2011-2012 Student Handbook

Fall Semester 2011 August 24-28, 2011 August 29, 2011 August 29-September 2, 2011 September 2, 2011 September 5, 2011 September 15, 2011 October 17-18, 2011 October 31-November 4, 2011 November 23-25, 2011 December 9, 2011 December 10-16, 2011

Wolfpack Welcome Classes Begin Late Registration Period Last Day to be Admitted and Registered Labor Day Holiday Mass of the Holy Spirit: 11 am Classes Cancelled Fall Break Holiday Loyola Week Thanksgiving Holidays Last Day of Classes Final Examinations

Spring Semester 2012 January 6, 2012 January 9, 2012 January 13, 2012 January 16, 2012 February 20-24, 2012 March 8, 2012 April 2-9, 2012 May 2, 2012 May 3, 2012 May 4-10, 2012 May 7-10, 2012 May 10, 2012 May 11, 2012 May 12, 2012

Orientation for New Undergraduate Students Classes Begin Last Day to be Admitted and Registered Martin Luther King Jr’s Birthday Holiday Mardi Gras Holidays First 8 Week Classes End Easter Holidays for Undergraduate Day Courses Last Day of Classes – Undergraduate Day Last Day of Classes – Graduate and Evening Final Examinations – Day Division Final Examinations – Graduate and Evening Second 8 Week Classes End University Baccalaureate Mass Commencement – Undergraduate and Graduate Dates are subject to change.

1

Table of Contents 4

Introduction to Loyola University New Orleans 4 Loyola University Mission Statement 4 Office of Student Affairs Mission 4 Alma Mater 5 Personal Information Emergency Information 6 We Asked. You Told Us. We Listened.

8 Student Government Association Executive Branch 9 Student Government Association College Presidents 10 Things to do before you graduate from Loyola 11 Things to do before you leave New Orleans 1 2 LOYOLA UNIVERSITY 2010-2011 PLANNER 136 Introduction to the Code of Conduct 137 STUDENT CODE OF CONDUCT 137 University Mission Statement 137 PREAMBLE 137 Definitions 139 Institutional Authority 141 Student Discipline Philosophy 141 Investigation of student conduct 142 STUDENT RIGHTS AND FREEDOMS 142 Freedom of Expression & Inquiry 142 Campus Demonstration Policy 144 Privacy 144 Protection Against Improper Disclosure 144 Protection of Student Records 144 Medical withdrawal guidelines 145 Campus Organizations 145 Participation in Institutional Government 145 Student Media 146 Off campus Freedom of Students 146 Amendments 146 STUDENT RESPONSIBILITIES AND EXPECTATIONS 146 Address Change 146 Administrative Instructions 146 Alcohol 146 Louisiana State Law Guidelines 147 University Regulations Governing the OnCampus Use of Alcohol 147 University Regulations Governing the Use of Alcohol in Residence Halls 147 Off-campus Alcohol Policy 148 Behavior on Other Campuses 148 Campus Residency and Food Service Requirement 148 Computer and Internet Use Policy 149 Decorations 149 Dishonesty 149 Elevators 149 Emergency Medical Transport 149 Facilities Use 149 Falsification or Misuse of University Records 150 Federal, State, and Local Law 150 Fire/Life Safety

2

150 150 150 151 151 151 151 152 152 152 152 152 153 153

Fire Alarm Protocol Firearms/Fireworks/Weapons Guests Hazing Identification Cards Illegal Drugs Federal Laws on Illegal Drugs University Policy on Illegal Drugs Keys Noise On-Campus Noise Residence Hall Quiet Hours Obstruction of Disciplinary Matters Off-Campus Educational Programs Behavior and Discipline 153 Persistent Misconduct 153 Promotion of Non-recognized Student Organizations 153 Property Damage 153 Registration of Events 153 Room Responsibility 154 Sales Solicitation 154 Smoking 154 Stalking 154 Student Health Services 154 Theft 154 Traffic and Parking 155 Verbal or Physical Aggression 155 Visitation 155 Conduct Unbecoming 155 DISCIPLINE POLICIES AND PROCEDURES 155 Due Process 156 University Conduct Officer 156 Hearing Boards 156 Administrative Hearing 157 Student Government Association Court of Review 157 University Board of Review 158 Code of Ethics 158 Criteria for Selection of Board Members 158 General Operating Procedures of Disciplinary and Appellate Boards 159 Procedures for Original Hearings 159 Prior to the Hearing 159 Hearing 160 Notification of Outcome of Hearing 160 Disciplinary Advisor 160 Responsibilities of Hearing Participants 160 Victim/Complainant Rights 161 Procedures Pertaining to Anonymity 161 Administrative Separation Directive 161 Judicial Appeals 161 Jurisdiction of the Board of Appeals 162 Appeals Process 162 Basis of Appeal 163 Procedures of the Appellate Review 163 Sanctions for Violations of the Code of Conduct 163 Conduct Reprimand 164 Disciplinary Probation

Table of Contents 164 164 164 164 164 164 164 165 165 165

Disciplinary Suspension Disciplinary Dismissal Residence Hall Suspension Residence Hall Dismissal Fines and Other Fees Alcohol and/or Illegal Drugs Drug Testing Kit Procedural Restitution Tulane Emergency Medical Service Transport 165 Other Penalties 165 SEXUAL MISCONDUCT, DISCRIMINATION, AND HARASSMENT POLICY AND GUIDELINES 165 Sexual Misconduct 165 Sexual Misconduct Definitions 165 Sexual Assault and Sexual Battery 165 Relationship Violence 166 Sexual Harassment 166 Sexual Verbal Abuse 166 Sexual Harassment Policy 166 Three forms of Sexual Harassment 167 Discrimination and Harassment Policy and Guidelines 167 Discrimination 167 Harassment 167 Bias-Related Behavior 168 What those who are harassed should do 168 Procedures for Reporting Harassment, Sexual Harassment, Discrimination, or Sexual Misconduct 168 Observation of Discrimination or Harassment 168 Options Available for Students after Sexual Misconduct 168 Report to LUPD 168 Receive an Exam 169 Pursue Loyola University Judicial Action 169 Receive Support 169 Note to Professors 169 Academic/Living Situation Assistance 169 Special Reporting Situations 170 Responsibilities 170 Support Services for Students 170 Educational Programs 171 ACADEMIC INFORMATION 171 Disclaimer 171 Integrity of Scholarships and Grades 171 Academic Work 171 Appeals Procedure 171 Academic Enrollment Status 171 Academic Full-time 172 Academic Full-time Per Summer Session 172 Advising 172 Attendance 172 Auditing 172 Classification 172 Degree-Seeking Students 172 Non-Degree-Seeking Students 172 Transient Students

173 173 173 173 173 173 173 173 174 174 174 174 175 175 175 175 176 176 176 176 177 177 177 177 178

Classroom Discipline Courses Withdrawal from Courses Repetition of Courses Graduate Courses Credit by Examination Departmental Examinations Optional Placement Tests External Examinations Cross-Enrollments Dean’s List Dismissal or Exclusion for Cause Drop/Add Period Education Abroad Programs E-mail Address Information Enrollment at Other Universities Summer School Policy Financial Aid Grading Grading Scale Grade Point Averages Grade Reports Change of Grade Grade Appeals Academic Actions: Probation, Exclusion, and Dismissal 178 Graduation 178 Eligibility for Graduation 179 Graduation 179 Graduation Distinctions 179 Commencement 179 Diplomas 179 Honors Program 179 Honors Certificate Program 180 LORA: Loyola’s Online Records Access 180 Major 180 Change of College or Major 180 Double Major 180 Records 180 Records Retention 180 Admissions Documents 180 Records and Registration Documents 180 Veterans Certifications 180 Yellow Ribbon Program 181 Transcripts 181 Policy on Release of Information 182 Parental Access to Student’s Educational Record 182 Registration 182 Second Bachelor’s Degree 182 Tuition and Fees 183 Residence Halls 183 Billing and Payment Policy 183 Refund Policy 184 Special Situations Affecting Refunds 185 Withdrawals/Leave of Absence 185 Withdrawal from the University 185 Medical Withdrawal from the University 185 Leave of Absence / Intent to Re-Enroll 186 WHOM TO SEE ABOUT WHAT 190 CAMPUS PHONE DIRECTORY

3

Introduction to Loyola University New Orleans Loyola University New Orleans Mission Statement Loyola University New Orleans, a Jesuit and Catholic institution of higher education, welcomes students of diverse backgrounds and prepares them to lead meaningful lives with and for others; to pursue truth, wisdom, and virtue; and to work for a more just world. Inspired by Ignatius of Loyola’s vision for finding God in all things, the University is grounded in the liberal arts and sciences, while also offering opportunities for professional studies in undergraduate and selected graduate programs. Through teaching, research, creative activities, and service, the faculty, in cooperation with the staff, strives to educate the whole student and to benefit the larger community.

Office of Student Affairs Loyola University New Orleans Our mission is to cultivate a learning community in the Jesuit tradition, which engages students in the full development of all human qualities.

Our vision is to be the leader in student-centered, values rich, cocurricular education.

Value of the LOYNO Office of Student Affairs • • • • •

Dignity – The value of each person created by God Excellence – The call to develop all abilities and talents Wholeness – A commitment to mind, body, and spirit Inclusiveness – The awareness of finding God in all things Compassion – A commitment to being people with and for others

Alma Mater Hail Alma Mater Loyola. All hail tower of strength and a beacon of truth.

Thine is the courage that never shall fail. Courage imparted to men and to youth. Bearing thy standard of maroon and gold, we shall be true to our heritage old. Loyal to God, to country, to thee, loyal Loyola with thy loyalty.

Youthful in years, in traditions, and fame thou, as descendant of shield without taint. Reach through the centuries blessed by thy name of a student, a soldier and a saint. Bearing thy standard of maroon and gold, we shall be true to our heritage old. Loyal to God, to country, and thee, loyal Loyola with thy loyalty.

4

Personal Information Name __________________________________________________ Address _________________________________________________ City, State, Zip ____________________________________________ Home Phone/Office Phone _________________________________ Email ___________________________________________________ Student ID _______________________________________________ Parent’s Name/Phone _____________________________________ IN CASE OF EMERGENCY, NOTIFY Name __________________________________________________ Phone __________________________________________________

Emergency Information Loyola University Police: 911 (from campus phones) 504-865-3434 (24/7 desk) For information regarding University closure related to weather or other conditions, contact: Loyola website: www.loyno.edu Loyola Emergency Information Line: 504-865-2186

5

We Asked. You Told Us. We Listened.

In response to student comments provided in the 2008, 2009, and 2010 NSSE surveys, the Office of Student Affairs and campus partners enacted the following improvements.

Athletics & Wellness • Increased early morning and late evening hours at the Sportsplex to include early morning and late evening hours.

• Increased pool hours allowing the natatorium to stay open for the entire day.

• Expanded wellness programs by offering over 15 different types of fitness programs, such as Hatha Yoga, Bootcamp, and Zumba.

• Implemented a pay one price Class Pass Program allowing participants to attend an unlimited number of classes per semester.

• Expanded athletic program with women and men’s tennis programs in 2009; women and men’s golf will be added in 2012.

Career Development • Created a new Career Development Center in fall 2007 with dedicated career coaches for each college.

• Expanded career exploration programs to include vocational discernment workshops; increased internship opportunities throughout the U.S. by supporting internships in New York City, Washington, D.C., and Los Angeles; and launched employer development campaigns in collaboration with the College of Business and the College of Music and Fine Arts.

• Built and maintain a 24/7 virtual career center by hosting web-based career decision-making tools for students and alumni to access career libraries, EMPLOYOLA – the Loyola-branded job board, and the CDC blog, EMPLOYOLA-SURGE. • Increased students’ access to employers by bringing over 200 different organizations to students annually.

Co-Curricular Programs and Danna Student Center • Renovated Danna Student Center in 2008, including painting, new carpeting, new furniture, development of the Student Organization Hub, and Courtyard landscaping.

• Added dining and programming spaces, including Satchmo’s, CC’s, Flambeaux’s, and the One Loyola room.

• Implemented the Ignatius Loyola Institute for Values Education (iLive) with leadership programs such as the Cardoner Leadership Fellows, leadSTRONG speaker series, Jesuit speaker series, and the Emerging Leaders Program.

• Established Student Government Association Judicial Review Board, which facilitates peer-to-peer review of Student Code of Conduct violations.

• Launched the SophoMORE Initiative Program assisting sophomore students in discovering strengths, developing talents, and applying skills and strategies that enhance leadership development, academic and career success, and community and social well being.

• Implemented comprehensive StrengthsQuest program for all students including the Clifton StrengthsFinder Assessment tool, StrengthsQuest conference, and on-going educational workshops and programs.

Dining Services • Opened La Divina Gelateria in August 2010. They specialize in homemade gelato, salads, soups and panini all made with fresh, local, organic ingredients.

• Expanded dining options on the Broadway campus in 2007 featuring Dunbar’s Creole Cooking, specializing in traditional Creole fare, fresh-made salads, sandwiches and vegetarian options.

• Established Dining Services Student Advisory Board. This board receives ideas, suggestions and general information from the campus community providing feedback to the Sodexo management team to continually improve services on campus.

6

• Offered Registered Dietitian services to students through one-on-one consultations, focusing on a variety of dietary needs such as Celiac Disease, lactose intolerance, weight loss concerns, and food allergies.

• Establishing Sushi @ Satchmo’s in fall 2011, offering both a sit-down sushi bar experience and “togo” sushi options.

Health and Counseling • Enhanced Student Health Services beginning in August 2008 by contracting with Ochsner Health System to provide increased staffing and consistency of medical care.

• Implemented a significant staffing change for the 2010-2011 academic year to include a full-time Nurse Practitioner and a full-time Registered Nurse.

• Coined and launched the Loyola CARES campaign during Suicide Prevention Week. Developed and distributed a reference guide for medical and mental health emergencies to students, staff, and faculty.

Included in the university-wide daily email blast and all Student Affairs departmental homepages and voicemail messages information on how to access emergency services for students in distress.

• Expanded events hosted by the HEAL (Health Education at Loyola) committee to include speakers and presentations on topics such as self-injury, alcohol and risk reduction, sexual assault awareness, and depression and anxiety screenings.

• Hosted the first Sexual Assault Advocates training on February 12, 2011. Over 40 students, staff, and faculty completed the 7-hour training that consisted of fundamentals of interpersonal violence, crisis response, empathic communication, components of a forensic exam, and Loyola’s resources, policies, and procedures.

• Implemented the Student Health 101 e-magazine in spring 2011 targeted to Loyola students and parents. Averaged 549 unique sessions per month since its launch in January 2011. Over 19,000 pages have been read and students report learning about such areas as healthy relationships, benefits of exercise, dangers of excessive alcohol use, and effective study skills.

Residential Life • Renovated main lobbies of Loyola’s four residence halls in summer 2010, including updated flooring, paint, and furniture.

• Remodeled front desks of Buddig and Biever Halls to improve flow of foot traffic and to increase accessibility of Residential Life staff.

• Renovated Cabra hall in summer 2011, including new paint, flooring, and shower stalls in all residential suites. Additionally, the exterior of the facility was power washed, and doors and louvres painted.

• Renovated Biever Hall rooms, hallways, and laundry room, including new paint, refinishing of original terrazzo floors, and power washing of bathrooms.

• Expanded impact of the Residence Hall Association (RHA) as the student voice of campus residents at Loyola, including the development of a Residential Life advisory committee.

• Instituting free laundry services in all residence halls in fall 2011 for all residential students.

Student Affairs • Created a shuttle service system for students in cooperation with Tulane University to provide a Safe Ride shuttle (transportation from the uptown area during late nights and early mornings), the Grocery shuttle (allows students to shop for groceries on the weekends) and the Entertainment shuttle (allows students to go to the movies on the weekends).

• Installed additional surveillance cameras in the residence hall entrances and lobbies and enhanced the playback capability by adding digital equipment • Increased the number of parking spaces by completing the additional two floors to the West Road Garage during the spring 2011 semester.

• Created a cab stand with the cooperation of United Cab to be available to students 24 hours a day.

• Enhanced the transportation options to the student body in cooperation with Tulane University by initiating the We Car Sharing program.

7

Student Government Association Executive Branch Michael Morin, President Haley Humiston, Vice President Cody Dardeau, Chief Justice John Beverstock, Chief of Staff Michael Falotico, Director of Student Resources Brian Gibbons, Director of Finance Shannon Donaldson, Director of Public Relations Margaret Barnett, Director of Advertising Carissa Marston, Commissioner of Elections The Student Government Association of Loyola University New Orleans stands to serve the student body and represent their interests in the campus community. Through its three branches, the SGA is composed of 45 students from every College of Loyola.

What can SGA do for you?

• Put your ideas into action • Organize annual service projects and concerts • Keep you informed on-campus • Help you start a student organization • Offset the costs of your graduate tests • Fund your organizational events • Guide your interaction with faculty and administrators …And so much more!

To contact us, feel free to stop by our office in the lower level of the Danna Student Center, email us at sga@loyno.edu or call us at 504.865.2132.

8

Student Government Association 2011-2012 College Presidents and Senators At Large

Blaine Simon College of Music and Fine Arts

picture Kayla Butler College of Business

picture Kristina Martinez College of Humanities and Natural Sciences

picture Josh Muller College of Social Sciences

picture Edward Seyler Senior Senator at Large Roco Gandara Senator at Large

Max Bonanno Senator at Large

Lindsey Martin Senator at Large

9

Things to do before you graduate from Loyola!

Go to Awakening Make the Dean’s List Volunteer with LUCAP Check out Loup Garou Vote in all SGA elections Join a student organization Write to the Maroon editor Attend Mass in Ignatius Chapel Participate in Wolves on the Prowl Attend Loyolapalooza in the spring Attend an event during Loyola Week Eat pancakes after Mass during finals Dance with the Loyola Mascot, Havoc Create your own student organization Root on the Wolfpack during a pep rally Tour the sculpture gardens around campus Hang out in the Danna Student Center (DSC) Attend a Loyola music, ballet, or drama performance Take your picture at the LOYOLA sign in the horseshoe Attend a Late Night event in the Danna Student Center Attend a sporting event for each athletic team at Loyola Have coffee and conversation in the student center courtyard Visit the art gallery in the lower level of the Danna Student Center Attend Mass with fellow students at Holy Name of Jesus CathedralAnd then join parishioners and students for a jazz brunch in the DSC 10

Things to do before you leave New Orleans!

Eat a po-boy Visit a plantation Attend a crawfish boil Visit the French Market Dress up for Mardi Gras Spend a day at Jazz Fest Take a swamp boat tour Take a cruise on a riverboat Attend French Quarter Festival Enjoy brunch around the city Eat a snowball…or two…or three Visit the New Orleans Museum of Art Take a Streetcar tour of the entire city Spend a day at the Voodoo Music Experience Visit the birthplace of Tabasco at Avery Island Check out the live music scene around the city Take a Horse Carriage Ride around the Quarter Visit the Audubon Zoo, Aquarium, and Insectarium Attend a local author book signing at Octavia Books Eat Beignets and drink Café Au Lait at Café du Monde Go shopping around the city—start on Magazine Street Listen to live Zydeco music and go Cajun Dancing at Mulate’s Visit the birthplace of Jazz and hear music at Preservation Hall Tour the French Quarter shops, galleries, and local establishments There are too many things to list here…enjoy exploring New Orleans!

11

2011

2012

12

Reflect, Dream, Live…Reflect, Dream, Live…Reflect, Dream, Live If you believe the above statement, and value the idea that each individual is different, special, and necessary in their own way, then this student handbook will serve you well.

It will chart a course through your weekly schedule and the Jesuit-inspired inner world of self-awareness, reflection, and discovery. Use this material in a way that works best for you and suits your style. We hope that, through your experience, you gain a deeper understanding of your uniqueness and place in the world!

13

Student Government Association An introduction to the Code of Conduct Loyola University New Orleans is founded on Jesuit Values and dedicated to providing the most wholesome experience possible for all of its students. The SGA Court of Review is dedicated to upholding these values and contributing to the student experience by actively participating in administering the policies listed in the Student Code of Conduct.

The Student Code of Conduct is intended to protect the right of every student to obtain the highest quality learning and living experience Loyola University New Orleans has to offer. Additionally, the Code is dedicated to the Jesuit ideal of developing the whole person by encouraging respect for everyone in the Loyola community. The Code is derived of simple expectations and disciplinary policies that all students should respect and abide by. The Court of Review is comprised of knowledgeable and judicious students chosen to protect the integrity of the Code of Conduct and provide assistance to students and organizations that have violated the Code with an impartial and fair judicial session.

Our mission, as a Court, is to serve the student body by helping ensure that every student has every reasonable opportunity to grow, learn and thrive here at Loyola. We are dedicated to educating the community on the Code and all it entails, as well as reviewing instances in which the students or organizations have committed infractions against the Code.

We hope to encourage our fellow students to consistently be considerate of their actions and how they affect others in the community they have joined. Our most effective way of doing this is through regular implementation of the regulations and rules emphasized in the Code of Conduct. We intend to use our unique position and thorough procedures to aide all students in need of guidance in times of hardship and achievement alike.

Lastly I would like to emphasize just how honored we are to be serving the Loyola Community. We hope that our dedication to justice and serving the student body will provide optimistic and rich experiences for all students.

Cody Dardeau Chief Justice, SGA Court of Review

136

Student Code of Conduct

University Mission Statement Loyola University New Orleans, a Jesuit and Catholic institution of higher education, welcomes students of diverse backgrounds and prepares them to lead meaningful lives with and for others; to pursue truth, wisdom, and virtue; and to work for a more just world. Inspired by Ignatius of Loyola’s vision for finding God in all things, the University is grounded in the liberal arts and sciences, while also offering opportunities for professional studies in undergraduate and selected graduate programs. Through teaching, research, creative activities, and service, the faculty, in cooperation with the staff, strives to educate the whole student and to benefit the larger community.

