Illustrated Course Guide Microsoft Office 365 and Excel 2016 Intermediate
Spiral bound Version 1st Edition Wermers 1305878507
9781305878501
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Excel Module 8: Analyzing Table Data
A Guide to this Instructor’s Manual: We have designed this Instructor’s Manual to supplement and enhance your teaching experience through classroom activities and a cohesive module summary.
This document is organized chronologically, using the same heading in blue that you see in the textbook. Under each heading you will find (in order):Lecture Notes that summarize the section, Teacher Tips, Classroom Activities, and Lab Activities. Pay special attention to teaching tips, and activities geared towards quizzing your students, enhancing their critical thinking skills, and encouraging experimentation within the software.
In addition to this Instructor’s Manual, our Instructor’s Resources Site also contains PowerPoint Presentations, Test Banks, and other supplements to aid in your teaching experience.
Excel 182: Filter a Table with the Advanced Filter
Excel 184: Extract Table Data
Excel 186: Look Up Values in a Table
Excel 188: Summarize Table
Excel
Module Objectives
Students will have mastered the material in Excel Module 8 when they can:
• Filter a table
• Create a custom filter
• Filter a table with the Advanced Filter
• Extract table data
Excel 178: Filter a table
LECTURE NOTES
• Define AutoFilter.
• Discuss what it means to filter a table.
• Explain the use of the filter list arrows.
• Look up values in a table
• Summarize table data
• Validate table data
• Create subtotals
TEACHER TIP
Point out that filtering does not change or delete any data, it only changes what records are displayed.
CLASSROOM ACTIVITIES
1. Group Activity: Discuss ways students might want to filter the Music Collection table you had them create in the last module
2. Quick Quiz:
1. True or False: When you create a table, arrows automatically appear next to each column header. (Answer: True)
2. The _________________ button is convenient for clearing multiple filters at once. (Answer: Sort & Filter button)
Excel 180: Create a Custom Filter
LECTURE NOTES
• Explain how custom filters can help students create more complex filters for data.
• Define the term logical conditions.
• Review AND and OR logical functions.
• Point out that you can use conditional formatting with tables.
CLASSROOM ACTIVITIES
1. Class Discussion: Ask students how they might use a custom filter in their Music Collection table.
2. Critical Thinking: Suppose you had an Excel table that listed ISBN numbers, book titles, authors, publishers, and publication years. What custom filters might you use to answer questions about the table.
3. Quick Quiz:
1. True/False: And and Or are logical conditions that help you narrow your filter. (Answer: True)
2. What are the two wildcard symbols?________________. (Answer: (*) and (?))
Excel 182: Filter a Table with the Advanced Filter
LECTURE NOTES
• Discuss what an advanced filter does.
• Define a criteria range.
• Define And condition and Or condition.
• Point out the use of a color scale and icon sets to emphasize top- or bottom-ranked values.
TEACHER TIP
Point out that Excel is not limited to two advanced filters, and with more than two filters, AND conditions and OR conditions can be combined. For example, an advanced filter can be created for Depart date after 6/1/2017 AND Price less than $2,000 OR Places reserved greater than 20.
CLASSROOM ACTIVITIES
1. Class Discussion: Ask students to discuss how using an advanced filter might help them in the following situation (or create your own): The student works in a variety store. A customer comes in and wants to know if the store has any red beach balls and purple beach balls in stock.(Hint: You have your inventory setup in an Excel table, and you have a field for beach ball color and a field for product typ.)
2. Quick Quiz: Two sets of criteria on separate lines of a table indicate a(n) ____ condition. (Answer: Or)
Excel 184: Extract Table Data
LECTURE NOTES
• Discuss the reasons to extract data versus filtering it in place.
• Define the term extract
• Explain criteria range and the copy-to location.
TEACHER TIP
Make sure students know that if they make an error when extracting data, they should make sure they clear or delete any incorrect data that was generated in the new location.
