2020 Annual Report 100 Gay Men for a Cause – Vancouver 100gaymenforacause.com
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Snail mail 100 Gay Men for a Cause YVR 1702–837 West Hastings Street Vancouver, BC V6C 3N7
About Us our vision, mission, and values our founding members our leadership team
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Membership frequently asked questions ready to join?
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Charities charity eligibility and rules events and donations
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Finances and Operations
2020-2021 Strategic Plan
Beginnings Vancouver is a wonderful, vibrant city— diverse, inclusive, caring.
Sadly, however, it also has many needs that aren’t being met by private or public funding. Fortunately, there are many amazing organizations that stretch every dollar and every volunteer hour to support our community. But they need more help. That’s why we came together to form 100 Gay Men for a Cause – YVR. In 2018 a post appeared in my Facebook feed, which led to the 100 Who Care Alliance, with more than 650 chapters and an incredible array of resources, and 100 Men Who Give a Damn – Ireland, founded and headed by a Canadian, which offered to help. Each provided enormous encouragement and support to what would become (and still is) the only gay chapter in the world.
...what would become (and still is) the only gay chapter in the world. The Vancouver Foundation worked closely with us to establish a unique partnership whereby funds are donated to the Foundation, which handles all verifications, administrative and overhead charges, and charitable tax receipts, and directs monies to our chosen charities. But first, we needed an endowment. Ten men stepped up and donated sufficient funds to establish the 100 Gay Men for a Cause Fund. A Steering Committee was established and we planned our first meeting just two years ago in April 2019. Our beginning was modest, with 25 men in my living room.
Through quarterly events, our members become more aware of many needs and the charitable organizations working to address them. We know that everyone gives back in their own way – some of us have time, others offer skills and talents. Our members also give back financially. Each event lasts only an hour, plus time to network and socialize before and after, as one wishes. Join us, have a drink, meet interesting and likeminded men, and feel good about supporting those in need.
Donations are administered by the Vancouver Foundation. The minimum donation is $100 a quarter, which can be met through regular quarterly giving, or regular monthly giving of only $35, by credit card. The Foundation has also graciously profiled our work in the Vancouver Foundation Magazine. You can read more by clicking the button on the right. The needs are great. The commitment is strong. The rewards are many. Do review our second year and be encouraged to join us!
Ken Haycock Founder and Catalyst
About Us our vision A happy, healthy, and engaged community of gay men in the Lower Mainland
our mission A network of philanthropic gay men that comes together as a community to select a charity that enables us to leverage our donations for greater impact.
our values Inclusion and engagement — welcoming, positive, and networked Knowledge — bringing our charities to the fore Commitment — to our members and to our philanthropy Transparency — open and clear Flexibility — simple, easy, straightforward Impact — making a difference Community — building a network
our founding members Our Founding Members are the men who donated a minimum of $1,000 each to establish the endowment with the Vancouver Foundation. Sacha Fabry Bruce Forster Christopher Girodat Ken Gracie David Hoe Ken Haycock Founder and Catalyst
Stanley Moore Pierre Soucy Pat Stephenson Philip Waddell
our 2020 leadership team 100 Gay Men for a Cause — Vancouver is run by volunteers. Our leadership team establishes direction for the organization and ensures appropriate maintenance and growth. It also selects the nominated and verified charities that are proposed for each meeting.
Founder & Catalyst
Director, Charities and Donations
Director, Member Experience
Director, Operations and Partnerships
for December 2020
FOUNDERS & CIRCLES
compared to three enhanced givers in 2019
2020 membership growth 100
members' foundations 2020
Founders' Circle members who donate $100+/month or equivalent Bill Hodgson David Cousins David Salter John Horodyski
Ken Haycock Foundation Local Boom The Rainbow Fund Tom Parkinson Fund
Rainbow Circle members who donate $50+/month or equivalent Chris Girodat Geoff Reid Grant Hurrle Ken Haycock Mark Rayter
Pat Stephenson Paul MacKenzie Percy Rosenberger Robert Adamson
frequently asked questions Q: How do I become a member? A. Easy: just complete the join us page on our website. Q. How long do the meetings last? A. The meeting itself lasts for no more than an hour, but there's also time before and after for drinks and socializing. Doors open at 5:30pm for the networking, and the formal meeting (one hour max) starts promptly at 6:15pm. When we wrap up, there's more time for socializing and chatting with representatives of the charities who presented during the meeting. Q. What if I cannot attend a meeting? A. We of course hope that everyone might be able to attend but that is not always possible. You still contribute your $100 through the Vancouver Foundation and abide by the decision of the majority attending and voting. Q. Can I pay by cheque? A. You can pay by cheque or credit card. All donations are handled by the Vancouver Foundation, which provides tax receipts. Most members make automatic monthly or quarterly payments by credit card. Q. Can I still join if I live far away? How do I take part from a distance? A. You can live anywhere and still be a member. You need only make your tax-deductible donation. Of course, attending meetings might be a challenge — but you will still feel great about making a difference!
