1st Pre- Congress Newsletter June 2013
59
th
IPSF World Congress
30 July – 9 August 2013 Utrecht, the Netherlands In this edition: - Call for Poster Exhibition, IPSF Conference and the Young Researchers Forum - New events: The compounding event and PE training - Registrations: How did it end?
Sneak preview: First themes for the theme parties!
The 59th IPSF World Congress Utrecht, The Netherlands
International Pharmaceutical Students’ Federation
K.N.P.S.V. PAGE 1
Warm welcome from the Reception Committee Dear participants, You are the lucky ones chosen to experience one of the most awesome events in the world: the 59th IPSF World Congress! In this first Pre-Congress booklet you’ll find all necessary information to prepare yourself for the upcoming event. Read about Internet access at the venue and the weather in the Netherlands. Haven’t booked your flight yet? In that case you can use our SkyTeam flight discount! Want to know where your new IPSF friends are coming from? Take a look at our world map. The accommodation is fixed, the venues are booked and the buses are ready for transport. In the upcoming months the Reception Committee will finalise all details, so that you can enjoy one of the best congresses ever! I can’t wait to see you all at the end of July! Have fun reading this booklet and take care, Thomas Kempen Chairperson of the 59th IPSF World Congress
Content
The 59th IPSF World Congress Utrecht, The Netherlands
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Warm welcome from the Reception Committee Word from IPSF How to prepare for the congress Compounding Event Call for the IPSF 1949 Conference Registrations: How did it end? Travel information Call for the Young Researchers Forum Pharmacy Education Extracurricular Training (PET) Social Programme Call for the Scientific Poster Competition Ramadan during IPSF? No problem! Accommodation Smoking and Drugs Policy Our Sponsors & Partners
Word from
IPSF Dear Congress Participants,
The amazing 59th IPSF World Congress is now approaching! With over 100 placements filled within 30 minutes after the registration was opened and eventually significantly more applicants that we could ever accommodate for, we never had such a big interest before. What an IPSF President 2012-2013 enormous pleasure it is to have this Pre-Congress booklet presented to you and realise that very soon we will again have the once-in-a-year opportunity to gather together in an atmosphere of tolerance and friendliness, with full faith that we can move the Federation another step forward.
Radoslaw Mitura
While the Executive Committee is still working to get the entire content ready to be put for cutting-edge discussions at the General Assembly, the educational component of the congress is already in place for your enjoyment. With an extra level of polish, we are hoping to provide excellent Educational and Scientific Symposia on top of students and stakeholders running workshops that will fill the venue to its boundaries. Together with the Reception Committee, we are working to translate these perfect arrangements into your unforgetable experiences upon your arrival! Does that sound appealing? At least for me, it does. I cannot wait to see you all! Enjoy reading this booklet to get a taste of what an amazing event you can expect! Yours truly in IPSF, Radek Mitura IPSF President 2012-13 PAGE 3
HOW TO PREPARE FOR THE CONGRESS? Deposit, cash and other money issues The deposit for your room in our congress accommodation is €50 per person. This will be handed in during the registration process on the arrival date, so be sure to bring this amount of cash with you for the deposit! If there is no damage to your room at the end of the congress, you will get the deposit returned to you. When you lose your congress badge or any other material we handed out to you, we can arrange new items for you upon payment of a small amount in cash. The RC advises to bring at least €100 in cash. ATMs can be found close by the congress accommodation and all around the city. Credit cards such as Visa and MasterCard/Eurocard are widely accepted, as well as cash cards that access the Cirrus network. Bike renting during the congress will be possible, but it will be at your own expense.
