We can support and guide you through your purchase, offering security and peace of mind”
Tarryn Kerr , Head of Professional Services
WELCOME TO KCS
We work with the Central Buying Consortium (CBC) to offer fully OJEU-compliant, simple-to-use frameworks with full, free procurement support, ensuring you can operate with complete peace of mind.
We have over 20 years of experience in setting up and managing frameworks, and our free, impartial advice will save you time and money.
We hope you enjoy finding out more. Thanks for choosing KCS as your trusted partner.
WHY CHOOSE KCS?
Market-leading MFD, AV/IT, Software, Consumables and Managed Services frameworks
Complete peace of mind
Continued support for the life of your framework
All frameworks are OJEU-compliant and adhere to government guidelines
Full tender process already completed
All our suppliers are fully approved
Complete printwork solutions
HARNESS THE POWER OF INTEGRATED APPS WITH ANNODATA
Annodata’s extensive service portfolio coupled with off-the-shelf or custom built apps from our partners means that we’re able to tailor the right solution to fit your organisation’s needs.
The options for your organisation are endless. Hypas allows:
• Teaching Assistant for easier grading, analysing and printing
• Cloud print access with Google Drive and Evernote
• Print from any location and any device securely
• Control colour printing
Find out more at: www.kcs4ps.co.uk
Call: 0808 281 9439
Email: sales@kcs4ps.co.uk
FRAMEWORK DIRECTORY
Touchsceen or Interactive? Not just a device to view presentations, discuss software and apps with us to truly make lessons interactive.
What is it? Transform your office using the latest digital technology by outsourcing day-to-day management responsibilities and functions as a strategic method for improving operations and cutting costs.
Toner for your printer available next day through an OJEU compliant framework.
Laptops, desktops and servers. The latest technology and prices through our OJEU compliant framework. Why not join one of our mini competitions and gain futher savings through bulk commitment.
Scan, email, print, copy & fax, with SAFE terms and conditions specifically written for education and public sector.
Still have a blackboard Digital projector solutions to make the most of existing assets. Short throw, ceiling mounted, we will support you in making the right choice for your establishment.
An OJEU compliant framework accessible by Schools, Academies, Charities, NHS Trusts, Fire Service, Police Service and other publically funded organisations.
Are you confused to what is the best tablet for your school? Is Management Security and Connectivity a barrier to how you use devices? We can help.
A tailored solution using the latest software and technology that can control expenditure, reduce waste and manage your entire fleet. This is just 3 reasons, there are many more.
Whether you need some letterheads and compliment slips printed or a bespoke homework diary or exercise book we can help you achieve an image to be proud of.
Aimed at larger projects, Lots 4 & 5 of our new OJEU compliant framework cover both the consultancy & provision of goods & services across all AV & IT areas including, hardware, infrastructure, installations and servicing.
Have you ever been stuck in traffic and thought ‘if only the technology was available’. The technology is available ‘Visual Communication’.
WHY USE OUR FRAMEWORKS!
1
AGGREGATED SPEND
• Customers can benefit from the bulk buying power we can bring to the market
2
TIME SAVING
• No need for you to issue a tender
• We can provide you with a range of quotations to meet your specification from approved suppliers
3
ADVICE
• Free impartial expert advice from our dedicated team
• Continued support for the life of your contract
4
SAFE TERMS & CONDITIONS
• Our terms & conditions are designed to protect you
• Terms & conditions that are fair and transparent
Our specialist team can help you make the right choice. For more information call KCS Professional Services on 0808 281 9439
5
COMPLIANCE
• All our frameworks adhere to UK and EU procurement regulations
• By using one of our frameworks you are compliant with these rules
6
APPROVED SUPPLIERS
• All suppliers on our frameworks have been assessed for their suitability to provide our customer base
• All suppliers have been assessed on their financial background, experience, quality, health & safety and environmental accreditations
WHAT IS… WHO ARE…
Terminology can be confusing. To help we have taken some of the commonly used terms and acronyms and provided a guide.
CBC – Central Buying Consortium.
CBC was formed in 1991, and is a non-profit making federation of 18 local authorities based broadly across the southern half of England. Members collective procurement spend is currently in excess of £5,000m with the authorities involved representing over 20% of the population in England. Starting as a collaboration around the purchase of goods for stores operations, this has evolved with recognition of procurement’s value and its increasing involvement in all aspects of local authority spend, so CBC’s activities have developed to reflect this wider trend.
