Lake of the Woods Association, Inc. Regular Board of Directors Meeting

January 18, 2023, Unapproved Minutes

12:00 p.m., Community Center

Note: These minutes are provided to members for review

Present Others

Teri Vickery, President

Phil Rodenberg, General Manager

Rick Rappoport, Vice President Linda Brooks, Recorder (from 2:00 p.m.)

Walter Diercks, Treasurer

Leif Henecke, Secretary (from 12:36 p.m.)

William Kay

Vassa Olson

Carl Clawson

Call to Order

1. EXECUTIVE SESSION

Motion by Clawson, passed unanimously, to enter into Executive Session at 12:03 p.m. for the purpose of discussing matters involving violations of the Declaration and Regulations for which a member, his family members, tenants, guests or other invitees are responsible; and to discuss personnel matters.

Motion by Kay, passed unanimously, to exit Executive Session at 1:51 p.m.

2. OPEN SESSION

2.1 Pledge of Allegiance

Motion by Kay, passed unanimously, to enter into Open Session at 2:07 p.m. and to affirm that the Board met earlier today in Executive Session for the purpose of discussing matters involving violations of the Declaration and Regulations for which a member, his family members, tenants, guests or other invitees are responsible; and to discuss personnel matters.

2.2 Confirmation of Quorum and Meeting Notice

Secretary Henecke confirmed that a quorum is present and proper notice made to all members of record.

2.3 Approval of Agenda

Motion by Olson, passed unanimously, to approve the Agenda.

2.4 Consent Agenda

Item 2.5 Approval of Minutes of January 7, 2023.

Item 5.1B Approval of Committee Changes

Item 7.3 Consideration of Entering Lots for Maintenance and Lot Violation Enforcement Motion by Rappoport, passed unanimously, to adopt the Consent Agenda.

2.5 Approval of Minutes of January 7, 2023 Regular Board meeting. Adopted by consent.

3. Member Comments

Members offered comments on the 10th Fairway redesign process, initiatives to improve water quality at Keatons Lake, suggestions to improve revenues at the Clubhouse restaurant, and creating more options for members who want a safe and healthy back yard for children, animals and special needs family members.

Is the 10th Fairway Project Just for Golfers?

by Phil Rodenberg, General Manager, ® CMCA, ® AMS, ® PCAM

Happy Winter, LOW!

Members have asked a fair question: “Is the 10th Fairway Project Just for Golfers?” The answer is no, the project benefits the downstream lot owners as well as golfers. In fact, a previous LOWA Board of Directors designated the Birdie Road area a “2018 Stormwater Hot Spot.” The project is a win-win. The official name of the capital project is the 10th Fairway Stormwater Management Downstream Drainage Improvement and Green Replacement Project. What’s the latest on the project? LOWA has put the project out for competitive bids, and is seeking an experienced golf course contractor. Our engineer/architect team sent the plans to eight contractors. On Jan. 18, the Board authorized bidding the project. On Jan. 11, LOWA hosted a successful Town Hall that drew adjacent lot owners and golfers to comment on the project. The consensus was the project is ready to move to bidding and

Member Services/ Holcomb Building: 540-972-2237.

Email: Frontdesk@LOWA.org

M-F; 8:30 AM-5 PM; Sat. 9 AM-1 PM

Vehicle Bar Code Hours: (Weather permitting)

Mon, Wed, Fri: 2-4:30 PM

Tues, Thurs, Sat: 10 AM-noon

Clubhouse: 540-972-2221

Office Hours: W-F, 9 AM-5 PM

Dining Room: Wed 5-9 PM; Th-Fri 5-10 PM; Sat 11 AM-10 PM; Sun 1-4 PM Sun Brunch, 10 AM-1 PM

Menu: www.LOWA.org/Clubhouse

Communications Office: LakeCurrents@LOWA.org or 540-972-2278

WebSupport@LOWA.org or 540-755-3107

Community Center: 540-972-9680

ECC Office: 540-972-2211

M-F, 7 AM-3:30 PM

Equestrian Center: 540-972-2238

M-F 8:30 AM-5 PM (Appt. required) Sat/Sun 9 AM-5 PM

Lessons/Pony Rides by appt.