Section 1: Preamble

Loyola University New Orleans is an educational environment dedicated to fostering intellectual achievement, personal development, social responsibility, and is committed to the human dignity and worth of every person. Acceptance of admission to the University carries with it an obligation for the welfare of the community. As such, Loyola expects the highest standard of personal conduct from its students. The Office of Student Affairs is committed to providing a student-centered, values rich, co-curricular education. Dignity, excellence, wholeness, inclusiveness, and compassion are key values conducive to the pursuit of knowledge and to personal development.

Loyola University New Orleans fully supports and fosters a policy of non-discrimination on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, and veteran’s status.

It is the intention of this Code of Conduct to clarify standards of behavior essential to the University’s educational mission and community life. The Code is applicable to all Loyola students; equally it is applicable to recognized student organizations and/or groups of students.

By accepting admission to Loyola University New Orleans, a student accepts its rules and acknowledges the right of the University to take conduct action, up to and including suspension or dismissal.

I.

Definitions • “Accused student” means any student accused of violating the Code of Conduct.

• “Advisor” refers to the individual who assists a student during the disciplinary process. An advisor must be a current full-time faculty, staff, or religious university community member. Attorneys, parents, alumni, and/or those who have no official affiliation with the University cannot serve as advisors. Current faculty or staff cannot act as advisors to their own sons/daughters.

• “Bias” means the predisposition toward an issue or person which makes it impossible for the hearing board or officer to remain neutral.

• “Burden of proof” means information that would lead a reasonable person to conclude that it is more likely than not that a student’s or student organization’s behavior violated the Code of Conduct.

• “Complainant” means any person who submits an allegation of violation, or presents a complaint on behalf of the University, alleging that a student violated the Code of Conduct.

• “Day” means the normal University business day.

• “Discriminatory harassment” refers to speech, actions or conduct which have the intent or effect of depriving a member of the community of educational or employment access, benefits or opportunities. Merely offensive or annoying behavior may feel like harassment, but to rise to the level of a Code violation, harassment must have the potential to cause a deprivation of the civil rights of a member of a “protected class.”

• “Distribution” means sale or exchange for personal profit.

• “Effective consent” as applicable to the sexual misconduct policy means the clear and unambiguous agreement and willingness, displayed through an exchange

137

Code of Conduct

of words, which includes a voluntary agreement to engage in mutually agreed-upon sexual activity.

• “Faculty member” means any person hired by Loyola to conduct classroom or teaching activities or who is otherwise considered by the University to be a member of its faculty.

• “Guest” means any person, including a fellow Loyola student, to whom a student has extended hospitality or an invitation to come onto University facilities or to attend University events.

• “Group” or “student group” or “groups of students” means a number of persons who are associated with each other, participating in a University sponsored program, activity, or living/learning environment, or who have not complied with University requirements for registration as a club, organization, or University program.

Code of Conduct

• “Hearing board” means any persons or group authorized by the Vice President for Student Affairs and Associate Provost to convene and conduct a judicial proceeding.

• “Hearing officer” means a University official authorized by the Vice President for Student Affairs and Associate Provost or his/her designee to convene and conduct a judicial proceeding.

• The Vice President for Student Affairs and Associate Provost may authorize a University official to serve simultaneously as a hearing officer and as a member of a hearing board.

• “Illegal drugs” means amphetamines, barbiturates, codeine, cocaine, Demerol, heroin, LSD, LSD compounds, marijuana, mescaline, methadone, methamphetamine, morphine, PCP, peyote, Quaalude, psilocybin, and tranquilizers, unprescribed prescription medication, and any and all substances so defined by the law.

• “Institution” and “University” mean Loyola University New Orleans.

• “Conduct Officer” is the person designated by the Vice President for Student Affairs to be responsible for the administration of the Code of Conduct and the student conduct system.

• “Mitigating circumstances” are unusual circumstances which may be considered an extenuating factor for warranting the reduction of the degree of responsibility.

• “Organization” and “Student Organization” means any number of persons who have complied with University requirements for recognition as a club or organization.

• “Party” means a social function, event, or other gathering on or off campus, registered or unregistered with the University, at which five (5) or more people are in attendance and at which alcohol may be consumed.

• “Policy” means the written regulations of Loyola University New Orleans found in, but not limited to, the Code of Conduct and/or University Bulletin whether in print or electronic format.

• “Prior conduct history” means all information related to any Code of Conduct violation(s) that occurred and were resolved prior to the incident in question.

• “Premises” includes but is not limited to all land, buildings, facilities, and other property in the possession of or owned, leased, operated, used, or controlled by Loyola University (including adjacent streets and sidewalks).

• “Property” includes but is not limited to buildings, facilities, furniture, vehicles, keys, identification badges, parking passes and other items owned, used or controlled by Loyola University.

• “Protected classes” include age, color, disability, gender, national origin, race, religion, sexual orientation, and veteran’s status.

• “Reception” means any event involving alcohol where the main focus and emphasis is not solely on consuming alcohol for the purposes of socializing. Examples of receptions would include but are not limited to: • Events preceding or following speaker engagements, drama and musical performances, events that facilitate faculty/staff/student interaction, parent’s weekend events, holiday gatherings, or other University-sponsored events.

138

• Designation of a philanthropic event as a reception shall be handled on a case by case determination.

• “Sexual activity” means any intentional bodily contact intended in a sexual manner. For further definitions regarding Sexual Misconduct, refer to Section 5: Sexual Misconduct, Discrimination, and Harassment Policy and Guidelines.

• “Student” means a person currently enrolled or eligible and intending to enroll in any University program or class whether on or off a University campus and including all persons taking courses at the University, both full-time and part-time, pursuing undergraduate, graduate or professional studies. During the recess period between semesters or the summer period, it includes one who has completed the immediately preceding term and is eligible for enrollment or graduation.

• Guests of the university, such as those individuals enrolled in coursework but not officially matriculated at Loyola University (such as those individuals enrolled in the “Summer Bridge” program), will be held accountable to the policies of the Code of Conduct.

• For the purposes of this Code, “student,” may additionally mean “group” or “organization.”

• “University community” means students, faculty, staff, alumni, or religious community members of the University. A person’s status in a particular situation will be determined by the Vice President for Student Affairs and Associate Provost.

• “University official” includes any person employed by Loyola University New Orleans performing assigned administrative, academic or professional responsibilities.

• This includes full and part-time faculty, staff, and administrators.

• This includes student staff such as Resident Assistants, Desk Assistants, Evening Building Managers in the Danna Student Center, Building Managers in the University Sports Complex, and other groups identified as student staff by a Loyola faculty, staff, and/or administrator(s).

• “Will” or “shall” are used in the imperative sense. The term “may” is used in the permissive sense.

• “Witness” means any person called upon to furnish information relating to an incident in which he/she was not a complainant or respondent.

II. Institutional Authority The authority over behavior involving individuals, groups, and/or organizations rests with the Board of Trustees and is delegated by them to the President of the University. The President delegates authority in matters of non-academic student conduct to the Vice President for Student Affairs and Associate Provost to establish and hold student conduct proceedings that will ensure the proper administration of the University’s rules and regulations.

The Vice President for Student Affairs and Associate Provost along with the Conduct Officer (VPSA designee) shall oversee the operation of the student judicial system and administration of the Code of Conduct.

This Code of Conduct applies to students while they are on-campus, when they attend programs and events off campus which are Loyola-related, or when their off-campus behavior is a violation of this Code or of criminal law or constitutes a hazard to the health, safety, or well being of themselves or members of the University community.

A.The University reserves inherent authority and the right to take necessary and appropriate action to protect the safety and well-being of the campus community. The University also reserves the right to take necessary and appropriate action as a result of student incidents off-campus which may affect the well-being of the Loyola community and/or the mission of the University.

• The Vice President for Student Affairs and Associate Provost or his/her designee may separate a student from the University or residence hall or take other appropriate action whenever the student’s alleged actions constitute a danger or hazard to the University community or a threat to self or others.

• Separation may occur prior to or simultaneously with judicial proceedings.

• Before separation can exceed ten days, the student shall be given the opportunity to speak directly to the Vice President for Student Affairs and Associate Provost.

B .Students may be accountable to both civil authorities and the University for acts which constitute violations of law and of the Code of Conduct. At the discretion of

Code of Conduct

139

Code of Conduct

• “University events” or “programs” mean any activity on or off-campus which is initiated, authorized, registered, or supervised by the University or a University group or organization.

Code of Conduct

the Vice President for Student Affairs and Associate Provost, proceedings under this Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings.

1. Determinations made or sanctions imposed under the Code will not be subject to challenge on the grounds that civil or criminal charges involving the same incident are pending or have been dismissed, reduced, or resolved in favor of or against the student.

2. Hearing officer(s) and board(s) charged with implementing judicial proceedings will be provided with legal counsel by the University whenever their involvement in such proceedings results in their appearance in civil or criminal courts.

C.The Vice President for Student Affairs and Associate Provost along with the Conduct Officer has the right to consider all alleged violations of University policy and determine if a student, group, or student organization should be charged with an alleged policy violation.

Code of Conduct

D.The Vice President for Student Affairs and Associate Provost along with the Conduct Officer shall determine the appropriate course of action for all alleged policy violations.

E. Any question of interpretation regarding the Code of Conduct shall be referred to the Vice President for Student Affairs and Associate Provost or his/her designee for final determination.

1. Disciplinary policies at the University are set forth in writing in order to give students general notice of standards of conduct. The regulations should be read broadly and are not designed to define conduct in exhaustive terms.

2. In exceptional circumstances the Vice President for Student Affairs and Associate Provost may modify procedures outlined under the Code of Conduct.

F. The following may be adjudicated to the same extent as completed violations: 1. Attempts to commit an act that violate this Code.

2. Failure to act after witnessing a public violation of this Code.

G.The Code of Conduct shall supercede any and all regulations and/or decisions made by student groups and/or organizations and their affiliates.

H.Students are asked to assume positions of responsibility in the University judicial system so they might contribute their skills and insights toward the resolution of disciplinary cases.

However, ultimate authority in disciplinary matters is vested in the University administration.

I. Judicial correspondence shall occur via campus mail, U.S. Mail, Loyola University New Orleans (loyno.edu) e-mail, and/or personal hand delivery of letters. Students will be held accountable for retrieving mail in a timely manner. Failure to do so is not an acceptable excuse for delaying the judicial process.

J. The complainant must file a complaint within one year of the alleged incident.

K.The Code of Conduct shall be reviewed each year by the Vice President for Student Affairs and Associate Provost, Conduct Officer, Student Government Association, University Attorney, and other designees. It shall be the responsibility of the Student Affairs Policy & Code of Conduct Advisory Committee to assure significant participation by all of the constitutive elements of the University community in the formulation of the standards of student conduct.

This committee shall advise the Vice President for Student Affairs and Associate Provost concerning matters relating to student interest, and make recommendations.

• Members of Student Affairs Policy & Code of Conduct Advisory Committee shall be responsible to the Vice President for Student Affairs and Associate Provost and shall consist of equal representation from each constitutive element of the University community: • The student membership appointed annually by the Student Government Association.

• The faculty membership appointed annually by the University Senate.

• Administrative membership appointed by the Vice President for Student Affairs and Associate Provost.

L. Loyola University New Orleans expressly reserves the right to revise, supplement or withdraw any policy or portion of a policy from time to time, as it deems necessary.

140

M.The University reserves the right to grant access of a student’s full judicial file to a hearing board or hearing officer when determining sanctions after a student is found responsible.

N.Students are expected to know and comply with University policies and any special instructions and directives announced by the Vice President for Student Affairs and Associate Provost or designee. Ignorance is not an acceptable justification for committing violations of University policies. Lack of intent or awareness of such policies will not be accepted as excuses for violations and will generally receive the same consequences as deliberate violations.

III. Student Discipline Philosophy A.The student conduct process is regarded as an essential and constructive element of the educational process. Emphasis is placed on students’ acceptance of personal responsibility to uphold and safeguard community standards. Sanctions are intended to challenge students’ moral and ethical decision-making and to help bring behavior into accord with community expectations.

B .The focus of the inquiry in disciplinary proceedings shall be to determine if the individual, group, or organization is responsible or not responsible for violation of the Code of Conduct.

The student conduct process is different from criminal and civil court procedures. Procedures and rights in student conduct proceedings are conducted with fairness but do not include the same protections afforded by the courts. Due process, within these procedures, assures written notice, a hearing, and the right to appeal as described within these procedures.

1. Formal rules of evidence shall not be applicable nor shall deviations from prescribed procedures necessarily invalidate a decision or proceeding.

2. The burden of proof shall be upon the complainant.

3. Students, groups, or organizations will be found in violation of university policy if the burden of proof is met.

4. Sanctions will be proportionate to the severity of the violation(s).

C.Investigation of student conduct—Searches of University owned or operated student residence facilities may be conducted by the office of the Vice President for Student Affairs and Associate Provost in accordance with Residential Life policies.

1. No form of harassment will be permitted on the part of the institutional representatives to coerce an admission of responsibility or information about other suspected persons from the student involved.

2. Pending action on charges or appeals, the status of a student should not normally be altered, nor the right to be present on campus and attend classes be suspended, except for reasons, which in the judgment of the University, that conclude the student’s alleged actions constitute a threat to self or others within the University community.

D.Loyola University reserves the right to notify parents/guardians of dependent students regarding any conduct situation. Where a student is not dependent, Loyola University may contact parents/guardians to inform them of situations in which there is a health and/or safety risk.

Loyola University also reserves the right to designate which university officials have a need to know about individual conduct complaints pursuant to the Family Educational Rights and Privacy Act (FERPA).

E. In accordance with FERPA and the Clery Act, the complainant in a sexual misconduct incident has an absolute right to be informed of the outcome and sanctions of the hearing, in writing, without condition or limitation.

Code of Conduct

141

Code of Conduct

O.There are occasional, exceptional situations in which a student’s physical or mental health condition is of such a nature that action needs to be taken to withdraw the student from the University.

1. The action can occur if in the judgment of the University, the student cannot benefit from the academic program, cannot benefit from the available and limited medical and/or psychological counseling resources of the University, and/or if the student is threatening harm to self and/or others, and /or is of disruptive concern to others.

2. The intent of this policy is to assist the student who appears to be unable to function effectively in the University community, for physical or mental health reasons, without infringing on the rights of others in the University community.

3. It is also the intent of this policy to enable a student to continue toward the successful completion of his/her academic goals, if not immediately, then in the future.

4. Upon appropriate consultation, the Vice President for Student Affairs and Associate Provost has the authority to separate a student from the University for reasons of physical or mental health.

5. A student separated for reasons of physical or mental health may not re-enter the University unless written clearance is given by the Vice President for Student Affairs and Associate Provost.

Code of Conduct

The university may release information to the complainant, but complainants are cautioned that FERPA does not permit them to re-release this information to others.

F. A student group or organization and its officers may be held collectively or individually responsible when violations of this Code by those associated with the group or organization have received the tacit or overt consent or encouragement of the group or organization, or of its leaders, officers or spokespersons. Sanctions of the group or organization may include up to suspension of recognition or charter revocation.

Section 2: Student Rights and Freedoms I.

Freedom of Expression & Inquiry

Code of Conduct

A.Students are free to take reasoned exception to the information or views offered in any course of study, and to reserve judgment about matters of opinion. However, they are responsible for learning the content of any course of study for which they are enrolled.

B .Students and student organizations are free to examine and discuss all questions of interest to them and to express opinions publicly and privately. Freedom of speech and freedom of assembly are principles which Loyola has traditionally upheld and reaffirms. Implicit in these freedoms and with regard for the common purposes of the institution is the right to dissent and demonstrate in a peaceful and nondisruptive manner.

C.Any segment of the academic community is free to invite and hear any personality and idea presented in the University forum. Sponsorship of speakers does not imply approval or endorsement of the views expressed, either by the sponsoring group or by Loyola.

D.It is incumbent upon the academic community to insure that the University forum is neither disregarded nor taken lightly since the forum reflects on every member of the academic community. The institutional control of campus facilities will not be used as a device of censorship. The Standing Committee on Student Rights, Freedoms, and Responsibilities shall be the board of appeal on action taken under this section.

E. The professor in the classroom and in a conference should encourage free discussion, inquiry, and expression in the subject of the course. Student performance is to be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards.

II. Campus Demonstration Guidelines A.Philosophy 1. Freedom of speech and freedom of assembly are encouraged and supported at Loyola University New Orleans. Implicit in these freedoms and with regard for the common purposes of the institution is the right to dissent and demonstrate in a peaceful and non-disruptive manner.

2. Most importantly, those who enjoy these freedoms must also accept responsibility for order and discipline. While Loyola seeks to ensure the right to peaceful and non-disruptive dissent to all the members of its academic community, it cannot and will not permit any actions or activities which are disruptive of the academic/ educational process and/or its normal operations.

B .Protocol 1. Notification: Campus demonstrations and/or protests must be sponsored by a recognized Loyola group or organization and the sponsoring group/organization must notify the Vice President of Student Affairs (VPSA) or designee of plans to demonstrate on campus. For the purpose of these Guidelines, “demonstration” or “protest” means an event requiring the presence of one or more persons in a University location with the intent to express a particular point of view in a manner that attracts attention, as in rallies, sit-ins, vigils or similar forms of expression.

Campus Demonstration Registration Forms are available in the Office of Co-Curricular Programs and online. Groups may reserve quads and rooms for a demonstration; however, the use of space is subject to the VPSA’s judgment about the appropriateness of the location for the planned event, availability, applicable usage fees and associated charges. Registration forms must be returned to the Office of Co-Curricular Programs a minimum of three business days prior to the event.

142

2. Response and Preparation to a Campus or Student Sponsored Event: All campus protests, demonstrations, and/or similar forms of expression or conduct taking place on campus must be registered with the VPSA or designee in advance of the activities taking place so that the VPSA can take the following steps: a. The VPSA will convene a preliminary meeting of all key stakeholders involved in participating, coordinating, or sponsoring the event to determine an appropriate time and location for the event and what steps are necessary to ensure adequate safety. This meeting may include members from the Loyola University Police Department (LUPD), student affairs staff, faculty, surrounding community, staff, and students. b. Additional preparation meetings to review campus demonstration procedures and other details may be held prior to the event. c. Additional assignments may be delegated by the VPSA to ensure adequate safety, preparation, and/or education of others.

D.Access to Buildings/Rooms 1. Access to buildings/rooms is only approved via the Campus Demonstration Registration process (see Notification above) and is at the discretion of the Office of Co-Curricular Programs. If approval is granted, participants of campus demonstrations may enter approved campus buildings for the purpose of conducting orderly and peaceful demonstrations. Participants may sit or stand in the hallways, but may not: a. Enter or occupy rooms or offices without permission; b. Obstruct or restrict the free movement of persons; c. Block hallways, doorways, stairs or exits of University facilities; d. Use appliances/equipment that require the use of electrical and telephone outlets. Participants may be present in buildings only during normal hours of operation. The opening and closing times of buildings may be obtained from LUPD. LUPD will ask everyone to leave the building at closing time. Failure to do so may result in removal from the building or other appropriate actions as determined by University officials.

2. In no event will protests or demonstrations be allowed in the following buildings or rooms: a. Residence halls; or b. Private offices, research laboratories and associated facilities, and computer centers; or c. Offices, libraries, and other facilities that often contain valuable or sensitive materials, collections, equipment, records protected by law or by existing University policy such as educational records, student-related or personnelrelated records, or financial records; or d. Classrooms, seminar rooms, auditoriums or meeting rooms in which classes or private meetings are being held or are immediately scheduled; or e. Emergency facilities, communications systems, utilities, or other facilities or services vital to the continuing functioning of the University.

E. Sound Sound associated with the demonstration must be reasonable and shall not interfere with classes, residence halls, or business offices. The use of loudspeakers or other amplifying sound equipment is restricted to outdoor demonstrations and can only be used Monday, Wednesday and Friday from noon to 1:00 pm and 4:00 to 7:00 pm; Tuesday and Thursday from noon to 1:45 pm and 4:00 to 7:00 pm.

F. Placards Placards used by participants must be made of poster board or of other similar material, but not out of material of a hard substance. Placards may be carried or worn on the person, but not tacked or nailed to trees or buildings or within buildings.

G.Literature/Printed Materials Literature or other printed materials cannot be forced

Code of Conduct

143

Code of Conduct

C. General Conduct Loyola sponsored events and outside groups must abide by the conduct regulations of the University as outlined in the Code of Student Conduct and other institutional policies. Those who are not affiliated with the University must at all times conduct themselves as guests.

Groups or participants failing to comply with University policies may face immediate removal from campus and/or other appropriate actions by University officials and University police.

Code of Conduct

upon other or distributed in a manner that will obstruct free flow of traffic. Literature or other printed materials may not be scattered on the ground or left unattended on university benches, tables, sidewalks or building entrances.

Code of Conduct

H.

Care of Property 1. In addition to restrictions on the use of placards (see above), reasonable care must be taken to reduce damage to the property of others and University property, including lawns. All trash and any literature/printed materials must be collected and placed in refuse/recycling containers; failure to do so will result in denial of future privileges.

2. Individuals or groups violate these Guidelines if: a. They interfere unreasonably with the activities of other persons, the educational process or the operations of the University. The time of day, size, noise level, and general tenor of a meeting, event or demonstration are factors that may be considered in determining whether conduct is reasonable; b. They cause injury to persons or property or threaten to cause such injury; c. They hold meetings, events or demonstrations under circumstances where health or safety is endangered; or d. They knowingly interfere with unimpeded movement in a University location; or e. They continue to engage in conduct after the VPSA or designee has declared that the conduct is in violation of the Guidelines and has instructed the participants to modify or terminate their behavior.

III. Privacy A.Protection Against Improper Disclosure Information about student views, beliefs, and political associations that professors acquire as instructors, advisors, and counselors is considered confidential. Judgments of ability and character may be provided under appropriate circumstances, normally with the knowledge and consent of the student.

B .Protection of Student Records 1. The student’s permanent educational record remains a personal document, and its contents are revealed only under rigid regulations as specified in the Family Educational Rights and Privacy Act (known as FERPA or the Buckley Amendment), 20 U. S. Code 1232g, 20 Code of Federal Regulations Part 99. Academic transcripts contain information concerning the academic status of the individual; disciplinary records are maintained separately from academic records in order to prevent simultaneous disclosure. No records are available to unauthorized persons either inside or outside the academic community without the express consent of the student involved (or his or her legal guardian in the case of a student who is a minor).