The congress fee does not include the free evening. An indication of the prices in the Netherlands are: What? Soda/ Beer in a bar Taxi to Utrecht city center Bottle of water in the supermarket Hamburger in a snackbar Dinner in a restaurant including 2 drinks PAGE 4
Price in € 2.20 Max. 12.50 0.75 2.50 20
The weather The temperature in the Netherlands in August will be around 25 °C. Although there will be some sun, there will always be a chance for cloudy weather or rain. Our recommendation is to pack both your sunglasses and sunscreen and your raincoat, just to be sure. Public transportation Utrecht has a good bus system: buses will bring you to every part of the city. The venue can be reached perfectly by public transportation. To pay for the bus you need an ‘OV Chipknip’. They are for sale at the city bus station, the railway station, and the post offices. The bus to University Campus goes eastward (bus number 4, direction ‘Burg. Fokkema Andrealaan’); get off at the bus stop ‘Hoogstraat’ and walk into the street ‘Prins Hendriklaan’. Detailed information about the public transportation can be found on our website or the national public transportation website.
Pick-up service from the airport If you arrive by plane on the 30th of July at Amsterdam Airport Schiphol, we have arranged a pick-up service to bring you to the accommodation. LIT participants will be accompanied to the venue as well. On every other date or from any other arrival place you have to get to the venue and accommodation by yourself. To know when to pick you up, we’d like you to send us your flight details. Please send your arrival date, arrival time, airline and flight number - accompanied by your name and country - to registration@ipsf2013.org. If you do not provide us with this information we can not pick you up! Note: If you arrive very early or very late, it is possible you have to wait a while. Don’t worry though, we will take care of you.
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THE COMPOUNDING EVENT During this year’s congress there will be an opportunity to become the first ‘Worlds’ best compounder’. The new Compounding Event will consist of an introductory workshop which will be accessible for everyone interested in the opportunities in compounding. The workshop will be held on Saturday, the 3rd of August. On Monday the 5th the first Compounding Competition will take place. You can join at the beginners’level or accept the real challenge and try to win the advanced level!
How does it work? By joining this competition you’ll have to develop the best way to prepare a formulation and then actually compound it. We hope to see many of you at this interesting event!
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CALL FOR THE IPSF 1949 CONFERENCE This new IPSF innovation-oriented event will see the light at the World Congress! Inspired from the famous TED talks, this event aims at encouraging pharmacy students to develop new and innovative ideas about pharmacy profession, practice and science. The idea is to bring creative people to talk about the future of pharmacy: science, practice and education. You will have 19 minutes and 49 seconds to develop your idea and to convince the audience of your project or theory. The theme is:
What should a 21st century pharmacist look like?
Visit this page and apply now! PARTICIPATE AND WIN A PREZI PRO EDU LICENCE!
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REGISTRATIONS: HOW DID IT END? We were ready. We informed all Contact Persons (CPs) in advance about the registration process: Get the confirmation letter ready for your members and make sure they register as soon as possible on the website. We had only 400 places for the congress and promised up to 3 ODs per association so regular participants had to be fast. And fast they were: Within the first hour after the registrations opened we received more than 100 applications. All of them either from Slovenia, Taiwan, The United States or Portugal actually. Within 12 hours we’d already received a total of 236 registrations. From the start we wanted to have as many associations represented as possible and therefore accepted an even amount of people from each country. A lot of students from many countries applied and unfortunately some people had to be placed on the waiting list. However, when accepted, we were glad to see everyone was very happy to be able to attend and doing their best to pay as soon as possible. Overall the registrations went according to schedule. In fact, it went so well that we had to close registrations after the first registration period as we already received over 800 registrations! We are very proud to have so many people from so many countries represented in our IPSF World Congress (for the numbers and figures see the panel) and we are very excited to meet everyone at the Congress! A quick reminder for everyone: If you still have urgent questions regarding the congress, the Netherlands or Utrecht and it can’t be found in this newsletter, our website or the internet, we are happy to help. Just email to info@ipsf213.org and we’ll try to answer as soon as possible. We’ll keep in contact as well: Early July you will receive the 2nd Pre-Congress newsletter with all the last information and details on how to prepare for the congress. PAGE 8
Figures and numbers: Number of registrations per country • Number of ODs:
138
• Associations represented:
68
• Countries represented:
63
• Total number of registrations:
885
• Participants in total:
435
• Male/female ratio:
3 to 5 236 50 45
Taiwan Egypt USA Indonesia Portugal Tunisia Japan Thailand Turkey Ghana Slovenia France Australia Sudan Colombia South Korea Algeria Canada Rest United Kingdom Individual members Sweden Germany Spain Singapore Palestine Kuwait The Netherlands Serbia Poland India Romania Malaysia Greece Denmark Czech Republic New Zealand Jordan Saudi Arabia Qatar Kenya Iran Hungary Finland Zimbabwe Switzerland Slovakia Sierra Leone Lithuania Brazil Croatia Tanzania South Africa Russian Federation Peru Costa Rica Bangladesh
0
10
20
30
40
50
60
70
Number of registrations per day
40 35 30 25 20 15 10 5 0
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Wondering where people come from? Here’s a map showing all the
LET'S PAGE 10
e different countries from which people will come to the congress.