CLASSROOM ACTIVITIES
1. Quick Quiz:
1. True/False: When you extract data, you place a copy of a filtered table in a range that you specify in the Advanced Filter dialog box. (Answer: True)
2. True/False: Excel automatically creates the names Criteria and Extract for the range you define. (Answer: True)
2. Class Discussion: Ask students to explain why it’s a good idea to extract the matching records, rather than filtering it in place when time has been invested in specifying a complicate set or search criteria. Ask them to brainstorm scenarios in which extracting data would be helpful.
Excel 186: Look Up Values in a Table
LECTURE NOTES
• Define the VLOOKUP function and demonstrate how to use it
• Explain the HLOOKUP function and how it relates to VLOOKUP.
• Discuss the MATCH function and the TRANSPOSE function.
TEACHER TIP
Make sure students are comfortable with named ranges and how to check what ranges are named in their current worksheet.
CLASSROOM ACTIVITIES
1. Class Discussion: Discuss and compare the following functions: VLOOKUP,, HLOOKUP, and MATCH.
2. Critical Thinking: What are some practical uses for the HLOOKUP and VLOOKUP functions? (Hint: assigning student grades and calculating postal rates for packages are two very common uses. What are some others?)
3. Quick Quiz:
1. The ________ function helps you locate specific values in a table by searching vertically down the far left column of a table and then reading across the row. (Answer: VLOOKUP)
2. True/False:If you want to find only the closest match for a value, enter FALSE in the Range lookup text box. (Answer: False)
Excel 188: Summarize Table Data
LECTURE NOTES
• Discuss Excel’s database features
• Use Table 8-1 to review common database functions.
CLASSROOM ACTIVITIES
1. Group Activity: Have students create a summary of their music Collection table using the field that identifies the type of music (jazz, hip-hop, reggae, rap, etc.).
2. Quick Quiz:
1. True or False: A table acts much like a database. (Answer: True)
Excel 190: Validate Table Data
LECTURE NOTES
• Discuss the importance of accuracy in data entry.
• Explain what the data validation feature allows you to do.
• Explain the Input Message and Error Alert features
TEACHER TIP
Remind students that if data validation is used, it is very important to provide information on valid choices to minimize user confusion.
CLASSROOM ACTIVITIES
1. Quick Quiz:
1. True/False: If you get an invalid data error, you can open the Data Validation dialog box, click Clear All, click OK, then begin again. (Answer: True)
2. True/False: The Error Alert tab lets you set only one alert level if a user enters invalid data.
(Answer: False)
2. Critical Thinking: Have the class think about why and when restricting the data entered into specific cells should be used. Is it beneficial or not?
Excel 192: Create Subtotals
LECTURE NOTES
• Discuss and demonstrate how to create subtotals using the SUM, COUNT, AVERAGE, MAX, and MIN functions.
CLASSROOM ACTIVITIES
1. Quick Quiz:
1. True/False: Before you can add subtotals to a table, you must first convert the data to a range and sort the data. (Answer: True)
2. True/False: You can remove subtotals in a worksheet by clicking the Subtotal button and clicking Remove All. (Answer: True)
2. Class Discussion: Ask students to brainstorm types of Excel worksheets would benefit from the inclusion of subtotals.
End of Module Material
• Concepts Reviews consist of multiple choice, matching, and screen identification questions.
• Skills Reviews provide additional hands-on, step-by-step reinforcement.
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• Independent Challenges are case projects requiring critical thinking and application of the module skills. The Independent Challenges increase in difficulty, with the first one in each module being the easiest. Independent Challenges 2 and 3 become increasingly open-ended, requiring more independent problem solving.
• Independent Challenge 4: Explore contain practical exercises to help students with their everyday lives by focusing on important and useful essential skills, including creating photo montages for scrapbooks and photo albums, retouching and color-correcting family photos, applying layer styles and getting Help online.
• Visual Workshops are practical, self-graded capstone projects that require independent problem solving.