2. Civil authorities must present an order of the court to have access to these records.

Staff and faculty should respect confidential information about students which they acquire in the course of their work. Students should likewise exercise extreme caution in the circulation of information about fellow students that does not have a direct bearing upon their academic performance. The student has the right to obtain a copy of his or her academic transcript from the Office of Student Records.

3. The complete policy on the Release of Student Information may be found on the Loyola website, in the Office of Student Records, and in the Academic Information section of the Code of Conduct.

IV. Medical Withdrawal Guidelines A.Reasons 1. Physical or psychological difficulties causing severe impairment in one or more settings.

2. Student cannot benefit from the academic program and limited campus therapeutic resources (e.g., inpatient substance abuse treatment indicated).

B .Rationale 1. Assist students toward success without penalty.

C.

144

Steps 1. Student requesting the medical withdrawal schedules an appointment with University Counseling Center Director or Staff Counselor.

2. UCC Director or Staff Counselor meets with student and conducts psychological evaluation.

3. Student must present a recommendation from his or her own physician(s) or treatment provider(s). This will be reviewed by the UCC Director.

4. UCC Director reviews all medical withdrawal requests and medical records (if applicable) and submits a recommendation to the Vice President for Student Affairs and Associate Provost. a. Recommendation includes treatment requirements for re-admittance such as a psychiatric evaluation and/or psychological outpatient or inpatient treatment depending on the issue.

5. At least one month prior to the student’s return to the university, he or she must attend another evaluation with the UCC Director and provide permission for her to review prior treatment records and speak with the treatment provider.

6. After reviewing the treatment records and consulting with treatment providers, the UCC Director submits a recommendation for readmission to the Vice President for Student Affairs and Associate Provost and when needed, includes provisional requirements such as bi-weekly counseling.

V. Campus Organizations A.Students should be free to organize and join associations to promote their common interests.

C.Affiliation with an extramural organization does not of itself disqualify a student organization from University recognition.

D.Campus advisors are required for each organization: each organization is free to choose its own, subject to approval by the Vice President for Student Affairs and Associate Provost. University recognition will not be immediately withdrawn solely because of the inability of a student organization to secure an advisor. Chartered student organizations will have up to two months to secure an advisor. The Vice President for Student Affairs and Associate Provost will consider any extenuating circumstances which may require an extension of that time. Campus advisors counsel organizations, but they do not have the authority to control the policies of such organizations.

E. Student organizations are required to submit statements as deemed necessary for institutional recognition and rechartering.

F. Campus organizations, including those affiliated with an extramural organization, are open to all students without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, and veteran’s status as a condition for university recognition. Organizations with a 501C IRS code may exclude membership based on gender. Religious qualifications may be required by organizations whose aims are primarily religious. Implementation of this policy is the responsibility of the Standing Committee on Student Rights, Freedoms, and Responsibilities.

G.The University is not liable or responsible for any injuries incurred by participants in or spectators at intramural activities, club sports, or general recreation in or outside of University facilities. Students participating in the intramural program or other recreational sports are responsible for ensuring that they are medically able to withstand the rigors of the physical activity in which they plan to engage. Likewise, all students should have sufficient health insurance in the event of an accident.

H.Certain University/student-sponsored events will require special university police coverage.

The director of university police will make the final determination whether an event will require special security coverage and the number of officers required. Arrangements for special security services must be made with the University police department at least 10 working days prior to the scheduled event. Failure to make appropriate arrangements for University police coverage will subject the event to cancellation.

VI. Participation in Institutional Government As constituents of the academic community, students are free, individually and collectively, to express their views on issues of institutional policy and on matters of general interest to the student body. The student body should have clearly defined means to participate in the formulation and application of institutional policy affecting academic and student affairs. The role of the student government and both its general and specific responsibilities should be made explicit, and the actions of the student government within the areas of its jurisdiction should be reviewed only through orderly and prescribed procedures.

VII.Student Media A.Student media are to be a free and independent voice acting in the best interest of the University in the pursuit of truth. It is the responsibility of the University to provide editorial freedom and

Code of Conduct

145

Code of Conduct

B .The membership, policies, and actions of a student organization are determined by vote of those persons who hold or have held bona fide membership in the University community.

Code of Conduct

sufficient financial autonomy for these media to establish and maintain their integrity for free inquiry and free expression in the University. It is the responsibility of these organizations to observe the canons of responsible journalism and broadcasting. Representatives of the student communications media have the right to review non-privileged information in the academic community; the community has the responsibility to share this information so that these students may perform their functions to the fullest.

Code of Conduct

B .A University Board of Communications shall establish and publish appropriate procedures: 1. For the appointment and removal of student media leaders.

2. For the promotion of an attitude of mature responsibility among all who contribute to student communications media.

3. To insure that each of the media recognizes and accepts its obligation to itself, the University and its standards, and the community at large.

4. To assure adherence to the policies contained in this section.

C.The members of the Board of Communications shall be responsible to the President and shall consist of: 1. Three student members appointed annually by the Student Government Association.

2. Three faculty members appointed annually by the University Senate.

3. Three members of the administration appointed annually by the Vice President for Student Affairs and Associate Provost.

4. Individuals serving as student media leaders are ineligible to serve.

VIII. Off campus Freedom of Students Loyola students are both citizens and members of the academic community. As citizens, students should enjoy the same freedom of speech, peaceful assembly, and the right of petition that other citizens enjoy; and, as members of the academic community, they are subject to the obligations which accrue to them by virtue of this membership. The academic community should ensure that institutional powers are not employed to inhibit such intellectual and personal development of students exercising their rights of citizenship both on and off campus.

IX. Amendments This statement of policy may be amended to provide for proper interpretation, to alter the original intent, or to make additions. Students should propose amendments to the Chief Justice of the SGA Court of Review; faculty, staff and/or administrators should propose amendments to the University Conduct Officer. Amendments will then be presented to the Student Affairs Policy and Code of Conduct Advisory Committee. The amendment must receive a two-thirds vote of the advisory committee to warrant a recommendation to the President. If approved, the President will notify the committee to include the amendment in the Student Rights and Freedoms section.

Section 3: Student Responsibilities and Expectations I.

Address Change

A student changing his or her permanent address or off-campus local address is required to provide prompt notification to the Office of Student Records. Resident students are not required to provide notification of room changes. Failure to provide current, correct information regarding a change of address is cause for cancellation of registration.

II. Administrative Instructions A student of the Loyola community is expected to comply with the oral and written instructions of University Officials.

• Compliance would include providing clear and factual information concerning the situation and cooperating in a polite and respectful manner.

III. Alcohol A. Louisiana State Law Guidelines 1. The law of the State of Louisiana prohibits any person younger than 21 years of age from purchasing or publicly consuming or possessing any alcoholic beverage.

2. It is contrary to the law of the State of Louisiana for any person under the age of 21 to present or offer to any person any written, printed, or photostatic evidence

146

of age and identity which is false, fraudulent, or not actually his or her own for the purpose of obtaining or purchasing alcoholic beverages.

3. A blood alcohol level of .08 is presumptive of being under the influence or driving while intoxicated.

4. It is illegal for the vehicle operator to be in possession of an alcoholic beverage in the passenger area of a motor vehicle. a. “Open alcoholic beverage container” means any bottle, can, or other receptacle that contains any amount of alcoholic beverage and to which any of the following is applicable: i. It is open or has a broken seal. ii. Its contents have been partially removed. b. The “Open alcoholic beverage container” shall not mean any bottle, can, or other receptacle that contains any amount of frozen alcoholic beverage unless the lid is removed or a straw protrudes through the lid.

C.University Regulations Governing the Use of Alcohol in Residence Halls 1. A student that is 21 or older, and resides on-campus in the residential halls may consume alcohol in their residence hall room as long as it is in a responsible manner. They cannot provide alcohol to those under the age of 21.

2. Alcohol consumption and/or any alcohol open or closed container will only be permitted in private and not public areas of the residence halls or in the proximity of any residence hall unless it is deemed an official residential life, office of cocurricular programs, or University-sponsored event.

3. Private events are permitted in the residence halls so long as all relevant policies concerning alcohol are followed as well as the Private Event Policy for the Residence Halls.

D.Off-campus Alcohol Policy A student group or student organization is expected to comply with the event registration requirements for holding a “party” or “reception” at an off-campus location, which can be found at the Office of Co-Curricular Programs.

Code of Conduct

147

Code of Conduct

B. University Regulations Governing the On-Campus Use of Alcohol 1. The Loyola University New Orleans alcohol policy adheres to the laws of the State of Louisiana regarding the purchase, sale and consumption of alcohol and in accordance with the specific regulations that have been established by the University.

2. A student of legal age (e.g., age 21 in Louisiana) may purchase and consume alcoholic beverages.

3. Public intoxication and/or alcohol abuse is prohibited and is not an excuse for irresponsible behavior or Code of Conduct violations.

4. A student or visitor may not publicly carry open containers of alcohol on the University property except during approved university events.

5. The university dining service provider has the appropriate licenses to sell and serve alcohol at university events.

6. No liquor may be sold or served at any time or under any circumstance not approved by the Office of Co-Curricular Programs.

7. The Office of Co-Curricular Programs reserves the right to determine whether an event is considered a “party” or a “reception”.

8. Unsanctioned kegs, pony kegs, grain alcohol, Everclear, multi-alcohol drink punches, party balls, or other large quantities of alcohol are prohibited.

9. The act of providing alcohol or alcoholic beverages from common source containers (e.g. trash barrels, watermelons, igloos, punch bowls, etc.) is prohibited.

10.Drinking games or other activities which deliberately encourage the consumption of alcohol are prohibited.

11.The possession of alcohol paraphernalia, (e.g. beer bongs, funnels, etc.), that is designated for the irresponsible use of alcohol is prohibited.

12.A student, group, or student organization will be held directly responsible for the destruction of personal or public property, the violation of the safety or rights of another person, or the violation of any other campus regulations that may occur while they are under the influence of alcohol.

13.A student group or student organization is expected to comply with the event registration requirements for holding a “party” or “reception,” which can be found at the Office of Co-Curricular Programs.

Code of Conduct

IV. Behavior on Other Campuses

A student is responsible for abiding by the policies set forth by other higher education campuses when visiting as a guest. A student that violates host campus regulations while present as a student visitor or guest may be referred to the Student Affairs Office at Loyola for a hearing on the alleged offense, or referred to the local police at the discretion of the responsible parties on the host campus.

V. Campus Residency and Food Service Requirement A.All first- and second-year students from outside the New Orleans metropolitan area are required, as a condition of enrollment, to reside in University housing.

B .All residence hall students are required to participate in the meal plan for the entire academic year.

C.First- and second-year students from within the New Orleans metropolitan area must either reside in University housing to the extent that space permits or with their parents or legal guardian.

Code of Conduct

D.Subject to verification and written authorization by the director of residential life, first- and second-year students may be given permission to live off-campus for any of the following: 1. The student resides full time in the established household of his or her grandparents, sister, brother, uncle, or aunt.

2. The student has completed two academic years of full-time college enrollment.

3. The student has served one or more years in the U.S. armed forces.

4. The student has a health condition which precludes their living in a residence hall, subject to review and confirmation by the University health center.

5. The student provides evidence, satisfactory to the University, that they are lawfully married.

6. The student is 21 years of age or older on or before the first day of classes of the semester.

7. Authorization for off-campus housing does not relieve the student of contractual obligations which may have been previously assumed with the University for housing in the residence halls.

E. The residence halls are designated for the traditional college student. It is recommended that nontraditional students be housed in accommodations best suited to their age, personal circumstances, interests, and needs based upon a personal interview with the director of residential life.

VI. Computer and Internet Use Policy A.The Office of Information Technology provides a variety of computer resources to enhance the instructional and research environment at the University. These computing facilities are intended solely for use by Loyola students, faculty, and staff in accordance with the instructional, research, community service, and administrative goals of the University.

B .The computing facilities may not be used for profit-making, commercial, or political activities.

C.They may not be used in any manner that attempts to violate or violates applicable state or federal laws.

D.All users of University, their own, or of other computing facilities shall respect the privacy and usage privileges of others. This includes not accessing or copying e-mail, data program files, etc. of others. No user may gain or seek to gain unauthorized access to computer facilities, or to the data, programs, processes, electronic communications, or equipment of another user.

E. Users shall understand that personal information, including pictures, videos, and comments, posted on the Internet via programs such as MySpace.com and Facebook.com, are public information. The university shall not regularly monitor online activity or information but may take action if and when such information is brought to the attention of university officials.

1. A student is responsible for his/her actions and behaviors while accessing the Loyola University New Orleans Internet technology network.

2. A student may be subject to investigation and sanctions if alleged policy violations are brought to the attention of the University that describe or document University policy violations on-campus or at an off-campus University-sponsored function.

F. Users shall follow appropriate standards of civility to communicate with others. Such behavior involves identifying oneself when sending personal messages and refraining from any harassing, discriminatory, obscene, fraudulent, defamatory, threatening, or coercive comments or activity.

148

G.A student may not have access or use the University’s administrative computer system except in the performance of their assigned duties as a student employee.

H.Users shall abide by all copyright laws. Unauthorized attempts to browse, access, solicit, copy, use, modify, or delete electronic documents or programs belonging to other people, whether at the University or elsewhere, will be considered a serious violation of this policy.

• The University will cooperate with efforts to control illegal downloads.

I. The unauthorized access or use of University computer systems is a violation of University policy and a serious breach of law. Civil penalties might arise as a result of the improper use of computer resources. The State of Louisiana has enacted a number of laws construing inappropriate or unauthorized use of computers as criminal behavior. A student may also face University discipline that may include suspension.

J. Destruction, modification, use, copying, or accessing data or programs stored in or with a computer without authorization may result in up to five years of imprisonment, a $10,000 fine, or both.

VII.Decorations

B .A student or student organization will be charged if disturbing or moving attached or permanently fixed furniture, decorations, foliage, etc.

C.A student that resides in the residential halls is prohibited from decorating windows that face outside the building. Student residents will be subject to a judicial hearing if found in violation with inappropriate objects or decorations in the window.

D.A student that resides in the residential halls is required to return his or her room to its original condition by the end of the contract period.

VIII. Dishonesty A student is prohibited from being dishonest in such a way that includes but not limited to cheating, plagiarism, knowingly furnishing false information to the University, its officials or duly constituted committees, forgery, and the alteration or use of institutional documents or identification with the intent to defraud.

IX. Elevators A.Tampering with elevator equipment is strictly prohibited, as it can pose a serious safety threat to all students of the University community.

B .Should a student or guest of the University community drop keys or other personal items down the elevator shaft, it is advised that they wait until the elevator is serviced.

• A student may be required to pay a fee charged by the elevator repair company for retrieving personal items.

X. Emergency Medical Transport A student is expected to accept medical transport by a Tulane Emergency Medical Services (TEMS) vehicle if the TEMS staff member determines that a student is under the influence of drugs or alcohol and must go to the hospital for an evaluation.

XI. Facilities Use A.A student is expected to observe the rules relating to the use of campus buildings and other University owned, operated, or approved facilities.

1. Use of any previously described facility must be approved beforehand by the director of residential life (residence halls), the associate director of the University Sports Complex, or the director of the Danna Student Center.

B .A student should have the proper authorization before entering a locked building or office on campus.

C.Violation of this policy may subject a student to suspension and/or civil action.

XII.Falsification or Misuse of University Records A.A student is required and expected to complete accurately and honestly all University records.

B .A student is prohibited from falsely making, forging, manufacturing, printing, reproducing, tampering with

Code of Conduct

149

Code of Conduct

A.A student or student organization is responsible for and will be charged for any decorations that stain, alter, or otherwise damage on-campus property.

1. This includes on-campus rooms, walls, walkways, hallways, residential hall rooms, etc.

2. Damages include, but not limited to nail holes, hooks, decals, tape marks, and stickers.

Code of Conduct

or altering any writing, record, document, or identification form used or maintained by the University.

C.A student is prohibited from knowingly possessing, displaying, or causing or permitting to be displayed any writing, record, document, or identification form used or maintained by Loyola knowing the same to be fictitious, altered, forged, counterfeit, or made without proper authority.

D.If a student falsifies a record and it is discovered between the time of his or her application for admission and the beginning of classes, it will be considered cause for cancellation of registration.

E. If such a falsification is discovered after the student has begun classes, it will be considered cause for dismissal.

XIII. Federal, State, and Local Law

Code of Conduct

The University expects that a student will comply with federal, state, and local laws.

XIV. Fire/Life Safety A.It is prohibited to tamper with fire fighting equipment and fire alarm systems, or in any way cause a fire alarm to activate. A student is expected to report anyone observed in violation of this policy.

1. If found in violation, the responsible student(s) may be subject to: a. $1,000 fine b. Residence hall dismissal if the perpetrator is resident student and offense occurs in residence hall c. University discipline up to and including suspension from the University and/ or civil prosecution for criminal mischief.

2. Due to the serious and life threatening nature of such an offense, the University may offer a $500 reward for information leading to the apprehension of the responsible individual(s).

B .Fire Alarm Protocol 1. If a fire alarm sounds, all building occupants are to go to the nearest stairway and leave the building promptly. Instructions of University officials are to be followed.

2. Failure to leave the building promptly or follow instructions may result in a fine of $250 and disciplinary action up to and including disciplinary probation and/or residence hall dismissal, if applicable.

XV. Firearms/Fireworks/Weapons A.Loyola University prohibits the possession of and/or use of firearms, fireworks or other dangerous weapons.

B .Louisiana law and University policy prohibit: 1. The sale, possession, or use of fireworks; the manufacture, possession, or control of any explosive compound or mixture with a detonator or initiator or both, or any fake explosive.

2. The manufacture, ownership, possession or custody or use of any switchblade knife, spring knife, or other knife or similar instrument having a blade which may be automatically unfolded or extended from a handle by manipulation of a button, switch, latch, or similar contrivance.

3. Carrying a dangerous weapon to include any gas, liquid, or other substance or instrumentality that, in the manner used, is calculated or likely to produce death or great bodily harm.

4. The possession of firearms on-campus.

C.The above prohibitions also apply to possession and storage of these items in a motor vehicle parked on Loyola’s campus.

D.Violation of the above policy and state law will subject the offender to University discipline up to and including dismissal from the University and/or prosecution under the state’s criminal statutes depending on the nature and seriousness of the offense.

XVI. Guests A.It is expected that guests of students of the Loyola community will at all times conduct themselves in accordance with the policies and standards of the University

150

B .A student will be accountable for the conduct of his or her guest(s) and may be subject to disciplinary action as the responsible party for violations of University policy incurred by their guests.

• Students are responsible for any activity that occurs in their residence hall rooms whether or not they are present at the time.

C.This policy will apply to individual students, student groups, and recognized student organizations.

XVII. Hazing A.Loyola University prohibits any of the following actions taken or situations created, regardless of location, intent, or consent of the participants which: 1. Endangers the physical and/or psychological health or safety of an individual 2. Creates a risk of injury 3. Causes discomfort, embarrassment, harassment, or ridicule 4. Willfully destroys or removes public or private property for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in an organization.

C.Loyola University prohibits any other activities that are in violation of the policies and rules of recognized student organizations, Loyola University, city, parish, state, or federal law, and/ or national governing bodies and conferences.

D.Loyola University cannot and will not tolerate hazing activities and will pursue severe action against any student or organization found in violation of this policy, up to and including indefinite revocation of the charter for the organization and suspension or dismissal for students involved.

XVIII. Identification Cards A.As part of registration, each student is responsible for securing a student identification card, known as the Loyola Express Card, which shall remain in his or her possession at all times.

B .A student who withdraws or is withdrawn from the University shall surrender the identification card to the appropriate University official.

C.A student shall, upon demand, surrender their identification card to the appropriate University authority. The individual requesting the surrender of the Loyola Express Card must properly identify themselves. The alternative to surrendering the Loyola identification card upon request is police arrest. Refusal to surrender an identification card is cause for disciplinary action.

D.The identification card is issued to the individual student and is nontransferable. Any student using a Loyola Express Card improperly will be fined $100 for the first violation. Any subsequent violation will be subject to a $150 fine and disciplinary action.

XIX. Illegal Drugs A.Federal Laws on Illegal Drugs 1. Possession of Illicit Drugs a. Federal laws prohibit illegal possession of controlled substances. b. First offense: prison sentences up to one year and up to $100,000. c. Second offense: prison sentences up to two years and fines up to $250,000. d. Special sentencing provisions apply for possession of crack cocaine, including imprisonment of five to 20 years and fines up to $250,000 for first offenses, depending upon the quantity of crack possessed.

2. Trafficking of Illicit Drugs a. Under federal law, the manufacture, sale or distribution of all Schedule I and II illicit drugs (e.g., cocaine, methamphetamines, heroin, PCP, LSD, Fentanyl, and all mixtures containing such substances) is a felony. First offense: prison sentences of five years to life (20 years to life if death or serious injury is involved) and fines of up to $4 million for offenses by individuals ($10 million for other than individuals). b. Federal law also prohibits trafficking in marijuana, hashish and mixtures containing such substances.

Code of Conduct

151

Code of Conduct

B .Loyola University prohibits actions or situations that: 1. Are mentally, physically, or morally degrading 2. Interfere with scholastic activities or responsibilities of a student 3. Require a person to perform a menial task of any kind 4. Are inconsistent with Greek-letter organization ritual or founding principles.

Code of Conduct i. First offense: maximum penalties range from five years to life (20 years to life if death or serious injury is involved) and fines of up to $4 million for offenses by individuals ($10 million for other than individuals). Penalties vary depending upon the quantity of drugs involved. ii. Second offense: penalties range from 10 years to life (not less than life if death or serious injury is involved), and fines of up to $8 million for individuals ($20 million for other than individuals). c. The illegal trafficking of medically useful drugs (e.g., prescription and over-thecounter drugs) is illegal. i. First offense: prison sentence of up to five years. ii. Second offense: prison sentence of up to 10 years.