Q: Can I just send the donation to the charity myself? A. Of course, but we discourage it for two reasons. First, it does not count toward your membership. Second, the total of donations has a major direct impact, beyond what any one individual might contribute. We also track donations through the Vancouver Foundation to maintain our membership roster as only members in good standing can nominate, attend and vote. Q: Is membership limited to 100 gay/queer men? A. No, that would not be fair to the charities, would it? If we can make a big impact with 100 men, why not invite a friend and make an even bigger impact? Allies are also welcome. Remember, we're doing this for the charities and our community, not just for ourselves. Q: Can I bring a friend to a quarterly meeting? A. Yes. We are always seeking men who care. For us, caring means making a commitment. That means you can bring a prospective member to a quarterly meeting, but if they don’t join, they don’t vote. Q: What do you do with my personal information? A. We collect your name, email address, and phone number to stay in touch with you and to administer membership in 100 Gay Men For a Cause — Vancouver. We will never sell or give out your personal information without your consent unless we are required to do so by law. Note about photography: We do have a photographer at our quarterly events, and event photos are published to our website and social media. Members who wish to remain anonymous must identify themselves to our photographer at the event to make arrangements to stay out of photos.
more frequently asked questions Q: How do I nominate a charity? A. There are three ways: Nominate up to three charities when you join or renew membership. Nominations forms are available to members at our meetings. Members can use the nominate a charity form on our website. Q: How are the three presenting charities chosen? A. Each nominated charity is verified by the Vancouver Foundation to ensure charitable status and at least one year of operations. The leadership team selects three charities by theme (such as arts, education, or health) in advance of each meeting. These charities are invited to give a five-minute presentation at the meeting. If a charity cannot attend or declines, another charity is selected instead. The charities are not revelaed until the meeting.. Q: Can a charity nominate itself? A. No, charities are nominated exclusively by the members. This is an opportunity for our members to learn more about the charities that are supporting LGBTQ2S+ communities in Metro Vancouver Q: How much of my donation goes to the administration costs? A. Absolutely zero! Donations are handled by the Vancouver Foundation. We are organized and operated entirely by unpaid volunteers, and we do not charge members any fees to cover room rentals, staff, or supplies. Any direct expenses are approved by the leadership team, and paid out of operating funds provided by our partners. An annual financial overview is provided to members at one of our quarterly meetings.
ready to join? watch our welcome message By submitting an application for membership, you agree to a few rules: You agree, as a member, to donate $100 per quarter (or $35 per month) through the Vancouver Foundation, which issues tax receipts and forwards the donation. These pooled donations are awarded, once per quarter, to the charities selected by members who attend and vote at our quarterly meeting. You agree to maintain your donation even if you cannot attend the meeting. Under-30 Rate: For queer men under the age of 30, you are eligible to become a member for $60 per quarter (or $20 per month), made possible by our Founders' Circle and Rainbow Circle. You agree that 100 Gay Men for a Cause YVR can collect your contact information (only your name, telephone number, and email address) to administer your membership. We will never share your information with external parties — promise. A photographer attends our quarterly events, and photos may be posted to social media and used in 100 Gay Men for a Cause YVR promotional materials. If you prefer to remain anonymous at our meetings, please contact an organizer. Before you submit your application, set up your donation through the Vancouver Foundation. (Consider setting up a $35 monthly donation so that you don't need to think about it again!)
Charities A Loving Spoonful British Columbia Society for Male Survivors of Sexual Abuse Community-Based Research Centre for Gay Men's Health Conversion Therapy Survivor Stories (BCCDC Foundation) Dr. Peter Foundation Frank Theatre Company Fraser Valley Youth Society Health Initiative for Men (HIM) Last Door Recovery Society: LGBTQ2S Addiction Recovery Treatment Services Loud (Gay and Lesbian Business Association of BC) McLaren Housing of BC Out in School (Project of Out on Screen) Out on Screen PFLAG Canada / BC Pride in Art Society Qmunity Queer Film Festival (Project of Out on Screen) Rainbow Foundation of Hope Rainbow Refugee Society Saige Community Food Bank SOGI 123 (Project of Arc Foundation) Vancouver AIDS Society Vancouver Friends for Life Vancouver Men’s Chorus Vancouver Sisters of Perpetual Indulgence VAST: Refugee Mental Health (Vancouver Association for the Survivors of Torture) YouthCO HIV & Hep C Society Zee Zee Theatre
nominated and verified
charity eligibility and rules In order to be considered at all, a charity must: be nominated by a member be a registered charity have been operating for at least one year The charity needs to focus on issues of particular concern to gay men, and be located in British Columbia's Lower Mainland National or international organizations may be considered if the request is for a project being delivered in the Lower Mainland Donations must be spent in Metro Vancouver If selected to present at a meeting a charity must keep their participation confidential until the meeting starts.
