Travel and Entertainment

With locations throughout the country, MarineMax Team Members may have to occasionally travel for business reasons.

This section outlines what expenses are eligible for reimbursement or paid via Procurement Card (P-Card) and how we reimburse for expenses incurred by our Team Members

Policy Overview

A. General Policy and Scope

We recognize that business travel and entertainment expenses are incurred in order to further business objectives for many Team Members. The following guidelines outline the policies and procedures related to these expenses and should assist you in dealing with the majority of common business expense situations. As part of a publicly held company, MarineMax Team Members should be mindful of their fiduciary responsibility when incurring expenses on behalf of the company. For those situations not covered in the guidelines, we rely on the business ethics, common sense, and professional discretion of our team members. If confronted with a situation that you believe is not sufficiently covered within the guidelines, you should seek additional guidance and clarification from your Manager, Regional Controller, or Director of Human Resources prior to incurring the expense.

Furthermore, it is the responsibility of every MarineMax Team Member to review and adhere to these guidelines. These guidelines will be periodically reviewed and updated and it is the team member’s responsibility to ensure that expenses are in accordance with the current policy prior to incurring the expense. Finally, Team Members who do not comply with this policy may be subject to withholding of reimbursement or disciplinary action, up to and including termination.

B. Definition of a Business Expense

A reimbursable business expense incurred by a Team Member can be described as one that (a) provides a direct benefit to MarineMax, and (b) is reasonable and appropriate, and (c) must be substantiated with evidence of the amount, time, place and business purpose of the expense. If all of these situations are true, then the expense should be submitted for reimbursement or is eligible for P-Card use in accordance with these guidelines.

C. Documentation Requirements

All expenses greater than or equal to $50 must be supported with detailed documentation and by original detailed receipts. Detailed documentation of expenses should include a description of the “who, what, where, when, and why” of the business expense. Detailed receipts should itemize all items that were purchased. Credit card receipts and

credit card statements are not considered detailed receipts.

Expenditures below $50 do not require receipts but should still include a description of the “who, what, when where and why” of the business expense.

Please be advised that all detailed documentation is required for reimbursement of the expense from the company. Any exception will require a detailed explanation supported by any available documentation and the approval of the Team Member’s manager.

D. Expense Reimbursement Process

Team Members must submit all expense reimbursement requests on the standard Expense Reimbursement Form (that can be found in the Jostle Library), within 30 days of incurring the expense. The completed Expense Reimbursement Form, along with the original detailed receipts, must be approved by the Team Member’s manager prior to submitting the request to Accounts Payable for reimbursement. Once approved and submitted to Accounts Payable, the Team Member will receive reimbursement, via their paycheck. It should be noted that expenses will be monitored regularly and audited for compliance, appropriateness, and timely submission on a periodic basis.

To receive reimbursement on the next payroll cycle, Expense Reimbursement Forms should be submitted to Shared Services by noon on Wednesday, one week prior to payroll.

Please note that this policy also applies to all P-Card purchases. For those Team Members that receive a P-Card for business travel and entertainment expenses, please review the P- Card procedures that can be found in the Jostle Library. P-Card expenses should not be submitted via the Expense Reimbursement Form.

It is the Team Member’s responsibility to ensure that the expense reimbursed and the P-Card transaction are not duplicate expenses. In the event that a Team Member is reimbursed for a duplicate expense, MarineMax will require that the Team Member refund the duplicate reimbursement by payroll deduction.

E. Personal Expenses

P-Cards are not to be used for personal expenses.

Reimbursement Guidelines by Expense Type

A. Airfare

In general, air travel is considered a reasonable and appropriate mode of transportation when a Team Member is traveling to a location that is more than a three hour drive from their home base. All airline reservations should be made using the least expensive airfare available. When booking air travel, Team Members should consider the following options to obtain the lowest airfare possible: Coach class has been identified as the company standard seat type. Change fees are often $100 or more the cost of the original ticket. Please aim to make your ticket purchases correct the first time. There is a significant cost savings benefit for booking non-refundable tickets, which places a premium on planning. Reservations should be ticketed as non-refundable unless otherwise approved by your manager. Team Members should consider flying from alternate airports (i.e., Dallas Love Field vs. Dallas Fort Worth) to take advantage of less expensive fares, while also factoring in additional ground transportation costs. Reservations should be booked as far in advance as possible to realize cost savings. Team Members should exercise professional discretion in regards to travel costs, arrival requirements, and layover times for direct vs. connecting flights.