Fareways Café: 540-972-2216

M, Tu, F, Sat, 8 AM-7 PM

W, Th, 8 AM-9 PM

Sun: 8 AM-6 PM

*Last order will be taken 1-hour before closing time. Last call for alcohol will be 30 minutes before closing. Menu: www.LOWA.org/Fareways

What golf and stormwater concerns are addressed by the project?

• Collapsed pipe sections/sinkholes on the fairway.

• Wet areas/standing water on the fairway.

• Poor conditions on the green/tree shade.

• Downstream property flooding on Birdie Road.

• Keaton’s Lake water quality concerns. What are the features of the project?

• Golf: We are rebuilding and replacing the existing green and the existing bunkers. We are also adding Better Billy Bunker sand bunkers and some berms to balance earthwork. The green and five sand traps will all be newly-constructed features.

Fitness Center: 540-412-6016

Daily: 5 AM-11 PM

Golf Pro Shop (Woods Center): Daily 8:30 AM Reserve a tee time 540-972-2230

Golf Course: 9 AM daily; carts due by 5 PM

Maintenance Office: 540-972-2223; M-F, 7 AM-3:30 PM

9.9 Leaf/Brush Area: Daily: 7 AM-5 PM

Closed Wednesdays

Pickleball:

Paul Jacobson, 630-715-5657

Outdoor Courts available 7 AM-11 PM

Security/Front Gate: 540-972-2210 or 540-972-2020 LOWA.ORG/TEKCONTROL

Tennis:

Alice Mote 540-424-8004

Courts available 7 AM-11 PM

Trash: LOW Compactor Site 540-672-9600

M, TU, TH, F, 7:30 AM-7 PM Sat 8 AM-5 PM; Sun 9 AM-5 PM

Closed Wednesdays & holidays

GFL/County Waste: 540-727-0887 or 540-899-7722

Curbside trash recycling/collection: Wednesdays

Main Gate from p. 1

6. Create merge of Visitor Lane 2 into Visitor Lane 1 to allow all visitor vehicles to be in single lane for existing ACO 1 alcove at Gate House.

7. Install traffic arm for Visitor Lane 1 just past the new U-turn area. Arm is open during the day and controlled by AllBox after hours.

8. Relocate Member bar-code operated gate to the new Member Lane.

9. Connect the new Member Lane to the existing light-controlled merge of the two merged Visitor Lanes just past ACO 1.

10. Install vehicle-operated gates in each of the outgoing lanes before the new U-Turn area. Gates open automatically when vehicles approach from Lakeview Parkway / Lake of the Woods Way intersection.

11. Review and make recommendations on lighting and Traffic Control Devices (TCDs) in entire gate area.

12. Cost out possible extended turn area to increase turn radius for U-Turn. Regardless, ensure TCDs to alert U-Turns to drop-off at end of pavement.

General Manager from p. 3

• Stormwater: We are building a two-acre stormwater pond (water hazard) on the low side of the new green to collect groundwater and surface water, and provide stormwater management and sediment trapping benefits. This will reduce peak discharges downstream. The drainage area that goes into the pond is approximately 48.04 acres. An additional 15.74 acres drain to the outfall point at the wetlands for a total drainage area of 63.78 acres. What is the fiscal impact? The FY 2022-2023 Budget includes $52,600 for design of the project, including two member input sessions. The proposed FY 2023-2024 Budget, up for approval in February, includes $379,000 for construction.

What is the schedule?

• The Board is to award the contract in March.

• The winning contractor will remove trees for the new pond and green in March.

• The contractor will have from May 15 to Sept. 15 to complete the work. Want to know more? Check out the capital projects page at LOWA.org under the Administration tab or go to www.LOWA.org/capitalprojects You will need a LOWA login.

Lakes Of The Woods Association, Inc.

Resolution 2023-1 A General Resolution Extending the Moratorium on the Registration of New Wake Boat-Type Watercraft

The Board of Directors passed a resolution at its Jan. 18 meeting extending the moratorium on the registration of new Wake Boat-type watercraft for an additional 12-month period. The moratorium (Resolution 2022-11) was extended from its current expiration date on April 20, 2023 to a new expiration date of April 20, 2024. The Board of Directors, in its discretion, may end the moratorium prior to that date.

