The Giltar Hotel Wedding Guide

Your dream wedding by the sea

Congratulations on your engagement!

We are delighted that you are considering the Giltar Hotel, Tenby to be part of your very special day. We would welcome the opportunity to meet you and show you around our hotel & restaurant for your wedding. In the meantime, browse through our wedding pack to get an idea of what we have to offer.

Every couple is unique and so your wedding day will be too, therefore, all our packages can be personalised to suit you. This pack will give you a guide to what is available with something to suit each budget and style.

The hotel is licensed for civil ceremonies and can accommodate up to 120 guests and 160 evening guests in our basement function room, so whether you plan to have a small intimate wedding or have a larger gathering, the Giltar Hotel can accommodate.

A little bit about Giltar Hotel

The Giltar Hotel is a beautiful Victorian 50-bedroom Hotel situated on the Esplanade in Tenby overlooking South Beach, with stunning views of the monastic Island of Caldey making the hotel a perfect location to get married.

Your special day… By the seaside… Beside the sea!

We’re not just about location! Certainly not, our food is locally sourced, with flavours and menus which are simply delicious, served with superb attention to detail and catering for individual dietary requirements - your Wedding Breakfast and evening buffets will be remembered by your guests for years to come.

For guests choosing to stay the night, an indulgent luxury awaits them in our Deluxe rooms. Designed by interior designer to a truly luxurious standard, featuring King size beds and roll top baths. Additional we have our en-suite Premier rooms, guaranteed to provide a comfortable stay, many of which have spectacular views. Adjoining rooms and a family suite are available for small families.

We look forward to welcoming you to the hotel. Should you wish to book a no-obligation meeting and viewing of the hotel, please do not hesitate to get in touch.

Packages

STARTING FROM £3,880

All packages can be customised to suit your needs. Simply choose a package and build your package from there.

The Giltar Hotel Wedding Package 2024/25

£3,880 (Monday to Thursday between Oct & Mar)

£4,720 (Friday & Saturday between Oct & Mar)

£5,245 (Monday to Thursday between Apr & Sep)

£5,513 (Friday & Saturday between Apr & Sept)

Up to 50 Day Guests

Up to 80 Evening Guests

Additional Day Guests £60.85pp

Additional Evening Guests £21.00pp

Civil Ceremony & Venue Hire (Day & Evening)

Drinks Package (Welcome Drink, Toast Drink)

Table Linen & White Chair Covers

Table plan, Menu Covers and place settings

3 Course Wedding Breakfast for up to 50 guests

Use of cake stand and knife

Finger Buffet for up to 80 evening guests

Dedicated wedding planner

Sea View Deluxe Room and Breakfast for the couple on their wedding night

All You Need Is Love Package

ALL YOU NEED TO BRING IS YOUR GUESTS AND THE LOVE – WE’LL PROVIDE EVERYTHING YOU NEED FOR YOUR SPECIAL DAY FROM START TO FINISH!

Monday to Thursday between Oct & Mar £4,436

Friday & Saturday between Oct & Mar £5,276

Monday to Thursday between Apr & Sep £5,800

Friday & Saturday between Apr & Sept £6,069

Up to 50 Day Guests

Up to 80 Evening Guests

Additional Day Guests £60.85pp

Additional Evening Guests £21.00pp

Civil Ceremony & Venue Hire (Day & Evening)

Full venue decoration package to include table linen, chair covers and bow, table plan, place names and complete floral decoration package.

Drinks Package (Welcome Drink, Toast Drink)

3 Course Wedding Breakfast for up to 50 guests

Finger Buffet for up to 80 evening guests

Use of cake stand and knife

Dedicated wedding planner

DJ (for evening reception)

Sea View Deluxe Room and Breakfast for couple on their wedding night

Wedding Breakfast Menu

(Included in all packages). Please choose two starters, two main courses, one vegetarian and two desserts.

STARTERS

Homemade soup: Tomato and basil, tomato and red peppers, cream of veg, cream of mushroom, carrot and coriander, broccoli and stilton, leek and potato, cauliflower and cheddar

Melon and fresh berry medley

Homemade chicken liver pate served with chutney, salad garnish and toasted bread

Classic prawn cocktail served with bread

Upgrade your starters +£3.15 supplement per person

Bacon and black pudding mix leaf salad

Smoke salmon roulade filled with herb and infused cream cheese

Creamy garlic mushroom bruschetta

MAIN COURSES

Choice of roast meats, all served with homemade gravy.:

Whole Welsh rump with homemade Yorkshire pudding

Welsh leg of lamb with homemade stuffing

Leg of Pembrokeshire pork with crackling

Roast turkey with homemade stuffing and pigs in blankets

Oven roasted chicken supreme, with thyme and lemon with gravy or creamy mushroom and white wine sauce or masala sauce.

Wild mushroom stroganoff served with turmeric fragranced rice.

Poached salmon and hollandaise sauce all served with roast potatoes, roast vegetables, and new potatoes.