Air travel should be booked based on business needs and cost, and not based on team member preferences and/or frequent flyer membership. In the event that a reservation is cancelled and/or unused, team members are responsible for contacting the airline to obtain a credit and for using the credit prior to incurring any additional airfare expenses.

In addition to the reservation guidelines outlined above, Team Members should be mindful of the following expenses associated with air travel: First class and/or other seat upgrades are considered personal expenses. Baggage charges imposed by airlines for business-related items incurred by traveling team members are reimbursable when approved. These charges should be kept to a minimum by carrying-on items when possible.

B. Hotel Lodging

Hotel reservations may be necessary when a Team Member travels greater than 100 miles from their home base and the length of day and/or other circumstances (i.e., evening event that ends late) would not make it feasible for the Team Member to return to their home base.

All hotel reservations should be reserved at the best negotiated rate available. When booking hotel reservations, Team Members should consider the following options to obtain the lowest hotel rate possible: Team Members should reserve hotels that cater (i.e., free breakfast, free internet, etc.) to business travel (i.e., Hampton Inn, Courtyard Inn, etc.). Hotels should be booked based on business need, location (i.e., proximity to store, airport, training facility, etc.), and cost, and not based on team member preferences and/or hotel point programs. Team Members should be aware of “special rates” or “advance purchases” that may require pre-payment and are non-refundable. While these are often the best negotiated rates, the likelihood of travel changes should be considered prior to booking the hotel reservation. When traveling to other MarineMax locations and/or group events (i.e., training, boat shows, etc.), Team Members should ask about specially negotiated rates prior to booking hotel reservations. Team Members should be mindful of the occasional (i.e. boat shows) request for team members of the same gender to share hotel rooms.

In addition to the reservation guidelines outlined above, Team Members should be mindful of the following features associated with hotel travel: Team Members may retain hotel points. Items that are personal in nature (i.e., health facilities, movies, mini-bar purchases, pet charges, etc.) are not reimbursable. Hotel ‘no-show’ bills and/or full payment for unused hotel rooms are not reimbursable, unless business related and approved by your manager.

C. Ground Transportation (Rental Cars, Taxis, and Shuttles)

When traveling for business, ground transportation should be made using the least expensive mode (i.e., taxi, shuttle, public transportation, rental car, etc.) of transportation that is safe and provides timely transportation.

When a rental car is the least expensive option, Team Members should adhere to the following guidelines: Intermediate (or standard) size car has been identified as the company standard-size vehicle. Rental cars should be shared whenever possible. Rental agency insurance coverage should be declined. The Company insurance policy covers car rental insurance. Gasoline pre-pay options should be declined and rental cars should be refueled before return to the rental agency to minimize refueling fees. Toll charges incurred for business purposes are reimbursable. Should you be involved in an automobile accident while driving a rental car, please follow these procedures: Seek proper medical attention (if necessary). Report the accident to the car rental company. Retain a copy of the accident report, rental agreement, and police report. Immediately notify your manager and/or home office of the accident, including any bodily injuries to yourself or others, as well as the details of the accident. Write a memo outlining the circumstances of the accident and submit the written memo along with the accident report, rental agreement, police report, and any bills associated with the accident (i.e., bill for medical treatment) to your manager and the Director of Human Resources.

D. Local Transportation (Mileage, Parking, and Tolls)

Team Members should use their personal vehicle for business travel whenever practical (i.e., traveling to a location within a three hour drive of their home base) and pre-approved by their immediate manager.

When using a personal vehicle for business travel, Team Members should adhere to the following guidelines: Mileage is reimbursed at the IRS reimbursement rate. The amount of the mileage reimbursement should be equal to the total miles driven less the Team Member’s normal daily roundtrip commute (generally defined as the mileage to/from the team member’s home and their home office). The departure point, destination, total miles driven, and Team Member’s normal commute miles must be reported. Traffic violations, tickets, and/or fines are not reimbursable. Insurance premiums and/or deductibles (in the event of an auto accident) for personal insurance policies are not reimbursable.

Tolls and parking charges incurred outside of normal commute are reimbursable, provided that the charges are incurred for a valid business purpose (i.e., boat shows, airport parking lots, etc.). The lowest available parking alternative should be selected (i.e., long-term parking vs. short-term parking at airports, self-parking vs. valet, etc.).

E. Meals and Entertainment Personal Meals

Personal meals are meals that are consumed by a Team Member while dining alone on an out-of-town business trip and are reimbursed at the actual amount incurred (including tax and tip), up to a daily limit of $45 per day for all meals. Any exceptions to the daily limit must be pre-approved by your Manager.

