ARPA Report [September 2022]

ARPAReport

AMERICAN RESCUEPLAN ACT SEP. 2022

The Guma'Hustisia,Iimwal Aweewe,House of Justice recentlyunderwent major paintingof its exterior walls(cover) and designated interiors (inset). (September 30,2022)

See storyon page 24.

On-call Architectural and Engineering Consultant Samuel M. McPhetres,Jr. of GUMAArchitects,LLC

(right) discussespotential design optionsto Justice John A. Mangloña at the kickoff meeting held in the Screening and SecurityZone Conference Room. (September 23,2022)

BACKGROUND

On March 11,2021,President Joe Biden signed the American Rescue Plan Act,a $1.9 trillion stimulusbill to aid publichealth and economicrecoveryduring the CoronavirusDisease 2019 ("COVID-19") pandemic.The plan included $350 billion in emergency funding for states,territories,and tribal governments:

- to respond to the publichealth emergencywith respect to the COVID-19 or itsnegative economicimpacts,including assistance to households,small businesses,and nonprofits,or aid to impacted industriessuch astourism,travel and hospitality.

- to respond to workersperforming essential work during the COVID-19 public health emergency byproviding premium pay to eligible workersof the State,territory,or Tribal government that are performing such essential work;

- for the provision of government servicesto the extent of the reduction in revenue of such State,territory,or Tribal government due to the COVID-19 public health emergency relative to revenuescollected in the most recent full fiscal year of the State,territory,or Tribal government prior to the emergency; or

- to make necessaryinvestmentsin water,sewer,or broadband infrastructure.

On May24,2021,Governor Ralph DLG.Torresannounced at the Judiciary'sLaw DayProclamation Signing Ceremonyhis commitment to give the Judiciary$10 million in ARPAfundsand potentiallyanother $10 million in March 2022.

The Judiciary'stop prioritiesto respond to COVID-19 include sustaining judicial serviceson Saipan,Tinian,and Rota; retrofitting and improving facilitiesand infrastructure to prevent the spread of COVID-19 and allow for social distancing,and enhancing technologyfor remote hearingsand services.

Thisreport outlinesthe expendituresand activitiesunder ARPAfor the month of September.Historical data and information can be found in the Appendix.

TIMELINE

Director of CourtsSonia A. Camacho conductsa Leadership and ManagersMeeting in Superior Court Courtroom217,Guma' Hustisia. Discussionsincluded the potential government shutdown,ARPA,and StrategicPlan. (September 28,2022)

SPENDINGPLANS

Revised SpendingPlan No. 4

On September 7,2022,the ARPAcommittee finalized Spending Plan No.4 in the amount of $13,160,703,and transmitted it to the Department of Finance on September 12,2022.The plan isin line with the U.S.Department of the Treasury'sFinal Rule issued on January6,2022.

The Judiciarywill continue to use ARPAfundsto respond to the COVID-19 pandemic,including sustaining judicial serviceson Rota,Tinian and Saipan,and building,retrofitting and improving infrastructure.

The Plan includesreprogramming of fundsfor Personnel and All OthersExpendituresincluding Professional Services, Repair and Maintenance,Cleaning Services,Licensesand FeesTechnology.The Plan estimatesexpendituresof $5.1 million in Personnel and $8 million in All Others.

Asreported in the Judiciary?spreviousspending plans,asubstantial amount of the fundsisallocated to the Judiciary Data Center/Guma?Hustisia Annex.The Data Center,which isnow at the A&Econceptual planning phase with consultantson board,will provide a secure environment for the Information SystemsOffice,including the Judiciary?s telecommunicationsand computer systems.The Judiciarymayfind it necessaryto request additional funding for the projects.

Arevised Spending Plan No.5 isforthcoming to reflect changes,aswell asto make adjustmentsin other sub-accounts. See Exhibit Bfor09/07/22 SpendingPlanNo.4.

Administrator Martha M. Standish providesan overviewof

tocommittee members. (September

TABLE1: SPENDINGPLAN COMPARISON(S)

GRAPH 1

ARPA COMMITTEEMEETINGS

The Committee continuesto meet biweekly to addressany developing needs,discussfinancials,and provide updates for anyongoing projects.Meetingsare continuouslyconducted in-person at the assembly hall at the Guma' Hustisia while staff from Kotten Tinian and Rota Centron Hustisia and teleworkerscontinue to participate remotelyvia MS Teams.In September 2022,there were three committee meetingsand four leadership meetings.The Capital Improvement ProjectsCommittee meet biweeklyeveryother Thursday.The sub-committee did not hold any committee meetingsbut instead,a kickoff meeting washeld for the On-Call Architectural and Engineering ("A&E") Consulting Serviceson September 23,2022.See page 20 for moredetailsregardingtheOn-Call A&Econtract.