how it works Members nominate charities at any time; Vancouver Foundation vets the charities
The primary recipient is asked to present at the next meeting on our donation's impact
Leadership team selects presenting charities one month prior to the meeting
The primary recipient is ineligible to present again for one year; the others are still eligible
The charities present and our members vote! After, charities may provide info & network Eligibility criteria and rules may change at any time without consultation with nominated charities.
events and donations
at Steamworks Brewpub
Conversion Therapy Survivor Stories BCCDC Foundation for Public Health
Out in Schools Initiative of Out on Screen
LOUD Foundation Gay and Lesbian Business Association of BC
Due to quickly changing public health orders, our May meeting was cancelled, and the leadership team decided on an exceptional donation.
May 2020 $2,500
Saige Food Bank and Community Kitchen
A Trans, Two-Spirit, and Gender Diverse Safe Space
at Steamworks Brewpub
Dr. Peter AIDS Foundation
Health Initiative for Men (HiM)
Qmunity BC's Queer, Trans, and Two-Spirit Resource Centre
at Steamworks Brewpub
Fraser Valley Youth Society
Pflag Canada Vancouver, BC
YouthCO Youth Leading the HIV and Hep C Movement
Finances and Operations We may have no operational budget, but we do have some needs. Thank you to our members and partners who made direct financial gifts for operations in 2020. Operating funds are only used to reimburse our volunteers for the direct expenses that they incur carrying out organizing the activities of 100 Gay Men for a Cause — Vancouver, and are entirely separate from our donations held by the Foundation. Internal Controls: All expenses paid out of our operating fund, held by TD Bank Group, must be approved by our leadership team. Our bank signatories are Ken Haycock and Chris Girodat.
capital campaign Last year, we launched a capital campaign to double the 100 Gay Men for a Cause — Vancouver endowment fund to $20,000 by October 31, and we are pleased to report that we did it! In fact, thanks to the generosity of the TD Bank Group and an anonymous matching donor, we exceeded our goal.
capital contributors Andrew Levine Bill Hodgson Dave Deveau Grant Hurrle
Greg Whalen John Tietz Ken Gracie Ken Haycock
Ken Manning Luke Shwart Michael Leclair Pat Stephenson
Philip Waddell Rich Ingram Scott Powell Tim Agg
our partners in-kind contributions Our work would not be possible without the generously donated services and support of our in-kind partners.
financial partners All of our members' donations go to the charities that we vote for each quarter — and so we are very grateful to our financial partners for supporting our operating costs. Thank you to our partners for your generous support!
statement of operations revenues
Our revenues include individual contributions specifically to our operating funds, our 50/50 draws, merchandise sales, and contributions from our generous financial partners
Expenses include infrastructure, website, social media, and branded merchandise
balance sheet starting balance
at December 31, 2019
surplus from activities
excess of revenue over expenses
ending balance at December 31, 2020
2020-2021 Strategic Plan our goal to realize the mission of 100 Gay Men for a Cause — Vancouver
a network of 100+ philanthropic gay men that comes together as a community to select a charity that enables us to leverage our donations for greater impact
strategic direction 1 Ensure appropriate leadership and responsibility for 100 Gay Men for a Cause — Vancouver 1.1 Develop a team for leadership and support of our giving circle
1.5 Director, Membership Experience: Mark Rayter (back-up: David Salter)
1.2 Define roles and responsibilities with corresponding titles for ease of communication
1.6 Director, Communications and Technology: Chris Girodat (back-up: John Horodyski)
1.3 Founder and Catalyst: Ken Haycock (back-up: Chris Girodat) 1.4 Director, Charities and Donations: John Horodyski (back-up: Mark Rayter)
1.7 Director, Operations and Partnerships: David Salter (back-up: Chris Girodat) 1.8 Develop a plan for succession for the leadership team
strategic direction 2 Identify, select and support local charities addressing the unique needs of gay men in the Lower Mainland 2,1 Identify and document charities' websites, missions, names, and contacts for executive directors and board chairs 2.2 Note distinct programs as separate “charities” under one umbrella (e.g., Out on Screen includes the Queer Film Festival and Out in Schools) 2.3 List of nominated and verified charities updated on the website 2.4 Select charities to present by cluster, by size, by random 2.5 Invite previous quarter’s recipient to thank members
2.6 Assign host to previous quarter’s recipient to introduce them to members 2.7 Add a Donate button on Facebook & LinkedIn 2.8 Aim for $10,000 for the primary recipient plus $1,000 for the other two recipients, or a total $12,000 per meeting 2.9 Undertake “Capital Campaign” to increase endowment from $10,000 to $20,000 2.10 Encourage charities to recognize us in reports and websites; Send sample messages, our branding kit, etc.
