ter, work was ongoing to get grants extended where money had not been spent due to Covid-19 related issues. In some cases, this was not be possible due to the grantor master grant termination and extension policy. Registration for Just Grants and ASAP.gov processing was completed. The Drug Court Federal Grant's funding passed another quarter without a drawdown occurring. Systems were in place to affect a drawdown. Grant-funded pay increases for two Drug Court Grant employees were processed and should represent the first draw down on the grant in early April. The System for Award Management (SAM) annual registration was also completed during this quarter.

In the 2nd Quar ter, the total fund status including all CJPA grants, SNLID grants, and the Federal Drug Court Grant stood at $701,125.00. The Judicial Building Fund Balance was reduced to $901,803.40 by the end of May. Additionally, the Grants Management Office began drafting Standard Operating Procedures (SOP) for the handling of CJPA grants and details the various steps from application to reporting. In the 3r d Quar ter, grant awards from CJPA for the new fiscal year remain slow. Requests for the extension of VAWA requests were not acted upon, whereas two VOCA and four JAG extension requests were received. In the 4th Quar ter, award documents for the elevator replacement were executed and returned to USDA for review.

CJPA Grant Funds Total Available as of 9/30/21 inclusive of known expenditures between end of 3rd and 4th quarter 2021 and awards during the same period. MUNIS assimilation resulted in minimal amounts being spent in spent in 4th qrt. 2021 as CJPA could not approve POs. Funds status could not be completely updated as Finance could not provide current data. BJA/DOJ Drug Court Federal Grant - $906,929 4 yr. budget. $12,790 has been spent through 12/31/2021. PLUS payroll for last three pay periods of 2021, since transfers have ceased to be made. Office of Adult Probation Supervision- Original award was $195,000. No Update on Funds Status available as of 1/14/22. Drug Court (Professional Services) - Original award was $150,000. No Update on Funds Status available as of 1/14/22. Drug Court (Treatment & Ops) - Nothing spent since award. No Update on Funds Status available as of 1/14/22. The Federal Drug Crt. Grant expires 12/31/2022. A one-year extension is probably obtainable.

U L T R A V I O L E T L I G H T D E P L O Y M E N T

The installation of four Biolux UVC lamps in the COVID-19 Screening and Security Zone?s ("SSZ") air conditioning air duct was a major accomplishment. It became apparent that the air-conditioning system being installed was without sufficient ultraviolet equipment to clean the air. This was remedied by a collaborative effort between Sam McPhetres, Fred Prinz, Bill Miller and team, and Chong's Corporation representatives who installed the Biolux lamps to clean the air in the SSZ of pathogens, viruses, germs, and mold spores. Ceiling Troffers, a triple combination of LED light, air filter and UV light air cleaning, were installed in the SSZ's ceiling. The use of the Biolux standup units, whose strong emission of ultraviolet light can clean surfaces and air of offending particulates, was regularly deployed during the quarter in the two operative Superior Courtrooms. The Remaining UV equipment was not installed on Tinian and Rota and in the Guma' Hustisia as the remaining Cares Act funds for these expenses were not received. Additionally, a FAR-UV light Arch was activated. The Judiciary is the first to have this type of equipment activated in the Western Pacific.

The use of mobile standup germicidal UV light equipment increased as the numbers of COVID cases spiked during the 4th quarter. The Biolux mobile units were regularly deployed in courtrooms, offices, and public bathrooms at the end of the day when patrons have departed. An additional five Hygeaires were installed. Two Hygeaires were installed in each Superior Court courtroom. The Hygeaire works well in areas with good ventilation such as the Judiciary courtrooms served by the new HVAC system.