See Table 3 for Committeememberslisting.See Table 4 for list ofmeetingsfor September 2022.

See Exhibit Afor meetingagendas,minutes,andother relatedmaterials.

Chief Justice Alexandro C.Castro

Associate Justice John A.Mangloña

Associate Judge Teresa K.Kim-Tenorio

Director of CourtsSonia A.Camacho

General Counsel Hyun Jae Lee

DeputyGeneral Counsel Matthew J.Brown

Budget and Finance Director John T.Villagomez

SystemsAdministrator Michael C.Villacrusis

Judicial Assistant Josephine N.Estrada

Human ResourcesOfficer Michelle V.Guerrero

GrantsAdministrator Jim W.Stowell

ARPAAdministrator Martha M.Standish

ARPAAdministrative Officer RoyV.Salas

ARPAParalegal MaryBernadette "Mabby"C.Glass

ARPAScanning Clerk JAOLeonora T.Vergara

ARPAScanning Clerk JAOTracy D.Limes

ARPAScanning Clerk Rota Centron Hustisia Elvira M.Mangloña

ARPAScanning Clerk Rota Centron Hustisia Micca B.King

ARPAScanning Clerk Kotten Tinian Christin S.Cabrera

Chief Marshal Jason T.Tarkong

DeputyMarshal I Centron Hustisia Sherla M.Sablan

ARPAISOAssistant Kristine D.Laurio

ARPAISOSupport Specialist Rogelio "Vhoie"N.Francia

ARPAISOAssistant Frank Eli Vincent P.Camacho

Client ServicesNavigator Jolyn M.Pangelinan

Clerk of Superior Court Patrick V.Diaz

Data SystemsAnalyst Mark G.Hidalgo

*ThecommitteereferredtotheSeptember 15,2022,meetingagendaonthisday.

TABLE3: ARPA COMMITTEEMEMBERS- JUDICIAL BRANCH

TABLE4: ARPA MEETINGS

ARPACommittee Meetingat the Guma' Hustisia Assembly Hall. (September 1,2022)

TRAINING| Procurement Officer Training

ARPAAdministrator Martha M.Standish provided fundamental training sessionsto new Procurement Officer Juan D.Cruzbeginning August 8,2022.Training will continue during Mr.Cruz'sprobationary period,which endson November 7,2022.

Training included contract management,contract entry, requisition entry,purchase requisition review and approval, negotiation skills,vendor meetings,bid management,bid openings,purchase orders,purchase order change orders, purchase order printing,enterprise asset management, capital assets,notice to proceeds,and noticesto unsuccessful bidders.

Mr.Cruzreceived additional training from the Office of General Counsel who provided an overview of the NMI JudiciaryRulesof Procurement,and Budget and Finance Director John T.Villagomezoffered helpful tips.

TRAINING| Enterprise Asset Management

In September, the Judiciary completed a series of Enterprise Asset Management ("EAM") trainings conducted by Tyler Technologies Implementation Consultatnt Kimberly Murdock. On September 23, 2022, the Judiciary was authorized to proceed with EAM's Go-Live.

However, before proceeding with the use of the systems, an internal EAM training is scheduled for October 3, 2022, for all Judiciary staff involved with EAM.

What is EAM?

*Enterprise Asset Management ("EAM") is an enterprise solution by Tyler Technologies designed to help public sector organizations achieve both tactical, short-term and strategic, long-term goals by leveraging connections to financial, planning, incident management, and customer-based data to streamline work processes and quantify the asset value.

*Source: Enterprise Asset Management for the Public Sector. See Exhibit A.4 for EAM brochure and Procedural Manual

TABLE5: ENTERPRISEASSET MANAGEMENT MEETINGS

ARPAAdministrator Martha M. Standish guides Procurement Officer Juan D. Cruz through Requisition Entryon Munis- the CNMI Government'snew financial management system. (September 8,2022)

Fromleft: Accountant I ShannaW. Flores,ISOAssistant Kristine D. Laurio,ARPA Administrator Martha M. Standish,Tyler TechnologiesImplementation Consultant KimberlyMurdock,ARPAAdministrative Officer Roy V.Salas,andProcurement Officer Juan D.Cruz pose for a photoafter the EAM End User Training. (September 23,2022

TRAINING| Human Capital Management

Human Capital Management ("HCM") isa module within Munisthat streamlinesthe entire employee life cycle from job vacancyannouncement,to hiring and retirement.HCM automatesthe hiring process,streamlinesemployee information management, allows accessibilityto a centralized view of employee data,managescareer tracks, automatesemployee expense reimbursements,managesrisksbefore it becomesa crisis,and simplifiesdata analyticand reporting.HCM replacesJD Edwardsasthe CNMI'sHRsystem.All personnel actionsand payroll will be processed through Munis.

