Cadena HRM-Series Brochure 2015 For Factory and Office

FEATURE LIST 2015

Regional HRM solutions, locally delivered

sales@cadena-hrmseries.com | Tel: +84 (0)8 3 9972 760 | www.cadena-hrmseries.com

Key Features:

Cadena Factory & Office Different Time Attendance and Payroll policies for different employee groups our factory activities are supported by an office operation, but the payroll systems for respective staff groups will probably be different. Cadena HRM Series can accommodate both systems under one database for an unlimited number of factory workers and office staff. The salary can be based on Time Attendance and/ or performance through an interface with your Production Performance System.

Workflow management between operational management, and HR and payroll teams As part of factory operation processes, shift supervisors/ department heads will operate the time attendance system for their factory staff, in which they assign Overtime, Night & Split shifts, Leave and flexible off days. HR users validates and approves (when required) this data on a weekly basis for smooth Payroll processing at the end of the Month.

Employee Self Service to empower office staff and reduce paperwork Cadena’s Employee Self Service (ESS) offers a single, secure source for office staff to manage their personal information, apply for different types of leave and over-time, and view their pay slip online. Our Self Employee Self Service empowers employees and reduces paperwork errors and cost. The reduced administrative workload helps your HR team to focus on more critical matters.

• Advance salary calculation.

• Attendance bonus calculation based on real attendance data such as working days, leave days, late in/early out …

• Interface with Production Performance System.

• Production salary interface with other company performance measurement systems.

• Employee salary group configurable as time salary, production salary or combination of both.

• Unlimited number of users enabling numerous department heads to operate the time attendance system for their staff

Human Resources Our HR module will not only increase efficiency in your organization by centralizing employee data management, but also provides a complete tool kit to manage your employees through the employee live cycle, from recruitment to contract and relationship management, to resignation.

With Cadena HR you get: • Extensive personal information tools to manage detailed personal info such as employee files, banks, education, family relationship, working experience and resignation.

• Multiple employee classifications such as employment level, organization level, employee group.

• Employee transactions such as promotion/ demotion, transfer, contract renewal, salary changes.

• Different contract types for employees: 1/2 yearly, indefinite contracts, probation, seasonal etc.

• Manage different types of insurances such as by law, health care, accident and life insurances for employees and their relatives.

• Assign awards, disciplines and devices following company policies. At resignation discipline and device handout history will be displayed.

• Resignation management per resignation type and resignation search

• Appraisal tool to set up appraisal schedules for a company or each employee. Appraisal based on targets, necessary skills and achievements of both. Final appraisal results can be linked to the payroll.

• Safety function supports to record health checks and accidents.

• Training function allows to define a training budget and skill requests for each position.

Manages un-limited courses and displays training history and results of each employee.

• Recruitment tool manages comprehensive recruitment activities from head count budgeting and recruitment planning per month, to candidate selection and multiple rounds of interview management.

• Employment budgeting and salary forecasting with ability to combine with Market Index Survey figures and to connect to recruitment head count budget as well as recruitment head count plan.

• Uniform management and stock control • Organization definition by multiple organizational levels.

• Reminders regarding amongst others contracts, appraisals, interviews and visa renewals.

Time Attendance Cadena’s Time Attendance module features a roster time-sheet tool that is built on years of experience within real business environments. It can be used for both detailed operational planning and flexible shift assignment. If no roster time-sheet is required, the basic time-sheet can be selected for standard shifts assignments.

Roster time-sheet for detailed and flexible planning and shift assignment

Shift assignment is required for time based salary calculation or just for time attendance monitoring, when necessary in real time. Time records of the time attendance terminals are analyzed against entered shifts leading to payable hours. Before transferring the final time-sheet to the Payroll module, time data must be validated regularly and officially approved. The data validation is supported by automatic error reports and efficient correction tools.

With Cadena Time Attendance you get: • Automatically rotating and recurring working shifts functionality based on company’s working shift policy.

• Roster time-sheet for detailed and flexible planning and shift assignment. The time attendance processing for Payroll calculation is based on years of experiences with real business environments.

• Overtime recognition and compensation based on daily shift deviations, registered overtime shifts or as working hours that exceed the total number of “normal” hours per week or payment period.

• Leave management with an unlimited number of leave types and flexible definition of annual leave policies such as service year bonus days or carry forward days.

• Annual leave policy definition: leave surplus payable at the end of the year or (partly) transferable to the next year.

• Direct labor cost implications visible during roster planning, when necessary directly projected on budget KPI’s.

• Back dated overtime functionality • Lock function of the time-sheet. Unlocking only by authorized users.

• Time Attendance Terminal integration. Time records are directly and in real time collected from time attendance terminals into the Cadena system allowing immediate detection of misuse.

• Flexible off days assignment.

• Compensation policy in time or money for overtime and for working on national holidays and off days.