OJEU – Official Journal of the European Union. The Official Journal of the European Union is the gazette of record for the European Union. It has been published every working day since the Treaty of Nice entered into force on 1 February 2003.
Approximately 160,000 invitations to tender are published each year, of which more than 14,000 are from the UK or Ireland.
CPC – Cost Per Copy
SLA – Service Level Agreement. Lets you know what level of service a supplier has committed to provide, when you use our framework
Primary Period – The initial period you have agreed to take a device from a provider . This may be 3, 4 or 5 year.
Secondary Period – A period of time following expiry of initial contract that is agreed whilst you source replacement equipment. A secondary period will normally offer discounted rates
User Guide – A guide on how to source equipment, which details access arrangements and the original OJEU notice, contract award and suppliers awarded under individual Lots.
FRAMEWORKS
MULTIFUNCTIONAL DEVICES & MANAGED PRINT SOLUTIONS
• Lot 1 Lease and purchase of new Multi functional devices and document solutions
• Lot 2 Lease and purchase of remanufactured multi functional devices and document solutions
• Lot 3 Digital Duplicators
• Lot 5 Managed Print Service
See page 8 for further details
SOFTWARE
• Lot 1 Microsoft
• Lot 2 Security
• Lot 3 Commercial Off The Shelf
• Lot 4 Education
See page 44 for further information
INTERACTIVE TECHNOLOGIES
• Lot 1 Interactive & Audio Visual Technologies
• Lot 2 IT Hardware Solutions
• Lot 3 IT & Audio Visual Spares
• Lot 4 AV, IT & Mechanical & Engineering Consultancy
• Lot 5 Provision, Installation, Commissioning, Service & Support
See page 49 & 56 for further information
MANAGED SERVICES
• Transforming and improving business processes. A service may include software, hardware, digital mailroom, purchase-topay automation, cloud storage, document workflow management, data security and data loss prevention systems, customer communication management systems and other IP networking services
See page 35 for further details
THE MFD FRAMEWORK CONTRACT
KCS manage the CBC framework contract for MFD’s.
The framework is OJEU compliant and can be used to procure the basic purchase of an individual photocopier or larger volume purchases for
LOT 1 LEASE AND PURCHASE OF NEW MULTI-FUNCTIONAL DEVICES AND DOCUMENT SOLUTIONS
All include cost per page maintenance, with a choice of brands.
• Multi functional devices
• A4 & A4/A3 networked and standalone MFDs/photocopier
• Desktop printers
• Wide format printers
• Software options including follow me print
LOT 2 LEASE AND PURCHASE OF REMANUFACTURED MULTIFUNCTIONAL DEVICES AND DOCUMENT SOLUTIONS
Remanufactured devices are
print room equipment or indeed a fully managed print solution.
The terms and conditions written by KCS are designed to save money for our customers and the wider public sector and indeed offer peace of
mind. We offer a range of top brands at competitive pricing, available to rent or purchase. All agreements made under the framework are compliant with IAS 17 and under an operating lease arrangement.
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available at completive pricing. Devices are remanufactured in the UK. Equipment in this Lot is expected to perform to the same standard as new equipment.
LOT 3 DIGITAL DUPLICATORS
This lot covers the provision of high speed wet ink based digital duplicators (copy printers), maintenance and related consumables.
LOT 4 PRINT ROOM
If you are looking to renew your print room equipment or have a requirement for high volume devices you may procure under the framework(subject to a discussion
with KCS and receipt of a signed access agreement) All procurement made under this lot will be subject to a mini tender competition undertaken by the customer.
LOT 5 MANAGED PRINT SERVICE
The provision of managed print service is available to customers who are seeking to drive savings through the management and continual optimisation of their print infrastructure and related business processes. Embarking on a mini tender under this lot to benefit from a solution that should save money, increase efficiency and improve your productivity.
*May change subject to framework award.
THERE ARE OVER 30,000 DEVICES THAT HAVE BEEN PROCURED VIA KCS AND THE CBC FRAMEWORK
Thousands of schools and Public Sector bodies nationwide have benefited from using our contract saving thousands versus the commercial market costs and had the back up and support in the terms and conditions around service levels from our suppliers.