The Judiciary'sHuman ResourcesOffice and timekeepersparticipated in a series of training since May19,2022.Judiciary representativesincluded Human ResourcesOfficer Michelle V.Guerrero,Administrative/Human ResourcesSpecialist Rebecca R.Santos,Chamber Administrator Lynette M.Camacho,Judicial Assistant/Timekeeper Delia S.Magofna,PublicationsClerk & Administrative Assist/Timekeeper Erica M.Cabrera,Chamber Administrator/Timekeeper Irene T.San Nicolas,and Judicial Assistant Ignatia C.Aldan.

Tyler Technologiesand Governful held HCM weeklystatusmeetingsbeginning January12,2022,and will end on October 1,2022.

Timekeepersbegan entering data in Munisfor PayPeriod 20 ("PP"),beginning September 11,2022,through September 24,2022,and completed bySeptember 29,2022.Paychecksfor thisPPwill be processed on October 7,2022.

The HCM portal isscheduled to go live on September 26,2022.See Exhibit A.4 for details.

TABLE6: TRAINING/MEETING

Standing fromleft: Administrative/Human ResourcesSpecialist Rebecca R. Santos,Judicial Assistant Ignatia C. Aldan,and PublicationsClerk& Administrative Assistant Erica M. Cabrera attend the Timekeeper'sOpen Lab facilitated byTyler Technologies,Inc. Implementation Consultant ToshikoRivers. (August 19,2022)

TRAINING| Employee Self-Service Training

The Judiciary,in collaboration with the Department of Finance ("DOF"),conducted a mandatoryMunisEmployee Self Service ("ESS") Training at the Guma' Hustisia Assembly Hall.Two sessionswere offered to accommodate variousschedules.The DOF'sOffice of Information Technology's("OIT") Enterprise Software Engineer Henry Z.Cepeda led both trainings.Eighty-three employees attended both sessionscombined.

The ESSportal allowseach employee to update personal details,review company policies,document absence and manual leave, and retrieve payroll,timetablesand benefitsinformation.It also allowsmanagersto keep track of employee leave and attendance, progressand daysoff.

Ausername and temporarypassword wasprovided to each employee for the initial log-in.Once logged in,the employee is prompted to change his/her password.For securitypurposes,passwordsare changed everythree months.

OITheld Government-wide ESStrainingseveryThursday throughout the month of September.

The ESSportal went live on August 1,2022.See Exhibit A.4 for details.

TRAINING| Indexing Data Training

On September 19,2022,Commonwealth Recorder Kelsey G.Aldan conducted a training on indexing data aspart of the E-Recording Project.Data indexing involvesauditing file information,such asfiling date,grantor,grantee,lot number,village,island,and instrument type.The information will be imported to the new electronic recording system which isset to launch on October 27, 2022.

Training participantsincluded Administrative Specialist I

HollyC.Camacho,ARPAScanning ClerksLeonora T. Vergara and TracyD.Limes,Judicial Assistant Ignatia C. Aldan,ARPAAdministrator Martha M.Standish,ARPA Administrative Officer Roy V.Salas, ARPAInformation SystemsAssistantsKristine D.Laurio and Frank Eli Vincent P.Camacho,and ARPAInformation Systems Support Specialist Rogelio N.Francia.Each participant is assigned a specificyear to index and dedicatesat least one hour per week to audit the data.See Exhibit H.3 for Internal Operating Procedure - Data Migration Cleaning/Indexing.

The Department of Finance'sOffice of Information Technology'sEnterprise Software Engineer Henry Z. Cepeda (standing) providesguidance on the Employee Self Service portal. (September 26,2022)

Participantsof the ESSSession II assemble for a group photowith training facilitator Mr. Cepeda (seated fourth fromright). (September 26,2022)

Commonwealth Recorder KelseyG. Aldan (far right) leadsan indexing training with Judiciary personnel aspart of the E-Recording project which isset to launch on October 27,2022. (September 19,2022)

BUDGET AND FINANCE

On June 4,2021,the Office of the Governor awarded $13,160,703.00 in ARPAfundsto the Judiciary.ByDecember 31, 2021,the allotment wasreceived in full.

The total expensesobligated in Fiscal Year ("FY") 2021 amounted to $459,521.00. In FY2022,the total expenses obligated asof September 30,2022,were $3,949,921.98:

- $2,932,578.25 in Actual Expenditures(meaning service wascompleted,invoice wasreceived,and payment was made) and

- $1,017,343.73 in Encumbrances(meaning the contract and/or purchase order wasprocessed but either the service,invoice,or check ispending.

The fund statusasof September 30,2022 was $8,751,260.02.

See Table 8 for breakdown.See Exhibit Efor fundstatusandsupportingdocuments.