UNITE THE WORLD! PAGE1111 PAGE
BOOKING YOUR FLIGHT
Click here and book now! The airlines of SkyTeam, Official Alliance Network for our event, offer attractive airfares for participants. SkyTeam comprises 18 leading international airlines: Aeroflot, AerolĂneas Argentinas, AeromĂŠxico, Air Europa, Air France, Alitalia, China Airlines, China Eastern, China Southern, Czech Airlines, Delta Air Lines, Kenya Airways, KLM Royal Dutch Airlines, Korean Air, Middle East Airlines, Saudia, TAROM and Vietnam Airlines, serving nearly 1,000 destinations in 186 countries with around 15,000 flights daily. To benefit from these special offers, visit www.skyteam.com/GlobalMeetings and enter our Event ID: 2292S. Through SkyTeam.com, you can also access the schedules of all SkyTeam partners to plan your flights on the airline of your choice. PAGE 12
Whether you are the organizer or the participant, the Global Meetings Program allows you to benefit from the expertise of SkyTeam’s network covering over 990 destinations worldwide. Via the online portal, not only can participants obtain discounted travel, but flights and connections are made more convenient. Organizers can also take advantage of an online solution especially designed to meet their needs, including a productivity reward program. Additionally, we provide you with a communications kit and one point of contact to help manage your event. Visit our website www.skyteam.com/globalmeetings
CALL FOR THE IPSF YOUNG RESEARCHERS FORUM The IPSF Young Researchers Forum is another new educational event implemented by IPSF during the 59th IPSF World Congress, in Utrecht, the Netherlands. This event brings students from different countries, cultural backgrounds and educational experiences together for discussion. The event will be in the form of oral presentations and debates, in which the students are encouraged to express their opinions about the latest scientific findings. Bridging different schools of pharmacy education is the main purpose of this event. Congress participants are invited to submit the abstracts of their research projects, internships projects or class projects in pharmaceutical sciences and pharmacy practice. The theme is:
Students’ research projects PARTICIPATE AND WIN A PREZI PRO EDU LICENCE!
Click here and sign up! PAGE 14
PHARMACY EDUCATION EXTRACURRICULAR TRAINING (PET) During the 59th IPSF World Congress IPSF launches a new educational training (PET), which aims at providing congress participants with useful information and developing skills needed in class projects, research projects and internships. We aim particularly at developing topics that are not usually taught at university, with the objective of providing students from a different background or different education a standardized and universal knowledge which is useful for tomorrow’s pharmacists. This year the topics are:
Patient Safety Research Methodology You can register for theses sessions in the beginning of the congress. Don’t miss this unique opportunity to get a cutting edge training in pharmacy-related subjects !
More info can be found on this page. PAGE1515 PAGE
In two months the congress will start! We’ve worked hard to complete the whole schedule of the social programme and we are proud to present you here with a sneak preview of the events…
THE SOCI PROGRAM
Besides the educative part of the programme you can join some awesome theme parties. The theme of the first party will be ‘Neon Lab Coat’. Bring your white lab coat or T-shirt with you and introduce yourself to the other participants while painting a neon message on their back! Another theme party is based on James Bond’s ‘Casino Royale’. You can play roulette and black jack to support the IPSF Development Fund or be a Bond girl on the dance floor. More details about the other theme evenings will be published in the next newsletter!
