3 basic tips on how to manage your emails

3 Basic Tips on How to Manage Your Emails

Having your own fully functional email address has made your mailing transactions easy. Messages can be sent by a recipient and received by another immediately in less than 5 minutes. However, there are times massive amounts of emails flood your inboxes. You might often blame this pile of reading work (emails) because it’s a source of distraction for you and it ends up wasting a lot of your time.

The best solutions we have here for solving your email problems and get you do things done as fast as we could is to give you tips on how to manage your account.

Mailbox mentality Think of your inbox as the traditional mailbox. When you wake up in the morning, you (1)check your mailbox take everything; like envelopes, fliers and newspapers, then (2)take it inside then (3)read all of them. This can also be applied to your inbox; read your emails, divide them.

Use it like a shelf Segregate the read messages from the unread ones. Place the read messages in three different folders, reply, waiting, and archives.

If you think it will take more than two minutes to reply to a message, place it in the (1)Reply folder.

If you are waiting for a response to a message, place that message in the (2)Waiting folder.

And if you are already done with a message and want to have used it I later days, place that message in the (3)Archive folder.

Managing Three Email Sizes

On a daily basis, you receive 3 levels of emails; the small, the medium and the larger emails.

1) Small emails may contain simple questions like “whose better in writing feature articles, you or me?” or “can you do infographics for the PR?” It will take less than two minutes to give this message a reply. Give the message a reply and then put the message in ‘Waiting’ folder.

Messages like email verification, verification codes, password resets, etc, are also an example of small emails. After making use of the message, place it in the ‘Archive’ folder for future references.

2)

Medium emails may contain a simple question with an extra request, like “I have checked the revision of your PR article, can you please send me the citations of your facts?” This is the part where it gets you to budget your minimum time. If you have already written the citations in a notepad or drafts, it will take less than two minutes for you to give a response. Give the message a reply and then place the message in the ‘Waiting’ folder.

However, if you didn’t, it will take some time for you to search for it again.

Put the message in the ‘Waiting’.

Advice: Try saving important things related to your email.

3)

The Large emails may contain emails having difficult questions and long term request like, “Can you make an analysis on our client’s consumer database? You can send me the initial report within the week.” This may take some time work on. Place the message in waiting.

Advice: Just make sure to organize your emails accordingly to what is urgently needed and what needs an immediate response.

Treat your Inbox as a part of your room. Keep it clean and organized.

Resources: https://neverbounce.com http://heightes.bravesites.com/entries/general/3-basic-tips-on-howto-manage-your-emails