Implementation of a NewFinancial Management System

On October 1,2021,the Department of Finance ("DOF") implemented Munis,a new financial management system by Tyler Technologies. Operational costsare processed on Munisasof thisdate.Personnel costscontinue to be processed on the JDEdwardsSystem ("JDE") while payroll and related employee information are migrated to Munis.It is anticipated that personnel costswill be fullyprocessed on MunisbySeptember 2022.

JDEwill be phased out assoon asall the information istransferred to Munis.Asof September 30,2022,one payperiod remainspending to be inputted on Munis.Currently,DOFinputspayroll data,but beginning October 1,2022,Muniswill launch it'sHuman Capital Management platform.Each branch,department,agencyand division will be responsible for managing employee data including contracts,Notice of Personnel Actions,and time and attendance.

Amendments

In September,Budget and Finance Director John T.Villagomezinformed the DOFthat several per payperiod expenses did not match the Notice of Personnel Actions.ARPAwasnot being charged accurately,and instead chargeswere being made to local accounts.Thus,Mr.Villagomezsubmitted a Journal Voucher Request Letter for DOFto make the necessary adjustments.The adjustmentswere made and reflected in the narrative above and tablesbelow.

See Exhibit E.8 foracopyoftheJournal Voucher request.

Budget and Finance Director John T. Villagomez exhibits the fund statusat an ARPAcommittee meeting. (September 15,2022)

TABLE8: FUND STATUSASOF 09/30/22

TABLE9: PERSONNEL EXPENSESASOF 09/30/22

TABLE12: CHECKS/ELECTRONICFUND TRANSFERS(EFTs) ISSUED IN SEPTEMBER 2022

PERSONNEL

On September 1,2022,the Judiciarycontinued to re-announce ten Job VacancyAnnouncements(JVAs)- ARPAInformation Systems Assistant,FamilyCourt ServicesSpecialist,Law Clerk to Chief Justice,Law Clerk to Associate Justice John A.Mangloña,Law Clerk to Associate Justice PerryB.Inos,DeputyClerk I,Probation Officer I,DeputyMarshal I (Tinian),Special Assistant to Presiding Judge,and Administrative Officer.Three of these positionswere filled within the month- Law Clerk to Chief Justice on September 5,2022, Probation Officer I on September 20,2022,and Administrative Officer on September 21,2022.

Three JVAswere internallyannounced- Executive Assistant,DeputyMarshal I and DeputyClerk II. The DeputyClerk II position was announced externallyon September 26,2022,after no internal applicationswere received.See Table 15 for JVAlisting.

During thismonth,the Judiciaryprocessed six Notice of Personnel Action ("NOPA").Thisincludesrenewals,change of account,and new and internal hires.See Table 14 for ARPA-fundedPersonnel ActionListing.

On September 2, 2022,Chief Justice Alexandro C.Castro issued a memorandum designating DeputyGeneral Counsel Matthew J. Brown asActing General Counsel.

Similarly,Presiding Judge Roberto C.Naraja issued three additional memoranda designating the following:

- CommunitySupervision Officer Frankie B.Camacho asActing Drug Court Manager (September 13 - September 15,2022);

- DeputyClerk III Novelyn A.Wania-Tenorio asActing Clerk of Court for the Superior Court (September 18 - September 24, 2022); and

- Chamber Administrator Lynette M.Camacho asSpecial Assistant to the Presiding Judge (September 30,2022 until filled).

ARPAAdministrator Martha M.Standish continued to serve asActing Procurement Officer for the month of September.Although the position wasfilled byJuan D.Cruzon August 8,2022,Ms.Standish will continue to serve asActing Procurement Officer during Mr.Cruz'sprobationaryperiod.

For audit purposes,personnel who hold ARPApositionsare required to submit a DailyWork Summary outlining the tasks performed.See Exhibit F for detailsincludingJVAs,Memoranda,NoticeofPersonnel Actions,Timecards,andDailyWorkSummaries.

PERSONNEL EXPENSESASOF SEPTEMBER2022

*AdvertisedbeforeSeptember 2022 but wasnot previouslyreported.

LAW CLERK TOCHIEF JUSTICE

On September 5,2022,the Law Clerk to Chief Justice position wasfilled by Patrick C. Quimby. Thisposition is18%ARPA-funded.Hisdutiesinclude assisting in the evaluation of casesfiled with the Supreme Court,which includesreviewing court rules,drafting and editing proposed ordersand opinions,and discussing pending caseswith the Chief Justice.Primary responsibilitiesinclude,but are not limited to:

- Prepare bench memosin advance of oral arguments,including reviewing the case record,conducting legal research,summarizing important factsand arguments,and providing a recommendation on disposition;

- Confer with Chief Justice on pending matterssuch asapplicationsfor leave to appeal, conference items,opinions,and orders;

- Prepare draft opinionsand peer review opinionsand ordersprepared by other clerks; and

- Performing other dutiesasnecessary.

