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- RISK ASSESSMENT MODULE

 Covid-19 (Coronavirus) Pandemic - Safe Operation - Building/Facility General

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Covid-19 (Coronavirus) Pandemic - Safe Operation - Building/Facility General

Location of Activity

Ref No.

Throughout facility

Assessors Name 

LIT_4402

QMS/Work Instructions

Date of Assessment

Andrew Entwistle

10-07-2020

Next Review Date 10-07-2021

Names of Employees Consulted

Please select a instruction or manually write it

Hazard Risk Rating

Please select a employee or manually write it

Training/Quali cations Required to Complete this Activity

Personal Protective Equipment (PPE) Required to Complete this Activity

Please select a qualification or manually write it

LOW

Please select a equipment or manually write it

Legislation, guidance and information used in support of this assessment

Other Risk Assessments Cross Referenced Potential Risk Rating

Covid-19 (Coronavirus) Pandemic - Safe Operation - Sta & Sta ng Areas Covid-19 (Coronavirus) Pandemic - Safe Operation - Activities

Potential Harm/Consequence 1

Likelihood That Harm Will Occur

Insigni cant

1

Very Unlikely

2

Minor

2

Unlikely

3

Moderate

3

Possible

4

Major

4

Likely

5

Catastrophic

5

Very Likely

+

+

1

Who May be Harmed

Category

Information

Current Control Measure in Place

VERY LOW Risk Rating

The risk rating indicates the level of response required to be taken when adding actions to the improvement plan (RRP). Ratings between 15 and 25 require an urgent review of existing control measures.

If the Risk Rating is 15 or more and no further control measures are practicable, add the risk to the H&S Risk Register.

Hazard

Risk Rating With Current Control Measures In Place

Sample of any Reviewed Control Measures

Very Low Risk 1 - 2

No action required

Low Risk 3 - 6

Monitor

Medium Risk 8- 12

Action required

High Risk 15 - 16

Urgent Action

Critical Risk 20 - 25

Work Must Stop and take immediate action

Additional Control Measures Required

Potential Risk Rating After Additional Control Measures Implemented

Keeping up to date with o cial guidance

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1


Sta

Lack of up-to-date information regarding the virus

Contractors Customer Adult Customer Child

Attendance at Covid-19 clinics, webinars and other CPD

 View Files

Regular review of NGB advice and guidance

 View Links

Following advice and guidance from industry bodies such as CIMSPA, UKactive, RLSS, PWTAG Reviewing best practice examples from within the industry Reviewing other sectors where applicable

Information - Responsibilities 

Sta Contractors

Lack of up-to-date information regarding the virus

Customer Adult

Covid-19 Response Team established. <Nominated individual(s) or role(s)> develop sources of information to keep up-to-date with the latest guidance available on managing the response to the pandemic and feed this into the risk assessment process

1x1

1

Information - Responsibilities 

Sta Contractors

Lack of up-to-date information regarding the virus

Government (www.gov.uk) and NHS (www.nhs.uk) advice is regularly checked and followed by <Insert Name>

1x1

1

Customer Adult

+

Category

Access points to premises

Sta Contractors Customer Adult Customer Child

Capacity - Group Exercise

1

Add Sample Measure

Please select additional control measure or manual

1x1

1

 View Files  View Links

Preventing the spread of Covid-19 in the building - General

No restriction of entry and exit points to the premises which reduces the control of persons entering/exiting the building/area

1x1

 View Links

Customer Child

Please select additional control measure or manual

 View Files

Customer Child

Add Sample Measure

Customers in close contact with other customers and visitors to the facility resulting in incorrect social distancing

Suitable locking/closing mechanisms available on non-emergency exit doors

1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1

1x1

1

1x1

1

Restricted entry/exit on some external doors (not compromising emergency exits)  View Files

main exit / entry controlled by concierge

 View Links

Sta

Group Exercise capacity reduced

Customer Adult

Keep distance signage displayed throughout centre

Customer Child

2x2

4

Add Sample Measure

instructor brei ng to be arranged

rules and guidance displayed and entrance instructors to brief before class

 View Files

designated studio for indorr cycling with bikes distanced

 View Links

refer to Activities RA individual equipment station set out −

2

Capacity - Gym

2x1

2

Please select additional control measure or manual


Customers in close contact with other customers and visitors to the facility resulting in incorrect social distancing