We at KCS want to make sure that schools, charities and the public sector are getting the best value and service from the contracts that allow them to procure devices such as MFDs. By writing and managing frameworks such as this one the buying power is significantly increased and this means prices that are tendered are the very best that can be offered.
CANBURY SCHOOL
There has been, and still are a lot of horror stories of bad contracts and companies that are over selling, over charging or just not supplying the best value or service. Take advantage of the framework contracts that have been set up and the peace of mind that this gives by ensuring compliance with OJEU and your procurement guidelines.
“I have used the KCS framework to rent photocopiers several times. I have been impressed with the service and costs on each occasion and, most importantly, have been confident that I am dealing with a respectable organisation which aims to provide a good service to schools; has already done the benchmarking to ensure that machines from different suppliers are comparable and prices are competitive; and has an agreement in place with suppliers which is fair and transparent. I have reduced copying costs significantly for each school where I have rented photocopiers through KCS.”
Catherine O’neill, Canbury School
“I have used KCS Professional Services to source photocopiers for many of the schools in The Village Academy. The service is excellent and the information is presented in a clear format to make easy comparisons between multiple suppliers.”
Anne Bartlett, The Village Academy.
“We have been very happy with the service provided via Kent and Sharp. The price is much more competitive than the other companies from whom we obtained quotes and the installation and servicing has been carried out with the minimum of fuss. Very pleased.”
Jane Burroughs, Westdene School & Westdene School Alliance.
“We have used the KCS framework over the past 4 years and have found the KCS team very helpful visiting and providing all the quotes we required. We have managed to save a further £4,000 from our printing costs by removing some of our desktop printers and replacing them with new equipment.”
Starhurst School.
Driving innovative solutions, no compromise on quality
Sharp is dedicated to improving people’s lives through the use of advanced technology and a commitment to innovation, quality, value and design. Sharp’s investment in cutting edge manufacturing processes, carbon neutral production methods and state of the art facilities have allowed us to be competitive in the marketplace without ever compromising on quality.
Security
Usability
• Sharp MFDs help create a more comfortable work environment - user-friendly features allow easy operation for everyone.
• Home screen that can be customised for individual users by programming their most frequently used functions.
• The Enlarge Display mode brings added readability. A range of screen colours and languages can also be chosen.
• The tiltable control panel provides greater visibility and improved ease of use - even from a wheelchair.
• Sharp’s advanced, multi-layered security solutions safeguard confidential information and restrict MFD access allowing every authorised user total peace of mind.
• Sharp was the world’s first manufacturer in the office equipment industry to receive Common Criteria validation.
• Sharp’s MFDs offer compatibility with third party software solutions to enhance and protect your information and your environment.
Device Management
Enhanced Connectivity
• Sharp have created a machine that is a Cloud-connected central information hub.
• Our machines allow flexible workflows for increased efficiency - single Sign-On for walk-up access to Cloud storage services and our workflow productivity Apps.
• Our MFDs allow you to call for your printed documents from whichever MFD is most convenient, they also allow effortless integration with tablets and other mobile devices.
• Superior scanning capabilities let you rapidly scan large batches of documents directly into searchable PDFs and Office documents.
• Sharp’s easy-to-use device management tools enhance efficiency every step of the way.
• Features and software applications are centralised allowing multiple MFDs to be controlled from a single location.
• The Remote Operation function enables users to remotely view the MFD control panel and control MFD features and functions from an office-networked PC.
• Sharp MFDs can be monitored remotely through a Web browser, the E-Mail Status and Alert function notifies administrators if any action is required.
We are an environmentally advanced company
• Sharp multifunctional printers carry the respected Energy Star label, Nordic Ecolabel and Blue Angel certification.
• Sharp MFDs will help you reduce your costs in energy consumption and impact on the environment through innovative technologies.
• Hundreds of Sharp products have received international awards for their outstanding eco-friendly design.
• Sharp's Commitment to the environment & society is to save resources, save energy, create products with long durability, maximise recyclability and to minimise hazardous impact.