During the excursion day you will experience a combination of the Dutch culture while doing sportive activities. This ‘Dutch Day’ will take place at two old fortresses near Utrecht. Wear some sportive clothes this day because the activities are outdoor! PAGE 16
IAL MME
The opening ceremony will be held in the Dom Cathedral which has the highest church tower in the Netherlands! In your free time you can ascend the tower via 465 steps (there is no lift) to the highest view point at 95 meters high. Climbing the Dom Tower is a wonderful opportunity to explore the City of Utrecht in an entirely different way.
The congress will end with a Gala Dinner and prom night. This special evening will be held in a special location. After the dinner you may dance and drink till the late hours at this spectacular evening!
We can’t wait to see you at the social activities this summer! PAGE1717 PAGE Hope to CU in 2013!
CALL FOR THE SCIENTIFIC POSTER COMPETITION
IPSF cordially invites all the congress participants to present their scientific posters under the theme: “Global pharmacy practice and pharmaceutical sciences “ The Poster Exhibition will be held during the Scientific Symposium day. Do not miss a chance to show your potential! The posters can PARTICIPATE AND WIN A present primary research, secondary research or even reviews. However, they have to be PREZI PRO EDU LICENCE! composed of the required contents: background, objectives, methods, results and discussion. PAGE 18
More information can be found by clicking here.
Ramadan during IPSF? No problem! We promised to make the Ramadan month as easy as possible for all participants who will be joining the congress and will be fasting. Therefore we made some special arrangements for the fasting future pharmacists amongst us. Mealtimes During the congress we will hand out special breakfast meal boxes for the participants who have indicated to be fasting through the registration form. With the boxes, you will be able to consume your breakfast at whatever time is convenient and suitable for you and your fasting schedule. Dinner will be served after sunset. Only on the free night we expect you to arrange your own food. Ramadan evening & Eid-ul-Fitr Besides this, we have scheduled a “Ramadan evening� on the 7th of August, to spend a little time together with all participants to celebrate the end of the Ramadan month. The next morning is Eid-ul-Fitr and everyone will have free time to do whatever they like on this free morning. For the Muslims, we will hand out the addresses of the nearest mosques so you can decide to go to the mosque on Eid-ul-Fitr to pray or just for a nice visit.
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ACCOMMODATION The University College Utrecht (UCU) is located closely to the city centre of Utrecht. The rooms (all non-smoking) are located in a unit, where guests share a kitchenette (no cooking facilities), bathroom and living room. Each unit consists of 2-6 rooms. The rooms are furnished with 1-3 beds, a table, a chair and a closet. Each room is equipped with an internet access point (see below). The UCU campus has a large dining hall and sports facilities. The UCU lies within a 15-minute walk of the Faculty of Science (which includes the Department of Pharmacy) and the main building of the university. In 5 minutes you will be in a park, and it will take a 15 minutes walk to the city centre. Wi-Fi is everywhere on campus except in the rooms, but if you bring an internet cable for your laptop you can use internet there as well. The RC has made a roommate arrangement based on the preferences you gave us during registration. Roommates will be informed on arrival.
The address:
University College Utrecht Campusplein 1 3584 ED Utrecht The Netherlands Website: www.uu.nl/ucu PAGE 20
SMOKING AND DRUGS POLICY IPSF always enforces a strict non-smoking and drug-free policy and there will be no difference at this World Congress. In the Netherlands, smoking is prohibited in public buildings as well as in bars and restaurants. This also accounts for the accommodation and all congress venues. Those of you who crave for nicotine will have to take their cigarette outside. Drugs are not allowed at all at the congress.
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OUR SPONSORS & PARTNERS SPONSORS
PARTNERS
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IPSF World Congress 2013 Utrecht the Netherlands info@ipsf2013.org www.ipsf2013.org @IPSF2013 www.facebook.com/ipsf2013
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