Sta

Gym occupancy reduced

Customer Adult

sports hall used to house gym equipment to ensure social distance

Customer Child

booking system in place

Add Sample Measure

 View Files

access control still oin place

 View Links

increased sta ng levels on the gym or to educate increased oor walks virtual video so customers know layout before they enter gym is split into sessions and bookbale −

Touch points

High touch points increasing risk of transmission of virus

Sta Contractors Customer Adult Customer Child

High touch points identi ed across all facility areas and used to develop additional cleaning and sanitising points and cleaning regimes

2x2

4

Add Sample Measure

1x1

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

1x1

1

extra sanitiser to be installed after kiosk

cleaning schdeule in place cleaning time allocated between sessions

 View Files

sta have appropriate and corect cleaning chemicals

 View Links

touch points removed / reduced were possible arm handles installed to reduce openoing doors with hands doors left open were possible and doenst a ect re RA touch less button installed on access control −

Door mechanisms

Contact points on doors / revolving doors creating increased risk of virus contamination

Sta

Sensor operated mechanisms in place

Contractors

Additional / enhanced cleaning regime in place

Customer Adult

Hand sanitisation provided on entry / exit to activity areas

Customer Child

Magnetic door hold opener linked to re alarm panel / noise operated door hold open / foot grips to assist in opening doors

1x1

1

Add Sample Measure

 View Files  View Links

arm handles installed to doors −

Lack of handwashing facilities  Lack of handwashing facilities leading to increased risk of spread of the virus

Sta

Hand soap dispensers checked regularly and re lled

Contractors

Paper towels provided along with foot operated pedal bins

Customer Adult Customer Child

1x1

1

Add Sample Measure

Hot water system maintained to provide constant supply

 View Files

Additional hand sanitiser points rpovided around the facility to complement existing hand washing facilities

 View Links

Sanitiser is either anti-viral or minimum 60% alcohol based Hand washing, sanitising, toilet facilities and consumables checked and replenished regularly as part of the enhanced cleaning and inspection regime Su cient planning with consumables suppliers in place hand dryers taken out of use 2x2

3

4


Incorrect social distancing

Customers in close contact with other customers and visitors to the facility resulting in incorrect social distancing

Sta Contractors Customer Adult Customer Child

Add Sample Measure

Signage is in place in toilet areas outlining restrictions (regarding closeness of sinks and urinals) Government guidance on social distancing followed one way system to acces the gym

ensure staggered nish times on class and gyms so that contact minimised on corridor

 View Files

keep distance signs in place around facility

 View Links

sta to educate customers not complying repeated failure to comply will result in booking activities removed concierge to brief customers when arriving at the centre

Customer awareness

Sta Customer Adult

Customer unaware of good hygiene and social distancing practices

Customer Child

Signage in key facility areas (entrance, reception, changing rooms, toilets, activity areas, sta areas) promoting good hygiene practices and facility social distancing guidelines

1x1

1

Goverment guidance followed and promoted

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

 View Files

information and visual guidance available on website

 View Links

customers recieve regular customer updates sta conduct oor walks and educate −

Access points to premises

Opening of entry and exit points to premises to reduce touch points and increase ventilation during Covid-19 compromises

Sta Contractors Customer Adult Customer Child

Restricted areas kept locked to prevent unauthorised access

1x1

1

Existing access controls maintained for high risk areas, e.g. access to pool hall, access to trampolines  View Files

one way system in place and signage so additional access points not required

 View Links

no doors to be used for additional ventilation, windows to be opened that are are high levls so cant be used for access

+

Category

Covid-19 symptoms

Add Sample Measure

Handling customers presenting symptoms whilst in the facility

Customers entering the premises with Covid-19 symptoms

Sta Contractors Customer Adult Customer Child

Clear statement on website and at entrance for customers not to participate or attend if exhibiting any symptoms or been in contact with anyone exhibiting symptoms within the last 14 days

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1

 View Files

Customers are tactfully refused entry and directed to stay home, self-isolate and call/email NHS 111

 View Links

Government guidance is followed sta trained and inducted on Covid measures

+

4

Category

Over crowding / social distancing 

Social Distancing - Car Parking and Entrance to Building

 1x1

1

Please select additional control measure or manual

1x1

1


Possible transmission of Covid-19 due to over-crowded parking / failure to maintain social distancing

Sta Contractors Customer Adult Customer Child

Add Sample Measure

Cones, tape or barriers used to direct individuals towards the entrance and to any queuing system Directional signage used to direct individuals