The full Resolution may be found at www.LOWA.org/ governingdocuments

For purposes of this Resolution, a “Wake Boat-Type Watercraft” is defined as any watercraft which has the capability of enhancing its wake through the use of ballast, wedges, gates, wakeshapers, plates or other wake-enhancement methods or devices. The moratorium is subject to the following exceptions:

1. Members owning a LOWA currently-registered Wake Boat-type watercraft may re-register the same watercraft to the same owner during the moratorium.

2. Members owning a LOWA currently-registered Wake Boat-type watercraft may transfer that registration to a new Wake-Boat type watercraft purchased by the same owner during the moratorium.

3. Members may register a new Wake Boat-type watercraft during the moratorium upon presentation of proof of purchase, or proof of a valid purchase order, completed prior to April 21, 2022,

4. New LOW members who own a Wake Boat-type watercraft purchased prior to April 21, 2022, and who had a valid sales contract on a home at LOW prior to April 21, 2022, may register that boat during the moratorium upon closure of the home sale, even if such closure occurs after April 20, 2022.

Photo

Chris Porter Captain T. Henslee (left) and Officer A. MacDonald prepare to take the new LOWA Patrol Vehicle into service. The 2022 Ford Explorer replaces the former Ford Focus. LOWA Security now has two Ford Explorers, this one is white and the other is gray.

Special features include the 4RE camera system by Motorola, and the new Orange County, L3Harris P25 radio system. Also, an upgraded light bar equipped with an amber traffic control arrow system is now on the back side of the bar. The cost of the new vehicle is part of LOWA’s contract with Allied Universal Security.

Choices

with the Board

Grounded Conversation!

Saturday, February 4

10 AM, LOWA Regular Board Meeting, CC, Zoom

Tuesday, February 7

10 AM, Coffee & Conversation with Leif Henecke and Rick Rappoport, WC

Wednesday, February 15

2 PM, LOWA Regular Board Meeting, CC, Zoom

Committee Meetings: Meetings are subject to change. Visit www.

LOWA.org/Committees or www.

LOWA.org/Calendar To join Zoom meeting, go to www.LOWA.org/ CommitteeAgendas, for Zoom link. Member Log-in Required.

Safety/Security: 2/1, 2:30 PM, CC

ECC: 2/2, 9 AM, WC

M&E: 2/2, 3 PM, CC

Finance: 2/6, 2 PM, CC

Fitness: 2/7, 3 PM, CC

External Affairs: 2/7, 4 PM, WC

Clubhouse: 2/8, 1 PM, CH

Pickleball/Tennis: 2/13, 1 PM, CC

Investment/Treasurer: 2/13, 1 PM, CC

• Board Meetings: View online at www.LOWA.org/Videos. To join the Zoom meeting, visit www.LOWA.org/ BoardAgendas, for Zoom link. Member Log-in Required. For assistance with logging on to the website, email WebSupport@LOWA. org. For assistance accessing Zoom meeting call 540-972-9680 or email ZoomHelp@LOWA.org

Taking Care of Mother Earth

•

Friday, Jan. 27

5 PM Community Center closed for floor cleaning. Reopens Jan. 30.

Saturday, Feb. 4

10 AM LOWA Regular Board Meeting (CC), Zoom. Info: 540-972-2214.

Tuesday, Feb. 7

10 AM Coffee & Conversation at the Woods Center. LOWA Board Members Leif Henecke and Rick Rappoport.

Wednesday, Feb. 8

1 PM LOW Democratic Club Meeting (CC).

Saturday, Feb. 11

12-5 PM Fitness Center Open House. Info: 540-972-9680.

Calendar of Events

Deadline for submissions to the Feb. 10 issue of Lake Currents is Jan. 30.

Deadline for submissions to the Feb. 24 issue of Lake Currents is Feb. 13.

Advertising Info: Call 540-9722278 or email LakeCurrents@ LOWA.org

Media Kit online at LOWA.org

CLUBS, BRIDGE & FUN (subject to change)