UPGRADE YOUR MAINS –

OPTION 1 +£8.40 SUPPLEMENT PER PERSON

Oven roast vegetable brie wellington with a rustic tomato sauce

Roast chicken supreme with a creamy leek gratin

OPTION 2 +£12.60 SUPPLEMENT PER PERSON

Oven roast bass fillet with garlic and herb butterfly prawns

Chicken Ballentine stuffed chicken with a thyme and pistachio stuffing wrapped in streaky bacon served with a masala sauce

OPTION 3 +£15.75 SUPPLEMENT PER PERSON

Herb crusted Welsh rack of lamb with a madeira sauce

10oz sirloin steak cooked medium rare served with chips oven roasted tomato and mushrooms

SWEET

All homemade onsite by our talented team of chefs:

Apple crumble and custard

Lemon syllabub with shortcrust biscuits

Rice pudding with a fruit compote

Baileys bread and butter pudding and custard

Sticky toffee pudding with toffee sauce

Crème brûlée

Raspberry pavlova

Eton mess

Evening Finger Buffet

(Included in all packages). Choose 6 options (Add extra choices +£1.60 per head per extra selection)

Ham sandwich

Cheese and chutney sandwiches

Egg mayo sandwich

Sausage rolls

Vegan sausage rolls

Mini corn beef pasty

Evening hot Buffet

Mini cheese and onion pasty

Spicy chicken wings

Coronation chicken wrap

Tuna mayo wrap

Pea and mint falafel

Prawn mayo vol-au-vents

Chicken skewers

Chicken goujons

Pizza slices

Melon slices

Cheese twists

Mini potato skins filled with cheese and chive.

Upgrade your Evening Finger Buffet to a Hot Buffet +£10.00 per head

Pork rolls, apple sauce and stuffing

Hot dogs with onions, mustard mayo or tomato sauce

Curry: chicken, prawn or vegetable with rice, naan bread and popadom (+£5.25 supplement)

Pulled brisket, seasoned and slow roasted served in a sourdough roll (+£3.15 supplement)

Burger and chips (+£3.15 supplement)

Steak and onion baguette (+£5.25 supplement)

CANAPES

+£9.20pp. Select 3 canapes for each person

Mini Yorkshire Puddings with Beef & Horseradish sauce

Smoked Salmon & Cream Cheese Belini

Various Sweet Petit Fours

Bite size Tomato & Mozarella Bruschetta

Mini Vol-au-Vents filled with Prawns

OR

Assorted Tapas Canapes

Goats Cheese & Red Onion

Chorizo & Tomato

Spanish Tortilla topped with Tomato Chutney

Chilli Prawn Skewers

Assorted Chicago Canapes

Stuffed Cherry Tomatoes

Drink Packages

Included in all packages:

Arrival Drink – Sparkling Wine or Bucks Fizz

Toast Drinks – Sparkling Wine or Soft Drink as an alternative

Drink Package Upgrades

Upgrade your arrival drink +£4.50 pp

Spumante, Kir Royale

wine list

£19.45 per bottle

House white House red

House rosé

Upgrade your toast drink +£6.60pp

Prosecco, Di Maria Rose, Jules Feraud Brut NV 47

£22 per bottle

Red: Merlot, Shiraz, Pinotage

White: Sauvignon Blanc, Pinot Grigio, Chardonnay

Rose: Zinfandel/Garnacha

Finishing Touches

COMPLETE FLORAL DECORATION PACKAGE

Included in our ‘All you need is love’ package or available as an optional extra at £4.75pp

2 Pedestals to include rose to match your wedding day colour scheme.

Floral Table Centrepiece – choose from tall vase, candelabra, or low vase.

Top table arrangement

Buttonholes on aisles

Fireplace arrangement

Optional Extras

(All of the following are included in our ‘All you need is love’ package or available as optional extras for other packages)

Chair bows to match your wedding day colour scheme - £5.25pp

DJ Evening - £315

Frequently Asked Questions

MAKING YOUR BOOKING

WHEN DOES THE DEPOSIT NEED TO BE PAID?

Once you have chosen an available date for your wedding, we ask that you pay a £500 non-refundable deposit within 7 days to secure your date

WHEN DO YOU NEED TO KNOW FINAL NUMBERS?

We need to know the final numbers at least 3 weeks prior to the wedding day, after this your invoice for the full balance can be paid. We also need to have your seating plans 3 weeks prior to prepare the seating plan (included in the price)

WHEN DOES THE FULL BALANCE NEED TO BE PAID?

3 weeks before the wedding

WHAT DAYS CAN I GET MARRIED AT THE GILTAR HOTEL?

Most couples opt for Fridays and Saturdays, however if you are considering a different day of the week, we can check availability for you.

HOW FAR IN ADVANCE DO I NEED TO BOOK?

Many couples are booking as far as 3 years in advance. As soon as you’ve chosen your wedding day/month we would advise getting in touch to check availability to avoid disappointment

Holding your ceremony at the hotel

ARE YOU LICENSED TO HOLD CIVIL CEREMONIES AT THE HOTEL?