Payroll Cadena’s Payroll module excels through it’s flexibility, enabling it to configure any kind of payroll system and to build any requested reports. This implies that our payroll system can meet requirements for different salary calculation methods without the need for real software customization.

With Cadena Payroll you get: • Flexible Payroll configurations enabling to meet any kind of Payroll calculation requirements, and easy and quick to adapt necessary changes with regard to PIT and insurance calculations when they occur.

• Multiple Payroll systems under one company to meet requirements of different salary systems for different employee groups.

• Retro-active salary calculations to “officially” recalculate salaries and insurances in past payment periods when necessary.

Fully and constantly compliant with the ever-changing Vietnamese labor and tax laws

• Compensation management allows defining unlimited number of allowances (such as night tariff and overtime compensation), deductions, other income, thirteenth month bonus, etc.

• Final settlement calculations for resigned staff.

The final settlement will include also the proration of annual leave and the leave encashment.

• Pay slip can be viewed, automatically emailed and printed for not only the current month but also the previous months for which the payroll has been closed; extraction for single employee or in bulk

• Accounting interfaces to link with back office systems such as Sun Systems, SAP, AccPac, I-Scala etc.

• Manage multiple locations in one central Payroll system. For example a head office with multiple branches. Per location necessary access to the central system is established through WAN connection.

• Multiple entities payroll system to centrally manage different companies in one system but per entity access, government reporting and payroll systems can be defined. Simultaneously it provides group consolidation information regarding HR and Payroll figures.

• Local statutory reports. Cadena HRM-Series is compliant with latest Vietnamese labor and tax regulations.

• Different salary calculations for locals, expatriates and casual laborers with possible different payment periods.

• And more: PIT finalization, salary withholding, salary exclusion, advance salary, service charge calculation, gross to net and net to gross salary calculation, apply different exchange rates of multiple currencies for salary and insurances...

Web Services Through a web interface, our system provides a tool to directly interact with the time attendance system to request for over time or submit changes to the planned working shifts. After approval of the direct manager, the changes to the time attendance will be taken into account with during payroll processing. Through additional Employee Self Services pages, leave can be requested and approved or rejected online.

Web based employee and management tools

Employee Self Service

Employee Management Services

• E-Leave allows staff to apply for leave online and to view leave balances without contacting the HR department and allows managers and supervisors to approve or reject employees’ leave requests.

• E-Time Attendance provides a strictly and flexible working procedure between operational managers and Human Resources department to ensure accurate and timely availability of timesheet data for payroll processing.

• E-Pay Slip to view pay slip online in detail per month.

• E-Profile for staff to view personal information and for manager to view the information of their sub-employees.

• E-Overtime allows staff to apply for different types of overtime: normal overtime, night overtime, weekend overtime, holiday overtime.

Confirmed overtime requests are updated in the application database. Overtime data will flow real time into payroll

• E-Roster to assign detailed planned working shifts just by accessing a web browser.

Flexibility to easily change Time In and Time Out from planned working hours following real business operation and staff management. On this E-Roster, managers can also manage leave request, weekend days or job codes • E-Time-sheet processing to auto analyze/ compare the data between roster data and real Time In and Time Out of staff from assigned time attendance readers. All valid time sheet after analysis will be approved by managers to link to the payroll • E-Resources to transfer staff between locations based on needed staff capacity. Flexible approval procedure per staff level or transfer type such as temporarily or permanent.

• E-Cost of Labor to quickly view the daily, weekly or monthly labor costs.

Features - General

Services

• High security through complex password policy, audit trail regarding user access and system log, customizable access policies granting user or user group access both per function, per organization level and per entity.

• Constantly up to date regarding Local labor/tax/ insurance regulations and statutory reports.

• Dual Language in English and Vietnamese.

• After sales support. We understand and underline that support is as important during as it is after implementation through our teams in Local.

• Dynamic report capability (build your own report) and the system includes over 160 standard reports. Of course all latest statutory reports are available.

• E-Recruitment to post jobs by HR staff and to send CV’s by candidates that can be imported in the application after approval.

• Meal Management add-on to control meal reception, forecast meal orders based on shift assignment and data from attendance terminal.

• Controlled and well managed project management, a must for every successful software project.

• Cadena online support center http://cs.cadenahrmseries.com – online support tool to integrate between customers and Cadena support center.

• Cadena consultant center. We offer an expert team on consulting and supporting for customer or prospective clients in order to share our vast experiences in the Payroll, Time Attendance and Human Resources Management fields.

About Cadena Dutch software company Cadena Co. Ltd. is operating in South East Asia from its from its head office in Singapore and operation office in Vietnam for over 14 years. The main product of our company is our bilingual fully integrated Time Attendance – Payroll – HR system that we developed over the last 9 years; Cadena HRM-series. Our credentials demonstrate an extensive performance record. In Vietnam, Cadena is the market leader of high end HRM systems for multinationals and internationally managed hotels.

sales@cadena-hrmseries.com | Tel: +84 (0)8 3 9972 760 | www.cadena-hrmseries.com