Onboarding April 16-18, 2013 | Oak Brook, IL
PHASE 1 - PRE-EMPLOYMENT EMPLOYMENT 1a - Requisition Created & Approved
PHASE 2 - HIRING PHASE 3 - NEW EMPLOYMENT
1b - Requisition Posted Online
2a – New Hire /Background/Drug Screen Email No
1c - Candidate Applies Failed Process
1d – Application Reviewed
Cleared for Hire?
2b New Hire Paperwork – Emailed
1e – Phone Screen Invite Emailed
1f – Phone Screen Scheduled
Yes
Advance?
Items Generated?
2b Stakeholders Emailed
2c – New Employee Completes Paperwork
1g – Phone Screen Conducted No
Associate or Leader?
Employee Assessments
Associate
President New Hire Welcome Letter
•
2d – Onboarding Orientation
Items Generated?
1j –Interview Conducted
Email Sent
Yes
Advance? No
Email Sent
Yes
Advance?
Round Table Discussion Reference Checks
•
New Leader Emails
•
New Employee Surveys
•
New Leader Surveys
1l – Candidate Receives Offer Letter No
Yes
Advance?
Associate or Leader?
Associate
FYI to Manager Offer Accepted
Leader
• Orientation / Training • 1:1s with Supervisor •LEGACY Learning Overview
•Stay Interviews • Orientation / Training • 1:1s with Supervisor • 90-Day Performance Conversation
1k – Offer Letter Generated & Sent
Email Sent
FYI to Manager New Hire Processed
President Leader Welcome Letter
•
New Employee Emails
2e – Process New Hire
1i –Interview Scheduled
Leader
•
1h –Interview Phone and Email Sent
No
PHASE 4 - EMPLOYMENT To Do’s
2b - Onboarding Post Verification
Advance?
Email Sent
FYI Clearance & Checklist to Manager
Yes
No
Email Sent
Yes
• 90-Day Performance Conversation
• LEGACY Leader Orientation •Succession Management
•NEW EMPLOYEE •Welcome Email Generated from President •LINK Welcome Letter- Week 1 •HR Welcome Letter – Week 1 •LEGACY Learning Welcome Letter – Week 2 •LEGACY Values & Mission Letters – Week 2 -9 •Benefit Enrollment Letter – Week 3 •EE Survey – After 30 days •TO Manager – 90 Day Review notification - Week 12 •EE Survey – After 90 Days •EE Survey – After 180 Days •NEW LEADER EMAILS •Welcome Email Generated from President •Manager Welcome Email – Week 1 •Manager Organizational Announcement – Week 1 •LINK Welcome Letter- Week 1 •Communication Platform •HR Welcome Letter – Week 1 •OD Welcome Letter - Week 2 •Finance Welcome Letter ( Concur – Credit Card Info) – Week 2 •LEGACY Learning Welcome Letter – Week 2 •LEGACY Values & Mission Letters – Week 2 -9 •Benefit Enrollment Letter – Week 3 •EE Survey After 30 days •TO Manager – 90 Day Review notification - Week 12 •EE Survey – After 90 days •EE Survey – After 180 days
Phase 4
•How to initiate Background Check and Drug Screening •How to complete New Hire Candidate Wizard ( Close out Recruitment process) •How to complete the Onboarding – Post Verification Step •How to complete the Onboarding – Orientation Step ( i.e. E-Verify)
Phase 3
Phase 2
Phase 1
•How to post a job •How to arrange and conduct a phone •How to arrange an interview •How to arrange for Round Table Candidate Discussions •How to generate an Offer ( Establishing salary, Start Date etc.)
•NEW EMPLOYEE •To Do’s New Hire Associate First 30 Days •Orientation/ Training ( Week 1) •1:1 With Supervisor •Buddy Assignment ( Week 1) •On the Job Training ( Week 1- 3) •LEGACY Learning Introductions ( Week 2 – 4) •LEGACY Core Courses •LINK Overview 101 •OSHA Safety 101 •To Do’s New Hire First 31 to 90 Days •90 Day Performance Conversation •NEW LEADER EMAILS •To Do’s New Hire Leader First 30 Days •Orientation/Training ( Week 1) •1:1 With Supervisor •Buddy Assignment ( Week 1) •Meet and Greet ( Week 1) •On the Job Training ( G2MAP, Operation Model, PBC if applicable) ( Week 2) •LEGACY Learning ( Week 2 - 4) •LEGACY Core Courses •LEGACY 101 •Business/Logistics 101 ( Functional Leaders) •Business Tool 101 (LINK) •Finance 101 •HR 101 •Office 101 •OSHA Safety 101 •To Do’s New Hire Leader First 31 to 90 Days •Stay Interview ( Week 5 - 8) •90 Day Performance Conversation •To Do’s New Hire Leader First 91 – 180 Days •LEGACY Leader Orientation ( Pathway to LEGACY and Integrity) •Succession Planning •Coaching and Mentoring