Student Organization Conduct Policy

In addition to the specific sanctions listed in the Long Island University Code of Conduct, a student organization and/or individual may face additional, or different, sanctions levied by LIU Promise for its conduct and/or conduct of one or more of its members.

Authority

LIU Promise is the authority that oversees the recognition process for all student organizations, including fraternities and sororities. LIU Promise reserves the right to take action upon any recognized organization or individual involved in a violation of departmental or University policies.

Sanctions

In determining the sanction for a student organization and/or individual, LIU Promise will consider the severity of the violation, the impact the violation had on the community, and the disciplinary record of the organization. Examples of disciplinary sanctions for a student organization or individual include, but are not limited to:

1. Fines

The University and LIU Promise may assess a fine in conjunction with any other sanction. 2. Probation of a Student Organization and/or Member

Probation is a period of review during which the organization/member must demonstrate the ability to comply with University rules, regulations, and all other stipulated requirements. 3. Deferred Suspension of a Student Organization and/or Member

Deferred suspension of an organization/member is a period of review during which the organization/member must demonstrate an ability to comply with University rules, regulations, and other stipulated requirements. During the period of the deferred suspension, if the organization is responsible of violating another University rule or an order of a disciplinary body or administrative hearing officer, then the organization, its registration, privileges, and chapter status, are suspended. Members are subject to increased sanctions applied by LIU Promise. 4. Suspension of Recognition/Organization Privileges

A student organization’s privileges, status, and recognition may be limited or suspended for a specified time. Upon the end of the suspension and before a group returns, students may submit a petition to LIU Promise, which demonstrates in a sufficient manner, the following: a. The issues leading to the organization's suspension have been remedied; b. Those wishing to revive the organization's status understand the University's policies and procedures and are willing to and capable of following them; c. The organization and its members have complied with the suspension, have not engaged in conduct aimed at ignoring or frustrating the suspension; and, d. Have committed no intervening violations of the Code of Conduct.

5. Terms of Suspension

In the event of suspension of a student organization from the University, the organization may not do the following during the term of the suspension: a. Recruit members; b. Engage in social functions of any type; c. Use University buildings, facilities, property, and equipment; d. Use University resources, services, or funds; e. Participate or attempt to participate as an organization in any University event; or, f. Co-sponsor or participate as an organization in another recognized organization’s activities.

In a case where a violation has been found but no suspension has been imposed upon the offending student organization or individual, any one or more of the privileges set forth above may be suspended. 6. Removal from Leadership Positions

LIU Promise may remove students from leadership positions if found responsible for improper actions or violation of University policy.

Formal Complaint Process

Initiation of a Case Against Student Organizations: LIU Promise may be referred a case from any source. Anyone filing a report should be able to provide supporting evidence that a violation of University policy has occurred.

Conduct Policies

Any action by a member of or members of a formally recognized (or one that has applied for membership) student organization, casting an unfavorable reflection on their respective student organization, or LIU Post as a whole, may be considered to be sufficient reason for a conduct case. LIU Promise conducts all cases. All conduct cases shall come under the heading of one or any combination of the following: 1. Violation of the Long Island University Code of Conduct. 2. Violation of the policies in the Student Organization Manual.

Event Planning and Policies

Event Planning

Student Organizations must adhere to following guidelines. Schedule all meetings and events in advance using the event request form found online https://liu-post.presence.io/form/event-registration-1

• Submit all event/meeting/tabling requests at least Three weeks prior to the event date; no exceptions. Please be aware that every event is unique and this is a broad guideline. In some instances, an event will require more approval and materials, so plan accordingly and allow for even more time. • Events funded by SGA allocations must be open to all students. Student organizations may not fund a departmental or University event (i.e. a student organization budgets may not fund a departmental banquet).

• Room Reservation Cancellations: If an organization needs to cancel a reserved space, contact your respective Primary Advisor at least three (3) business days prior to the event. If an organization does not cancel within the allotted time, the organization budget will be charged for the entire cost of the event. Repeat offenders may be ineligible to reserve a space for a future event or host any planned events for the following two (2) weeks.

Special Notes regarding the Pratt Recreation Center

• Requests are approved on a first come, first serve basis, with the understanding that Athletics, Physical Education, or a contracted, outside vendor has priority.

• Depending on the type of event, the gymnasium floor may need to be covered using a tarp.

Tarping the floor takes three (3) hours, and the sponsoring organization will be responsible for all costs. • Lights in gymnasium are either ON or OFF – they cannot be dimmed. Lights require 25 minutes to turn on. • No balloons may be used in the Pratt Recreation Center during any events. • Additional building staff may be required for events and the sponsoring organization will be responsible for all affiliated costs.

Dimensions of Pratt Spaces

• Gym (1) 180’ x 130’ or (3) 60’ X 130’ sections • Multipurpose Room 50’ x 40’ • Pool 8 lanes, 25 yards each • Racquetball Courts 20’ x 40’ • Conference room 10 people (AV equipped) • Classroom 20 people (A/V equipped)

Suggested Vendors

LIU Promise approves all vendors. Paperwork for all vendors is due at least six (6) weeks prior to the event date. Students and advisors do not have the authority to enter into a contract with any vendor. Vendor/speaker contracts must be facilitated with the organization’s Greek Life Advisor and LIU Promise.

LIU Promise has recommends for vendors. These vendors are already on file and therefore, will make the event planning process easier. Please understand an organization may use any vendor; however, they will be required to submit necessary tax paperwork and information. Contact your Primary Advisor for more information.

Off-Campus Programs

Student Organizations may hold events off-campus, such as, service trips, Broadway shows, sporting events, etc. Student Organizations must notify their Greek Life Advisor if they are holding a program offcampus at least four (4) weeks prior to an event.

Tickets for off-campus trips may be sold through the Campus Concierge. Contact your Greek Life Advisor at least ten (10) business days before sales begin with the following information: • Name of Program • Date, Time & Location of Program • Cost of Ticket • Ticket Limit • Transportation, if any

Off-Campus Trips

Each student attending the trip must complete and submit the “Off-Campus Trip Conduct Agreement” and “Travel Waiver and Release from Liability Form” to their Greek Life Advisor.