Financial Assistance with Fees Policy
Policy Owner: Bursar
Reviewed: June 2025
Approved: Governing Body June 2025
Next Review By: June 2026
FINANCIAL ASSISTANCE WITH FEES POLICY AND TERMS & CONDITIONS
This policy applies to King’s College Senior School and King’s College Junior School, together “the school” and should be read as the terms and conditions for the Financial Assistance Awards
In this policy references to “parent” means parents or guardians with parental responsibility for the child.
1. Introduction
1.1 The Governors of King’s College School are committed to broadening access to the school by offering to parents of eligible senior school pupils means-tested discretionary financial support with the payment of school costs. These are called Financial Assistance Awards. This type of support differs from a scholarship in that it is based on the financial need of the applicant.
1.2 Requests for financial assistance usually fall into three categories:
• New applicants to the senior school, who apply for financial assistance on registration to the school, where the family of the applicant would be unable to fund some or all of the tuition fees in the event that their child is successful in the admissions process and is offered a place at the school;
• Existing senior school pupils where there was a reasonable expectation of paying the fees on registration to the school and where an unforeseen change in circumstances has resulted in difficulty in meeting tuition fee payments after entry which may result in the child being withdrawn part way through a key stage of their education; and
• Looked-after children as defined by section 22 of the Children Act 1989.
1.3 Financial assistance awards of 50% or more of tuition fees will attract a discount on the deposit payable on acceptance of a place.
1.4 Financial assistance awards are subject to an annual reassessment of parental means and may be varied upwards or downwards or withdrawn, depending on the outcome of the financial review.
1.5 Financial assistance awards and their annual renewals are at the sole discretion of the school.
1.6 All financial assistance awards are made on the understanding that pupils will complete their secondary education (to the end of year 13/upper sixth) at the school, subject to unforeseen circumstances requiring a change of plan
1.7 Recipients of financial assistance awards and their families are asked to give feedback on the impact that attending the school has had on them or their child during their time at the school. This is a voluntary action that helps the school in ensuring that financial assistance awards, and the process the school follows during the application process, enable the most value to be gained by the beneficiaries.
1.8 We are grateful for the generosity of the King’s community in supporting our bursary fund from which financial assistance awards are made. From time to time we provide anonymised reports to our supporters to demonstrate the impact of their contribution.
1.9 Separate to the financial assistance awards made by the school, there are also a small number of external grant-making trusts and foundations that provide bursaries to pupils. These funds come with specific eligibility and reporting requirements, including the sharing of the pupil’s name and address In all cases permission and consent from parents is sought before sharing information with the trust or foundation making the grant to assist with fees. This forms part of their grant eligibility process.
2. The financial assistance awards
2.1 The financial assistance with fees offered by the school falls into the following two groups:
2.1.1 A bursary award offers means-tested financial support representing 80% or more of the fees. A bursary award might be up to 100% of the school tuition fees and may in addition include provision for a package of additional support, such as transport, school meals, curricular school trips and uniform; or
2.1.2 An assisted fee award offers means-tested financial support for fees of between 10% and 80% of the value of fees.
2.2 The head and the bursar will consider several factors when making the judgement as to the justification for financial assistance and the extent of such support:
2.2.1 Pupil Suitability: Funds are limited and the school exercises discretion in awarding financial assistance. Each pupil to whom support is offered must, in the opinion of the head, be likely to thrive in our scholarly environment and to add to and benefit from the co-curricular opportunities and wider community involvement offered by the school in line with our mission and aims.
2.2.2 Financial Considerations: The amount of the financial assistance is determined by the extent of need for support and affordability. Each case is assessed on its own merits and awards are made accordingly It is recognised that judgements about what sacrifices a family should make to pay school fees will be personal. However, the school has a duty to ensure that all financial assistance awards are well directed. Therefore, as well as current earnings, the school considers other factors to determine the level of need, examples include:
• The ability to improve the financial position or earning power of the family. For example, where there are two partners, both would be expected to be employed unless one is prevented from doing so through incapacity, the need to care for children under school age or other dependants, or the requirements of their partner’s work;
• Opportunities to release any capital. Significant capital savings and investments would be expected to be used for the payment of school fees as would equity values in property;
• Where parents do not live together, the financial circumstances of both parents’ households will be considered. Both parents and anybody else contributing financially to the household will be assessed unless in the school’s opinion there is sufficient evidence that it would not be reasonable to do so. The assessment is based on the school’s review of both parents’ combined ability to contribute to the school fees;
• Contribution to household costs by other, wider family members, any adults unrelated to the child or by outside sources;
• The expected duration of the financial assistance versus the available assets and income of the family, e.g. if a student has one year remaining at King’s and there are sufficient assets to pay for that last year of fees, it is unlikely that financial assistance could be awarded as the family’s financial circumstance once they leave King’s would be outside the scope of this policy;
• Where fees are already being paid to other schools or childcare providers the school will take this into account when considering the appropriate level of award for new applicants. The reasonableness and sustainability of these arrangements will form part of the annual review on an ongoing basis;
• The school considers that the following may not be consistent with the receipt of a financial assistance:
o frequent or expensive holidays;
o new or luxury cars including those on hire purchase or finance lease;
o investment in significant home improvements which are not required as part of the essential maintenance of the family home;
o a second property/land holdings;
o excessive expenditure; and
o the use of disposable income to repay loans for any of the above or to repay, for example, directors’ loans to personal companies.