For further information please contact KCS Professional Services on 0808 281 9439
SERVICE LEVEL AGREEMENT (SLA)
DID YOU KNOW THAT UNDER OUR FRAMEWORK AGREEMENT YOU BENEFIT FROM STRICT SLA’S WITH OUR SUPPLIERS?
DELIVERY AND COLLECTIONS
• Free of charge
• Within 15 days*
*One months notice is required for all termination requests
SERVICE
• Response time of 4–6 hours
• High volume equipment 2–4 hours
• Machine uptime of 97–98%
• Compensation for service hours failure
SERVICE SUPPORT
Includes:
• Installation
• Networking
• Product training
• Consumables (Toners and Staples)
• Preventative and breakdown maintenance
• Maintenance for software
• Remote support
• Network support
• Spare parts
• Firmware upgrades
• Device swop out should a device be proven of consistent failure*
*Please note this has to be in agreement with end user/supplier and certain measures apply (speak with the team for details)
SUPPLIER REVIEW MEETINGS
We hold quarterly meetings with all suppliers to review service and ensure that the SLA’s are being adhered to and our customers receive the best service possible.
DATA SECURITY
Upon termination the supplier must remove and dispose of the hard device free of charge should this be requested by the customer.
UPGRADE /DOWNGRADE
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Option to upgrade or downgrade if requirements change. This would be measured over two quarters and consists of a 40% increase/decrease in page output volume*
*Not including change to colour and subject to certain conditions
INSURANCE
Rental equipment is insured by the supplier and covers:
Purchased equipment must be insured by the end user (Owner)
YOU NEED GREATER CONVENIENCE AND LOWER COSTS FOR ST. COLUMBA’S SCHOOL
WE ARE INVENTING TODAY WHAT YOU NEED TOMORROW
HELPING THE STAFF AND STUDENTS FOCUS ON THEIR WORK AND STUDIES
St. Columba’s Catholic Boys’ School was founded in 1973 in Bexleyheath in the UK as a comprehensive school for boys aged 11 to 16. Since then the school has grown, first with the merging of the upper and lower schools in 1990, then in 2005 with the addition of a new classroom block, a new sports hall, and the renovation of the school’s theatre.
To help the staff and students focus on their work and studies, the school wanted to eliminate sources of inconvenience and wasted time in the school’s print environment—whilst reducing printing costs. The school needed the ability to prevent wasteful habits, such as students sending a document to print multiple times simply because it was not output the moment it was sent to print.
Another important concern was the need to protect the security and confidentiality of documents. When staff members sent confidential documents to print, they would have to ‘dash’ to the printer to collect the prints before anyone else could pick them up. To meet all of their needs the school chose a Konica Minolta solution. The solution also included YSoft SafeQ Konica Minolta Terminal Embedded software installed on 18 Konica Minolta MFPs.
This solution enables the school to track and account for every print, copy and scan and to administer the entire print system from a single webbased interface. The terminal software is embedded in each of the Konica Minolta MFPs, enabling staff and students to authenticate themselves and manage their print jobs—all at the MFP’s user interface.
Users authenticate by entering their username and password and so no additional hardware (such as a card reader) is required and is fully integrated with the school’s Active Directory, simplifying user database management.
St. Columba’s School now has a complete overview of all printing, copying and scanning across the entire campus. Comprehensive reports enable the school to charge back all prints and copies to individual departments and the school has met one of its major goals; achieving significant, on-going cost savings as a result of implementing the Konica Minolta solution and replacing stand-alone desktop printers with cost-effective Konica Minolta MFPs.
BENEFITS OF THE MFD FRAMEWORK
OJEU Compliant – our framework has been let under strict EU procurement guidelines that apply to all government & local government departments and educational establishments. The framework is run by KCS Professional Services a division of Kent Commercial Services, which is solely owned by Kent County Council.
Buying Power – KCS collaborate with a number of other local authorities (Central Buying Consortium) increasing our buying power and providing end users with fantastic savings.
Terms and conditions designed to protect our customers.
Best value procurement with the long and expensive tender process taken care of.
THERE ARE NO COMPLICATED FINANCIAL LEASES TO SIGN
We ask you to sign a simple document detailing your order
KEY POINTS
and agreement to our terms and conditions.