PROBATION OFFICERI

On September 20,2022,the Probation Officer I position wasfilled by Timothy L. Cruz.This position is20%ARPA-Funded and will work under direct supervision of the Chief Probation Officer or his/her designee.The Probation Officer I'sdutiesand responsibilitiesinclude the following:

- Perform all assigned dutiesrelate to court-probation casesunder probation administration and operation assignment;

- Interactswith the court and law enforcement officials,healthcare providers,the probationer'semployersand/or relation,and other pertinent agencies;

- Appears,reports,and articulatesthe probationer's' statusat scheduled court hearings;

- Investigates,and assessesthe probationer's' personal historyand background upon court'sorders;

- Assistsin the conduct of procedure in the courtroom during court sessions; and

- Perform other dutiesasassigned.

ADMINISTRATIVEOFFICER

On September 21,2022,the Administrative Officer position wasfilled by Shanna W. Flores.This position is100%ARPA-Funded and will work under the direct supervision of the Budget and Finance Director or his/her designee. The Administrative Officer'sdutiesand responsibilities include the following:

- Compilesand monitorsthe list of office equipment,items,and inventorysupplies purchased; and ordering replacement suppliesasneeded;

- Creates,updates,inputs,and maintainsrecordsand databasesrelevant to finance, procurement,personnel,time-keeping,accounting and other administrative items;

- Assistsin coordinating meetings,sending calendar invites,and communicating with Judiciarystaff and other government agenciesasit relatesto Budget and Finance Office;

- Provide standard administrative support for designated projectsasassigned by the Director of Courtsor their designee; and

- Performing other dutiesasnecessary.

PatrickC. Qumby Law Clerkfor Chief Justice

TimothyL. Cruz Probation Officer I

Shanna W. Flores Administrative Officer

MARSHALSSERVICEDIVISION ENTRY LOG

The MarshalsService Division ("MSD") continuesto enforce COVID-19 protocolsthroughout the three courthouses.MSD'ssafety protocolsrequire an accounting of the number of patronsentering Judiciaryfacilities. Recorded entriesfor the period of September 1-30,2022 show:

- Guma' Hustisia had 4,129 entriesat the courthouse including the alternate worksite,which include patrons,vendors,and employees.

- Kotten Tinian had 190 entriesat the courthouse which include patrons,vendors,and employees.

- Rota Centron Hustisia had 392 entriesand thisincludespatrons,vendors,employees,and tenants.

Graphs3, 4,and 5,below,showentrybycourthousefor themonthofSeptember 2022.

See Graph 6 for entrybycourthousefromOctober 2021 toSeptember 2022.

Rota Centron Hustisia DeputyMarshal I Sherla M. Sablan continues to take log for all walk-in clients/employees/tenants. (September 30,2022)

GRAPH 3

GRAPH 4

GRAPH 5

GRAPH 6

SCANNING,DIGITIZING, AND AUDITINGUPDATE

ARPAScanning Clerkscontinue their tasksof scanning documentsdailyusing the scannersthey received and maintain with the help of the Document Digitization Internal Operation Procedure which isdesigned to establish guidelinesfor digitization.

During the month of September 2022,ARPAScanning Clerks scanned and audited voluminousfiles:

- Tracy D. Limes and Leonora T. Vergara of Guma' Hustisia scanned 40 files(consisting of 2,716 pages) and audited 748 files.

- Jan Christin S. Cabrera of Kotten Tinian scanned 316 files(3,433 pages) and audited 286 filesequaling 3,165 pages.

- Elvira M. Mangloña and Micca B. King of Rota Centron Hustisia scanned 280 files (12,535 pages) and audited 205 filesequaling 8,460 pages.

In addition to scanning and auditing,disposition of filesis also in progress.Once enough filesare collected and approved for disposal,theyare scheduled for disposition. The Commonwealth Recorder'sOffice,Administrative Specialist I HollyC.Camacho continued to audit in September.However a written report wasnot submitted by September 30,2022.The data will be provided in the next reporting period.

Similarly,for the Office of the Superior Court,Data Systems Analyst | Mark G.Hidalgo provided the following statistics:

- Mark G. Hidalgo of Guma' Hustisia audited 1,683 files (13,457pages) and digitized 73 cassette tapes.

For the month of September,no fileswere disposed.Once a sufficient number of filesare collected and approved for disposal,disposition will be scheduled.

See Graph 7 and 8 for theanalysisofthestatisticsand Exhibit H fortheWeeklyReports.

GRAPH 7

GRAPH 8

ScanningClerkLeonora T. Vergara presentsbefore the ARPA committee her biweekly scanning,indexing and auditingstatistics. (September 1,2022)

Data SystemsAnalyst MarkG. Hidalgo continuestoassist the Office of the Clerkof the Superior Court with thisproject. Hidalgoprovideshismonthly statisticsto the committee. (September 15,2022)

RESTORATION OF PUBLICAND STAFF RESTROOMS Contract

No. 32200276/JUD-OC-2022-1 | HBRInternational, Inc.