Yes. We are licensed to hold civil ceremonies in the upper and lower restaurant areas. The cost of room hire for a civil ceremony is included in all packages contained within the brochure. This includes the setting up of the room (to include red carpet arrival, chairs and white chair covers). You will be required to contact the Haverfordwest Registry Office (01437 775176) to confirm date and time availability for registrar. If you do not live in Pembrokeshire, you will also be required to go to your local registry office in order to be interviewed there and information is then transferred to Haverfordwest. You will need to do this prior to booking the hotel. Full details can be found on the Pembrokeshire County Website

HOW MANY PEOPLE CAN YOU SIT IN A CIVIL CEREMONY?

Up to 120 WHO BOOKS THE CIVIL CEREMONY WITH THE REGISTRAR?

It is the responsibility of the couple to book the registrar. Visit the Pembrokeshire County Council Website for full details.

WHAT TIMES CAN YOU HAVE THE CIVIL CEREMONY?

The earliest time is 12.30pm

Your Wedding Breakfast

WHAT IS THE MAXIMUM NUMBER OF GUESTS FOR A WEDDING BREAKFAST?

120 for a formal wedding breakfast

WHAT IS THE MAXIMUM NUMBER FOR THE PACKAGES?

Packages are available up to 50-day guests.

WHAT IS INCLUDED IN THE PACKAGES?

Full exclusive use of function room including the basement bar and lounge for your evening celebrations

3 Course Wedding Breakfast (choose from a full choice of menus from each package)

Drink on arrival (or after Civil Ceremony)

Finest table linen including white seat covers (bows available at an additional cost)

Menu Covers and place cards designed to couples choice with a co-ordinating Table Plan

Use of cake stand and knife

Complimentary Sea View Deluxe room and breakfast for the couple on their wedding night

I WANT TO SUPPLY MY OWN CHAIR COVERS AND TABLE DECORATIONS, IS THIS POSSIBLE?

Yes, you can supply your own decorations.

DO YOU ALLOW CHILDREN?

Yes, children are more than welcome and are included in the minimum numbers of each package. We provide children menu options (available on request). We ask that they are included in the seating plans so that we can ensure highchairs are provided where required.

CAN YOU SUPPLY A WEDDING CAKE?

No, we do not supply wedding cakes. However, we do include a table for the cake and a knife to cut the cake. We can recommend wedding cake suppliers if you wish. We ask that the cake suppliers deliver the cake after 11am on the day once the room is set up and prior to the wedding breakfast to ensure it is ready in advance for when guests arrive. Alternatively, it can be delivered the day before and it can be stored at the hotel.

CAN I BRING MY OWN DRINKS?

No alcoholic drinks may be brought into the hotel for consumption on the premises without prior agreement and consent. We reserve all right to charge corkage for all drinks brought onto the premises. We would prefer not to be asked for a corkage facility, but we do appreciate there may be a valid reason for this request. We would ask that you discuss this in advance and make your guests aware of the same conditions

Your Evening Function

WHAT IS THE MAXIMUM NUMBERS FOR THE EVENING FUNCTION?

160 IS THE COST OF THE EVENING FUNCTION INCLUDED IN THE PACKAGE PRICE?

The room hire cost for the evening is included in the packages.

CAN I BRING IN MY OWN ENTERTAINMENT FOR THE EVENING?

Yes, however we can supply a DJ which we use regularly at the hotel at an additional cost of £315. All Entertainment booked for your wedding must have public liability insurance. Fireworks and smoke machines are not permitted. Music is permitted until 11.30pm. The bar will be open until 12am

AM I ALLOWED TO BRING IN ADDITIONAL SERVICES SUCH AS SWEET CART, PHOTO BOOTH, CASINO TABLES FOR THE EVENING ETC.?

Yes, this is not a problem at all as long as there is space available. We have a room to the side of the function room where many previous couples have brought in photobooths, casino tables and some have even brought in a mobile crèche to keep the children entertained

DO I HAVE TO HAVE AN EVENING BUFFET FOR MY GUESTS IF I’M HAVING A LATE WEDDING BREAKFAST?

You can opt to not have an evening buffet for guests, however we wouldn’t recommend this as most guests would expect some sort of food in the evening. We can serve a buffet as late as 9.30pm and have a finger buffet and hot buffet option. Room hire charge of £500 would apply if not having a buffet.

photographs

CAN MY PHOTOGRAPHER VISIT THE VENUE PRIOR TO THE WEDDING DAY?

Yes, they are more than welcome to visit as it will allow them to become familiar with the hotel if they’ve not photographed here before. We ask that they contact our Wedding Coordinators Malcolm or Hannah in advance in order for them to have the time and attention they need for their visit.

accommodation

WHERE CAN MY GUESTS GO WHILST THE PHOTOS ARE BEING TAKEN?

Guests can use the function room, where the bar will be open

IS THERE ACCOMMODATION INCLUDED IN THE PACKAGES?

The only accommodation that is included in the packages is the Deluxe room for the couple on the night of the wedding ARE THERE ANY DISCOUNTS FOR MY GUESTS STAYING AT THE HOTEL?

We currently do not provide discounts for wedding guests staying the night before or on the wedding night itself.

WHEN CAN MY GUESTS BOOK THEIR ACCOMMODATION?

As soon as you’ve chosen your date and informed your guests, they can book their rooms. If tariff isn’t available a guide price is provided at the time of booking