NO MINIMUM BILLING
You will be charged only for the copies you use. We do not set any minimum billing amount
THREE, FOUR OR FIVE YEAR RENTAL / OPERATING LEASE
Our rental period / operating lease is flexible, from three to five years: and if you decide to terminate your contract early, we won’t charge you the ‘expected copy volumes’ that some suppliers will.
INCLUSIVE STAPLES AND TONER
There are no hidden consumable costs with the KCS copier contract: all toner (including toner and regardless of coverage) costs are included in the copy cost, as is the cost of staples.
NO MINIMUM BILLING
You will be charged only for the copies you use. We do not set any minimum billing amount
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A4 AND A3 COPIES CHARGED AT THE SAME PRICE
A copy is a copy, regardless of the paper size: that’s how we see it. We charge the same rate for A4 and A3: it’s one less thing for you to worry about!
NO COLLECTION CHARGES
We’ll never charge you a penny for the collection of your copier.
NO PRICE INCREASES DURING THE PRIMARY PERIOD
During the contracted rental period we will not increase pricing for the device or cost per copies.
REMOVAL OF THE HARD DISK DRIVE
When you terminate your device you may request for the Hard disk drive to be removed by the supplier free of charge. Please note some services are chargeable, contact KCS Professional Services for details.
SHORT TERM LOAN DEVICES
Available for short periods to meet changing needs of your establishment.
Our Primary and Secondary objectives are the same. Transform learning through technology.
At Ricoh we offer you a huge range of specialist solutions including colour and mono hardware, software and services tailored for all areas within the public sector.
For our customers, it is perhaps just as significant that we have a dedicated team within the region that understands supplying your office equipment is only the start of the service and support we provide.
Ricoh appreciate the business challenges and priorities you are faced with day to day within the education sector. To help you address these challenges Ricoh has a team of specialists who are ready to help you control your print procedure, utilise new technologies and streamline your document workflow solutions For more information, please contact KCS Professional Services on 0808 281 9439
A top-spec Multifunctional Printer, that sits next to you!
• A4 Desktop Mono MFPs that also have A3 Capability: up to 10 sheets of A3 can be printed via the bypass tray, with A3 copy and scan capability via the ARDF
• Super-compact: just 350mm wide and a footprint of just 0.161m2
• The 2nd generation of the award winning 10.1” Smart Operation Panel
Step up your productivity with Ricoh’s leading edge Smart Operation Panel
For customers who prefer the functionality and performance of today’s smartphones and tablets, the award-winning Smart Operation Panel from RICOH provides a 10.1” Wide Super VGA colour touch screen, featuring an intuitive tablet-style drag-and-drop, pinch-andflick and swipe scrolling interface. Easy-to-use, it allows users to quickly move from one task to the next and includes convenient widgets for quick updates on the date, time and toner levels. Furthermore, a growing range of apps that make it simpler, faster and cheaper to print, scan and email documents, and make full use of the information they contain.
RICOH HELPS 500-YEAR-OLD SCHOOL DRIVE
UP STUDENT ACQUISITION AND IMPROVE
LEARNING RESOURCES
Sevenoaks School is an independent coeducational day and boarding school for pupils aged 11 to 18. Founded in 1432, Sevenoaks provides academic excellence with a strong pastoral and co-curricular emphasis.
EXECUTIVE SUMMARY
Name: Sevenoaks School
Location: Sevenoaks, Kent
Size: 1,000 pupils, 250 staff
Activity: Education
CHALLENGES
• Move to digital learning was increasing the need for better quality support material
• Continued pressure from competition for attracting new pupils
• Increasing need to integrate digital resources and printed colour output
• Increasing need to react to last minute print requests
CHALLENGES
Sevenoaks School is an independent coeducational day and boarding school for pupils aged 11-18. Founded in 1432, Sevenoaks provides academic excellence with a strong pastoral and co-curricular emphasis. The school is the first all-International Baccalaureate (IB) school in England and has taught the IB for over 30 years. It is located on a 100-acre site in Kent and has 1,000 pupils, including international students from 40 countries around the world. In 2012, the school was ranked No.1 in The Independent newspaper’s Top 100 Independent Schools at A-level.
As with many organisations in education, Sevenoaks is using more digital resources for teaching and learning. All pupils at the school have their own laptop or tablet devices and they use external and internal web-based resources and tools for every-day learning. While digital-based learning has increased, it has also driven a greater need and demand for printed material, especially in colour. This includes colour maps and images for subjects like history, through to high-quality reproduction for art and design and technology.