In August,HBRworked on phase one of Room #151 - MensPublicRestroom First Floor and Room #178 - Women'sPublicRestroom First Floor. For the month of September, HBRworked on phase one of Room #203Men'sPublicRestroom Second Floor and Room #218 - Women'sPublic Restroom Second Floor.

Progressreportswere provided throughout the month.And the Judiciary also approved the following submittal:

- JUD_21_012_Scott Control Slimroll ElectronicTowel Dispensers.

The contract expireson November 4,2022. The project isexpected to complete in January2023.

Detailed information on the financial can be found on the Budget and Finance section of the report.See Exhibit H for submittals,progressreports andschedule.

Contract Progress as of 09/30/2022: 30%

ON-CALL ARCHITECTURAL & ENGINEERINGSERVICES

Contract No. 32201275/JUD-OC-2022-13 | GUMA Architects, LLC

On August 8,2022,a Sole Source Request wasapproved bythe Office of Procurement.Then on August 30,2022,a contract wasrouted and awarded to GUMAArchitects,LLC("GUMA") in the amount of $635,000.00.

On September 8,2022,a notice to proceed wasissued.

Data Center and Annex

On September 20,2022,a request for quoteswassolicited for A&Edesign for the construction of a 2,500 sq.ft.Data Center and Annex at the Guma' Hustisia,Iimwal Aweewe,House of Justice in Susupe,Saipan.

The concept for the Data Center and Annex isasfollows:

- 1,500 sq.feet for data center (vault and ITemployee space);

- 1,000 sq.feet annex which includesa bathroom,large windowstowardsthe ocean view,multiple outletsand lights;

- Asmall corridor connecting thisaddition to the Guma' Hustisia;

- Thiswill be on the north side of the existing building and have an approximate areaof +/-3,380 sf which isanticipated to have a net usable space of +/-2,535 sf; and

- The data center and annex 'sstructure will be feasible for constructing a second floor in the future.

The contractor submitted their proposal on September 20,2022.Asa result,task order no.JUD-2022-TAO-001 wastransmitted to GUMAon September 22,2022,and fullyexecuted on September 26,2022.On September 23,2022, a kickoff meeting washeld to discussGUMA's proposal.Astatusmeeting isscheduled for October 14,2022.

An HBRemployee installsthe counter sinkframe in the secondfloor women'srestroom. (September 7,2022)

Kickoff meeting between keyJudiciary personnel,Partner and Principal of GUMAArchitects,LLCSamuel M, McPhetres,and Civil Engineer Andre A, Tenorioof GHD. (September 23,2022)

ELECTRONICRECORDINGSYSTEM

Contract No. 32200927/JUD-OC-2022-7 | TriMin Systems, Inc.

In September,the committee conducted four internal meetings and held four external meetingswith the contractor. TriMin held training(s) with subcontractor TurnKey Solutions,LLC,with the intention of TurnKeyconducting trainingslocallywith the Commonwealth Recorder'sOffice.On September 19th and 23rd, TurnKeytrained Commonwealth Recorder KelseyG.Aldan on reviewing,and then approving or rejecting documentsthat are filed for recording and for indexing the documents.Then,on September 27th and 30th,Administrative Specialist I HollyC. Camacho wastrained on similar processesand standard operating proceduresafter documentsare indexed.See Table 14 for meeting dates.

On September 30,2022,a pressrelease wasissued announcing the Judiciarynearing the launch for the E-Recording Servicesfor Land Documents.

Go-Live date for the E-Recording System wasinitiallytargeted for September 27,2022,but isnow set for October 27,2022.

Additional training between the Commonwealth Recorder'sOffice and TurnKey Solutions,LLCisset for October,before the Go-Live date.

See Exhibit H for submittals.

Contract Progress as of 09/30/2022: 86%

TABLE17: E-RECORDINGMEETINGSAND TRAININGS

Weekly E-Recording Meeting with TriMin Systems,Inc. and TurnkeySolutions,LLC. (September 21,2022)

JANITORIAL SERVICES

Contract No. 32200945/JUD-OC-2022-8 | Biba Marianas,LLC

Biba Marianas,LLCbegan serviceson April 22,2022,and continue to provide janitorial servicesand all equipment and productsnecessary to complete itsgiven tasksin a timelymanner.Servicesare provided to the following Saipan locations:

1. Guma' Hustisia;

2. MarianasBusinessPlaza;

3. Office of Adult Probation Supervision Satellite Office;

4. JCTBuilding II Unit 6;

5. Karidat; and

6. Other alternate sitesfor the Judiciary.

Thisisa one year contract which expiresApril 22,2023.