Code of Conduct

B .University Policy on Illegal Drugs 1. The Loyola University New Orleans illegal drug policy adheres to the federal, state, and municipal laws regarding the possession, consumption, distribution, or sale of marijuana and/or other illegal drugs.

2. The use of illegal drugs is a violation of federal, state, and municipal laws and the Code of Conduct. Loyola University cannot and will not protect students from prosecution under federal, state, and municipal laws.

3. The University reserves the right to periodically conduct unannounced canine drug searches in on-campus spaces, including residence hall rooms, to identify the presence of illicit drugs, in order to encourage a drug-free living environment.

4. The following rules shall be enforced with respect to on-campus conduct and conduct at all campus related activities and are applicable regardless of the status of violation in any courts. a. Possession of drug paraphernalia as commonly defined (pipes, bongs, etc.) is prohibited. b. The distribution or merchandising of drugs, including marijuana, is prohibited and will result in dismissal and arrest. c. All illegal drugs, controlled substances and/or drug paraphernalia will be confiscated by the proper authorities.

5. The illegal possession or consumption of drugs, prescription medication, possession of paraphernalia, or misconduct resulting from such, will result in disciplinary action up to and including dismissal.

XX.Keys A.A student shall not, without proper authority, knowingly possess, make, or cause to be made any key to operate any lock or locking mechanism used or maintained by the University.

B .All keys to University locks are to be reproduced only by Physical Plant.

XXI. Noise A.On-Campus Noise 1. A student and/or student organization will keep noise at an acceptable level that does not disrupt on-campus residents or the learning environment around other buildings.

2. The use of microphones, and other amplified noises in these areas must be approved by the Department of Residential Life and/or the Office of Co-Curricular Programs, and will be considered only with a written proposal, submitted no less than 24 hours before the start of the event.

3. A fine of up to $250 will be levied against student(s), student groups, or a student organization(s) that are found to be in violation of this policy.

B .Residence Hall Quiet Hours 1. In order to maintain an atmosphere in the residence halls that is conducive to study and sleep, quiet hours are observed during the following times: a. Sunday – Thursday: 8 p.m. – 10 a.m. b. Friday – Saturday: 10 p.m. – 10 a.m. c. The week prior to and during Final Examinations 2. During quiet hours, students in the residence halls, porches and residential quads

152

must keep stereos, TVs, voices, musical instruments, and other sources of noise at a level that cannot be heard in another student’s room.

3. In addition to quiet hours, courtesy hours are in effect at all times. A student will comply with any and all reasonable requests made by University officials and students to lower their noise levels.

XXII. Obstruction of Disciplinary Matters A student is expected to comply and participate fully in the disciplinary process of the University.

Non-compliance will subject a student to further disciplinary action and/or sanctions. Non-compliance factors include, but are not limited to, the following: A.Any attempt to intimidate, harass, or abuse any party or witness to a disciplinary action, or any board member or hearing officer, before, during, or after a judicial hearing, is prohibited.

B .Denial or failure to meet with the University Conduct Officer or other hearing officer(s) for a judicial administrative meeting.

C.Failure to attend a judicial hearing with a hearing board or hearing officer(s).

D.Failure to complete assigned sanctions assigned.

Loyola University conducts a number of educational programs for academic credit in sites other than New Orleans. In instances where students are enrolled in a Loyola program offering academic credit, those students are subject to the Code of Conduct. Exceptions to the published policies in the Code of Conduct could exist if the laws governing the host location or published standards are not applicable to the location or program.

XXIV. Persistent Misconduct A student with prior conduct history may be subject to a full judicial file review during a proceeding if it is determined that behaviors reflecting consistent disregard for University or residence hall policy, and/or the rights of others, exist.

XXV. Promotion of Non-recognized Student Organizations A.A student is prohibited from affiliating and promoting non-recognized student organizations.

B .A student is prohibited from promoting the goals, purposes, identity, programs, or activities for suspended organizations or organizations whose charters have been revoked.

XXVI.

Property Damage

A.A student is prohibited from removing, destroying, or otherwise damaging University property.

B .A student is prohibited from any action that could inflict damage to University property.

C.A student is prohibited from intending to, or accidentally damaging, defacing, or otherwise destroying University facilities.

D.A student is prohibited from intending to, or accidentally damaging, defacing, or otherwise destroying personal property of a University community member.

XXVII. Registration of Events All events held by a student and/or student organization must be registered within the appropriate supervising department: A.Events within Residential Life should be registered with the Office of Residential Life.

B .Events held in the Danna Student Center or elsewhere on Loyola’s campus should be registered with the Office of Co-Curricular Programs.

C.Events held by registered student organizations should be registered with the Office of CoCurricular Programs.

D.Events held in the University Sports Complex should be registered with the Department of Athletics and Wellness.

XXVIII. Room Responsibility All students found in the presence of a policy violation within a residence hall room, regardless of participation, will be charged with an alleged violation of the Student Code of Conduct and have a judicial hearing. Students may be found responsible in the judicial hearing for the alleged policy violation and appropriately sanctioned. Students are responsible for any activity that occurs in their residence hall rooms whether or not they are present at the time.

Code of Conduct

153

Code of Conduct

XXIII. Off-Campus Educational Programs Behavior and Discipline

Code of Conduct

XXIX. Sales Solicitation

A.Only authorized persons, firm, corporations and organizations are allowed to engage in the business of selling or advertising of any services, activities or goods within the boundaries of the University.

B .All signs, posters, and other handouts to be placed on campus and in the Danna Student Center must be approved by the Office of Co-Curricular Programs, while the Office of Residential Life must approve all such advertisements before they are posted in the residence halls.

XXX. Smoking The smoking of cigarettes, cigars and similar legal substances is permitted only in designated smoking areas on University property.

Code of Conduct

XXXI. Stalking A student is prohibited from engaging in the following patterns of conduct, (meaning repeatedly, two or more times): A.Maintaining unwanted visual or physical proximity to a University community member.

B .Repeatedly conveying oral or written threats, whether electronically or another form.

C.Implicitly threatening conduct.

D.Any combination of A through B directed at or toward a University community member.

XXXII. Student Health Services A.Loyola University New Orleans and Louisiana law REQUIRES all incoming students and students residing on campus to submit vaccination documentation. This requirement includes proof of immunization for tetanus/diphtheria (within the past 10 years), meningococcal disease, and for students born after 1956, measles, mumps, and rubella (two doses). Registration for any course will be “temporary” until the completed Proof of Immunization Compliance form has been reviewed by the Student Health Center. Failure to submit the completed form will result in a cancellation of classes. This requirement can be met by providing evidence of prior vaccination, or by being vaccinated at Student Health Services.

B .A medical release must be on file for each student not of legal age as defined by the state of residence.

C.A student too ill or injured to attend class should report to Student Health Services prior to the scheduled class, if possible. If the medical staff concurs that the illness or injury is serious, a confirmation memorandum will be sent to the faculty member. The faculty member will make the final determination on whether or not to accept the student’s absences as excused.

D.A student who will miss class for an extended period of time due to illness or accident should visit or notify Student Health Services. Student Health Services, upon verification of the illness or accident, will notify the Vice President for Student Affairs and Associate Provost of the absence and projected duration.

E. Health insurance is mandatory for all residents and international students. A student must subscribe to Loyola University’s accident-sickness insurance plan or fully complete the waiver card which shows evidence that the student has adequate coverage for the term. Students who plan to reside in on-campus housing may not reserve space until this condition is met.

XXXIII. Theft A student who is found to be appropriating University or private property for their own use or sale without the specific consent of the owner, or person legally responsible for it, will be subject to investigation form both University and civil authorities.

XXXIV. Traffic and Parking A.A student is expected to abide by University traffic and parking regulations.

1. The official University traffic/parking regulations are detailed online and in a brochure that is available in the parking services/University ID office located in University Police, 1st Floor of Biever Hall.

154

B .The Loyola Department of University Police and its Officers have the right and responsibility to issue traffic and parking citations to individuals and/or vehicles that are in violation of University policies.

C.Vehicle access to the Loyola University campus is not restricted. However, parking permits are required 24 hours a day, every day of the year, for campus parking privileges.

D.Parking permits are not transferable to other vehicles or students.

E. Everyone purchasing a permit or pass is responsible for obtaining the complete list of University traffic/parking regulations at the time of purchase.

F. Students are parking at their own risk on Loyola’s campus.

XXXV. Verbal or Physical Aggression A student is prohibited from any verbal or non-verbal comment or physical action, which could inflict or seriously threaten injury or harm to a person.

XXXVI. Visitation A.A guest is allowed in the residence halls only during published visitation hours and only while being escorted by a residential host.

All First-Year students are given 24-hour, same-sex, guest and host visitation privileges. Opposite-sex guest and host visitation hours are as follows: 10 a.m. – Midnight 10 a.m. – 2 a.m.

10 a.m. – 2 a.m.

University Holidays with extended visitation are Labor Day, Fall Break, Martin Luther King, Jr. Day, and Independence Day. B .All non-First-Year students are allowed 24-hour same- and opposite-sex visitation privileges.

C.All guests, resident and non-resident, must be met at the front desk and checked in by Residential Life staff during desk hours.

D.All guests must be escorted by their hosts at all times.

E. Each room may have up to three overnight occupants, including residents, staying at one time.

F. A guest may stay in the building for up to three nights in one week, and not in two consecutive weeks.

G.Due to the influx of visitors to the area, and in attempts to heighten security during such a busy time, all visitation privileges for all on-campus residence are suspended during Mardi Gras Celebrations, starting on the Friday before and ending the Wednesday after Fat Tuesday.

Special visitation regulations apply during this period which greatly restricts the number of guests allowed in the residence halls.

H.The following constitute Minor Visitation Violations: 1. Improper registration of guests (checking in and checking out).

2. A host failing to escort his/her guest.

3. Opposite-sex, first-year hosts and/or guests remaining in the residence halls within 20 minutes after the end of visitation hours.

I. The following constitute Major Visitation Violations: 1. Opposite-sex, first-year hosts and/or guests remaining in the residence halls more than 20 minutes after the end of visitation hours.

XXXVII. Conduct Unbecoming Responsible individual behavior is a basic expectation. Such behavior must stem from a recognition of and basic concern and respect for dignity, rights, and sensibilities of others. Therefore any social behavior which might offend these rights, sensibilities, and dignity is clearly inappropriate and will subject a student to discipline.

Section 4: Discipline Policies and Procedures I.

Due Process

In order to protect the rights of the student and to guarantee procedural fairness in all disciplinary hearings, guidelines for the conduct of a disciplinary hearing have been established.

A.The fault for which a student is subject to sanctioning is a violation of University policy. It is evident that the University is not obligated to promulgate the civil law.

Code of Conduct

155

Code of Conduct

a. Sunday – Thursday: b. Friday – Saturday: c. Eve of Holidays:

Code of Conduct

B .The accused student is informed of their right to have the alleged violation of University policy adjudicated by an appropriate hearing board or officer.

C.The accused student must be informed in writing for the reasons for the disciplinary action in sufficient detail and in ample time that they may have an opportunity to prepare a defense for the disciplinary hearing.

D.The accused student has the right to be assumed not responsible until proven responsible. The burden of proof must rest upon the member of the university community bringing the charge.

E. The accused student has the right not to have irrelevant past history discussed during the hearing.

Only relevant information dealing with the incident should be introduced at the hearing.

F. The accused student must be given an opportunity to testify and to present information and witnesses. The student shall have the right to question any witness brought before the judicial hearing officer(s) or hearing board to offer evidence and will be given a copy of any written statement presented by witnesses who have been granted anonymity.

Code of Conduct

G.All matters upon which a decision might be based must be introduced into evidence during the proceedings. The decision should be based upon such evidence. Only relevant information dealing with the incident should be presented as evidence at the hearing.

H.In the absence of a transcript, there should be a tape recording or video of the hearing. The University has the responsibility of recording the hearing. No other recordings of the hearing will be allowed. The record of the hearing is the property of the University. If the student is found responsible of the violations(s), and wishes to listen or watch the tape or video recording prior to writing an appeal, the student and the student’s advisor may listen or watch the recording in the Student Affairs Office. No copies of the recording will be released. This process assists in preserving the confidentiality of the disciplinary process. The record is to be preserved by the office of the Vice President for Student Affairs and Associate Provost until final disposition of the case.

I. The accused student in a hearing may have an advisor.

J. The accused student who is found responsible of the allegations either through their own admission or by decision of the disciplinary or appellate body has the right to establish the existence of mitigating circumstances through their own testimony and that of witnesses the student produces who are competent to testify to and have personal knowledge of the circumstances.

K.The accused student is informed, in writing, of their right to appeal the decision of any disciplinary body or hearing officer.

II. University Conduct Officer A. The Conduct Officer’s role ensures the due process of students, groups, and/or student organizations, ensures that rights and responsibilities are upheld, and advises the hearing officer(s) and board(s).

B .The Conduct Officer will develop procedures for the administration of the conduct system and procedural rules for the conduct of hearing boards, consistent with provisions of the Code of Conduct and university policy.

C.The Conduct Officer shall monitor all judicial proceedings to ensure consistency with University policy.

D.The Conduct Officer shall work with all members of the university judicial system to review the policies and procedures.

E. The Conduct Officer shall coordinate any necessary assessment of the judicial system.

F. The Vice President for Student Affairs and Associate Provost, along with the Conduct Officer, shall make the determination as to which hearing board an alleged Code of Conduct policy violation will be sent.

III. Hearing Boards The University has established three hearing boards that may convene and conduct judicial proceedings: administrative hearing, the Student Government Association (SGA) Court of Review of Review, or the University Board of Review.

A.Administrative Hearing 1. An Administrative Hearing is held between the accused student(s) and a hearing officer(s).

156

2. The hearing officer(s) may levy appropriate sanctions consistent with Code of Conduct and university policy and the offense under consideration.

3. Decisions are final and sanctions implemented pending the appeal process.

C.

University Board of Review 1. The Board of Review may hear alleged Code of Conduct violations that involve infractions impacting the quality of university life.

2. The Board of Review may hear complaints of alleged policy violations from the beginning of the orientation session in the fall through the last day of classes in the spring semester.

When necessary, the Board of Review will be called into special session.

3. The Board of Review is able to recommend any appropriate sanction consistent with the Code of Conduct and university policy and the offense under consideration.

Recommendations are to be sent for approval to the Vice President for Student Affairs and Associate Provost.

4. Once approved, decisions are final and sanctions implemented after the appellate process concludes. All appeals of Board of Review decisions and/or sanctions will be heard by the University Board of Appeals.

5. The University Board of Review shall have the following membership: a. The Student Government Association will appoint eight students, one male and one female resident (from different residence halls) and six students from the student body at large. b. The University Senate will appoint eight faculty members. c. The Vice President for Student Affairs and Associate Provost will appoint eight members of administration.

6. All members serve two-year terms.

7. The Vice President for Student Affairs and Associate Provost and Director of Residential Life are not eligible for membership.

8. Hearings on alleged policy violations shall be conducted by a panel of at least five persons, including the chair.

Code of Conduct

157

Code of Conduct

B .Student Government Association Court of Review 1. The SGA Court of Review may hear alleged Code of Conduct violations that involve infractions impacting the quality of student life.

2. The SGA Court of Review may hear all complaints of alleged policy violations from the beginning of the final student orientation session in fall through the last day of classes in the spring semester. The University Conduct Officer or other hearing officer shall conduct all hearings when the SGA Court of Review is not in session.

3. The SGA Court of Review may recommend appropriate sanctions consistent with the Code of Conduct and university policy and the offense under consideration.

Recommendations are to be sent for approval to the Vice President for Student Affairs and Associate Provost.

4. Once approved, decisions are final and sanctions implemented after the appellate process concludes. All appeals of the SGA Court of Review decisions and/or sanctions will be heard by the University Board of Appeals.

5. The SGA Court of Review consists of nine (9) students including a Chief Justice. a. All members must submit an application and participate in an interview process that is jointly coordinated by the Student Government Association. All appointments are for one academic year without term limits. b. Interview team chooses students to be nominated to SGA Court of Review.

SGA President nominates chosen students to the SGA Court of Review. SGA Senate approves nominated students to the SGA Court of Review. c. Students with at least one year of experience on the SGA Court of Review or University Board of Review can apply to be the SGA Court Chief Justice.

Exceptions may occur, depending on the pool of SGA Justice Applicants. The Chief Justice schedules the court members, participates in training for court members, and works collaboratively with administrative staff in the Department of Residential Life and University Conduct Officer.

6. Hearings on alleged policy violations shall be conducted by a panel of at least five persons, including the Chief Justice.

7. The SGA Court of Review is advised by the advised by the University Conduct Officer or designee.

8. The SGA Court of Review shall make suggested modifications to both policy and sanctions to the appropriate jurisdiction.

Code of Conduct a. The Board of Review panel must have representatives present from all three constituencies, with a maximum number of three students, administrators, or faculty members present for the hearing. b. In cases involving sexual misconduct allegations, the Board of Review panel will include a maximum of three administrators, and three faculty members present for a hearing.

9. The Board of Review is advised by the University Conduct Officer or designee.

10.The board is encouraged to submit suggested modifications to policy to the appropriate jurisdiction.

IV. Code of Ethics A.All boards must be fair and impartial. Each delegate must cultivate a sensibility, which will result in an unbiased outcome of the proceedings. In order to facilitate this standard, the following guidelines have been established.

Code of Conduct

B .Board members and administrative officers are committed to ensuring that the intent and meaning of the Code will be carried out on all occasions.

C.The name, status, and alleged offense of any student must not be discussed with anyone other than appropriate institutional personnel. Except as required by law, the content of any judicial body deliberations or the vote on any case must not be disclosed. However, the University reserves the right to comment upon disciplinary matters if disclosed by the principal(s) in a hearing. A general listing of offenses may be made public, so long as the privacy rights of individual students are protected.

D.The board as a whole body must consider each case. No substitution of a board member is possible once a hearing has started. Also, if a member is absent, they may not participate further in the deliberations of the board.

E. If a member is biased according to the definition in the Code of Conduct, they must disqualify themselves before the commencement of the hearing. The board member’s right to this privilege is absolute and may not be questioned.

F. No member may serve on more than a single disciplinary board at any given time, thereby ensuring that there is no conflict of interest.

V. Criteria for Selection of Board Members A.All appointments of students to the University-level disciplinary boards are subject to the conditions specified in the code of ethics and general operating procedures that govern disciplinary boards.

B .Student board members are to have sufficient available time to responsibly perform as a student representative.

C.Maturity.

D.Board members are not to be prejudiced either for or against persons or University policy.

E. Board members are to be fair-minded.

F. Board members will be familiar with the University and its procedures.

G.Students appointed to the University disciplinary boards may not be found responsible in a judicial proceeding in the nine months prior to appointment.

VI. General Operating Procedures of Disciplinary and Appellate Boards A.Each board is to select a chair from within its own membership (with voting authority) and any other officers deemed necessary for the operation of the board.

B .No member of a hearing or appellate board who has previously participated in a particular case shall sit in judgment on that case.

C.No one may serve as a member of more than one hearing board at a given time.

D.Charges based on alleged Code violations may be brought against any student by any member of the Loyola community.

E. All decisions of a hearing or appellate board are submitted to the Vice President for Student Affairs and Associate Provost in the form of a written recommendation.

158

F. Written summary records will be made of every disciplinary or appellate hearing and will be sent to the Vice President for Student Affairs and Associate Provost. The University Board of Review and SGA Court of Review must provide the Vice President for Student Affairs and Associate Provost with a DVD video or digital audio recording of the hearing which will be maintained until the final disposition of the case.

G.All meetings of hearing and appellate boards are confidential and closed to the general public.

Dates and times of disciplinary hearings are not made public. Hearing and appellate board panel members are not made public. A written record of those serving on a disciplinary hearing or appellate board review will be placed in the student’s disciplinary file upon completion of the hearing and/or review.

H.All appellate cases are conducted as a review, not as a new hearing.

I. A quorum for the Board of Review or SGA Court of Review will be five members and the Board of Appeals will be four members.

J. All decisions of hearing and appellate boards are based upon the majority vote of the members present, with all constituencies represented. All board members must vote yes or no on all motions.

VII.Procedures for Original Hearings

B .Hearing 1. At the beginning of a hearing, all participants shall introduce themselves. The chair reviews the role of the advisor if applicable, explains of the reasoning for the tape or video recording, and reviews the procedures to be followed. No witnesses are to be present at this time.

2. The hearing officer reads the incident report(s).

3. The student charged with the offense will be asked to enter a plea. The plea choices are: a. Responsible b. Not Responsible 4. If the plea is responsible, the student can establish and identify circumstances that are mitigating. In the eventuality the student pleads not responsible and is found responsible, an opportunity will be given to establish mitigating circumstances prior to the decision on sanction. Mitigating circumstances are unusual circumstances that may be considered an extenuating factor for warranting the reduction of the degree of responsibility.

5. The accused student and complainant student (if present) will have the opportunity to make an opening statement not to exceed 10 minutes in length.

6. The following information is provided to serve as a guide to the hearing officer and/or hearing board conducting the hearing: a. The student(s) with alleged violation(s) may be questioned before and/or after witness testimony. b. Witnesses will be asked for their testimony individually. A witness who is the victim has the right to be present throughout the hearing, but not during the deliberation of the hearing officer or board of review. Please see Victim’s Rights for a complete description.

7. Following witness statements, hearing participants will be allowed to question statements, seek clarifications, and engage in conversation directed toward establishing the facts and motives operating in the incident under examination.

8. The entire testimony of the hearing, including witness statements and discussion among hearing participants will not exceed 60 minutes unless the hearing officer deems an extension is necessary.

9. Following the conversation, principal participants will make closing statements not to exceed five minutes each.

10.The hearing will be recessed and the hearing officer and/or hearing board will consider the information presented in the hearing and decide on the responsibility of the student. Deliberations are not recorded.

Code of Conduct

159

Code of Conduct

A.Prior to the Hearing 1. The student will be notified, in writing, about the alleged Code of Conduct violation and which hearing board they will go before. The written notification shall include the type, date, time, and location of the hearing.

