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- RISK ASSESSMENT MODULE

 Operating during Covid-19 (Coronavirus) Pandemic

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Operating during Covid-19 (Coronavirus) Pandemic

Location of Activity

Ref No.

Assessors Name 

MID_4657

Please select a location or manually write it QMS/Work Instructions

Date of Assessment

Gillian Harwood

15-07-2020

Next Review Date 15-07-2021

Names of Employees Consulted

Pandemic Work Procedure

Hazard Risk Rating

Paul Cowley

Training/Quali cations Required to Complete this Activity

Personal Protective Equipment (PPE) Required to Complete this Activity

Please select a qualification or manually write it

MEDIUM

Please select a equipment or manually write it

Legislation, guidance and information used in support of this assessment

Other Risk Assessments Cross Referenced

 Workplace (Health, Safety & Welfare) Regulations, 1992

Potential Risk Rating

Please select a assessment or manually write it

VERY LOW Potential Harm/Consequence 1

Likelihood That Harm Will Occur

Insigni cant

1

Very Unlikely

2

Minor

2

Unlikely

3

Moderate

3

Possible

4

Major

4

Likely

5

Catastrophic

5

Very Likely

Risk Rating The risk rating indicates the level of response required to be taken when adding actions to the improvement plan (RRP). Ratings between 15 and 25 require an urgent review of existing control measures.

If the Risk Rating is 15 or more and no further control measures are practicable, add the risk to the H&S Risk Register.

Hazard

+

+

1

Who May be Harmed

Category

Lack of information

Current Control Measure in Place

Risk Rating With Current Control Measures In Place

Sample of any Reviewed Control Measures

Very Low Risk 1 - 2

No action required

Low Risk 3 - 6

Monitor

Medium Risk 8- 12

Action required

High Risk 15 - 16

Urgent Action

Critical Risk 20 - 25

Work Must Stop and take immediate action

Additional Control Measures Required

Potential Risk Rating After Additional Control Measures Implemented

Keeping up-to-date with o cial guidance

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1


Sta

Add Description/Detail of how harm is caused

Contractors Customer Adult Customer Child

NHS advice regularly checked and followed by the Senior Leadership Team (www.nhs.uk)

 View Files

Goverment advice regularly checked and followed by the Senior Leadership Team (www.gov.uk)

 View Links

Attendance at Covid-19 Clinics, webinars and CPD Regular review of NGB Advice and Guidance Following advice and guidance from industry bodies such as CIMSPA, UKActive, RLSS, PWTAG and Right Directions Revewing best practice examples from within the industry, including GM Active Reviewing other sectors were possible, such as Retail and Hospitality

+

Category

Access points to premises

Preventing the spread of Covid-19 (Coronavirus) in the building

No restriction of entry and exit points to the premises which reduces the control of persons entering/exiting the building/area

Sta Contractors Customer Adult Customer Child

Suitable locking/closing mechanisms available on non-emergency exit doors

 3x1

3

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Restricted entry/exit on some external doors (not compromising emergency exits)  View Files

Areas not being used are blocked o with barriers or have been locked to restrict access

 View Links

Automatic doors at main enterance and exit Covid-19 safety signage in place Queue system in place at building enterance with conceirge in place

Social Distancing

Visitors in close contact with other visitors to the facility, incorrect social distancing

Sta

8

Add Sample Measure

Contractors Customer Adult Customer Child Visitor

2

4x2

 View Files  View Links


Pool bather loads reduced by 50% Government guidance on social distancing followed Group exercise classes reduced by a set percentage depending on the tness class Gym Maximum Occupancy set at 37 Pool bather maxium occupancy set at 30 Tables and chairs removed to ensure customers do not congregate Online booking system to be used to ensure numbers to activites can be controlled Areas not in use are blocked o or locked Covid-19 safety signage in place throughout the building Walkie-talkies in use for all activities to ensure that conceirge at front controls access to the building Maximum Activity session is limited to 90 minutes Contractor signing procedure in place to limit contractors on site Contractor works were possible, scheduled out of hours Sta eduate users constantly about social distancing Floor markings used were possible, detailing social distancing

Toilet Tissue

Lack of toilet paper increasing risk of unhygienic hand sanitation

Sta Contractors Customer Adult Customer Child

Su cient planning with consumables suppliers in place

2x1

2

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Hot water and hand soap available at all times Minimum stock levels for re-ordering cleaning equipment increased

 View Files

Hand sanitiser available throughtout the building

 View Links

Cleaning regimes in place for toilets to increase times they are cleaned Toilet tissues checked regularly by sta and replace when required Covid-19 Safety signage displayed −

Hand Washing Facilities

Lack of hand washing facilities leading to increased risk of spread of bacteria/virus