On September 27,2022,ARPAAdministrator Martha M.Standish, along with Procurement Officer Juan D.Cruz,met with Biba Marianas' Accounting Staff Vann A.San Diego to discussa cleaning approach for the newlyinstalled micro-cement flooring in designated areasof the Guma' Hustisia restrooms.Aneutral soap isrecommended for cleaning micro-cement.After conferring with their supplier,Biba Marianaswill utilize the cleaning product Fabuloso

TABLE18: JANITORIAL SERVICESCONTRACT

Fromleft: Procurement Officer Juan D. Cruz,Biba MarianasAccounting Staff Vann A. San Diego,and ARPAAdministrator Martha M. Standish. (September 27,2022)

Biba Marianasstaff pose for a quickphoto. (September 27,2022)

GUMA' HUSTISIA PAINTING: EXTERIORAND INTERIOR WALLS

Contract No. 32201083/JUD-OC-2022-10 | Tano Group, Inc.

In September,Tano Group,Inc.concluded the painting of designated interiors.Ameeting and walk-through was conducted on September 21,2022,to discusspunch-list itemsfor thisproject.Once these itemsare addressed,the project will be complete.

The contract expireson October 14,2022.

Detailed information on the financial can be found on the Budget and Finance section of the report.See Exhibit Efor Contract andInvoices.See Exhibit H.4 for MeetingSign-inSheet.

Fromleft: Building Superintendent Gerald E. Weaver,ARPA Administrator Martha M. Standish,Procurement Officer Juan D. Cruz,and TanoGroup,Inc.'sPrincipal Paul G. Ackerman, Site Foreman Jr. Itliong,and Site Engineer Jayson Barretto. (September 21,2022)

TanoGroup,Inc.'semployee paintsthe front exterior sign of the Guma' Hustisia. (September 9,2022)

Newlypainted wallson the second floor of the Guma' Hustisia. (September 30,2022)

TanoGroup,Inc.'sstaff paint the wallsin the atrium. (August 25,2022)

DEMOLITION AND CONSTRUCTION OF AWNINGS

Purchase Order No. 22216659 | HBR International, Inc.

On July7,2022,the Judiciarysolicited quotationsfor the demolition of existing awningsand polesand construction of two new awningsin the secured parking area of the Guma' Hustisia.The scope of work includesthe following:

- Removal of existing awnings;

- Construction of a new typhoon-proof awning:

- Awning shall be white tin with fascia;

- Construction an additional new typhoon-proof awning,with an approximate size of 4x6 feet;

- Disposal of scraps,metals,debris,and any trash in accordance with applicable and local lawsand regulations;

- Completion of the project within 45 daysfrom the date Purchase Order isissued;

- Vendor shall provide anything necessaryand incidental to complete the project,including personnel,tools, safetysensitive gear, materials,and transport;

- Warrant the project to be free from defectsin materialsand worksmanship for at least one year from the date of project acceptance; and

- Demolition work shall be provided between 7:30 a.m.and 4:30 p.m.,Monday through Friday.

Multiple site visitswere conducted in Julyfor vendorsto do an inspection before theysubmitted proposalsfor the project.After careful review of all proposals,HBRInternational,Inc.("HBR") wasselected for thisproject.

Purchase Order No.22216659 wasissued on September 7,2022,and a kickoff meeting washeld on September 8,2022. HBRbegan serviceson September 26,2022.See Exhibit H.7 forRequest for QuotationsandProgressPhotos.

Before photoof the awning located in the secured parking area by the Superior Court entrance. (April 7, 2022)

HBRstaff prepare for the installation of the new awning. (September 28,2022)

HBRstaff removesthe existing awning. (September 27,2022)

The following projectsare currently in the procurement phase,and updateswill be provided accordingly.

COURTROOM TECHNOLOGY

RFP-2022-JUD-12

Thisproject involvesthe purchase,design,installation,and configuration of an integrated audio,video,and evidence presentation system for five (5) Superior Court courtroomsat the Guma?Hustisia on the island of Saipan.The system must be centrallycontrolled,Microsoft Teamscapable,and integrated with the Judiciary?sFor the Record (?FTR?) digital court recording system.

INFORMATION TECHNOLOGY

RFP-2022-JUD-13

Thisproject involvesthe purchase of a number of different information technology equipment aspart of itsupgrades to itsfacilities.

HUMAN RESOURCESWORKFORCEAND TIMECOMPENSATION PLAN

RFQ-2022-JUD-16

This project involves seeking qualified professionals to provide human resources workforce and compensation plan consulting services for the Judiciary's Administrative Office.This was initially planned to be funded under ARPA but is now funded locally.Acontract wasexecuted and Notice to Proceed issued on September 28,2022.

INFORMATION TECHNOLOGY

ITB-2022-JUD-17

Thisproject involvesthe purchase and delivery of a wide variety of Information Technology equipment.