 View Files

Activity start times staggered to try to avoid pinch point times in car parks

 View Links

Parking bays adjacent to queuing system are cordoned o , without compromising disabled parking bays The queuing system is positioned closed to the building to ensure segregation of pedestrians and vehicles The ground is marked at 2m intervals to encourage social distancing whilst queuing Bike racks are cleaned and sanitised regularly Notices are displayed encouraging customers to pay for parking by phone or mobile app Litter bins are emptied regulary by sta wearing PPE Step/slope handrails are cleaned frequently

+

Category

Social distancing

Social Distancing - Entering and Exiting the Building

Possible transmission of Covid-19 due to not following 2m social distancing guidelines

Sta

1x1

1

Add Sample Measure

Contractors Customer Adult Customer Child

5

 View Files  View Links

Please select additional control measure or manual

1x1

1


Social separation queuing system in place from outside areas through to reception The ooring is marked at 2m intervals to encourage social distancing Sta are positioned at the entrance door to control entry to reception and maintain 2m separation The sta member positioned at the entrance door keeps 2m away from persons queuing Radio communication is in place between the sta member on the door and the manager on duty to not permit further customer admissions to the facility if it has reached maximum capacity Occupancy levels are controlled via booking systems Hand sanitiser is available at the point of entrance and exit to encourage good hand hygiene practice Sta check sanitiser levels regularly Doors are kept open, unless automatic, to prevent touching and aid fresh air movement Where possible, entrance and exit doors are separate and are clearly de ned Retractable queue barriers used to de ne the access/egress routes to doors/separation

+

Category

Social distancing / hygiene Possible transmission of Covid19 due to not following 2m social distancing guidelines Spread of virus due to

Social Distancing and Preventing the Spread of Covid-19 - Reception

Sta

1x1

1

Add Sample Measure

Contractors Customer Adult Customer Child

6

 View Files  View Links

Please select additional control measure or manual

1x1

1


The ooring is marked at 2m intervals to encourage social distancing Sanitiser stations are positioned in reception for customers Sta check sanitiser levels regularly Perspex screens are tted to reception desks to help maintain social distancing Only one receptionist is situated at reception where desks cannot be extended and where 2m distance cannot be maintained Floor marking indicate where customers should stand at reception Receptionists wear gloves (not advised by government) Hand sanitiser is available to receptionists to be used if having to handle cash Card payments and contactless is strongly encouraged Card payment machines are sanitised frequently Customers are encouraged to book online Tills/touchscreens are sanitised on sta changeover Desks, telephones, radios and PA controls are sanitised on sta changeover and immediately after another member of sta touches them Regular cleaning of the Perspex screen takes place Returned retail stock is isolated for 72 hours prior to placing back on display Hire equipment is sanitised between use / reissue Sta receiving back hire equipment wash / sanitise their hands immediately after handling it Contractors and visitors are signed in/out by receptionists Contractors are provided with guidelines and any rules related to Covid-19 arrangements in advance of their attendance Any visitor passes an keys that are handed out to contractors are sanitised upon return

â&#x2C6;&#x2019;

+

7

Category

Social distancing / hygiene

Social Distancing and Preventing the Spread of Covid-19 - Circulation Areas and Seating/Spectator Areas

ď&#x201E;&#x2021;

1x1

1

ď&#x201E;&#x2021; Add Sample Measure

Please select additional control measure or manual

1x1

1


Sta

Possible transmission of Covid19 due to not following 2m social distancing guidelines Spread of virus due to

Contractors Customer Adult Customer Child

Where practical, ooring is marked to indicate direction of travel through the building

 View Files  View Links

Prominent signage is displayed reminding of social distancing guidelines Prominent signage is displayed encouraging the use of hand sanitiser Hand sanitiser stations are tted throughout, especially at entrances to each activity area, by key touch points and in areas where customers congregate Sta check sanitiser levels regularly Where possible, doors (except re doors) are kept open throughout the building, ensuring air handling is not compromised or any building plant or fabric is not adversely a ected Magnetic door hold openers linked to re alarm or similar noise activated devices are tted to re doors which operate when the re alarm is activated Door handles, push plates and door edges are freqently sanitised throughout the day Where practical, seats and tables are removed or taped over to prevent customers congregating Drinks fountains other than dispensers which can only be used to enable a water bottle to be lled, are removed or isolated arm handles tted to door handles

+

Category

Social Distancing / Hygiene

Social Distancing and Preventing the Spread of Covid-19 - Technical and Maintenance

