Oregon Charter Academy (ORCA) Approved October 23, 2024
MINUTES OF THE BOARD OF DIRECTORS’ MEETING
Wednesday, October 2, 2024 at 12:00 p.m. PT
Held at the following location: Via Zoom
Zoom: https://oregoncharter.zoom.us/j/91035080370
I Call to Order
In the absence of Board President Joseph Brown, Board Member Jennifer Brady called the meeting to order at 12:06 p m when quorum was reached and all members who were present could hear each other.
II. Roll Call
Board Members present: Kim Thatcher, Misty Galofteanu, Jennifer Brady
Board Members absent: Joseph Brown, Marsha Moyer
Members of the Public present: None
School Staff present: Allison Galvin, Executive Director, and the following school staff; Steve Nielsen, John Meyer, Rachel Reid.
III Routine Business
A Approval of the Agenda
Ms Brady asked if any changes needed to be made to the agenda
There being no changes to the proposed agenda, a motion was made and seconded as follows
Ms Thatcher moved to approve the agenda as presented Ms Galofteanu seconded the motion
RESOLVED, that the agenda for the October 2, 2024 special meeting of the Board of Directors of Oregon Charter Academy is hereby approved
The motion passed unanimously
IV Public Hearing
A Exemption from Competitive Bidding for a Public Improvement Contract
Ms Galvin summarized results of the Request for Proposal (RFP) bidding No bids were received during the official bidding window, but a quality bid was received 19 minutes late As it was the only bid, the board may vote to allow the school to be exempted from the typical bidding process and allow acceptance of the late-received bid
She went on to add there were no requests for public comment on this process
V. Action Items
A. Review and consideration of exemption from competitive bidding requirement and authorizing the design-build alternative contracting method for the remodel of Suite 101 in the Wilsonville Boone Building (Resolution 5A-10-2-24)
Mr. Nielsen summarized the RFP process so far and presented an updated finding of fact after closure of the bidding window. He reiterated that because no bid was submitted within the bidding window, and the only qualified bid was received just after the window closed, the board would need to approve exemption from the timeline in order to move forward with the received bid from Pacific Sun Construction.
Ms Brady asked the Board if there were any questions or discussion needed There being none, a motion was made and seconded as follows
Ms Galofteanu moved to adopt the written findings, to exempt the project from competitive bidding, and to authorize the executive director to sign and execute contracts related to the project
Ms Thatcher seconded the motion
RESOLVED, to ADOPT the written findings in support of and exempting Oregon Charter Academy’s Wilsonville Building Remodeling Project from the competitive bidding requirements and to use the Design-Build alternative method of contracting, including giving the executive direct authority to sign and execute contracts, as outlined in Resolution 5A-10-2-24
The motion passed unanimously
VI Public Comment
None
VII Adjournment
Ms Thatcher moved to adjourn the meeting
Ms Galofteanu seconded the motion
The meeting was adjourned by Ms Brady at 12:12 p m
Next regular meeting date: October 23, 2024 at 12:00 p m PT in Zoom