FEATUREI Meeting with Secretaryof Finance

On September 8,2022,the Judiciary met with Secretaryof Finance ("SOF") David DLG.Atalig. Itemsdiscussed during the meeting include,but were not limited to, the pending replenishmentsand paymentsfor the Judiciary'sHVACand Mold Remediation Project,funding for the Fire Alarm and Sprinkler System Replacement Project, ARPASpending Plan No.4, aswell asthe ARPAmonthlyreports.SOFAtalig commended the Judiciary and itsARPAteam for timelyand comprehensive reports.The Judiciary highlighted discussionsregarding Spending Plan No.4 where a substantial amount of the fundswill be dedicated to build a new DataCenter Annex to house the Information System Office'stechnologyequipment and servers.

See Exhibit I formeetingmaterial.

FEATUREI Change in Domain Name to.Gov

On September 22,2022,Acting Chief Justice John A.Manglona issued a memo regarding Change in Domain Name from .com to .gov.The Judiciaryregistered itsdomain name with the DotGov program where onlyU.S.-based government and publicsector organizationsmayobtain a .govdomain.The domain issponsored bythe Cybersecurityand Infrastructure SecurityAgency. Administered through provisionsof the federal DOTGOVAct of 2020,the domain allowsrecipientsto recognize mail transmissionsand website platformsasofficial.The domain ensuresuse of secure servers,and multifactor authentication is enforced for all accounts.

On October 1,2022,the Judiciary'sdomain name for e-mail accountswill change from NMIJudiciary.com to NMIJudiciary.gov for all registered users.SystemsAdministrator Michael C. Villacrusiswill assist in migrating historical e-mail and forwarding new e-mail to the new domain asa result of the transition.

Staff were instructed to notify all contactsregarding the transition.

Clockwise fromleft: Superior Clerkof Court PatrickV. Diaz,ProgramsSpecialist Jennalyd S. Babauta,Budget and Finance Director John T. Villagomez, Procurement Officer Juan D. Cruz,ARPAAdministrator Martha M. Standish,Director of CourtsSonia A. Camacho,Secretaryof Finance David DLG. Atalig,Chief Justice Alexandro C. Castro,Justice John A. Mangloña,Justice PerryB. Inos,and Acting General Counsel Matthew J. Brown. (September 8, 2022)

Michael C. Villacrusis SystemsAdministrator

Island BusinessSystemsand Suppliesstaff assemble the map scanner which will be utilized bythe Commonwealth Recorder'sOffice. (September 8,2022)

Xerox employeesset up the photocopier at the Office of the Clerkof the Superior Court. (September 23,2022)

Photocopierswere shipped toRota Centron Hustisia (asshown in photo) and Kotten Tinian for court operations. (September 9,2022)

TVmonitorswere recently installed on mobile cartsat the Kotten Tinian. (September 30,2022)

ClearOne MediaBar to be used during meetings. (September 23,2022)

COVID-19 UPDATES

Between September 1-26, 2022, there were 24 confirmed positive cases.

How trends have changed in the Northern Mariana Islands

Source: New York Times

The Commonwealth Healthcare Corporation ("CHCC") reported that theywill put a pause on the weeklyCOVID-19 publicreportsafter the September 26,2022,update.Updateswill be provided should anysignificant developmentsoccur.

SUPREMECOURT COVID-19 ORDER

As previously reported in last month's report, the Supreme Court published 13 administrative orders concerning COVID-19 precautionary measures as of September 31, 2022, one of which covers the period of September 2022:

1. 2022-ADM-0010-MSC.

ARPA REPORTS

ARPAReportsare available on the NMI Judiciarywebsite.To view the reports,please click on the link below: https://www.nmijudiciary.gov/arpa-reportsor scan the QRcode below.

TIMELINE

EDITORIAL BOARD

The September 2022 ARPA Report wasprepared by ARPA-funded employeesof the Judiciary.In an effort to develop leadership skills,the editor-in-chief position isrotated among keyARPAstaff.The editor-in-chief isresponsible for report compilation,design,and meeting with Editorial Board staff. The board meetsweekly.

Thismonth'sEditors-in-Chief are ARPA Administrative Officer Roy V. Salas and ARPA Scanning Clerk Micca B. King

The editorial board also includesARPAAdministrator Martha M.Standish and Judicial Assisant Josephine N.Estrada.Scanning ClerksTracy D.Limesand Leonora T.Vergara provided assistance with compiling supporting documents.

The Office of General Counsel and Director of Courtsprovide feedback and commentsduring the review period.The Budget and Finance Director confirmsthe financial portion of the report.The Human ResourcesOffice providesweeklyupdatesregarding Personnel.Information SystemsSupport Specialist Rogelio N.Francia also providesgraphicdesign.

TABLE19: EDITORIAL BOARD MEETINGS