Possible transmission of Covid-19 due to not following 2m social distancing guidelines

Sta Contractors

Access to plant rooms and workshops restricted to authorised persons only

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Sta trained in social distancing good practice  View Files  View Links

Hygiene arrangements

Spread of virus due to insu cient hygiene arrangements in plant rooms and technical areas and through

Sta Contractors Customer Adult Customer Child

8

Hygiene arrangements

Sta

Only essential tasks completed to maintain safety and quality standards where two people are required to complete the task

1x1

1

Where practical, work is completed outside of opening hours to reduce potential for contact with customers

Add Sample Measure

 View Files

Speci c risk assessment completed for any essential tasks (e.g. maintenance tasks) where social distancing is not possible

 View Links

1x1

1


Add Sample Measure

Shared tools and equipment is sanitised by sta at the start of shift or on handover

Spread of virus due to insu cient hygiene arrangements on the use of shared tools and equipment

Hand sanitiser and wipes are available  View Files  View Links

Hygiene arrangements

Spread of virus due to insu cient hygiene arrangements on the control of contractors

Sta Contractors Customer Adult Customer Child

Contracted work kept to a minimum to maintain safety standards, compliance and essential quality/environmental standards

1x1

1

Add Sample Measure

Where possible, contractors complete work outside of opening hours

 View Files

RAMS are requested and reviewed and include Covid-19 considerations

 View Links

Please select additional control measure or manual

1x1

1

Contractors are advised of facility standards on social distancing and hygiene in advance and when entering the facility Contractors are signed in by receptionist or receiving member of sta Quotation work completed remotely where possible Service/inspection sheets are sent electronically −

+

Category

Fixed electrical

Statutory Inspections Past Expiry Date

Fixed electrical past due date for inspection

Sta Contractors Customer Adult Customer Child

Inspection body contacted weekly to establish an inspection date

 1x1

1

Add Sample Measure

Housekeeping standards focussed in areas of electrical intake points and distribution boards

 View Files

Daily check of building and electrical points to establish if any issues

 View Links

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Access to local/company electrician to resolve any faults Controls reviewed weekly to ensure valid and up-to-date

Fire alarm

Sta Contractors

Fire alarm past due date for inspection

Customer Adult Customer Child

Guidance from inspecting body to be obtained in interim period

1x1

1

Add Sample Measure

Daily checks on re panel to take place Test of all call points prior to re-opening

 View Files

Daily test on at least one break glass call point to take place and be recorded in place of weekly test

 View Links

PPM up to date −

9

Emergency lighting

1x1

1

Add Sample Measure


Emergency lighting past due date for inspection

Sta Contractors Customer Adult Customer Child

Guidance from inspecting body to be obtained in interim period

 View Files

Daily recorded visual check on all lighting to con rm operational

 View Links

Weekly recorded ick tests on lighting to take place instead of monthly Controls reviewed weekly to ensure valid and up-todate PPM schedule up to date

Fire extinguishers

Sta Contractors

Fire extinguishers past due date for inspection

Customer Adult Customer Child

Guidance from inspecting body to be obtained in interim period

1x1

1

Gas boiler

Sta

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

 View Files

Controls reviewed weekly to ensure valid and up-todate

 View Links

PPM up to date and gas landlord cert cate in place

1x1

1

Customer Adult

Add Sample Measure

 View Files

Customer Child

Climbing wall

1x1

Contractors

Gas boiler past due date for inspection

Please select additional control measure or manual

Weekly recorded check on extinguishers' operational ability to take place

PPM schedulke up to date - remedials to be completed before opening

Add Sample Measure

Climbing wall past due date for inspection

 View Links

Sta

PPM schdeule in place

Customer Adult

service not due to Jan 2021

1x1

1

Add Sample Measure

climbing wall to remian out of use in Phase 1 of opening

Customer Child

 View Files  View Links

+

Category

Hot and cold water system

Legionella

Re-starting of water system and potential for release of legionella bacteria

Sta

Flushing regime maintained during closure

Contractors

Temperature checks maintained during closure

Customer Adult Customer Child

PWTAG guidance followed on close down and re-commissioning of boilers System cleaned, disinfected and recommissioned by external competent contractor or competent sta member Samples taken and tested for legionella, with results satisfactory, prior to re-opening