3. New entrants to the school – the application process
3.1 Financial assistance is available to new pupils entering the school at 11+ (year 7), 13+ (year 9) and sixth form (year 12). Applicants for financial assistance for 13+ entry into year 9 are assessed at the pre-test stage and subsequent applications will only be considered where there has been a wholly unforeseen change in circumstances or when a pupil has applied for a 13+ late assessment for entry into year 9 Financial assistance is awarded at the discretion of the head and bursar who are responsible for the management and coordination of the process, while the day-to-day administration has been delegated to the admissions team and finance department
3.2 Step One. Those seeking financial assistance must declare their intention to apply for financial assistance when they register online (and pay the registration fee) for a place at the school. Applicants who may have difficulty in meeting the school registration fee payment should advise the admissions team and the school may use its discretion to waive this payment. No charge is made for the application for financial assistance Applicants will be sent a link to the online application form at the beginning of the autumn term in the academic year they are sitting the entrance exam. This form, which seeks to establish the financial circumstances of the household, requests details of income, expenditure, capital and debt and must be supported with full documentary evidence. The completed form, together with the supporting evidence, must be submitted online before the published deadline. Applications submitted after the deadline or incomplete applications will not be accepted
3.3 Step Two. The bursar, together with a third-party specialist company using benchmarking criteria, assesses all applications in order to establish the likely level of support which will be required in order to allow the child to attend the school. This assessment may involve the bursar,
their representative, and/or the third-party specialist company, visiting the families at home to ensure the information has been correctly interpreted and the basis of the financial assessment has been fair. Families who do not make themselves available for a home visit, if requested, will not be able to proceed with their application for financial assistance
3.4 Step Three. The admissions team prepares a recommendation for all candidates who require support. This is discussed at a meeting of senior staff and a joint decision on financial assistance allocations is then reached.
3.5 Step Four. King’s is an academically selective school. Selection is based primarily, but not exclusively, upon academic merit and this is assessed through entrance examinations, interviews when applicable and references from the candidate’s current school. As well as academic merit we look for what else each candidate might offer in terms of other qualities and talents and their own character. Pupils offered a place at the school on the basis of their performance in the admissions process will be informed of the extent of any financial assistance award.
3.6 Step Five. The individual(s) completing the application for financial assistance signs to confirm that they have read and understood these terms and conditions/policy relating to the financial assistance award as set out in the Financial assistance with fees policy and terms & conditions at the time of the financial assistance being awarded.
4. Applications made by one parent only
4.1 The school expects financial assistance applications to provide the financial circumstances of both parents. Separated or divorced parents may, if they prefer, complete separate applications for each of their households including financial information for all adults contributing financially to the household, but we will consider the combined financial circumstances of both parents in assessing the affordability of fees and the potential level of support available, e.g. if in the case of separated or divorced parents, the fees are split equally but one parent earns more than the other such that when considered together, they can both afford the school fees, we would be unlikely to be able to offer a financial assistance award, as we would expect both parents to agree between themselves how together they can fund school fees.
4.2 The school will consider applications made by a guardian for a looked-after child as defined by section 22 of the Children Act 1989.
4.3 Parents making an application without the consent of another parent should be aware that the mere fact of divorce or separation is not sufficient evidence of the other parent’s inability to support the child financially, nor is the financial contribution they may be required to make under a court order.
4.4 In exceptional circumstances the school may consider an application from only one parent. The parent making the application will need to provide evidence as to the absence of the other parent.
5. Annual review and continuing duty of disclosure
5.1 All financial assistance awards are subject to repeat assessment of parental means once a year and may be varied upwards or downwards depending on parental circumstances. Current financial assistance holders will be issued with repeat means-testing forms during the spring term of each year For those previously in receipt of financial assistance, the head, the bursar, and where necessary the Governing Body, have the discretion to recommend the reduction or withdrawal of an award where the parents have failed to comply with the school’s terms and conditions and terms of any agreement reached, for example by the late payment of any contribution they are
making to the fees. Financial assistance will not continue if the application forms are not completed and returned, with supporting documentation, by the requested date or a home visit is refused.
5.2 All financial assistance awards are subject to an ongoing duty of disclosure. Along with an annual review, holders of financial assistance awards are required to inform the school of a worsening or an improvement in their financial circumstances, whenever the change in circumstances occurs, even if it occurs outside the annual review period. Notifying the school of a change in circumstance will trigger an assessment of parental means. A failure to disclose an improvement in circumstances may result in the financial assistance being withdrawn or reduced, and parents may be required to repay some or all of the financial assistance award Parents should ensure they understand the terms and conditions of the financial assistance award as set out in the Financial assistance with fees policy and terms & conditions before accepting a place at the school with a financial assistance award.