2. The student shall be afforded a Due Process meeting with the University Conduct Officer.

Code of Conduct

Code of Conduct 11.The hearing will be reconvened. The board or hearing officer will announce the decision on responsibility.

12.The hearing concludes and students/advisors are dismissed so that the board or hearing officer may formulate recommended sanctions. No recording of deliberations shall occur.

13.In cases where there are mitigating circumstances, the hearing officer and/or hearing board will take the circumstances into consideration during sanctioning.

14.The announcement of recommended sanction can, but need not, occur at the conclusion of an administrative hearing or at the conclusion of a board hearing. In both cases the student will be informed in writing of the outcome of the hearing and, if responsible, the sanction(s) imposed.

15.The student is to be informed within approximately three working days of the outcome of the hearing and the sanction(s) imposed.

16.When the Vice President for Student Affairs and Associate Provost serves as hearing officer, the Vice President will have the option of announcing the sanction prior to the conclusion of the hearing. If so, the hearing will conclude following the sanction statement.

VIII. Notification of Outcome of Hearing A.Normally within three working days, the student charged will be informed in writing and by email of the decision of the hearing and the sanction administered if responsibility is established.

B .In all student and student organization cases, the appropriate university officials will be notified of the outcome of the hearing.

C.It is to be clearly understood that this is confidential information and is not to be shared with anyone other than the principals except in the case of suspension where appropriate University officials and/or parents are also notified.

IX. Disciplinary Advisor A.An advisor must be a current full-time faculty, staff, or religious university community member.

1. Parent(s) may be present in a hearing but may not participate as an advisor, speak, ask questions, or otherwise disrupt the hearing procedure.

2. Attorneys, alumni, and/or those who have no official affiliation with the University cannot serve as advisors.

3. Current faculty or staff cannot act as advisors to their own sons/daughters.

B .The advisor’s role in the hearing is to personally advise the student. The advisor cannot speak for the student, ask any questions, and/or make presentations or comments.

C.Attorneys are not allowed to be present during the disciplinary hearing.

D.Should the advisor violate the role as outlined in the Code of Conduct and/or behave in a manner that disrupts the hearing process, the advisor will immediately be removed from the hearing.

E. Removing an advisor who violates the role of the advisor will not be considered grounds for an appeal.

X. Responsibilities of Hearing Participants A.A student appearing at a disciplinary hearing have the responsibility to present truthful information.

B .A student is required to appear as a witness at a formal disciplinary hearing if their presence is requested. A witness is not required to submit a written statement. Should a witness be unable to attend a hearing, the witness in lieu of personal testimony may submit a written statement.

C.If a student fails to attend a scheduled hearing, the hearing may proceed in the absence of the student. Such an absence will not be considered grounds for an appeal, unless the student provides a reasonable and compelling excuse.

XI. Victim/Complainant Rights A.The complainant has the right to be present throughout the hearing, but not during the deliberation of the hearing officer or hearing board.

B .The complainant has the right to present testimony at the hearing and request that witness(es) attend the hearing.

C.The complainant has the right to have an advisor present at the hearing.

160

D.The complainant has the right not to have irrelevant past history discussed during the hearing.

Only relevant information dealing with the incident should be introduced at the hearing.

E. In accordance with the Student-Right-to-Know and Campus Security Act, the University may choose to inform the complainant of the outcome of the hearing based on one or both reasons: 1. If a violation by its nature involves risk of physical force against the person or destruction of property of another in the course of committing the offense.

2. That possible threatened or attempted aggression may be used against the victim or property prior to the hearing or after it has been held.

F. In accordance with FERPA and the Clery Act, the complainant in a sexual misconduct incident has an absolute right to be informed of the outcome and sanctions of the hearing, in writing, without condition or limitation.

G.The university may release information to the complainant, but complainants are cautioned that FERPA does not permit them to re-release this information to others.

H.The complainant may not share this information with any other person without the signed, written consent of the student found in violation of the sexual aggression policy.

I. In cases of Sexual Misconduct, the complainant has the right to appeal the final approved decision of any of the University’s hearing boards or hearing officers.

A.Due process article five provides for the granting of anonymity to witnesses when it is necessary. The following procedures have been implemented to enact this provision.

B .Anonymity will be granted: 1. When there is reasonable cause to believe that the safety of the witness is in jeopardy 2. The witness would be subject to intense harassment C.Upon request of the witness, the designee of the Vice President for Student Affairs and Associate Provost will thoroughly investigate the incident and make a recommendation on the granting of anonymity, subject to the concurrence and approval of the hearing board chair, hearing officer, or University Conduct Officer.

D.Any statements of an anonymous witness will be given to the accused student at the time such statements are introduced into evidence at the hearing.

E. The accused student may then challenge the statement and present questions to be answered by the anonymous person in a manner to be determined by the hearing authority.

XIII. Administrative Separation Directive A.The Administrative Separation Directive shall prohibit named students from contacting, emailing, telephoning, or otherwise disturbing each other. In situations where the Vice President for Student Affairs and Associate Provost or their designee has reason to believe that an alleged violation of harassment, or a physical and/or sexual nature may have occurred on campus an Administrative Separation Directive can be given to one/all parties involved. The Administrative Separation Directive will not prohibit students named from attending classes or any other campus activity (even though students named may be enrolled in the same class(es)). Normally, the duration of the directive will be noted on the administrative action. Should the situation result in University disciplinary action, the administrative action will continue concurrently.

B .An Administrative Separation Directive from the Student Affairs Office may not be considered without the student first filing a written complaint with University Police. This is an administrative action only and is directed toward behavior occurring only on Loyola University Main and/or Broadway campuses.

C.The Administrative Separation Directive will not be construed as a finding of responsibility on the part of any student. It may require moving the student(s) named to another residence hall or removing the student(s) from the residence hall environment.

D.Violation of the term or conditions of the on-campus Administrative Separation Directive may subject the student to disciplinary action without regard to the outcome of the case that led to the issuance of the administrative action.

E. A student seeking a Protective and/or Restraining Order from the city or state can receive assistance in the process by contacting University Police.

XIV. Judicial Appeals A.Jurisdiction of the Board of Appeals 1. The University Board of Appeals is authorized to

Code of Conduct

161

Code of Conduct

XII.Procedures Pertaining to Anonymity

Code of Conduct receive all appeals of disciplinary decisions from the University Board of Review, the SGA Judicial Board or hearing officers.

2. The Board of Appeals shall have the following membership: a. The Student Government Association will appoint four students. b. The University Senate will appoint four faculty members. c. The Vice President for Student Affairs and Associate Provost will appoint four members.

3. Disciplinary appeals shall be conducted by a panel of at least four members, including the chair (who is chosen by the membership) and a maximum of six members. The Board of Appeals panel must have representatives present from all three constituencies. In cases involving sexual misconduct, the Board of Appeals panel will include faculty and staff representatives.

4. Members serving on the Board of Appeals will a hold two-year term of office.

5. Members will not serve consecutive terms on the Board of Appeals.

Code of Conduct

B .Appeals Process 1. A student or organization found responsible for violating the Code of Conduct may appeal the final, approved decision of any of the University’s hearing boards, or hearing officers.

2. A statement citing the basis for appeal, as well as supporting statements for the basis, must be submitted in writing to the Office of the Vice President for Student Affairs and Associate Provost within five working days following notification of the outcome of the original hearing.

3. The review of the appeal will normally occur within seven working days of a student filing an appeal. An extension of the preparation period or the date of the appellate review may be granted, upon request, by the Vice President for Student Affairs and Associate Provost.

4. An appeal must be based upon one of the reasons provided under Section 4: Discipline Policies and Procedures, XIV, C., Basis of Appeal of the Code of Conduct.

5. While the appeals process is being conducted, the student who appealed should attend classes and participate in co-curricular activities.

6. Once the appellate process has been completed, whether through an appellate decision or the expiration of time to file an appeal, the outcome is final and all sanctions go immediately into effect.

C.Basis of Appeal An appeal must be based upon one or more of the following reasons: 1. Bias: Bias is a predisposition toward an issue or person which makes it impossible for the board member or hearing officer to remain neutral. It is incumbent upon the person alleging bias to demonstrate concretely both predisposition and the inability of the board member or hearing officer to remain neutral in the conduct of the hearing or the determination of its outcome.

2. New Evidence: New evidence is information or material which was not known at the time of the original hearing. The student is expected to demonstrate that such evidence was not known. Evidence which was known and which the student chose not to present does not constitute a sound basis of appeal. In those cases where new evidence becomes known after the period of filing for an appeal has expired, and reasonable grounds for an appeal seem substantial, access to the appellate process may be granted by the Vice President for Student Affairs and Associate Provost.

3. Disregard for Rights: A student’s rights in the disciplinary process are defined under Section 2: Student Rights and Freedoms, and Section 4: Discipline Policies and Procedures, I. Due Process of the Code of Conduct.

4. Inappropriateness of the Sanction: A sanction is inappropriate if it exceeds the maximum stated penalty. Although severity of the sanction, in and of itself, does not constitute a sound basis of appeal, a sanction is inappropriate if it does not reflect a proper alignment between the nature of the offense, the student’s previous disciplinary record, other factors which should be considered, and the sanction administered. Because these multiple factors are incorporated in each individual disciplinary decision, previous decisions do not establish precedent in University disciplinary hearings. In those cases where the appellate board believes the original hearing board or officer made a substantial misjudgment of the severity of the incident or the student’s record and, in turn, the sanction administered, the appellate board may make its own recommendations.

162

XV. Sanctions for Violations of the Code of Conduct For violation of the Code of Conduct, a student or organization may receive one or more of the sanctions below in accordance with the stated policy and the student’s or organization’s past record of behavior.

A.Conduct Reprimand Written warning to the student or organization indicating they have violated Code of Conduct policies. It further warns that if a student or organization is found in further violation of the Code of Conduct, within a specified period of time, there may be grounds for more severe disciplinary action.

Code of Conduct

163

Code of Conduct

D.Procedures of the Appellate Review 1. The written statement of appeal submitted by the student will be forwarded to the Board of Appeals, or other appellate body, for a preliminary review. Upon completing the preliminary review, the Board of Appeals, or other university official with appellate jurisdiction, is required to take one of the following courses of action: a. The appellate board may refuse to consider the case for appeal when less than a majority of the entire board believes the appeal is justifiable and of merit. The student will be notified in writing by the advisor of the Board of Appeals of the board’s decision. The appeals process is now completed. No further appeal is accepted. b. The appellate board may accept the appeal for a full review. An appellate hearing will be granted when at least a majority of the entire membership of the body decides that there is sufficient likelihood that one of the reasons upon which an appeal can be based can be proven.

2. Upon completion of the full review, the board must elect one of the following courses of action: a. Sustain the decision of the hearing board or hearing officer. b. Refer the case back to the original hearing board or hearing officer for a rehearing when they believe sufficient new information exists to warrant that the case be reconsidered in light of this information, or when an individual board member acted with bias. c. Make their own recommendations when the board believes that the original board as a whole or an administrative hearing officer acted with bias or there was a prejudicial disregard of the student’s rights as defined in the Student Rights, Freedoms, and Responsibilities document or the Code of Conduct.

Inappropriate sanctions which exceed the maximum stated sanction are procedural concerns and as such should be returned to the original hearing board or officer for remedy. The appellate board is empowered to make recommendations in those cases where they believe the sanction is inappropriate, either by being too harsh or too lenient. Once formulated, the recommendations of the appellate board are returned to the original board or hearing officer for reconsideration. If the appellate board’s recommendations are accepted, the appeal will be considered complete. If the original board or hearing officer does not wish to accept the appellate board’s recommendations, both the original sanction and the appellate recommendations are forwarded to the Vice President for Student Affairs and Associate Provost for final determination when the sanction is less than suspension or dismissal and to the President for determination when the sanction is suspension or dismissal.

If the original hearing officer is the Vice President for Student Affairs and Associate Provost and the Vice President does not wish to accept the recommendation of the appellate board, then in cases where the original sanction is less than suspension or dismissal, the original sanction imposed by the Vice President will stand. In cases where the original sanction imposed is suspension or dismissal and the Vice President for Student Affairs and Associate Provost does not accept the recommendation of the appellate board, then both the original decision and the recommendation of the appellate board are forwarded to the President for final determination.

3. In cases where decisions of the Vice President for Student Affairs and Associate Provost’s designee are being appealed, the Vice President for Student Affairs and Associate Provost will advise the appellate board.

4. The advisor shall sit in on all Board of Appeals proceedings to enable the proper procedures to be administered and assure compliance with guidelines set forth in the Code of Conduct. The advisor is a non-voting member of the Board of Appeals.

• Recommendations of the Board of Appeals where the imposed sanction will be suspension or dismissal are forwarded to the President for final review and disposition.

Code of Conduct

B .Disciplinary Probation Temporary suspension of a student or organizations good standing in the University for stated period of time as set forth in the judicial sanction letter. If a student or organization is found responsible for violating the terms of disciplinary probation during the period set up by the preceding judicial body, there may be grounds for more severe disciplinary action, including immediate suspension. At the end of the probationary period, the student or organization will be returned to good standing providing that all the terms of the probation has been successfully completed. The student or organization remains enrolled/chartered in the University but under the stated conditions of the probationary status, as outlined in the letter of disciplinary probation.

A loss of privileges may occur. A letter may be written to the parents, guardians, advisors, or national office of the student/organization explaining the terms of the probationary period.

C.Disciplinary Suspension Disciplinary Suspension establishes a fixed period of time during which the student or organization may not participate in any academic or other activity of the University.

Code of Conduct

In cases of individual student discipline, this means that the student is physically separated from the University and must leave the campus and remain off campus during the period of suspension, unless they return for official business related to applying for readmission. Parents or guardians of a dependent student are informed of the disciplinary suspension of a student. A student that is suspended during a semester will forfeit all tuition, fees, housing, and food services monies. A grade of W will be entered into the student’s academic transcript for all courses enrolled in during that semester. At the end of the suspension period, the person may be returned to good standing in the university and may apply for readmission. Academic credit received at another University during the specified period of the suspension is not transferable to Loyola University. The office of the Vice President for Student Affairs and Associate Provost must clear all students for admission who have been suspended from the University for disciplinary reasons. Disciplinary suspension is entered on the student’s student personal (non-academic) file for a period of five years from the date of the imposition of the sanction.

In cases of organizational discipline, disciplinary suspension is equivalent to student organization charter suspension. This means that an organization has no legal basis for operating on campus or at off-campus university-sponsored events, for recruiting members, or for promoting the organization, its identity, or its activities. Suspension of charter for a period of time under stated conditions means that organizations must adhere to sanction requirements or face delay of reinstatement or permanent charter revocation for repeated non-adherence to sanction conditions. Additional conditions may be imposed requiring the organization to perform or refrain from certain actions.

D.Disciplinary Dismissal Disciplinary Dismissal establishes a permanent termination of student or organizational status.

In cases of individual student discipline, parents or guardians are informed of all actions of dismissal, and the fact that a student has been dismissed becomes a permanent part of the student’s personal, (non-academic) file. A student that is dismissed during a semester will forfeit all tuition, fees, housing, and food services monies. A grade of W will be entered into the student’s academic transcript for all courses enrolled in during that semester.

In cases of organizational discipline, disciplinary dismissal is equivalent to the permanent termination of the organizations charter. This means that an organization has no legal basis for operating on campus or at off-campus university-sponsored events, for recruiting members, or for promoting the organization, its identity, or its activities. Termination of charter is a permanent disciplinary sanction.

E. Residence Hall Suspension Separation of the student from the residence halls for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.

F. Residence Hall Dismissal Permanent separation of the student from the residence hall both as a resident or visitor.

G.Fines and Other Fees 1. Alcohol and/or Illegal Drugs: Violation of the Alcohol and/or Illegal Drug policies will result in fines up to and including $500.

2. Drug Testing Kit: Items found on-campus that are suspected of being illegal drugs will be subject to a chemical test at the Loyola University Police Department.

If the items test positive for illegal drugs, and the involved student is found

164

responsible for violating the Illegal Drug policy, the student will be fined for the cost of the test. If more than one student is found responsible for violating the Illegal Drug policy in the same situation, the Conduct Officer, hearing officer, or hearing board will decide what student(s) will be fined.

3. Procedural: If a student does not complete the sanction(s) given by a hearing officer or board by a stated date, a reminder notice will be sent to the student. The notice will remind the student of all sanctions and dates by which to comply. Failure to complete any of these sanctions after receipt of the reminder notice will result in a procedural fine of no less than $50 per sanction assessed to the student. The student may also be restricted from registering or receiving transcripts until all sanctions are completed.

4. Restitution: Compensation for damage to or misappropriation of property.

Compensation for a grievance caused to members of the University community may take the form of reimbursement or any appropriate positive action which the disciplinary body or administrative hearing officer shall deem germane to the violation.

5. Tulane Emergency Medical Service (TEMS) Transport Fee: If a TEMS staff member determines that a student is under the influence of drugs or alcohol must go to the hospital for an evaluation and/or treatment, the student must accept the transport. For this service, the student’s account will billed $200 as a reimbursement to Loyola University New Orleans.

Section 5: Sexual Misconduct, Discrimination, and Harassment Policy and Guidelines I.

Sexual Misconduct

Sexual misconduct in any form is prohibited. Sexual assault and sexual battery are both considered crimes of violence. Louisiana law defines rape as any anal, oral, or vaginal intercourse committed without lawful consent due to force, alcohol, narcotics, or unsoundness of mind. A person’s conduct may violate Loyola University New Orleans definition of sexual misconduct while not violating Louisiana law.

A.Effective, lawful consent does not exist when a party has an abnormal condition of mind produced by any cause including but not limited to the ingestion of alcohol or drugs. There can be no effective, legal consent when a party knows or should know of an impairment of the other party’s capacity to give knowing and completely voluntary consent.

B .Both partners must be equally free to act. The option must exist to change “yes” to “no” at any point in intimacy. Sexual activity may be deemed to be non-consensual if determined that coercion existed, meaning that each involved person was not afforded the option to choose whether or not to become, and continue to be, intimate with another.

C.Both partners must clearly communicate their willingness and permission. Consent is not the absence of the word “no”. Sexual activity may be deemed to be non-consensual if determined an individual did not display obvious and unmistakable communication of wishing to become intimate with another.

II. Sexual Misconduct Definitions: Sexual Assault, Sexual Battery, Relationship Violence, Sexual Harassment, and Sexual Verbal Abuse A.Sexual Assault and Sexual Battery Any sexual behavior including sexual intercourse or attempted intercourse that is against the will of another or the intentional placing of another in reasonable apprehension of receiving unwanted sexual contact. The definition applies regardless of whether the assailant is a stranger or an acquaintance. Examples include, but are not limited to, forced insertion, oral copulation, rape by foreign object, and sodomy. The unwanted touching of an intimate part of another person, such as a sexual organ, buttocks, or breast.

B .Relationship Violence Abusive behavior, including threats, verbal and/or emotional abuse, and physical assault between persons in an intimate and/or sexual relationship.

Code of Conduct

165

Code of Conduct

H.Other Penalties Discipline boards and administrative hearing officers are not limited to the sanctions listed, but may impose sanctions of a less severe nature which bear a reasonable relation to the fault for which the sanction is imposed. Other sanctions may include but are not limited to attendance at substance abuse counseling, testing and group education, research papers, community service, required activities, fines, restriction or loss of privileges, counseling evaluations, and work assignments.

Code of Conduct

Code of Conduct

C.Sexual Harassment Sexual Harassment may occur within a variety of relationships. These relationships may or may not involve unequal authority. Allegations of sexual harassment will be scrutinized, regardless of the relationship of a complainant to an alleged offender. Sexual harassment is sexual advances, requests for sexual favors, and/or other verbal or physical conduct or communication of a sexual nature when: 1. Sexual submission is made a term or condition explicitly or implicitly of obtaining employment, services, or education.

2. Sexual submission is used as a factor in decisions affecting an individual’s employment, services, or education.

3. Sexual conduct or communication is of such a nature that it creates an intimidating, hostile, or offensive employment, service, or educational environment.

D.Sexual Verbal Abuse Language that is sexual in nature and unwanted on the part of another person. Examples include, but are not limited to, obscene telephone calls and use of written and/or oral communication which would be considered obscene.

III. Sexual Harassment Policy A.Sexual harassment in any form is prohibited under this policy. Sexual harassment is a form of discrimination and is unlawful under Title VII of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972. According to these statutes, sexual harassment is defined as “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of such conduct is used as the basis for employment or educational decisions or such conduct has the purpose or effect of creating an intimidating, hostile, or offensive working or learning environment.”

1. Sexual harassment includes unsolicited and unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature, when such conduct: 2. Is made explicitly or implicitly a term or condition of employment or education, or 3. Is used as a basis for an employment or educational decision, or 4. Unreasonably interferes with an employee or student’s work performance, or creates an intimidating, hostile, or otherwise offensive environment.

B .Sexual harassment does not refer to behavior or occasional compliments of a socially acceptable nature. It refers to behavior that is unwelcome and that is personally offensive, and therefore interferes with work or learning effectiveness.

C.Sexual harassment may take different forms. Examples of conduct that may constitute sexual harassment are: 1. Verbal: Sexual innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, lewd remarks, threats, requests for any type of sexual favor (this includes repeated, unwelcome requests for dates), and verbal abuse or “kidding” which is oriented towards a prohibitive form of harassment, including that which is sex oriented and considered unwelcome.

2. Non-verbal: The distribution, display, or discussion of any written or graphic material, including images, posters, and cartoons that are sexually suggestive, or show hostility toward an individual or group because of sex; suggestive or insulting sounds; leering; staring; whistling; obscene gestures; content in letters and notes, facsimiles, e-mail, that is sexual in nature.

3. Physical: Unwelcome, unwanted physical contact, including but not limited to, touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing, and/or fondling; forced sexual intercourse or assault.

D.Courteous, mutually respectful, non-coercive interactions between employees and/or students that are acceptable to and welcomed by both parties are not considered to be harassment, including sexual harassment.

