Questions
Responses
DoesAttachmentEcounttowardsthe25-pagemaximum? No.ThiswasnotreflectedaccuratelyintheRFP.
HowmanyemployeesdoesOregonCharterAcademy(ORCA)currentlyemploy? 167
Doyouplantomaintainasimilarnumberofemployeesoverthenextfiveyears? Weprojecttoincreaseto180employeesinfiscalyear2025-26basedonstudentenrollment growth.Thenumberchangesfromyeartoyear.Atthispoint,wewouldprojectanywhere from160to200employeesoverthenextfiveyearsdependingonenrollmentandstate funding.
Howoftenispayrollprocessedandwhatisthetotalgrosspayrollperpayperiod? Twicemonthlypayroll;approximately$475,000grosspayeachpayperiod.
Pleaseprovidethejobtitles(anddescriptions,ifpossible)forthepayrolled employees.
LicensedTeachers(75%),Classifiedstaff(13%),Admin&ProfessionalMgmtStaff(12%)
Howmany?Full-time,part-time,salariedandhourlyemployees? Full-time=161,Part-time=6,Salaried=143andHourly=24
Willtheselectedvendorprovidebenefits(healthinsurance,401k,etc)tothe employees? No.
IsORCAinterestedinaPEOmodel?
CanyouprovidedetailsaboutthecurrentADPsystem,includingthemodulesinuse,data volume,andanycustomizations?
Whatexistingsystems(HR,Finance,StudentInformationSystems)needtointegratewiththe newHRandpayrollplatform?
No.
ORCAcurrentusesADPHRservicesandtoprocesssemi-monthlypayroll.
InfiniteVisionsaccountingsoftware(ERPPro),OEBBandPERSEDX
WhatspecifictalentmanagementservicesdoesORCArequireinadditiontoHRandpayroll? ORCAcurrentlyusesADPevaluationsystem
ArethereanyexistingvendorsforTalentManagement,orwouldthisbeacompletelynew implementation?
ORCAcurrentlyusesADPevaluationsystem
Shouldthetalentmanagementsolutionbeastandaloneapplication,orcanitbeintegratedasa modulewithinthenewHRMSsystem? Either,butpreferintegrated
Doyourequiredirectdepositcapabilities,andifso,whatbanks/paymentprocessorsdoyou currentlyuse? Yes.ORCAusesKeyBank.
DoesORCArequireanyadditionalmodulesorservicesthatmightimpactpricing? No
ArethereanyspecificOregonPERSrequirementsorcomplexitiesthatneedtobeaddressed? ORCAisaPERSemployer.Nocomplexities.
Arereferencesfromeducationalinstitutionsrequiredorpreferred?
WillORCArequirededicatedonsitepersonnelduringimplementation,orwillremotesupport besufficient?
Ifonsiteworkisrequired,whatisthelocation,andwhatpercentageofworkneedstobe performedonsite?
Whatistheexpectedtimelineforthetransition,andarethereanycriticalmilestonesor deadlines?
ArethereanyspecificchallengesORCAanticipatesduringthetransition,suchasdata migrationorstafftraining?
DoesORCArequirethevendortoprovidedocumentationorcertificationstodemonstrate compliancewithOregon’snon-discriminationandequalopportunitylaws?
ArethereanyspecifictechnicalrequirementsfortheHRplatform(e.g.,cloud-based,onpremise,orhybrid)?
Howmanyresourcesareexpectedtobeallocatedforthisproject,andaretherespecificrolebasedrequirements(e.g.,HRspecialists,payrolladministrators,technicalsupport,etc.)?
Shouldtheproposedresourcesbefull-timeorpart-time?Ifpart-time,whatistheexpected hourlycommitmentperweek/month?
Arethereanykeyperiodsofhighactivity(e.g.,payrollcycles,audits,orcompliance reporting)thatrequireadditionalstaffingorextendedworkhours?
IsADPeligibletore-bidonthisnewcontract?
Ourpricingistypicallyanall-inclusivemarkuponthehourlypayrateofthe employee.Canwepresentourpricinginthatmannerasopposedtobreakingitout byservice?
Referencesarerequired.Educationalreferencespreferred.
Remotesufficientunlesscircumstancesdictatein-person.
MillCityorWilsonville,OR.%unknownatthistime,althoughdonotforseeaneedforonsite.
Summer2025.TransitionworktobeginMarch/Aprilwithanidealroll-outbyJuly1,2025.
Datamigrationandstafftrainingarecritical,asinanysystemconversion.
Yes.
PleaseprovideADP'scurrentcontractpricingwithORCA.
Payrollprocessor/partner(15-20hours/month);Relationshipmanager-monthlycheck-ins.
Full-time.
January,June,AugustandSeptember.
Yes.
ProposalsneedtobesumbittedasprescribedintheRFPdocument.Whatyourdescribe maybeincludedasasupplementalsupport.