5.3 A change in circumstances includes, but is not limited to, the following:
• receipt of an inheritance;
• increase in salary or bonus payments greater than that submitted in the annual review;
• decision to educate other children in the family at fee paying schools, where some or all of the school fees for other children will be paid by the household;
• other children in the family, who have previously been educated at fee-paying schools, reaching a natural break in their education, for instance, finishing year 6 at a preparatory school or finishing year 11 at a fee-paying senior school.
6. Withdrawal and/or repayment of financial assistance
6.1 The financial assistance may be withdrawn at any point (including before the pupil starts at the school) if incomplete information is provided, or information relevant to the assessment is excluded, or attempts are made to conceal or mislead the school in its assessment. This includes, for example, failing to disclose funds or assets held abroad, failing to disclose certain bank account statements, or moving assets during the assessment period.
6.2 In addition to the withdrawal of the financial assistance, parents may be required to repay financial assistance funds obtained based on false, misleading or incomplete information.
6.3 Financial assistance may also be withdrawn with immediate effect if the balance of the account remains unpaid 28 days after a written reminder has been sent to the parents.
6.4 If financial assistance is withdrawn, parents may be required to pay any additional sum required to meet the full acceptance deposit.
7. Confidentiality
7.1 The school will need to share appropriate information with a third-party specialist company that undertakes most of the reviews of applications for financial assistance on the school’s behalf. Further information about how the school shares data with this third-party specialist company can be found in the school’s Parent and pupil privacy notice on the school’s website.
7.2 Unlike scholarships, recipients of financial assistance awards are not advertised. The school respects the confidentiality of financial assistance awards made to families and information will only
be shared with members of school staff who have a legitimate interest in knowing, for example who are involved in the assessment process or providing pastoral support.
7.3 As set out in 1.8, there are some circumstances where an external grant-making trust or foundation which has provided a bursary to a pupil will have specific eligibility and reporting requirements, including the sharing of the pupil’s name and address. In all cases permission and consent from parents is sought before sharing information with the trust or foundation making the grant to assist with fees. This forms part of their grant eligibility process. As with financial assistance awards made by the school, the school respects the confidentiality of these bursaries and information will only be shared with members of school staff who have a legitimate interest in knowing, for example who are involved in the assessment process or providing pastoral support.
8. Existing pupils – change in ability to pay (short-term fee support) and eligibility for longer-term financial assistance
8.1 If a place is accepted for a pupil without financial assistance on entry, financial assistance can be provided at a future time where a family’s ability to pay has declined suddenly and significantly due to wholly unforeseen circumstances. This assistance is called short-term fee support and is intended to provide time limited support with fees until the next natural break in the pupil’s education which could be to the end of the key stage in which the pupil is in. Applications for short-term fee support must be made in a timely fashion and before the fee in question falls due and after discussion have been had with the school around payment plans and other supportive measures that the school can provide
8.2 Families with a child at the school who face a sudden change in their financial circumstances and/or their ability to pay school fees will be asked to write to or to meet with the bursar to discuss their situation, including payment plans and other supportive measures that the school can provide. Families will be expected to disclose whether they are intending to apply or have applied to another school at the same time as requesting short-term fee support or longer-term financial assistance as this will be a relevant consideration in the school’s decision-making
8.3 Applicants may be invited to apply for short-term fee support using the online application form provided by a third-party specialist company, who will follow the same process as for assessing financial assistance awards on entry. It is likely that the application will include an interview and/or home visit. Such awards are subject to the availability of funding and cannot be guaranteed. For the avoidance of doubt, the decision not to award financial support taken by another independent school in relation to a sibling, does not make an existing King’s pupil eligible for support from King’s.
8.4 In cases where the ability of the family of an existing senior school pupil to pay the school fees has changed irrevocably and permanently, and after discussion have been had with the school around payment plans and other supportive measures that the school can provide, there may be the option for those families to apply for financial assistance in the same way and under the same criteria as financial assistance on entry. A financial assistance award (whether a bursary award or an assistedfee award) given in this situation will stay with the pupil until the end of their time with the school, subject to an annual review for eligibility and under the terms of this policy.
8.5 Junior school pupils, whose family’s ability to pay the school fees has changed irrevocably and permanently, and after discussion have been had with the school around payment plans and other supportive measures that the school can provide, may be eligible to apply for a bursary in the second form (year 6) to come into effect at the start of year 7 of the senior school, following the same criteria and timetable as external pupils.
9. Other sources of assistance
9.1 There are a number of educational and charitable trusts which provide assistance with tuition fees. In the majority of cases these are to assist children who are already attending a fee-paying school and due to a change of circumstances may be unable to remain. The school encourages families to apply for support where it is felt a good case can be made for assistance.
10. Decisions regarding financial assistance
10.1 The school receives a large number of applications for financial assistance on entry and for fee assistance annually. Financial assistance cannot be applied to fees in lieu of notice. Each request is comprehensively assessed on its own merits and it is the school’s intention to support as many as it can. However, funding is limited and it is not possible to approve every application or to provide justification for each decision Should an applicant be dissatisfied with the process followed by the school, they should contact the bursar. The school’s decision is final.