Yellowhouse PRINCE2 2017 Processes Quick Reference

PURPOSE, OBJECTIVES and RELATIONSHIP WITH THEMES

PRINCE2® 2017 PROCESSES yellowhouse.net

Purpose of Starting up a Project (SU)

To ensure prerequisites for Initiating a Project are in place • Do we have a viable and worthwhile project?

To do the minimum necessary to decide if it is worthwhile to initiate a project

To prevent poorly conceived projects from being initiated

SU is a pre-project process

The PRINCE2ÂŽ Accredited Training Organization logo \is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.

Yellowhouse is an AXELOS Accredited Training Organization (ATO)

Objectives of Starting Up a Project

Business justification

Necessary authorities

Sufficient information is sought to define and confirm the scope of the project

The project approach is selected

Individuals are appointed for the Initiation Stage

The work of Initiation is planned

Time is not wasted on Initiation if there aren’t sufficient grounds to proceed

Relationship between Starting up a Project and the Themes

Plans Progress Organization Quality Business Case

Purpose of Directing a Project (DP)

• To enable the Project Board to be accountable for the project’s success by • Making key decisions • Exercising overall control • Delegating day-to-day management of the project to the Project Manager on a stage by stage basis • Starts after SU

Objective s of Directing a Project

Authority to initiate the project

Authority to deliver the project’s products

Provision for management direction and control

Corporate or programme management interface to the project

Authority to close the project

Plans for realizing post-project benefits

Relationship between Directing a Project and the Themes

Change Plans Progress Risk Organization Quality Business Case

To establish solid foundations for the project

Purpose of Initiating a Project

To enable the organization to understand the work to be done to deliver the project’s products

Before committing to a significant spend (financial investment)

Objectives of IP

• To ensure a common understanding of: • The reasons for the project, benefits expected and associated risks • Quality requirements • Who is to be involved • What is to be done (scope) • When things will get done • How progress will be monitored and controlled • Communication requirements • How the project management method will be tailored

Relationship between Initiating a Project and the Themes Change Plans

Risk

Organization Quality Business Case

To assign work to be done

Purpose of Controllin g a Stage

To monitor the work To deal with issues To report progress to the Project Board To take corrective action to ensure the stage remains within tolerance

Objective s of Controllin g a Stage

1

2

Attention is focused on delivery of the stage’s products

Risks and issues are kept under control

3 The Business Case is kept under review

4

5

The agreed products for the stage are delivered within the required constraints

The project management team is focused on delivery within the tolerances

Relationship between Controlling a Stage and the Themes

Change Plans

Progress Risk Organization Quality

Purpose of Managing Product Delivery

01

02

03

To control the link between the Project Manager and the Team Manager(s) by placing formal requirements on

The role of the Team Manager is to coordinate an area of work

The Team Manager can come from the customer’s organization or could be from an external party

• Accepting, executing and delivering project work

• To deliver one or more of the project’s products

Objective s of Managing Product Delivery

Work on products allocated to the team is authorized and agreed

Team Managers, team members and suppliers are clear about what is to be produced

The planned products are delivered to requirements/tolerance

Accurate progress information is provided to the Project Manager

Relationship between Managing Product Delivery and the Themes

Change Plans Progress Risk Quality

Purpose of Managing a Stage Boundary

To enable the Project Board to have enough information from the Project Manager so it can

Projects do not always go to plan so the Project Board may also need to

Review the success of the current stage

Approve an Exception Plan

Approve the next Stage Plan

Review the updated Project Plan

Confirm continued business justification and acceptability of the risks

Objective s of Managing a Stage Boundary

Assure

Assure the Project Board that all products in the Stage Plan for the current stage have been completed and approved

Prepare

Prepare the Stage Plan for the next stage

Review and update

Review and update (if necessary) the PID

Provide

Provide information necessary for the Board to assess the project’s ongoing viability

Record

Record any information or lessons for later stages

Request

Request authorization for the next stage

Relationship between Managing a Stage Boundary and the Themes

Plans Progress Risk Organization Quality Business Case

Purpose of Closing a Project

To provide a fixed point at which acceptance for the project product is confirmed

It supports the Principle of • Learn from experience

To recognise that objectives set out in the original PID have been achieved or that the project has nothing more to contribute

Objective s of Closing a Project

Verify user acceptance of the project’s products

Ensure that the host site is able to support the products on project closure

Review project performance against baselines

Assess benefits already realized

Deal with on-going issues and risks through follow-on action recommendations

To recognize whether or not objectives set out in the original PID have been achieved

Relationship between Closing a Project and the Themes Plans Progress Risk Organization Quality Business Case

Processes

Themes

Relationship between the Processes and the Themes Starting up a Project Directing a Project Initiating a Project Controlling a Stage Managing Product Delivery Managing a Stage Boundary Closing a Project

Change

Plans

Progress

Risk

Organization

Quality

Business Case

ANOTHER LIZZIELALA PRODUCTION from yellowhouse.net