Sta

3

Add Sample Measure

Contractors Customer Adult Customer Child

3

3x1

 View Files  View Links


Hand sanitation points provided Hand soap dispensers kept lled Paper towels provided Hot water system maintained to provide constant supply Extra hand disinfectant station in place throught the building handwashing facilities and toilets cleaned on regular basis Cleaning regime in place Minimum stock level for re-ordering cleaning equipment increased Push button taps in place so users can use elbows instead of hands Covid-19 safety signage displayed Su cent planning with consumbles supplier in place High touch point cleaning regime in place −

Door Mechanisms

Contact points on doors / revolving doors creating increased risk of bacteria /virus contamination

Sta

Sensor operated mechanisms in place

Contractors

Robust cleaning regime in place

Customer Adult

Hand sanitation provided on entry/exit

Customer Child

2x1

2

Hand Sanitation provided at entry and exit point of actiivety areas

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

 View Files  View Links

Elbow Door Handles Mechanisms installed on handles of doors that are required to be pulled to open Automatic doors used at building enterances Covid-19 safety signage in place Su cient planning with consumables supplier in place High touch point cleaning regime in place

Visitor Access

No restriction on visitor access to public areas increasing potential spread of bacteria/virus contamination

Sta Contractors Customer Adult Customer Child

Restricted areas kept locked to prevent unauthorised access

2x1

2

Add Sample Measure

Conceirage at building enterance controls access to the building  View Files

Restricted areas that can not be locked, are closed o with the use of barriers

 View Links

Covid-19 safety signage in place Turnstiles located at reception control accessinto the centres activites

+

4

Category

Sta unwell

Handling sta /customers presenting symptoms whilst in the facility

 4x1

4

Please select additional control measure or manual

1x1

1


Sta continuing to work if feeling unwell

Sta Contractors

Add Sample Measure

Sta must self-isolate if they feel unwell and have u like symptoms Government guidance followed Sta must inform their line manager if they have to self isolate because of a family member having COVID-19 or showing symtoms

 View Files  View Links

Sta must inform their line manager if they have been asked to self isolate due to guidance from the NHS track and trace

Customers unwell

Customers entering the premises with u-like symptoms

Customer Adult

Customers should be tactfully refused entry and directed to self-isolate and call/email NHS 111

Customer Child

Government guidance followed

3x2

6

Safe distance maintained at all times

+

Category

High risk employees

Sta

Government guidance followed

Category

Sta behaviour

2x2

4

Add Sample Measure

Please select additional control measure or manual

 1x1

1

Home working arranged as appropriate Social distancing encouraged  View Files  View Links

Sta behaviour

1

 View Links

HR procedures in place for those unable to work from home and required to isolate as per government guidelines

+

1x1

High Risk Employees (as de ned by government, including those who are pregnant, have underlying health issues, employees over the age of 70 years)

Those employees who are at higher risk if contracting Covid-19

Please select additional control measure or manual

 View Files

conceirge will ask if customers has had any COVID19 symtoms before allowing access into the centre

Add Sample Measure

Sta

Sta in workplace increasing risk of community transmission

 Sta practice social distancing as much as possible

3x2

6

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Training to be completed bt sta on COVID19 to ensure correct behaviour is displayed  View Files

Professional behaviour shown at all times

 View Links −

Workspace

Poor workspace hygiene leading to increased risk of transferring bacteria/virus

Sta

2

Add Sample Measure

Contractors Customer Adult Customer Child

5

2x1

 View Files  View Links


Annual Lux checks carried-out Information posters, advisory notices and sta training in good hygiene practice and techniques in line with government guidance Viricidal sprays available for wi[ping down work surfaces and equipment Hand sanitiser available Robust cleaning schedule in place which is monitored Training to be provided on cleaning Work Instructions for spec c cleaning Sta to use their own equipment during shift equipment used by sta is to be sanitised and cleaned before and after use COVId-19 safety signage displayed throughtout the building

Physical contact

Sta Contractors

Handshaking or other greeting increasing risk of transferring bacteria/virus

Customer Adult Customer Child

Handshaking and general close personal greetings are discouraged

3x1

3

Travel

Sta

Travel for business purposes

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Hand washing protocols and hygiene facilities in place  View Files

Hand sanitisers are in place throughtout the building

 View Links

COVID-19 safety signage in place throughtout the building

Add Sample Measure

Video conferencing used for meetings, contact with suppliers, and where necessary, customers

1x1

1

Add Sample Measure

 View Files  View Links −

Category

+

First Aid

First Aid

Withdrawal of rst aid to a person in need could put their life at risk

Sta

4x1

4

Add Sample Measure

Contractors Customer Adult Customer Child

6

 View Files  View Links

Please select additional control measure or manual

1x1

1


First aid trained personnel available during opening hours Preservation of life a priority Strict hygiene protocols in place to try to reduce transmission and adhered to First aid refreasher completed before returning to work NPLQ competancy tests completed for all NPLQ trained sta PPE provided and must be worn bt sta treating any close up rst aid

