How To Use Franking Machine

How To Use Franking Machine

The moment you purchase a franking machine and read its user manual, you wish to use it. But you will be prone to making mistakes due to inexperience, and may end up coaxing yourself for your foolishness.

However, there is hardly any reason to believe that mistakes committed while using the mail franking machine are irreparable. There are some ways that you can adopt and rectify these mistakes. So, take a look at the tips supplied here.

Instance One: A wrong date has been stamped This is one of the frequently occuring mistakes people do while using franking machines of FP, Neopost or other brands. Do not become hysteric if you commit such a mistake. Be sensible and strike through the incorrect date with single black line. Next, you need to resent your franking machine with the correct date. Do not forget to recheck it this time. However, you should simultaneously change the postage value to ÂŁ0.00. Now frank your parcel for the second time by stamping on the previous impression.

Position the stamping head correctly so that it covers the date only and not the postage value.

Instance two: Missed a posting date that has flexible deadline Whenever you stamp your envelope with a date, you indirectly specify the date of posting it.

Nevertheless, there are times when you miss posting a franked envelope on its due date. There is nothing to panic if you encounter a situation like this. All you need to do is just strike through that date and frank your envelope again with the current date. Alternatively, you can discard the previous envelope, take out its contents, and insert the same inside a new envelope that has been recently franked. Now your envelope will again be ready for posting within due date.

Instance Three: Missed posting an envelope that had tight due date You can consider yourself to be in a much better position when you have the opportunity of expanding the posting date of an envelope by re-franking it. But what if the due date is inflexible and there is no option to extend it? Look for envelopes with late posting options. If you are tensed wondering where you will get it, do not be as you can inquire the suppliers of smart franking machines. They will make such envelopes readily available to you.

However, remember a couple of things here; firstly, do not miss the last Royal Mail collection time now as it will be scheduled for collection the following day. Secondly, you can use only one such late posting envelope every day. In addition to this, you have a quota of thirty such envelopes only in a whole month.

The moment you buy a franking machine, you will start assuming that the purchasing decision will reduce your overhead cost remarkably. But your aspirations might come to halt if you cannot use it.

However, we are here to simply the process by sharing some user tips for franking machines.

Take care of the date If the parcels and envelopes that you are supposed to stamp has a fixed due date, you cannot leave the work pending. The time and date that has been adjusted in the franking machine will imprint these data on the letters and parcels every time you use it for stamping. Thus, a delay of one day will mean that your parcels will bear the date of the next day. If that is not allowed then do not leave the work pending.

Legibility counts Different franking machine suppliers supply different models of machines manufactured by the franking machine companies. While some franking machines stamp the date, others stamp time and location along with it. Some franking machines also serve as business tools and stamp promotional lines and taglines on the letters, papers and envelopes that they stamp. One thing that becomes obvious from this is that legibility of the stamped feedback and data is of paramount importance. Thus, whenever you use the equipment for stamping your papers always pay attention to the available space. Inadequate space will affect legibility, while adequate space will help the machine stamp clear and readable data.

Position it correctly Before using the franking machine, you should know where to put the stamp. Therefore, always ensure that you have reserved the right hand top corner of your parcels and envelopes for stamping. It is also customary to use red ink for primary stamping.

Segregate similar values together You need to refill the franking machine with some postage values before making it ready for stamping your envelopes. However, the stamping value of all the envelopes will not be the same. You need not worry in case of advanced models of franking machines that can automatically recognize the weight of the postage and stamp it accordingly.

But if the franking machine that you have purchased is not must advanced then you will need to segregate the postal couriers and envelopes on the basis of their approximate weight. The rest part of it will be handled by the machine.

Insert in Royal Mail bags You will be provided with two varieties of Royal Mail bags when you purchase a franking machine or refill it with postal value; the red bag meant for first class stamping and the green meant for second class.

Once stamping has been done, segregate the envelopes accordingly.

You may Contact Us at: Mailcoms Ltd. 3 & 4 Heritage Park Hayes Way Cannock, Staffordshire WS11 7LT Call: 01543 572 776 Fax: 0845 0530 931 For more info: Mailcoms Ltd.