IV. Three forms of Sexual Harassment A.Quid pro quo harassment Where submission to harassment is used as the basis for employment or educational decisions.

Quid pro quo harassment occurs when employee benefits such as raises, promotions, working hours, etc., or student benefits such as grades, assignments, recommendations, etc., are directly linked to compliance with sexual advances. Therefore, only someone with the authority to

166

grant such benefits can engage in quid pro quo harassment. Example: A supervisor promising or implying a raise to an employee if she goes on a date with him; a professor telling or suggesting to a student he will not get a recommendation for graduate school if he does not go out with her.

B .Hostile environment Where the harassment creates an offensive and unpleasant working or learning environment.

Hostile environment can be created by anyone in the work or learning environment, whether it is supervisors, fellow employees, professors, students, or outside contractors. Hostile environment harassment consists of language of a sexual nature, unwelcome sexual materials, or unwelcome physical contact as a regular part of the work environment. Cartoons or posters of a sexual nature, vulgar or lewd comments or jokes, or unwanted touching or fondling all fall into this category.

C.Gender-based hostility Where an individual or individuals are harassed because of their gender.

V. Discrimination and Harassment Policy and Guidelines

All employees and students, regardless of their position, are covered by and are expected to comply with this policy, and to take appropriate measures to ensure that prohibited conduct does not occur. Appropriate disciplinary action will be taken against any employee or student who violates this policy.

Any Loyola faculty member who is found to have engaged in conduct prohibited under this policy is subject to disciplinary action according to the procedures in the Faculty Handbook. Any Loyola staff member who is found to have engaged in conduct prohibited under this policy is subject to disciplinary action according to the procedures in the Human Resources Policies and Procedures Manual. Any Loyola student who is found to have engaged in conduct prohibited under this policy is subject to disciplinary action according to the procedures in the Code of Conduct.

A.Discrimination 1. It is a violation of this policy to discriminate in the provision of employment or educational opportunities, to create discriminatory work or learning conditions, or to use discriminatory evaluative standards if the basis of that discriminatory treatment is, in whole or in part, the person’s race, color, sex, national origin, age, religion, disability status, military/veteran status, or sexual orientation.

2. Discrimination of this kind is also prohibited by a variety of federal, state, and local laws, including Title VII of the Civil Rights Act 1964; Title IX of the Educational Amendments of 1972; the Age Discrimination in Employment Act of 1975; the Americans With Disabilities Act of 1990; the Family and Medical Leave Act; the Equal Pay Act, and Louisiana discrimination statues.

3. Discrimination in violation of this policy will be subject to severe sanctions up to and including termination of employment.

B .Harassment 1. Harassment, including sexual harassment, is prohibited by federal and state laws.

This policy prohibits harassment, and Loyola will take appropriate action to swiftly address any unlawful harassment. Harassment is defined as verbal or physical conduct that has as its effect to threaten, intimidate, or coerce. Also included are verbal taunting (including racial and ethnic slurs) which, in the employee’s or the student’s opinion, impairs his or her ability to perform his or her job or studies.

2. Examples of inappropriate conduct are: a. Verbal: Insulting comments, epithets, slurs or negative stereotyping regarding a person’s nationality, origin, race, color, religion, age, gender, sexual orientation, disability, or other protected status. b. Non-verbal: Distribution or display of any written or graphic material that ridicules, denigrates, insults, belittles, or shows hostility toward an individual or group because of national origin, race, color, religion, age, gender, sexual orientation, disability, or other protected status.

C.Bias-Related Behavior Actions or expressions which may cause violent situations, create a clear and present danger of violent

Code of Conduct

167

Code of Conduct

Loyola University New Orleans strives to create and maintain a working and learning environment in which people are treated with dignity, decency, and respect. The environment of the University should be characterized by mutual trust and the absence of intimidation, oppression, and exploitation.

Employees and students should be able to work and learn in a safe, yet stimulating atmosphere. The accomplishment of this goal is essential to the mission of the University. For that reason, Loyola will not tolerate unlawful discrimination or harassment of any kind. Through enforcement of this policy and through education of employees and students, Loyola will seek to prevent, correct, and, when necessary, sanction behavior that violates this policy.

Code of Conduct

situations, or which represent an attempt to demean, degrade, or harass members of the University community. Such actions would include, but are not limited to, acts of violence, physical, and/or non-verbal threats, harassment, slurs, degrading humor, and written materials such as epithets, graffiti, or other similar expression.

Code of Conduct

D.What those who are harassed should do: 1. Loyola wants to stop inappropriate behavior, especially before it becomes a violation of law. The university cannot solve a problem of which it is not aware. Report inappropriate behavior.

2. Review the complaint procedure set forth in this document.

3. Contact the Director of Human Resources to file a complaint against an employee— faculty or staff. If the director of human resources is unavailable, or if a student is uncomfortable reporting to the Director of Human Resources, the student may report to the alternate—Vice President for Administration and Finance.

4. Contact the Vice President for Student Affairs and Associate Provost to initiate a complaint against a student. If the Vice President for Student Affairs and Associate Provost is unavailable, or if a student feels uncomfortable reporting to the Vice President for Student Affairs and Associate Provost, the student may report to the alternate—the Director for Residential Life. The Vice President for Student Affairs and Associate Provost or their alternate may request that the student meet with the investigator for University Police to file a written report.

5. The complainant (the employee or student making the complaint) may use the Harassment/Discrimination Reporting Form or other written form of communication, or may file a complaint in person with the appropriate party referenced above.

• Note: It is not a prerequisite for filing a complaint with the university that a student first confronts the alleged violator.

II. Procedures for Reporting Harassment, Sexual Harassment, Discrimination, or Sexual Misconduct A.Observation of Discrimination or Harassment If a student becomes aware of discrimination or harassment, either from personal observation or as a result of an employee or student coming forward, the student should immediately report it to the Director of Human Resources or alternate (faculty or staff alleged violator) or the Vice President for Student Affairs and Associate Provost or alternate (student alleged violator).

B .Options Available for Students after a Sexual Misconduct Incident 1. Report to LUPD a. Report to LUPD and press charges - NOPD will then be called. i. After NOPD is called a uniformed officer will arrive to speak with the victim. ii. The uniformed officer will call a sex crimes detective who will then take the lead on the case. b. Report to LUPD and do not press charges. i. LUPD will ask if the victim would like to speak with a female officer. ii. LUPD will ask the victim if they would like to have a counselor called from the University Counseling Center. c. Report to LUPD anonymously without providing personal information.

2. Receive an Exam a. Students who allegedly have been sexually assaulted should not shower, bathe, brush their teeth, or change clothes until they have been medically examined.

This is necessary to preserve evidence. b. Victim can receive a free medical exam at The Medical Center of Louisiana at New Orleans, located on 2021 Perdido Street off Tulane Avenue (1-800-256-2311). i. Sexual Assault Nurse Examiners (SANE) Available. ii. Only facility in the metro area that offers forensic exams. iii.Can obtain exam regardless of whether or not assault is reported. iv. Options for exam.

- Evidence collection (sent to NOPD, preserved for 30 days) - Medical exam without evidence collection

168

v. Option to have medical advocate called from Metropolitan Center for Women and Children.

3. Pursue Loyola University Judicial Action * a. Victim may pursue university judicial action if the accused individual is also a Loyola student.

• After filing a judicial report with LUPD, contact the Office of Student Affairs at 504-865-3030. b. The Loyola University Board of Review will review all incident reports any supplemental materials or statements in a formal judicial hearing.

• As judicial “complainant”, the victim may be present at his or her discretion to provide testimony. Anonymity may be granted for complainants and/or other witnesses. ** c. The Board of Review will deliberate on all evidence and make decisions about the responsibility of the accused student in a hearing. *This process is not related to and is independent of any criminal proceedings in a court of law. **Refer to “Victim/Complainant Rights” and “Procedures for Anonymity” in the Student Code of Conduct.

C.Special Reporting Situations 1. Allegations of discrimination or harassment by the director of human resources should be reported to the Vice President for Finance and Administration. Allegations of discrimination or harassment by a Vice President should be reported to the President.

2. Allegations of discrimination or harassment by the President should be reported to the chair of the Board of Trustees.

3. Any person using the complaint resolution procedure will be treated courteously, the problem handled swiftly and as confidentially as feasible in light of the need to take appropriate corrective action, and the registering of a complaint will in no way be used against the employee or student, nor will it have an adverse impact on the individual’s employment or educational status.

4. While reporting such incidents can be a difficult personal experience, allowing discrimination or harassment activities to continue will most certainly lead to less desirable outcomes.

For that reason, employees and students are required to follow these procedures. However, filing groundless and malicious complaints is an abuse of this policy and is prohibited.

Code of Conduct

169

Code of Conduct

4. Receive Support a. Campus Support: i. University Counseling Center: (504) 865-3835 - Receive confidential individual counseling, consultation, and/or advocacy. ii. University Ministry: (504) 865-3226 iii.Student Health Services: (504) 865-3326 iv. Women’s Resource Center: (504) 865-7880 b. Community Support: i. RAINN (Rape, Abuse & Incest National Network) - 1-800-656-4673 - http://www.rainn.org ii. Metropolitan Center for Women and Children - (504) 837-5400 - http://www.metrobatteredwomen.com 5. Note to professors There are many choices facing a victim after a sexual assault. The diagram above provides basic information regarding these choices. These options do not have to be conducted in any particular order and can happen at any point after a sexual assault. It may be helpful to emphasize to victims that all decisions are the choice of the victim, and they can discuss options with a counselor at the University Counseling Center (UCC) as requested. For further information please do not hesitate to call the UCC at (504) 865-3835.

6. Academic/Living Situation Assistance Students wishing assistance in their academic or living situations after an alleged sexual assault incident should contact the Vice President for Student Affairs and Associate Provost for referral to the appropriate person. Assistance will be given if requested by the student and if such changes are reasonably available.

Code of Conduct

D.Responsibilities All Loyola employees and students must share the responsibility of understanding and preventing discrimination and harassment. Ultimately, no satisfactory investigation or resolution of complaints can occur without the initiative and continued cooperation of the complainant.

E. Support Services for Students 1. University Police officers will use all reasonable means to protect the victim and prevent further violence. In addition, University Police officers will assist in obtaining medical treatment as well as giving the victim immediate and adequate written notice of the rights of the victim and of the remedies and services available.

2. Counseling is also available for victims of domestic violence through the Counseling Center, University Ministry, and by referral to off-campus agencies.

Code of Conduct

F. Educational Programs Educational programs to promote the awareness of sexual assault, acquaintance rape, and other sex offenses are offered periodically throughout the academic year through the Counseling Center.

TELL SOMEONE: All Calls are CONFIDENTIAL Loyola University Police Department: University Counseling Center: SARA (Sexual Assault Recovery Assistance Center):

170

865-3434 865-3835 837-5400

Academic Information Disclaimer Students are responsible for compliance with the regulations of the University. The University reserves the right to clarify and change its regulations in the course of the student’s enrollment.

Faculty advisers, deans, and associate deans are available to assist students regarding compliance with current regulations. However, it is ultimately the student’s responsibility to comply with the regulations and completion of requirements for their chosen program of study.

Complete academic information is available in the Undergraduate Bulletin on line at http:// bulletin.loyno.edu and from the appropriate dean’s office.

I.

Integrity of Scholarships and Grades

The principles of truth and honesty are recognized as fundamental to a community of teachers and scholars. The University expects that both faculty and students will follow these principles and, in so doing, protect the validity of the University grades. Instructors will exercise care in the planning and supervision of academic work so that honest effort will be positively encouraged.

A student who engages in cheating, plagiarism, or misrepresentation on term papers, seminar papers, quizzes, laboratory reports, and such may receive a sanction of a failing grade in the course. A second offense may be cause for exclusion or dismissal from the University. Faculty members are required to report immediately to the dean of the student’s college any case of cheating, plagiarism, or misrepresentation which they have encountered and, later, the manner in which it was resolved.

The dean of the student’s college should apprise the student of the serious consequences of cheating, plagiarism, and misrepresentation as well as of the appeals procedure open to the student in such cases.

B .Appeals Procedure If the matter cannot be amicably resolved in consultation with the instructor and chairperson up to 30 days after the beginning of the subsequent semester, excluding summers, the student has the right to appeal to the dean of the college in which the course was offered a decision of the instructor indicating that the student is guilty of cheating, plagiarism, or misrepresentation. The burden of proof will be upon the student.

The dean will decide whether the matter requires consideration. If he or she thinks it does, he or she shall appoint a committee consisting of the dean (or the dean’s designated representative), two faculty members, and a student to render a decision. The dean or the dean’s designated representative will serve as the non-voting chairperson of the committee.

The student and instructor involved should be informed of the membership of the committee, and the dean should honor any reasonable objection either might have regarding the composition of the committee. The decision of this committee is final. If the dean should refuse a committee hearing to the student, he or she may appeal to the provost. The provost may convene a committee composed of the provost or a representative, two faculty members, and one student from the college in which the appellant is enrolled. The decision of this committee is final.

II. Academic Enrollment Status A.Academic Full-time—any undergraduate student enrolled for 12 or more credit hours.

Undergraduate students must have their dean’s permission to register for more than 20 credit hours (12 hours for nontraditional students) in the fall and spring semesters

171

Academic Info

A.Academic Work All academic work will be done by the student to whom it is assigned without unauthorized data or help of any kind. A student who supplies another with such data or help is considered deserving of the same sanctions as the recipient. Specifically, cheating, plagiarism, and misrepresentation are prohibited. Plagiarism is defined by Alexander Lindley as “the false assumption of authorship: the wrongful act of taking the product of another person’s mind, and presenting it as one’s own” (Plagiarism and Originality). “Plagiarism may take the form of repeating another’s sentences as your own, adopting a particularly apt phrase as your own, paraphrasing someone else’s argument as your own, or even presenting someone else’s line of thinking in the development of a thesis as though it were your own” (MLA Handbook, 1985). A student who is found to have cheated on any examination may be given a failing grade in the course. In case of a second violation, the student may be excluded for one or two terms or dismissed from the University.

Academic Information B .Academic Full-time Per Summer Session—any undergraduate student enrolled for six or more credit hours. Undergraduate students must have their dean’s permission to register for more than six credit hours per summer session.

C.Any undergraduate student not enrolled full-time is considered part-time.

III. Advising All students are assigned a faculty adviser. Faculty members are usually assigned to advise students who have indicated an interest in their particular field of specialization. Students may obtain the names of assigned faculty advisers from the office of the dean of their college, from the chair of their department, or from Loyola’s Online Records Access (LORA). Faculty advisers are available to students throughout the academic year, but their role is especially important during the orientation and registration periods. Advisers will help students plan their program, explore career alternatives, and aid in any academic problems. Faculty advisers will also ensure that the undergraduate academic experience is as valuable as possible by assisting students in the sequencing of their coursework. Students should be aware, however, that knowledge of and adherence to regulations of Loyola, both academic and otherwise, are the ultimate responsibility of the student.

IV. Attendance

Academic Info

Each instructor must announce at the beginning of the semester how attendance in class will affect grading. For example, the instructor may judge that attendance in class is imperative and demand adherence to a policy that a student is liable to receive an F at the discretion of the instructor if he or she misses a specified number of the classes. Attendance will not be required of students of any faith on their major religious holidays. Failure to attend any term without applying for a leave of absence requires reapplication and readmission to the University.

V. Auditing Students who do not want to earn University credit for a course may elect to audit the course. Such courses are considered part of the student’s term course load and are recorded on the transcript. To audit a course, an audit request card signed by the student and his or her adviser must be filed in the Office of Student Records before the last day to add classes. Regular tuition and fees apply for audited courses. A course previously audited may be taken for credit by enrolling in the course in a subsequent term. A student may not change his or her status from audit to credit or from credit to audit without permission from his or her adviser. Such approval must be filed in the Office of Student Records before the last day to add classes as indicated in the academic calendar for the term.

VI. Classification A.Degree-Seeking Students are formally admitted to pursue a degree program. Degreeseeking students are classified as follows: Freshmen—0 – 24 total earned hours Sophomores—25 – 55 total earned hours Juniors—56 – 89 total earned hours Seniors—90 or more total earned hours Initial classifications are determined by the Office of Admissions based upon the credentials and application submitted by the student. Classifications may be changed in a student’s first term by the Office of Admissions up to November 1 in the fall semester, March 1 in the spring semester, and two weeks after the summer session registration.

B .Non-Degree-Seeking Students are admitted with official credentials but do not wish to pursue a particular degree program. Students admitted as non-degree-seeking must enroll in consecutive terms or apply for a leave of absence in order to maintain their status. Failure to follow these procedures will require an application for readmission. Course-work taken while a non-degree-seeking student is subject to evaluation in terms of applicability toward a degree.

There are limitations on financial aid available to non-degree-seeking students.

C.Transient Students are admitted for one semester. If they wish to continue their enrollment, those who enroll as transient students must apply for admission as non-degree-seeking students or as degree-seeking students by submitting official credentials. Transient students are not eligible to early register. Coursework taken while a transient student is subject to evaluation in terms of applicability to a degree. There are limitations on the financial aid available to transient students.

172

VII.Classroom Discipline In the classroom, a student does not have the right to engage in conduct which is disruptive to the educational process. Such conduct (e.g., abusive language, threats, disruptive talking and laughing, violent actions, etc.) may cause removal from that class meeting and can result in removal from the course with a grade of W. A second such disruption may result in exclusion for one or two terms or dismissal from the University.

VIII. Courses A.Withdrawal from Courses After the drop/add period and up to one week following the mid-term period, students may receive an administrative withdrawal from a course. A grade of W for the course is placed on the transcript, and the transaction requires the adviser’s and instructor’s signatures. Course withdrawal is not complete or official until all signatures have been obtained and a copy is filed in the Office of Student Records. Students who stop attending but do not officially withdraw from the course will receive a grade of F. Please refer to the online calendar on the Loyola web - http://www.loyno.edu/records/academic.calendar/index.html.

B .Repetition of Courses Loyola’s policy is to show all grades in repeated courses, and the student receives no additional credit hours towards graduation. To determine academic standing, all grades and quality hours are included. Courses that may be taken more than once as opposed to “repeated” courses (Independent Study, Play Production, etc.) will carry a transcript notation identifying all repeated courses.

IX. Credit by Examination Loyola recognizes that students, as a result of study or experience, may possess a mastery of the content of certain college courses. To enable students to profit from their knowledge, Loyola allows students to receive credit or a waiver of a requirement through departmental or external examination.

The availability of departmental examinations is left to the discretion of the individual departments.

Credit by examination is governed by the following regulations: A.Only registered non-transient students are eligible to receive credits. Credits earned by examination may be posted on the Loyola transcript only during a term in which the student earns credit for completing coursework.

B .The maximum number of credit hours a student may earn by examination is 30.

C.A student may not receive credit in or a waiver of a requirement in a course in which the student has attended or enrolled, except during the first semester when a student is allowed to drop a course because of inaccurate placement. Students who have enrolled in a course as auditing may petition for credit by examination.

D.A student may not receive credit by examination for a course that is at a level more elementary than one in which he or she is currently or previously enrolled.

E. Credits earned by examination do not qualify students for veterans’ benefits nor are they used in determining registered hours.

F. Credits earned at another University based on that institution’s internal placement exams will not transfer to Loyola.

Departmental Examinations: Students may petition the dean in charge of the subject area to be examined on the content of a specific course or to have an examination or evaluation of an academic experience related to a specific area. Upon completion of the examination or evaluation, the dean will notify the Office of Student Records who shall, if the student has been successful, post the credit.

There is a per course equivalent fee charged. Students should consult their dean for this fee information.

Optional Placement Tests: Placement tests in modern foreign languages, Greek, Latin, and history are available to entering students. Their scores on the test may enable them to “place out” of certain courses. Based on their scores on the history test, students may receive Loyola credit for specific courses upon registration. Additionally, placement and proficiency tests and auditions are given in the

173

Academic Info

C.Graduate Courses Subject to the rules of the respective colleges, undergraduates may take one graduate course in each of their last two semesters. The graduate course’s earned hours and quality points will be applied to the graduate career only. If students wish to have the graduate credit applied to the undergraduate career, they should petition their dean’s office within the first month of class. Under no circumstances will the course’s hours and quality points apply to both the graduate and the undergraduate careers.

Academic Information area of music for the purpose of assigning students to private applied music study and to ensure homogeneity in some classes. Extraordinarily able music students may receive advanced placement in some music study on an individual basis.

External Examinations: Students may petition the University for credit by external examination by having the scores sent to the student’s dean’s office. The dean’s office will evaluate all scores based on the approved external examination. There is a $20 posting fee on external examinations.

In accordance with the guidelines of the American Council on Education, formal coursework taken while in the military and non-collegiate courses may be substituted for one of the exams listed in the External Examination Chart. Students should petition their dean for consideration by submitting the results of those examinations. Registered nurses enrolled in Loyola’s nursing program may receive 24 hours in nursing in addition to the 30 hours of credit by examination. Scores will be based on ACE recommendations. For a copy of the External Examination Chart go to http://bulletin.loyno.edu.

X. Cross-Enrollments

Academic Info

Loyola has cross-enrollment agreements with the New Orleans Consortium (Xavier University, Dillard, and Tulane University). Loyola students who wish to enroll at one of these institutions through a crossenrollment agreement must have the permission of their adviser, dean, and the cross-enrollment coordinator. Students may not cross enroll for courses regularly offered at Loyola. Loyola students who participate in the cross-enrollment program will have the coursework automatically posted to their Loyola transcript. Therefore, when applying to graduate schools, Loyola students should not indicate one of the cross-enrollment institutions as one of the schools that they have attended.

Students who cross-enroll at Loyola will not have a transcript from Loyola for the semesters during which they cross-enrolled; those courses will appear on the transcript of their home institution. If, however, the student attends Loyola during the summer when there is no cross-enrollment agreement, then he or she would have a Loyola transcript for that summer semester. Any student paying the equivalent of full-time day tuition on his or her home campus is eligible to cross-enroll for a maximum of two courses or six hours through the New Orleans Consortium (Loyola, Xavier, Dillard,Tulane) per semester. The combined number of semester hours scheduled determines full-time tuition.