CPR

Sta

Cardiopulmonary Resuscitation (CPR) training

Sta displaying u-like symptoms excluded from training

3x2

6

Add Sample Measure

Please select additional control measure or manual

1x1

1

Only compressions practiced during ongoing training  View Files

Compressions and rescue breaths demonstrated during a quali cation course

 View Links

If rescue breaths carried out, then lungs/airways to be replaced and disposed of safely and face and mouth of manikin wiped with disinfectant wipes in between each use and disposed of safely Manikin face thoroughly washed with disinfectant at the end of training session NPLQ competancy tests completed for NPLQ Quali ed sta prior to the centre opening sta observe social distancing during training PPE to be worn during training were applicable Hand sanditisers avalilable throughout the training Manikin chest is thoroghly washed with disinfectant at the end of the training sesion

+

Category

Cleaning Sta

Cleaning and Waste

Reduced levels of cleaning sta available increasing risk of being unable to provide adequate cleaning services

Sta Contractors Customer Adult Customer Child

 Additional multiskilled sta rostered to carry out cleaning tasks

3x2

6

Add Sample Measure

Please select additional control measure or manual

1x1

1

1x1

1

Restriction of areas available to sta /public to reduce facilities to be cleaned Cleaning completed by all levels of sta

 View Files

Centre fully cleaned prior to opening

 View Links

cleaning regimein place during centre operation Deep cleaning of high use areas completed regularly

3x1

7

3


Waste Disposal

Inappropriate disposal of waste, in particular used tissues, increasing the risk of contamination

Sta Contractors Customer Adult Customer Child

Add Sample Measure

Work instructions in place on disposal of waste in line with government guidance in link below

Please select additional control measure or manual

Personal protective equipment available, including gloves, aprons, face masks  View Files

Waste placed in plastic rubbish bags and tied, then placed immediately in normal secured waste disposal receptacle

 View Links

hand towels use in toilets are placed in pedale bins to stop transmission of infections or diseases sta to wash hands following disposal of waste Colour coded cleaning in place to stop cross contamination Waste bins emptied frequently were additional cleaning and waste is required following a suspected case of COVID-19, waste is double bagged and safely set asied for 72 hours, prior to placing in general waste

Cleaning Practice

Poor cleaning practice increasing risk of bacterial/viral contamination

Sta

Robust general cleaning schedule in place

Contractors

Cleaning tasks monitored by supervisor

Customer Adult

Additional cleaning programmed for high touch points - including light switches, furniture, handrails, IT equipment, desks, phones, push plates, taps, dispensers, lockers etc.

Customer Child

3x1

3

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

 View Files  View Links

Government guidelines followed: https://www.gov.uk/government/publications/covid19-decontamination-in-non-healthcaresettings/covid-19-decontamination-in-nonhealthcare settings work instructions in place for cleaning tasks Cleaing training completed by all sta prior to centre opening Colour coded cleaning system in place Cleaning manual completed −

Substances and Equipment

Untrained sta using cleaning substances and equipment

Sta

COSHH assessment for all substances in place

Contractors

Work instruction for tasks in place

Customer Adult

Only sta trained in safe methods and use of substances carry out cleaning tasks, including mechanical cleaning equipment

Customer Child

+

8

Category

Handling

1x1

1

Add Sample Measure

 View Files  View Links

Handling post or packages

Sta

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1


Handling post, packages or food

Work instructions in place

 View Files

Personal protective equipment provided for handling items if required

 View Links

Government guidelines followed: https://www.gov.uk/government/publications/guid to-employers-and-businesses-about-covid-19/guid for-employers-and-businesses-on-coronavirus-cov Hands are washed or sanitised after handling post of packages

Category

+

Business Continuity

Facility closure

Closure of building due to Covid19 infected person having been or suspected to have been in the premises, or insu cient sta to

Sta

 Minimum sta ng levels identi ed to safely operate. Building closed if such numbers are not available

Customer Adult

1x1

1

Flexible emergency rosters introduced to maintain a level of service

Customer Child

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

 View Files  View Links

Infected person

Covid-19 infected person having been or suspected to have been in the premises

Sta

Deep clean and sanitisation of facility

Contractors

Government advice followed

1x1

1

Customer Adult

 View Files

Customer Child

Cleaning Provision

Contracted cleaning provision interrupted or discontinued

Add Sample Measure

 View Links

Sta

1x1

Sta trained in cleaning tasks

1

Add Sample Measure

Contractors Customer Adult

 View Files

Customer Child

 View Links

 Revision History 

9

 Export

10

Reviewed By

Name

Comment

Date

middletonmanager@stitch.com

Gillian Harwood

Completed Note: Business Continuity plan ?

22-06-2020 12:19:07


Reviewed By

Name

Comment

Date

middletonmanager@stitch.com

Paul Cowley

More Updated

15-07-2020 16:54:45

middletonmanager@stitch.com

Paul Cowley

Further amendments as per government guidance

15-07-2020 20:28:42

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