10

1x1

1

Add Sample Measure

 View Files  View Links

Please select additional control measure or manual

1x1

1


+

Category

Cleaning sta ng

Cleaning and Waste

Reduced levels of cleaning sta available increasing risk of being able to provide adequate cleaning services

Sta Contractors Customer Adult Customer Child

Untrained sta

Untrained sta using new cleaning substances and equipment introduced as part of the revised Covid-19 cleaning regime

 Additional multi-skilled sta trained and rostered to carry out cleaning tasks

1

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Restriction of areas available to sta /public to reduce facilities to be cleaned  View Files

Business continuity plan in place

 View Links

Sta

COSHH assessments for all sta have been undertaken

Contractors

Work instructions for all tasks in place

Customer Adult

All sta who complete cleaning duties are trained in the use of new substances and tasks as part of their return to work training

Customer Child

1x1

1x1

1

Add Sample Measure

 View Files

Only sta trained in safe methods and use of substances carry out cleaning tasks, including the use of mechanical cleaning equipment

 View Links

Sta are trained to wash their hands prior to placing PPE on and wash their hands again after removing their PPE all sta retarined and inducted on Covid before opening Online training and updates available for sta −

Ine ective cleaning

Poor cleaning practice increasing risk of viral contamination

Sta

Robust general cleaning schedule in place

Contractors

Cleaning tasks monitored by supervisor

Customer Adult

Additional cleaning programmed for high touch points, including door handles, switches, furniture, handrails, IT equipment, desks, phones, ush plates, taps, dispensers, lockers etc.

Customer Child

1x1

1

Add Sample Measure

 View Files  View Links

Government guidelines followed in the event of known or suspected Covid-19 contamination: https://www.gov.uk/government/publications/covid-19decontamination-in-non-healthcare-settings/covid-19decontamination-in-non-healthcare-settings sta retrained and inducted before reopening sta undertake awareness for Covid and importance of cleaning

Cross contamination

Contamination transferred from waste

Sta

1

Add Sample Measure

Contractors Customer Adult Customer Child

11

1x1

 View Files  View Links


Personal protective equipment available, including gloves and aprons Sta wash hands following removal/transfer of waste Waste bins are emptied frequently Waste placed in plastic rubbish bags and tied, then placed immedialtely in normal secured waste disposal receptacle Where additional claning and waste is required following a suspected case of someone with symptoms of Covid-19, the waste is double bagged and safely set aside for 72 hours prior to placing in general waste as per government guidelines disposbale cloths and equipment to be used colour coordinated equipment used sta reinducted before opening −

+

Category

Deliveries

Handling Post, Packages and Deliveries

Deliveries exposing sta and drivers to transmission of the virus

Sta Delivery Drivers

Bulk purchasing to reduce the number of deliveries required

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1

Please select additional control measure or manual

1x1

1

Electronic delivery notes not used and sta verbally con rm name  View Files

One person to handle the delivery, unless manual handling required two. If two persons requried, the same pair to try and partner up

 View Links

Hands to be washed or sanitised after opening and disposing of packaging Delivery points designated depending on type of product Delivery times agreed as far as possible with supplier

Post, Packages and Food

Sta

Work instructions in place

1x1

1

Add Sample Measure

Personal protective equipment provided for handling items if required

Handling post, packages and food

Government guidelines followed: https://www.gov.uk/government/publications/guidanceto-employers-and-businesses-about-covid-19/guidancefor-employers-and-businesses-on-coronavirus-covid-19

 View Files  View Links

Hands are washed or sanitised after handling post or packages

+

12

Category

Lost and Found Property

Lost and Found Property

Sta

 1x1

1

Add Sample Measure

Please select additional control measure or manual

1x1

1


Spread of virus due to insu cient hygiene arrangements

Found property, apart from valuables, is bagged up and secured

 View Files

Personal clothing such as underwear and swimwear is disposed of

 View Links

Valuables are bagged up and placed in a safe Sta will not access property other than valuables for at least 72 hours after nding Sta handling lost property to wash or sanitise hands immediately after touching

 Revision History 

Name

Comment

Date

littleboroughscmanager@stitch.com

Andrew Entwistle

none

12-06-2020 15:24:10

littleboroughscmanager@stitch.com

Andrew Entwistle

none

10-07-2020 12:12:35

STITCH - RA © 2020

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Littleborough Sports Centre - Covid19 Pandemic - Safe Operation - Building_Facility General  

Littleborough Sports Centre - Covid19 Pandemic - Safe Operation - Building_Facility General  

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