Music of Wine Event Committee 4.19.23

BASICS

Time, Date, Etc.

Day: Sunday

Date: June 4, 2023

Time: 6:30 - 8:30 pm

Address: San Diego Wine & Culinary Center 200 W Harbor Dr #120, San Diego, CA 92101

LOGISTICS

Parking will be valet ( Paid and VIP)

BRIEF DAY OF TIME LINE

6:30 Guests arrive

Food and Wine Pairing stations

Silent Auction

Raffle 7:30 Program Start

Raffle winners announced

8:00

Musical performance by members of the chorus

8:30 Guests check out of auction

Event close

FOOD & DRINK Soiree Menu

European Food Stations with Full Glass Pairings

* France*

Artisan Cheese Display chef’s selection of French cheeses fig chutney, roasted nuts, fresh and dried fruits, baguette, flatbreads

Paired with Cremant de Loire Sparkling Wine

* Spain*

Piece-A-Paella saffron rice, sweet peppers, onions, tomatoes, roasted garlic, fresh herbs, grilled chicken, Spanish chorizo, roasted vegetables

Paired with Rioja Crianza hand selected by our Sommelier

* Germany*

Dessert Station black forest parfait, apple strudel, German chocolate bars

Paired with German Reisling hand selected by our Sommelier

EVENT LAYOUT

SOLICITATION UPDATE

Updates from last Meeting: Solicitation

Check In: May 15th

Save the date were sent Email solicitation blast: 162, 35% open rate

Paper solicitation blast: 365 Pushed invitation raffle w/ Give the Gift of Music flyer Printed solicitation packets (Funke) Solicitation packet to the Board

Upcoming Week:

Second solicitation eblast (specifically restaurants, bars, hotels) Follow Up Invitation

Let's schedule our next meeting!

STAY TUNED: WILL BE EMAILED

This packet Countdown Calendar Day of Schedule Sent Solicitation excel

Please lets try to focus on bringing in solicitations for our invitation raffle first:

Foodie Raffle Package

Win a $300 gift certificate to Trader Joe's

Surprise Wine and Dine Package

Win one prize of six (6) outstanding local restaurant gift certificates

LJS&C Donor Thank You: Surprise Experience Package

Local amazing hotel stay for two (2)

After we are done with the raffle, here are some solicitation ideas:

Auction items that have done well in the past include behind-thescene/docent tours, airfare, hotel stays, tickets to sporting events, cultural activities, restaurant certificates, and unique memorabilia

Event Committee

6:00 pm Stephanie and Board

2 Ocial greeters by registration Registration encourage guests to partake in auctions, build excitement

6:00 - 6:30 pm Guests arrival Registration

Guests mingle at food and beverage stations and bid at silent auction tables

7:20 PM7:30PM Volunteer AUCTION CLOSES: Announce order in which the tbls close and rae ticket info throughout the auction; France (1) 7:20; Spain (2)7:25 ; Germany (3) 7:30

Silent Auction Sign, SA Cheat sheet for volunteer

SA Make sure Volunteer is walking around with sign announcing

7:20 PM Mel and Adam Adam, Mel, and volunteers to direct guests to reserved seating Seating Charts Dining Room Stand in door and mid room

7:30 PM Mel Make sure Stephanie and Arian are in dining room and set up with mic, grab rae bowl

7:30 PM Stephanie and Arian Start Program: Introductions

Brief order of events

Thank you to guests

Talk about organization and mission statement to segue into Fund a Musician

Dining Room

Group

- Arian introduction of LJS&C special niche of bringing choral masterworks to SD that require large forces. Where else would you see Verdi’s Requiem or Berlioz’s Requiem with combined choruses, children’s chorus, 300+ people on stage… or this season’s “War Requiem” w/two orchestras and two conductors -- if not for LJS&C. A look at costs for March performance of War Requiem: o Music rental/purchase: $7500 (choral scores alone are $50 each)

o Guest artist fees: $12,000

o Plus Auditorium rental and labor, recording, program guides, and more

Rae drawing first (winner need not be present)

- Steph selects guest(s) to draw the winning tickets

Have YAC performer speak?

INTERLUDE: Arian introduced by Steph, lights lowered, musical interlude

15 PM Stephanie CLOSING REMARKS: thanks guests for generosity,directs guests to pick up auction items and to get home safely.