The daily limit applies to full days of out-of-town travel and should be reduced by 50% (up to $22.50) if the Team Member will be away from their home base for less than 12 hours in one day. This reduction applies to day trips and travel days (i.e., first or last day of an overnight business trip). Here is an example of the 50% daily limit reduction:

Joe is a Service Technician in the Clearwater store and is going to Orlando for a three day Mercury training program. Joe leaves at 2pm on Monday and returns at 7 pm on Thursday. Given that Joe will not be away from his home base for more than 12 hours on Monday, the Monday daily limit would be reduced by 50%. The standard daily limit would apply on Tuesday and Wednesday, as well as Thursday as Joe would be away from this home base for more than 12 hours.

Business Meals and Entertainment

Business meals and entertainment are meals consumed and/or events attended with customers and/or Team Members for a specific business purpose and are reimbursed at the actual amount incurred (including tax and tip). Team Members should adhere to the following guidelines when incurring business meals and entertainment expenses: Business meals should always be incurred by the most senior member of management present. Business meals, including those with customers, should not exceed a reasonable amount per person and should be pre-approved by your Manager. Premium price restaurants should not be used except in the rare cases where they are necessary and appropriate to entertain customers and/or shareholders. Business meals that include Team Member spouses and/or other individuals accompanying the Team Member will not be reimbursed, unless pre-approval is obtained from your Manager.

F. Other Miscellaneous Expenses Internet Usage

Team Members should take advantage of free internet provided by many hotels, airports, and other locations prior to incurring an internet connection fee. In the event that a free service is not available, internet connection fees that are incurred for a valid business purpose are reimbursable.

Gifts (Including Flowers, Gift Cards, and Other Small Gifts).

In certain situations it may be necessary for a Team Member to purchase a small token of appreciation for a customer and/or other team member on behalf of the Company (i.e., the gift should be from “the MarineMax family” and not an individual Team Member) and should exercise good judgment in determining whether the gift would be considered reasonable for the circumstances. Team Members purchasing small gifts for customers and/or other Team Members must obtain the following pre-approvals: Purchases less than $150 – Team Member’s Manager Purchases equal to or greater than $150 – Regional President. In addition, Team Members must specify who received the gift on the receipt.

Laundry

Expenses for laundry and dry cleaning are only allowed when the business trip exceeds five consecutive days away from the Team Member’s regular location or home.

Relocation

Agreement to pay relocation expenses should be agreed to on a Team Member Compensation plan which outlines the amount and instructions for reimbursement, is agreed to by the Team Member and Manager, and is subject to final approval by the Regional President.

Human Resources should be copied on any reimbursement for relocation expenses. Evidence of notification should be submitted with expense report.

Subcontractors

Expenses for services provided by outside contractors to move, clean or haul boats, or for contractors working on MarineMax property or equipment, should not be submitted on an Expense Reimbursement Form. These vendors are considered Subcontractors and should be vetted by our corporate office for proper liability and worker’s compensation insurance. In addition, when a Subcontractor requires the execution of a contract, a copy of the contract should be reviewed by Legal prior to signature.

Non-Reimbursable Expenses

The following is a list of expenses that are not reimbursable or eligible for P-Card use without documented approval from the Team Member’s Regional President. Please note that this list is not all-inclusive. If confronted with a situation that you believe is not sufficiently covered within the guidelines, you should seek additional guidance and clarification from your Manager, Regional Controller, or Director of Human Resources prior to incurring the expense.

Air Travel

First class airfare Seat upgrades Airline club membership fees Spouse or companion airfare Excessive baggage fees Early check-in fees In-flight movies, games, phone usage In-flight drinks and/or snacks

Car insurance Prepaid fuel options Other extras (i.e., GPS) Cars larger than intermediate Parking or traffic fines

Meals and Entertainment

Personal meals exceeding the daily limit Spouse or companion meals Excessive tips

Outside Contractors

Boat haulers

Surveyors Detailers Boat show workers

Captains Photographers

Hotel Lodging

• No-show room charges In-room movies Mini-bar charges Pet charges

Local Transportation

Mileage and tolls to/from the team member’s home and their home office.

Rental Cars

Parking or traffic fines

Miscellaneous Expenses

Annual credit card fees Credit card “rewards” fees Credit card late fees and/or finance charges Barbers and hairdressers Babysitting Fees Car washes Clothing for personal use Gum, candy, sodas, etc. Cigarettes or cigars Health club facilities or spas Country club dues Briefcases Shoe shines

Pet care Souvenirs and personal gifts ATM fees

Mobile (i.e., cell phones, iPhones, iPads, etc) hardware and/or service Expenses related to personal days during a business trip Boat slip rental for extended period Charitable contributions

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