Loyola University has a cross-enrollment agreement with American University, Washington Semester Program. Students may enroll, with permission of their dean, in this program. These courses will be placed on the Loyola transcript, and the grades will be included with their Loyola grades. Tuition is paid directly to American University.

XI. Dean’s List An undergraduate degree-seeking student enrolled in the College of Humanities and Natural Sciences, College of Social Sciences, College of Business, or College of Music and Fine Arts, who completes 12 quality hours or may be placed on the Dean’s List. To be eligible for this distinction, the student must have earned a 3.5 grade point average with no I or blank grades. Students who are placed on the Dean’s List will have this distinction indicated on their transcript at the end of each semester.

XII.Dismissal or Exclusion for Cause The dean of a college or his or her representative may initiate proceedings for exclusion or dismissal when he or she has reasonable cause to believe that a student has violated a University academic policy, has committed an offense which warrants such action, or notified of a decision of guilt. Grounds for exclusion or dismissal include, but are not limited to, the following: cheating, plagiarism, fraud, misrepresentation, and conduct which disrupt the educational process (e.g., abusive language, threats, disruptive talking, etc.). The dean or associate dean will form a committee to hold an exclusion or dismissal hearing. The purpose of the committee is to recommend to the dean any sanctions that should be taken against the student. In the case of fraud, cheating, plagiarism, misrepresentation, or similar offenses, the committee will consist of the dean (or associate dean), two faculty members, and a student from the college in question. In the case of disruptive conduct or other offenses related to the academic environment, the committee will consist of the dean (or associate dean), two faculty members, and a representative from Student Affairs. In the event a committee had been formed to hear an appeal of a second offense, said committee may be convened to act as the hearing committee on exclusion or dismissal. The dean or associate dean of the student’s college shall provide the student with a written statement outlining the reasons for the exclusion or dismissal hearing, which is held to consider what action should be taken with regard to the student’s future at the University in light of the findings against the student and not to reconsider the student’s guilt or innocence in cases of cheating, plagiarism, misrepresentation, disruptive conduct, etc. The statement shall contain sufficient detail to inform adequately the accused of the time, date, place, and conduct serving as the basis for the complaint. The student shall also be advised that he or she has a right to appear before

174

the committee and to present information and witnesses in support of his or her position concerning exclusion or dismissal. Alternatively, the student may present such information in writing. The accused student may make his or her presentation with the assistance of a faculty member, staff member, or another student, but legal representation will not be permitted at the hearing. The hearing on the matter shall be held within a reasonable period of time (normally within 15 days), but at least 10 days after the student has received notice of the charges.

Until final determination of the matter, the student shall be allowed to continue classes unless, in the opinion of the dean, the violation warrants immediate departure from the University. Within five days after the hearing, the committee shall make its recommendations to the dean of the student’s college. Included in the committee’s recommendation shall be a record of the deliberations (a full transcript is not required) and a justification for the committee’s decision. A copy of these records shall be immediately forwarded to the provost. Should the dean of the college decide that the student shall be excluded for one or two semesters or be dismissed from the University; the student may appeal the decision to the provost within 10 days following receipt of the dean’s decision. After receiving the written appeal from the student, the provost may affirm, modify, or reverse the action previously taken by the dean. The decision of the provost is final. Students from Loyola who have been excluded are not allowed to take coursework elsewhere. If they violate this restriction, the transcript may be requested but credit will not be given for the coursework nor will the grade point average be used to accept or reject a student who wishes to reenter Loyola. Coursework taken after the period of the exclusion will be evaluated. However, the student is advised to follow the procedures for taking courses elsewhere as stated in this bulletin.

XIII. Drop/Add Period Deadlines for drop/add activity are strictly enforced. A dropped course is removed from the student’s record. Registration for the audit grading option may be selected by students during any registration activity or the drop/add period and may not be changed at a later date. Please refer to the calendar in the course reference guide for additional information.

XIV. Education Abroad Programs

A wide variety of programs are available for Loyola students. There are community service/immersion programs, components to academic courses, and summer study abroad and exchange programs. While the majority of students study abroad for short summer programs, a growing number of students are selecting semester or year-long programs. Students can attend both Loyola and non-Loyola programs, but Loyola financial aid can usually only be applied to Loyola programs. The University has a number of affiliations with study abroad programs which provide limited scholarships or discounts for Loyola students. The most up to date list of Loyola programs and affiliated programs can be found at the website: www.loyno.edu/cie.

XV. E-mail Address Information All students are assigned a Loyola University e-mail address. This is the only address that will be recognized and used by Loyola University. All official information from faculty, staff, and administrators will be sent to students at this address. It is the students’ responsibility to regularly check their e-mail account.

XVI. Enrollment at Other Universities Students must obtain the prior written permission of their dean to enroll in courses at other institutions.

No transfer credit will be awarded for such work unless the courses are approved by the student’s department and dean. Only students in good standing are granted permission to attend another institution. Students are cautioned that deans will grant permission to take courses elsewhere only when the student can demonstrate compelling reasons to do so. Credit will be awarded only as earned hours for approved courses in which grades of C or above have been earned. An official copy of the transcript from the other institution must be submitted to the Office of Student Records prior to the completion of Loyola’s next semester or the course will be subject to the provisions of evaluation of transfer coursework. Students from Loyola who have been excluded are not allowed to take coursework elsewhere. If they violate this restriction, the transcript may be requested, but credit will not be given for the coursework nor will the grade point average be used to accept or reject a student who wishes to reenter Loyola. Coursework taken after the period of the exclusion will be evaluated. However, the student is advised to follow the procedures for taking courses elsewhere as stated in this bulletin.

175

Academic Info

For students wanting an education abroad experience, the Center for International Education is the first stop for advising and information on both Loyola and non-Loyola programs, financial aid, and scholarships. Experienced study abroad peer advisers work with students to help them find the right program that will meet their academic and personal goals, financial situation, and interests. Students must also meet with their academic adviser, the associate dean in their college, and the director of CIE prior to applying to a non-Loyola study abroad program.

Academic Information Summer School Policy Students pursuing degrees at Loyola are encouraged to advance their progress toward completion by attending Loyola’s summer sessions. Loyola students desiring to attend summer sessions elsewhere must have prior, written permission from their dean if they want such credits to apply toward a Loyola degree. Credit will be awarded only as earned hours for approved courses in which grades of C or above have been earned.

XVII. Financial Aid The Office of Scholarships and Financial Aid will provide information for and administer all aid programs on campus. For more complete information, please contact that office at (504) 865-3231, by e-mail at finaid@loyno.edu, or on the Internet at www.loyno.edu/financialaid.

Students receiving scholarships and/or other financial assistance have the responsibility to make normal progress toward graduation and completion of their program of study. Recipients of assistance who habitually withdraw from classes or who habitually receive grades which show the coursework was not completed may be judged as not making progress.

Recipients who are in danger of losing financial aid eligibility for failure to make progress are normally warned in writing of the conditions to be met in order to maintain progress. Recipients who fail to meet the terms of the warning will lose the right to participate in all financial aid programs until such time as they will have demonstrated, at their own expense, that they are capable of completing their course of study in an orderly manner.

Academic Info

Federal regulations also require that all recipients of federal assistance who have completed two years of study have a grade point average that will permit them to graduate. Students beyond the second year whose average is below this level must be denied access to all federal aid programs until the required grade point average has been regained.

XVIII. Grading A.Each instructor has the option of using a grading method within each course that best meets the needs of students and the subject. However, all scoring is translated by instructors into the following grades at the end of the course: A AB+ B BC+ C CD+ D EX

I

Excellent Excellent Above Average Above Average Average Average.

Average.

Below Average Minimally Passing.

Minimally Passing.

Exempted from course requirement.

Failure or failure to withdraw.

Incomplete.

P

Pass.

W

Withdrawal.

AU AI AP IP

Audit Complete.

Audit Incomplete.

Advanced Placement.

In Progress.

An IP grade may be granted for certain courses that typically are longer than a normal semester.

F

4 quality points per semester hour.

3.7 quality points per semester hour.

3.3 quality points per semester hour.

3 quality points per semester hour.

2.7 quality points per semester hour.

2.3 quality points per semester hour.

2 quality points per semester hour.

1.7 quality points per semester hour.

1.3 quality points per semester hour.

1 quality point per semester hour.

No quality points.

This grade is to be assigned only when the instructor has been presented with serious and compelling reasons why the student should be allowed to complete the course at a later date. These reasons are customarily medical. The I grade is not an automatic extension. An I grade which has not been made up by the sixth week of the subsequent term, excluding summer terms, will be changed automatically to F. Pass/fail grades are available only in courses designated as pass/fail.

Grades of P are not counted toward quality point averages.

Indicates that the student withdrew by the tenth week of class in the Office of Student Records. No credit is awarded.

The use of certain other administrative notations on student grade reports are explained in those reports. Averages are computed only on the basis of letter grades A through F.

176

B .Grade Point Averages A student’s grade point average is based on credit hours, grading method (pass/fail, etc.), grade awarded, and quality points. The following definitions apply: Quality Hours are the units upon which a student’s grade point average is calculated. They differ from earned hours because quality hours do not include the pass grade and do include failed courses.

Loyola Earned Hours are the credit hours earned while taking courses at Loyola.

Total Earned Hours are the credit hours earned while taking courses at Loyola as well as the hours awarded for transfer work toward a student’s degree.

Quality Points are calculated by multiplying the quality points associated with a grade (A=4, etc.) by the quality hours. (A three-credit-hour course with a grade of A will result in 12 quality points.)

Loyola Grade Point Averages are calculated by dividing the Loyola quality points by the Loyola quality hours.

Loyola Cumulative Grade Point Averages include only the coursework taken at Loyola.

Attempted Hours are all courses registered beyond the drop/add period including W grades.

Students may have an undergraduate, graduate, professional, and continuing education career at Loyola University. Each career has its own grade point average, which will not reflect courses taken that are at a level different from a student’s career at that time. Therefore, for students who receive a bachelor’s degree and return to take undergraduate courses as a graduate student, their grade point average at the time of the awarding of the undergraduate degree will not be affected by this later coursework. In addition, the graduate grade point average will not include quality points for undergraduate courses.

D.Change of Grade An instructor may change a grade previously assigned by processing an official change of grade form. This form may be obtained in the Office of Student Records or in the dean’s office. The instructor must request the grade change and cite the reason for changing the grade. The form must be approved by the instructor, the department chair (College of Humanities and Natural Sciences and the College of Social Sciences only), and the dean under whose jurisdiction the course was offered.

E. Grade Appeals The student has a right to the grade he or she has earned, the right to know the grading system of the instructor, and the right to know grades as they are given during the semester. The grading system should be included in the course syllabus. If the student feels that he or she is not being graded justly, the student should first consult the instructor. If this consultation proves unsatisfactory, the student should then consult the department chairperson. If the student still feels that the problem has not been resolved, he or she should consult the dean of the college in which the course is offered to request a committee hearing. The student has the right to appeal a given grade to the dean up to 30 days after the beginning of the subsequent semester, excluding summers. It may happen, however, that a hearing may not be able to be scheduled until after that time. Until the grade is finally determined, the student’s academic standing and all related rights and privileges are based on the grade as originally assigned. The student shall collect and present any evidence (tests, papers, laboratory reports, etc.) to the dean. The dean may appoint a committee composed of the dean or the dean’s designated representative, two faculty members, who, if possible, should be familiar with the course, and one student who has taken the course, if possible. The dean or the dean’s designated representative will serve as the non-voting chairperson of the committee. The student and instructor are to be apprised of the composition of the committee, and the dean should honor any reasonable objection either might have to appointed members. Both the student and the instructor have the right to present their position in person to the committee. The burden of proof will be on the student. The decision of the committee is final, and the grade it decides upon becomes the official grade for the course. If the dean denies a student a committee hearing, the student may appeal to the provost. The provost may convene a committee composed of himself or herself or a representative, two faculty members (who should, if possible, be familiar with the course), and one student from the college in which the course is offered and who has taken the course. Both the student and the instructor are to be apprised of the composition of the committee, and the provost

177

Academic Info

C.Grade Reports A report of the grades made by a student in his or her scheduled courses is available through LORA. Students requiring a “paper copy” may also request this through LORA. Loyola’s grade reports list the courses, grades, Loyola grade point averages (both cumulative and semester) and the total earned hours. Discrepancies must be appealed within 30 days of the last examination.

See Grade Appeals for further information.

Academic Information should honor any reasonable objection which either might have to appointed members. Both the student and the instructor have the right to present their position in person to the committee. The decision of the committee is final, and the grade it decides upon becomes the official grade for the course. Loyola students enrolled in courses at other institutions are subject to the grade appeal policy at those institutions.

Academic Info

F. Academic Actions Probation, Exclusion, and Dismissal An undergraduate student whose Loyola cumulative grade point average falls below 2.0 will be placed on academic probation. In the subsequent semester, the student will be required to make substantial progress toward a Loyola cumulative grade point average of at least 2.0. Under normal circumstances, substantial progress is defined as removal of at least one-half of the existing quality point deficiency, with the remainder of the deficiency to be removed in the following term. Failure to make substantial progress during the probationary period may result in the student’s exclusion from the University for a minimum of one or two semesters. A student is removed from probation upon achieving a Loyola cumulative grade point average of at least 2.0 and upon fulfilling any other probation conditions required by the college. An undergraduate transfer student who is admitted on probation will be required to make substantial academic progress and to meet specific minimum/maximum credit hour requirements established by the college. Failure to do so during the first semester at Loyola may result in academic dismissal or exclusion from the University for a minimum of one or two semesters. A transfer student is removed from probation upon fulfilling probation conditions required by the student’s college. Students wishing to return to the University after the period of exclusion must apply for readmission. Readmission in such cases is not automatic and is decided by the dean of the student’s college. A mandatory part of the readmission process is an interview with the associate dean, who will, if the student is readmitted, develop a contract with the student for the appropriate curriculum and required progress. Students who reside out of state may substitute a letter to the associate dean in lieu of the interview. Students from Loyola who have been excluded are not allowed to take coursework elsewhere. If they violate this restriction, the transcript may be requested but credit will not be given for the coursework nor will the grade point average be used to accept or reject a student who wishes to reenter Loyola. Coursework taken after the period of the exclusion will be evaluated. However, the student is advised to follow the procedures for taking courses elsewhere as stated in this bulletin. See Transfer of Coursework. All students who have previously been excluded from the University and have been readmitted on probation will be required to make progress as established upon reentry by the associate dean of the student’s college. Failure to do so may result in the student being dismissed indefinitely from the University. For readmission after dismissal, refer to the Special Evaluation section of the Admissions chapter of this bulletin. See Transfer of Coursework.

At the end of each semester, students will be notified by mail by their dean of any academic actions.

Academic probation is determined solely by the student’s grade point average. Academic actions which result from the student’s inability to remove him or herself from academic probation are made on an individual basis. Academic actions may be appealed in writing to the dean of the student’s college. This appeal must be received in writing with supporting documentation within 14 days from the date of the exclusion/dismissal letter. A decision will be made within 7 days. In the spring of 1979, the University ceased indicating a probationary status on a student’s transcript; however, the following academic actions do appear on the student’s transcript: “academic exclusion for a minimum of one semester,” “academic exclusion for a minimum of one year,” or “academic dismissal indefinitely.”

Students may not graduate while on academic probation.

XIX. Graduation A.Eligibility for Graduation—Students must meet the specific requirements of their degree programs as set forth in this bulletin. The University, through the deans, may authorize changes and exceptions when it finds them desirable and consistent with the continuous and orderly review of its policies. To be eligible for graduation, students must have fulfilled their specific degree program and college requirements, must have at least a 2.0 Loyola cumulative grade point average, 2.000 major average, and 2.000 minor average if a minor is pursued, must have completed their last 30 hours of coursework at Loyola, and must have been certified to graduate by their dean. Those departments with different requirements will so inform students.

Graduating students are expected to complete a senior exit survey before graduation. Applications for graduation should be filed during the previous fall term for May, August, and December candidates. Specific deadlines are published in the academic calendar and in the Course Registration Guide. To be certified to graduate at the end of the term for which the student applied, all degree requirements must be completed no later than July 1 for spring candidates, October 1 for summer candidates, and March 1 for fall candidates. After that date, the original application for graduation will be deleted. If the student is unable to complete the requirements during this period of time, the student must reapply for graduation in a subsequent term.

178

B .Graduation—Loyola confers degrees in May, August, and December. After grades are received, the University determines graduation grade point averages and distinctions. Subsequently, the Office of Student Records posts the degrees and distinctions to transcripts and provides the students with their diplomas. Diplomas and transcripts are not released until the student has discharged all financial and contractual obligations to the University and has completed the required senior exit survey. After a student has graduated, no change may be made in his or her record, except to correct a discrepancy (see Grade Reports) or as the result of a grade appeal (see Grade Appeals).

C.Graduation Distinctions—Graduation distinctions are determined on the basis of the student’s Loyola cumulative grade point average. A student who has made a cumulative average of 3.5 graduates cum laude; one who has made an average of 3.7, magna cum laude; one who has made an average of 3.9, summa cum laude. Graduation distinctions for transfer students who complete 60 or more Loyola quality hours will be based solely on the Loyola cumulative grade point average.

Graduation distinctions for transfer students who complete fewer than 60 Loyola cumulative quality hours will be based on two factors: 1) the Loyola cumulative grade point average, provided it is a 3.5 or better, and 2) the combined grade point average of coursework taken at Loyola and transfer institution(s). If the lower of the two averages is 3.5, the distinction will be cum laude; if the lower is 3.7, the distinction will be magna cum laude; if the lower is 3.9, the distinction will be summa cum laude. On completion of all course requirements and certification for graduation by the student’s dean, the official distinction will be inscribed on the diploma and listed on the transcript.

Distinctions noted in the commencement ceremony program are based on the previous term’s cumulative grades and, therefore, may not be the same as the official distinction.

E. Diplomas—The diploma given to students upon graduation carries the University information, student’s name, University distinctions, and degree title. Diplomas will be released only to students who have discharged their financial and legal obligations to the University.

XX.

Honors Program

The Loyola University Honors Program offers the opportunity for academically superior, highly motivated students to take challenging honors courses and to participate in special cultural and intellectual enrichment activities. The University Honors Program is open to qualified students of all undergraduate colleges and majors. The honors courses replace other required courses, and therefore do not add to the number of requirements for graduation. The honors classes, which are usually smaller than the regular classes and are taught by some of our most outstanding faculty, challenge and stimulate students to achieve their full intellectual potential. Primary sources rather than textbooks commonly provide the core of honors reading assignments, and writing projects demand a level of analysis and expression beyond what could be expected in a regular classroom. Honors classes are also good preparation for students who will do an original, independent senior project.

Students with superior high school records are selected to enter the University Honors Program upon application to the University Honors Advisory Board. Applications should be sent to the director of the University Honors Program. Students in the program take 27 credit hours of honors courses. In order to remain in the program, they must also maintain the minimum grade point average of 3.3 and make normal progress toward graduation.

Students in the University Honors Program take a total of 27 credit hours of honors courses throughout the four undergraduate years, courses which replace some of the regular Common Curriculum requirements. Honors students are exempt from most of the introductory Common Curriculum courses. Freshmen ordinarily take honors English and history courses. Overall, the honors curriculum includes courses in the behavioral and social sciences, classical humanities, English, the fine arts, history, mathematics, the natural sciences, philosophy, and religious studies. As part of our Jesuit tradition, most of the courses are value-centered and aim at establishing interdisciplinary connections.

Honors Certificate Program—The Honors Certificate Program is available to students already enrolled at Loyola who have outstanding academic records, but who choose not to do a senior project.

Students take 24 credit hours of honors courses and at least one honors course a year.

179

Academic Info

D.Commencement—Loyola University holds a commencement ceremony at the end of the spring semester. Students who are candidates for May, August, or December of that calendar year may participate in that ceremony. The commencement program is not a certification document of the University. All students, regardless of their participation in the commencement ceremony, will be charged a graduation fee of $250. This fee will include the cost of the regalia, diploma and leather cover, and free lifetime transcripts.

Academic Information XXI. LORA Loyola’s Online Records Access (LORA) is available to all students, current as well as alumni (1979 to present year). Students can check their grades, account balances, financial aid, transcripts, and class schedules, and some students, with approval of their adviser, may register online. Access to the system requires the use of a personal identification number (PIN). The default PIN is set to the student’s first two letters of their first name and the last four digits of their Social Security number. After the initial sign-on, the student is required to reset the PIN to another 6 character (alpha/numeric) PIN.

XXII. Major Students indicate an interest in a program of study during the initial admission process which enables the student to be advised properly concerning a course of study. Should the University in the orderly review of its curriculum decide to discontinue a major, the courses necessary for the completion of the major will be offered in a two-year period.

A.Change of College or Major—Students may change colleges or majors by filing the appropriate change of major form through the Office of Student Records’ website www.loyno.edu/records/changeofcollegemajor.php or through their LORA account. Students must have a minimum 2.0 to change colleges. Students who change their majors must follow the academic program in effect at the time of the change. Students must allow 5 working days for the dean of their new college or major to process all of the paperwork.

Academic Info

B .Double Major—Students are allowed to pursue two majors simultaneously by submitting their request through the Office of Student Records’ website www.loyno.edu/records/ changecollegemajor.php. Students in the College of Humanities and Natural Sciences and Social Sciences must have a minimum 3.0 to pursue two majors. The dean and adviser will establish requirements based on the current bulletin.

XXIII.

Records

A.Records Retention 1. Admissions Documents—The admissions records of enrolled students are retained for 10 years. Acceptance letters, applications, correspondence, credit by examination, test scores, transcripts, transfer credit evaluations, and admissions decision information are retained on non-enrolled students for a period of two years.

2. Records and Registration Documents—Graduation certification forms are retained indefinitely. Registration documents are retained for a period of one year. Change of grade forms, final grade rosters, transcripts, catalogs, class schedules, and commencement information are retained indefinitely. Students are required to report and appeal all discrepancies regarding all academic records to the Office of Student Records within 30 days from the final class day of the semester in which the discrepancy occurred.