strategic direction 3 Create a memorable member experience 3.1 Support members to feel that they matter, they make a difference, are connected to a larger purpose and that they are welcomed and honoured 3.2 Coordinate events from check-in to farewell 3.3 Develop a checklist for planning events 3.4 Prepare a common agenda (script) for meetings 3.5 Generate a registered members & guests list for each meeting 3.6 Generate a list of members in good standing for each meeting 3.7 Make name tags for members (leadership team to be distinct) 3.8 Provide blank name tags for guests 3.9 Name “connectors” for each meeting to engage guests
strategic direction 4 Develop the member base to reach 100+ members 4.1 Achieve a membership roster of 35 by June, 50 by December, 75 by June 2020 and 100 by December 2020, and aim for 100+ for 2021 4.2 Establish a system of engaging with new members (e.g, a 5pm meeting reception? Should it be separate? Should we showcase new members? Can this be done in early December?) 4.3 Welcome new members through automated email messaging 4.4 Provide 20 second elevator speech for members 4.5 Announce the project to the media 4.6 Prepare business cards for members: "Be My Guest! You Are Invited!" (e.g., Each One, Reach One campaign) 4.7 Enable guests to join at meetings and print forms. 4.8 Develop a customer relationship management (CRM) system for record-keeping. 4.9 Develop, engage, and invite a roster of influencers for member development
strategic direction 5 Enhance revenue streams for operations through member giving, sponsorships and partnerships 5,1 Develop a sponsorship package: what we can do for you; levels of giving; set up a sponsor table at events with handouts; table cards with sponsor logos; one sponsor only from each category (two minutes to speak at meeting, sponsor highlighted each week on social media, and sponsor logos in emails); sponsors can donate to the Vancouver Foundation, give to 100 Gay Men for a Cause, or pay one of our vendors directly 5,2 Identify potential sponsors for (a) event venue and support (space, hors d’oeuvres, wine); (b) charitable giving (circles), or topping-up donations to the nearest thousand, or giving through the Vancouver Foundation; [c] operational support (printing, signage, t-shirts for Pride (with our logo), website, promotional material, water bottles, business cards, and start-up costs) 5.3 Identify potential sponsors for venue: law firms, banks (TD, RBC, Scotiabank), Telus Gardens, hotels, restaurants, and insurance companies 5.4 Identify opportunities for events: e.g., 10 gift certificates at $100 each for members who bring new members, or floral arrangements for display and raffle
5.5 Identify other revenue streams for operations: 50-50 draw, raffles, or merchandise 5.6 Encourage sponsors to put information about 100 Gay Men for a Cause in lobbies, reception areas, and websites 5.7 Plan Partners’ and Circle Members’ recognition reception
strategic direction 6 Inform and engage members through social media 6.1 Develop and manage our social media presence, with regular postings about events, our profile, membership, and members (e.g., “meet-a-member”, membership promotion) 6.2 Ensure regular posting to our accounts on Facebook, Instagram, LinkedIn, Twitter and links from and to the website 6.3 Develop a directory of media outlets 6.4 Issue press releases after each meeting 6.5 Develop testimonials from primary charity recipients for website and social media
strategic direction 7 Maintain and enhance critical infrastructure 7.1 Develop a system for handling operation funds 7.2 Develop a business plan for 100 Gay Men for a Cause 7.3 Develop templates and checklists for each director portfolio 7.4 Use MailChimp to generate automatic messages to new members and about events (announce, remind, remind again) 7.5 Review Eventbrite to enable member and guest registration.
our results Our 2019-2020 strategic plan had 47 objectives. All of these objectives were either achieved, no longer relevant, or have been carried forward to our 2020-2021 plan.
Unique Value We are proud to be part of the 100 Who Care Alliance, but we also have many unique characteristics. Of more than 700 chapters, we are the only chapter specifically serving the unique needs of gay men. Our partnership with the Vancouver Foundation is unique — it enables regular monthly or quarterly giving by credit card, an active member roster, tax receipts, verification of charities' status, and no administrative charges —it's the envy of the Alliance. Recommended charities are clustered each quarter by theme (arts, culture, community support, health, etc.) for a more fair comparison and vote. Each member gets to vote twice — either for two separate charities, or a two votes for a single charity. Members select a primary recipient each quarter, but no charity leaves empty-handed ($500 minimum in 2019; increasing to $750, and then $1,000 in 2020).