3. Veterans Certifications—Immediately following registration held in the beginning of each semester, students who are taking courses leading towards degree requirements are eligible for benefits through the Veterans Administration and can be certified by the Office of Student Records. In accordance with Title 38, United States Code, Veterans Benefits, Loyola certifies only those students who are admitted to a degree program and who are making satisfactory progress as determined by the probationary and exclusion policies of the University’s colleges. Reimbursement is certified for courses only and excludes noncredit courses. All inquiries concerning the certification should be directed to Kathy Gros in the Office of Student Records.

4. Loyola University participates in the Post 9-11 Yellow Ribbon program.

Loyola will provide 50% of tuition and fees for up to 20 eligible undergraduate veterans and VA will pay an additional 50%. These funds are paid directly to the university. This benefit is award on a first-come, first-serve basis. This is determined by the first 20 students who produce eligibility certificates from Veterans Administration to Kathy Gros, Director of Student Records. For additional information on this program, go to the VA website – www.va.org.

Classification Undergraduate Graduate Law Summer All Colleges

180

Full Time 12 9 9 9

3/4 Time 9 6

1/2 Time 6

3

1/4 Time 3 3 3

B .Transcripts Loyola is authorized to distribute only Loyola’s own transcripts, not the records of testing services or other Universities. Students may have four records at Loyola which comprise the official transcript: undergraduate, graduate, law, or continuing education transcript. Upon a student’s request, all official transcripts are sent by the Office of Student Records to others. Transcripts marked “Issued to the Student” are given by the Office of Student Records to students. In accordance with recommendations of the American Association of College Registrars and Admissions Officers, official transcripts issued to students should not be treated as an official academic credential.

Transcripts carry notations identifying major, minor, if applicable, degree program, Loyola term and cumulative statistics, degrees earned at Loyola and other institutions, transfer coursework by institution, credit by examination, date of birth, and prior academic level. Academic exclusion and academic dismissal are indicated on the transcript for students placed in this status.

Students who have attended Loyola as transients under the cross-enrollment/consortium policy will have their coursework posted on their home institution’s transcript. The Office of Counseling and Career Services issues copies of Loyola transcripts as part of its placement portfolio. This document should not be treated as an official transcript. Loyola will withhold transcripts, diplomas, letters of good standing, and statements of honorable dismissal until indebtedness to the University has been discharged.

The policy on release of student information follows: The Family Educational Rights and Privacy Act (known as FERPA or the Buckley Amendment), 20 U.S. Code 1232g, 20 Code of Federal Regulations Part 99 permits only the release of “directory information” about students without the student’s written consent. Directory information includes: student’s name, all addresses, telephone numbers, place of birth, college, major, honors, awards, photo, classification, dates of enrollment, degrees conferred, dates of conferral, any graduation distinctions, and the institution attended immediately prior to admission. The law provides that any student may, upon written request, restrict the release of or printing (in the student address directory) of such directory information. The student may so indicate at each registration.

The law requires such written consent of the student for the release to anyone of other than “directory information” with the following exceptions—(a) other school officials within the educational institution who have legitimate educational interest; (b) officials of schools to which the student seeks to transfer; (c) the Comptroller General of the United States, the HEW Secretary, the administrative head of an education agency, or state educational authorities; (d) in connection with a student’s application for or receipt of financial aid; (e) state and local officials or authorities to which such information is specifically required to be reported under state statute adopted prior to November 19, 1974; (f) organizations or educational agencies conducting legitimate research, provided no personal identifiable information about the student is made public; (g) accrediting organizations; (h) in connection with an emergency when such information is necessary to protect the health or safety of the student or other persons; (i) pursuant to a lawfully issued court order or subpoena; and the Veterans Administration. Loyola administrators and faculty may have access to information contained in students’ records on a need-to-know basis. Personal information shall only be transferred to a third party on the condition that such party will not permit any other party to have access to the information without the written consent of the student and that the information be utilized only for the specific purpose for which it was released. Under the law, any student has the right to inspect and challenge his or her own educational file, with the exception of letters of recommendation or other material when the author was guaranteed confidentiality prior to January 1, 1975.

Positive identification of the student shall be required, and a University official shall remain in the immediate vicinity during the examination process.

181

Academic Info

C.Policy on Release of Information Loyola endeavors to keep the student’s educational records confidential and out of the hands of those who would use them for other than legitimate purposes. All members of the faculty, administration, and clerical staff respect confidential information about students which they acquire in the course of their work. At the same time, Loyola tries to be flexible enough in its policies not to hinder the student, the institution, or the community in their legitimate pursuits. Documents submitted by or for the student in support of an application for admission or for transfer credit are not returned to the student or sent elsewhere by request. In exceptional cases, however, when another transcript is unobtainable, copies may be prepared and released to prevent hardship to the student. The student should present a signed request. Usually the copy, marked as a certified copy of what is in the student’s file, is released.

Academic Information D.Parental Access to Student’s Educational Record When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student. However, Loyola University New Orleans recognizes that many parents are concerned about their student’s academic progress. If their son or daughter is claimed as a dependent on their income tax, Loyola will provide educational (which includes disciplinary) and financial information to either parent upon proof of identity. The parents are also given access to LORA for Parents. Students who are not claimed as a dependent must continue to provide authorization to the parent(s) to access the records. Parents must obtain a signed consent from their child to receive nondirectory information. The Office of Student Records keeps that consent on file and the authorization is flagged on screen 11 of the Student Records System.

Academic Info

XXIV. Registration Currently enrolled students are encouraged to early register for the subsequent terms. Graduating seniors and transient students are not eligible to participate in early registration. Those admitted as transient students must complete their credentials during the term of their first admission and must be readmitted for the next term as a non-degree- seeking student or degree-seeking student in order to continue their enrollment. Students with financial obligations will be allowed to early register, but must sign a promissory note within the first 30 days of registration. Failure to do so will result in the cancellation of the early registration schedule. Students with a health hold due to remaining immunizations will not be allowed to register. Loyola has continual registration for the upcoming semester. Registration continues through the last day of late registration for the term. Late registration is normally held for several days, beginning on the first day of class. A late registration fee is assessed and a student may be required to pay tuition in full prior to registering. If a student decides not to return to the University in the term for which he or she has registered, the student must officially withdraw before the term begins to avoid financial penalties. (See Withdrawal from the University).

Please refer to the calendar in the course reference guide for additional information.

XXV. Second Bachelor’s Degree A student who has already been awarded a bachelor’s degree may apply for a second degree only if the second degree is different from the first degree. Ordinarily, a second degree at the undergraduate level is discouraged, and a graduate degree is encouraged. However, in rare instances, two baccalaureate degrees may be appropriate to a student’s educational goals. Students who hold a baccalaureate degree from Loyola University or any other accredited institution may earn a second bachelor’s degree from Loyola if they meet the following conditions: A.Have the approval of and work out program details with the dean of the college involved; B .Complete at Loyola a minimum of 30 additional semester hours beyond the first degree, at least 15 hours of which must be in the second degree’s major; C.Complete all requirements for the second degree not covered by the first degree program; D.Meet all quality point and grade requirements set by the college, including the college’s Common Curriculum requirements.

E. Students should be aware that financial aid opportunities for those seeking a second baccalaureate degree are limited.

XXVI. Tuition and Fees All regular students are assessed tuition and fees on a semester basis. These fees and the tuition pay for only about 75 percent of the actual cost of operating Loyola for one year. The other 25 percent is made up with funds raised by the annual fund program from alumni, friends, faculty, staff, foundations, corporations, and revenues from the University endowment.

Applicants for admission to Loyola and students who need assistance in paying for their education are encouraged to apply for financial aid. Applications for financial aid are included in the application packet. Additional forms may be obtained from the Office of Scholarships and Financial Aid. Traditional Undergraduate students are charged a flat rate for tuition if they are enrolled as full-time students having registered for 12 to 20 credit hours. Students taking less than 12 hours are charged on a perhour basis. Students enrolled through the Office for Non-Traditional Students are charged the flat full-time rate for 13 to 20 credit hours and the per-hour rate for less than 13 credit hours. Students taking more than 20 hours are charged the flat rate, plus the per-hour rate for the hours over 20. This overload rate does not apply to music students. There is no full-time or flat rate during the summer session.

182

Because of the uncertainty of the economy and budgetary projections, Loyola University reserves the right to change tuition, fees, or other charges printed herein.

A.Residence Halls Charges for room and board are due on a semester basis. Room rent is billed along with tuition and fees. The residence hall contracts are for both fall and spring semesters. Freshmen not from the metropolitan New Orleans area are required to live in a University residence hall. Board is paid separately. Proof of personal sickness and accident insurance coverage or participation in a University sponsored plan is required as a condition of residency in University housing.

B .Billing and Payment Policy Incoming students and returning students who have pre-registered are mailed a bill for tuition, fees, residence hall charges, and board plans prior to the beginning of the semester. All payments are due 30 days from the billing date unless other arrangements have been made.

Accounts not paid by the due date will be placed in past due status.

Students who are not early registrants, students taking special program courses or continuing education courses, and all international students must pay in full at the time of registration.

A late fee of $100 will be assessed on accounts in past due status. If a bill is not received or if an adjustment should be made to the bill, the student should contact the Office of Student Finance so that payment can be made by the deadline. Students who have not met their financial obligations or made appropriate arrangements through the Office of Student Finance have not officially completed registration and may be subject to removal from enrollment and will not be allowed to register for subsequent semesters. Students whose checks are returned from the bank as unpaid also are subject to removal from enrollment.

C.Refund Policy A student who withdraws from a course before the end of the term may be entitled to a refund of a percentage of the tuition charged for that course. The University’s general policy on refunds is described below. Federal statute requires an alternate calculation for recipients of federal Title IV financial assistance, and it is described as well.

TUITION–Full-time students who withdraw from the University or drop to part-time status or part-time students who drop a course(s) may be entitled to a refund of all or a percentage of their tuition. Students who withdraw must return a completed withdrawal form to the Office of Student Records. Mere cessation of attendance does not constitute withdrawal. The date of receipt of the withdrawal notice by the Office of Student Records will determine the amount of tuition refund.

Refunds are a percentage of the tuition payable in the semester in which the student withdraws, not a percentage of the total amount billed. Only tuition is refundable. No refunds are made when a student is suspended or dismissed for academic, disciplinary, or financial reasons. Tuition refunds are made for the normal fall and spring semesters on the following basis: 1. If formal notice is received within one week after the beginning of the semester, refund of 100 percent of tuition is made.

2. If formal notice is received within two weeks after the beginning of the semester, a refund of 90 percent of tuition is made.

3. If formal notice is received within five weeks after the beginning of the semester, a refund of 50 percent of tuition is made.

4. If formal notice is received within nine weeks after the beginning of the semester, a refund of 25 percent of tuition is made.

5. No refunds are allowed after the ninth week of classes.

Since special sessions, short sessions, and summer sessions vary in length, please refer to the academic calendar for those refund deadlines. A student forced to withdraw for medical reasons should consult the Code of Conduct: Section 1, II, N. or the section on Academic Information,

183

Academic Info

Loyola will withhold statements of honorable dismissal, transcripts, the diploma, and all other reports or materials until all indebtedness to the University has been paid or until satisfactory arrangements have been made with the Vice President for Finance and Administration. No one will be allowed to enroll for subsequent semesters as long as prior financial indebtedness has not been satisfied. It is also the policy of Loyola to withhold transcripts, registration, and diplomas on any student who has defaulted on a Guaranteed Student Loan, Stafford Loan, Direct Loan, Perkins Loan, NDSL, or other student loan. In the event that the delinquent account is placed with an outside agency for collection, all collection costs, attorney fees, and court costs incurred will be passed on to the student.

Academic Information II, B. Medical Withdrawal from the University of this Student Handbook for the University’s policy on medical withdrawals.

ROOM–Students who withdraw from the University are not entitled to any refund on the cost of their rooms.

Academic Info

MEALS–Cancellation of meal plans will only be granted upon withdrawal from the residence halls or the university.

1. Meal plans are billed by semester and are charged to the student’s tuition account.

The length of all contracts is for the entire academic year unless terminated by an approved cancellation.

2. Without notification of meal plan adjustment, Loyola Dining Services assumes the student’s same level of participation from the fall to spring semester.

3. To make an adjustment to the meal plan, participants must submit the appropriate from online by the deadline stated on the contract.

4. No credits or refunds will be given for missed meals.

5. Money remaining on the Wolf Bucks account on August 1st of each year will be forfeited to Loyola with due notice to the participant.

6. The student’s tuition account will be adjusted to reflect meal plan changes.

7. For approved cancellations, refunds are calculated using a daily meal rate times the number of days enrolled in the meal plan and prorated to the date of withdrawal or last meal eaten, whichever is later. An adjustment will be made to the student’s tuition account.

8. After the Last Day for 25% refund according to the Academic Calendar, no refunds will be granted.

B .Special Situations Affecting Refunds 1. Tuition Refund Insurance—An elective medical withdrawal insurance plan administered by A.W.G. Dewar, Inc. is offered to full-time students. This insurance provides a refund of 100 percent of tuition in the event the covered student is forced to withdraw due to illness or accident (60 percent for mental or nervous disorders). The insurance reimburses the insured for the remaining tuition not refunded by the University’s refund policy described above.

2. Withdrawals and Institutional Merit Scholarships—Institutional academic and merit scholarships are calculated based on the assumption that students will enroll and be charged full-time tuition. If a student on scholarship aid withdraws from a course and receives a tuition refund, the scholarship will be proportionately reduced based on the reduced tuition cost for the semester.

3. Withdrawals and Federal Financial Aid Programs—Federal Pell Grant eligibility is calculated based on the student’s enrollment status at the time funds will be disbursed.

Federal financial aid programs assume students will complete a full semester. Aid eligibility must be recalculated if a student totally withdraws or is dismissed from the University before 60 percent of the semester has been completed. Aid will be adjusted based on the number of days in the semester that have elapsed before the student indicated an intent to withdraw to a University official.

Additional information on the calculation of refunds (with examples) and the manner in which refunds will be applied against the financial assistance received may be obtained from the Office of Scholarships and Financial Aid. 4. Overpayments/Excess Aid—If a credit exists on a student account due to an overpayment, withdrawal, or excess financial aid, a refund may be issued to the student upon request. If the student paid any portion of the bill by credit card, the refund will be issued to the credit card company for the appropriate amount. If the student paid any portion of the bill by personal check, a refund may be issued after the personal check clears. Please refer to the tuition refund schedule on previous page. Any form of financial aid (loans, grants, or scholarships) will be the priority form of payment to the tuition account. If a credit results from a combination of financial aid and a credit card payment after all adjustments have been made, the credit card will be refunded.

184

XXVII. Withdrawals/Leave of Absence A.Withdrawal from the University To withdraw officially from the University a student must: 1. Obtain a withdrawal form from the Office of Student Records.

2. Obtain signatures of the designated officials on the withdrawal form.

3. Students should consult the official University calendar for the tuition refund schedule and deadlines.

Withdrawal is not complete or official until all signatures have been obtained and the student record’s copy is returned to the Office of Student Records.

Those students who withdraw officially from the University prior to the last day for dropping courses as recorded in the academic calendar will have the courses removed from their records. Students withdrawing from the University after the drop period but in the withdrawal period will receive Ws. Students who have not been enrolled at the University for a period of two semesters or more must follow the degree requirements in effect at the time of their reentry.

C.Leave of Absence / Intent to Re-Enroll Students enrolled in a term may apply to their dean for a leave of absence for either the next term or academic year and process a leave of absence form in the Office of Student Records. Students returning from a leave of absence are subject to the policies of the bulletin under which they were originally admitted. A leave of absence is not granted to a student transferring to another University. Students who did not formally apply for a leave of absence are eligible to complete an intent to re-enroll form in the Office of Student Records if the student did not attend another University during the absence period or have an active probation status at Loyola.

185

Academic Info

B .Medical Withdrawal from the University A student will be granted a medical withdrawal from the University within the term the student is incapacitated, on the condition that detailed written documentation is provided by the student’s health care professional to the Vice President for Student Affairs and Associate Provost. Written notification will be provided to appropriate parties by the Vice President for Student Affairs and Associate Provost. Any student receiving a medical withdrawal during the term may be required to remain out of class the succeeding term.

(This decision will be based on seriousness of illness and time of withdrawal.) Medical withdrawals must be made within the term being requested (during illness), and are for the entire term. There are no partial medical withdrawals for a term. The Vice President for Student Affairs and Associate Provost will recommend the appropriate refund, if any.

Whom to see About What

Listed below are administrative offices most frequently contacted by Loyola students. This listing may prove helpful in solving a particular problem or receiving answers to questions.

Academic Resource Center, x2990 (Monroe Hall, 405) • • • •

Academic counseling and assessment Tutorial services Study skills Disability services, support for students with special needs

Admissions, x3240 (Marquette Hall, 3rd Floor) • •

Campus tours Campus visits

Bursar’s Office, x2388 (Marquette Hall, 270) • • •

Financial deposits to tuition or departmental accounts Loyola Express Card account Campus Copicard system

Career Development Center, x3860 (Danna Student Center, 208)

Whom to SeeAboutWhat

• • • • • • • •

Job listings Job search resources Career information Career Contact & Alumni Network Pre-health & Pre-law resources Loyola Corps Career fairs Resume help

Center for Intercultural Understanding, x3428 (Danna Student Center, 221) • • •

Programming to celebrate our differences and commonalities Services to create a supportive and inclusive campus Advocacy for intercultural understanding

Center for International Education, x7550 (Mercy Hall, 301) • • • • •

186

Study Abroad Assistance for international students International Education Week Country Fair Education Abroad Fair

Co-Curricular Programs, x3622 (Danna Student Center, Basement) • • • • • • •

Danna Student Center room reservations Campus programming Student organizations Greek life Campus solicitation/advertising New Student Orientation Wolfpack Welcome

University Counseling Center, x3835 (Danna Student Center, 208) • • • • •

Individual and group counseling Self-help resources Substance Abuse Prevention Sexual Aggression Prevention Informational workshops

Intercollegiate Athletics and Wellness, x7539 (Univ. Sports Complex, 5th Floor) • • • •

Intercollegiate Athletics Information Intramural, extramural, and club sports Fitness programs Recreation

Dining Services, x2127 (Danna Student Center) • • •

Catering Care Packages Special events in the Orleans Room Whom to SeeAboutWhat

Financial Affairs, x3148 (Marquette Hall, 1st Floor) • • •

Check requests Invoices Reimbursements

Financial Aid & Scholarships, x3231 (Marquette Hall, 110) • •

Financial aid Financial management

Student Health Services, x3326 (Danna Student Center, Lower Level) • • • •

Medical clinic Immunizations Referrals to area specialists Notification of professors due to illness or hospitalization

Whom to see About What 187

Whom to see About What Honors Program, x2708 (Monroe Hall, 569) • • • •

Honors courses Honors Certificate Program Departmental honors courses Co-Curricular honors activities

Human Resources, x7757 (Mercy Hall, 102) • •

Payroll College work study

Information Technology, x2255 (Monroe Hall, 517) • • •

Computer and network problems Telephone problems or installation Information technology newsletter

Parking/ID Services, x3000 (Biever Hall, 1st Floor)

Whom to SeeAboutWhat

• • • • • •

Student/faculty/staff parking permits Vehicle registration Traffic citation appeals Billing of parking fines Guest parking IDs

Post Office, x2130 (Danna Student Center, Main Campus) x5873 (Broadway Campus) • • •

Package Pick-Up Notification Stamps Priority, express, and international mailing products

Residential Life, x2445 (Biever Hall, 1st Floor) • • • • • •

Living learning community development Student housing assignments Student room changes Room lock changes Meal plans Wolfbucks

Student Affairs, x3030 (Danna Student Center, 205) • •

188

Medical withdrawals Judicial affairs

Student Finance, x3337 (Marquette Hall, 112) • • •

Tuition and fees Billing statement Federal student loans

Student Records, x3237 (Marquette Hall, 250) • • • • • • •

Academic records Transcripts LORA Registration Dean’s List Application for Degree Summer session

University Ministry, x3226 (Bobet Hall, 104) • • • • • •

Involvement in social justice Immersion trips Interfaith/multicultural programming Liturgy/worship Sacraments/faith development Retreats

University Police, x3434 (Biever Hall, 1st Floor) 911, for on-campus emergencies 24 hour escorts Shuttle service between campuses BOLO (Be On the Lookout) Information General assistance/motor vehicle assistance Property engraving Bicycle registration Lost and found Safety orientation and training

Whom to SeeAboutWhat

• • • • • • • • •

Women’s Resource Center, x7880 (Mercy Hall, 103) • •

Programming on women’s and gender issues Advocacy for women’s and gender issues

Whom to see About What 189

C A M P U S

P H O N E DIRECTORY

Phone Directory

Campus Phone Directory STAFF 911 3434 3034 2990 3240 3262 2388 3860 2127 3428 7550 3622 3244 2990 3000 3231 2708 7757 3226 3637 2255 7539 7111 7160 3622 5873

190

Emergencies University Police Academic Affairs Academic Resource Center Admissions Bookstore Bursar Career Development Center Catering/Dining Services Center for Intercultural Understanding Center for International Education Co-Curricular Programs Common Curriculum Disability Services Express Card/Parking Financial Aid/Scholarships Honors Program Human Resources Ignatius Chapel Information Technology Information Technology Help Desk Intercollegiate Athletics & Wellness Library Monroe Library Computer Lab New Student Orientation Post Office (Broadway Campus)

C A M P U S

P H O N E DIRECTORY 2130 3847 2445 3030 3337 3326 3237 2345 3835 3226 7787 3223 7880 2297

Post Office (Main Campus) President’s Office Residential Life Student Affairs Student Finance Student Health Services Student Records (Registrar) Telecommunications University Counseling Center University Ministry University Sports Complex Reservations Upward Bound Women’s Resource Center Writing Across the Curriculum

Colleges 7944 3244 5550 3037 2427

College of Business College of Humanities and Natural Sciences College of Law College of Music and Fine Arts College of Social Sciences

Phone Directory

191

Notes

My Notes

192