“Over the last few years our print needs have increased significantly and the demand is for colour - it’s stepped up ten-fold. We are now doing a lot more colour than we did three or four years ago for things like maps, history projects, art and design technology,” says Sharon White, Reprograph- ics Assistant at Sevenoaks School.
Schools like Sevenoaks are also operating in the increasingly competitive education market, where money for school fees is in short supply and attracting and winning new pupils is harder.
SOLUTION
Printed output is regarded as a key service and so Sevenoaks decided to partner with Ricoh to provide the best facility. The school is using an integrated Ricoh Office and Ricoh Production Print solution. A central reprographics room has two Ricoh digital presses - one colour and one black and white. In addition, there are 13 Ricoh Multifunction Products (MFPs) located around the main campus and in offsite boarding houses for pupils to use during evening homework. Three of the MFPs are colour and are in
The school is the first all-International Baccalaureate (IB) school in England and has taught the IB for over 30 years. It is located on a 100-acre site in Kent and has 1,000 pupils, including international students from 40
SOLUTION
• Integrated Ricoh Office and Production Print
BENEFITS
• Increases competitive advantage and ability to attract new pupils
• Enables quick, onsite production of impressive, full colour marketing materials
• Delivers a fast, efficient, high-quality learning resource run by highly responsive technology and processes
• Provides a business-class service that helps generate income from outside organisations
• Delivers an integrated, balanced deployment of technology across the whole organisation
the library and the design and technology and art departments.
All the devices are integrated into the school’s network and print management software is used to report on print activity and control a Follow Me print system. Staff have swipe cards which account print jobs against departments. Pupils have their own cashless cards for purchasing various items on campus, such as stationery. The cards can also be used for any printing they do. @Remote software is used to monitor print devices, check on performance and deal with faults or issues before occurring so that machine downtime for users is significantly reduced.
The school balances print jobs between the distributed MFPs and the reprographics room to maximise the cost effective- ness of the Ricoh solution. While simple, small-run jobs are usually done on a local MFP, there is a policy in place that stipulates larger, more complex jobs get sent to the repro- graphics room. These jobs cost less to produce on the Ricoh presses and can include items such as teacher copying and print work, boarding house booklets and in-house event programmes and invitations.
The school obtained the Ricoh print solution via Kent County Supplies - a centralised buying resource for local schools - that reduces costs for schools and removes the need for time-consuming tendering.
BENEFITS
The Ricoh output solution provides Sevenoaks School with a key education and administration support service, which is fast and delivers high-quality output. It enables pupils to access their work on demand, teachers to print learning support material when they need it and the school to print a wide variety of critical documents to help run the organisation.
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countries around the world. In 2012, the school was ranked No.1 in The Independent newspaper’s Top 100 Independent Schools at A-level.
“The Ricoh print solution is hugely important to the school. We couldn’t really function as a school without it. Both the distributed print and copying capability around the site and the centralised service we offer is essential and it would be a much harder place to work at without them,” says White.
These days all schools have to compete to attract new pupils. Having first-class facilities - like the Ricoh output solution - and the ability to produce highquality communication and marketing information is increasingly important. White says, “If you’re competing with other schools like-for-like you’ve got to look at what they are producing and what they are giving out and try and keep up.”
The Ricoh solution is also part of the school’s ability to share its resources with the community and generate some extra income. The school has new and impressive sports and arts centres which it hires out and the Ricoh technology is used to produce commercial collateral like programmes for external events.
One of the ways in which the Ricoh solution supports the school’s reliance on digital resources is to enable wireless printing. Pupils (and staff) can work on a document on their laptop from anywhere on the main campus or a boarding house and then send the document to the nearest place of production or collection.
White says, “We’ve been using Ricoh and its print technology for several years now because the company gives us such a good service and our relationship with Ricoh remains very strong. If I put in a call, we usually have someone out within a couple of hours, which is great. If we’ve got an open day or a school production that night, knowing that Ricoh will be there to ensure we can do all the printing and copying we need is excellent service. The Ricoh engineers and the service is very good, I can’t fault it.”
“The Ricoh print solution is hugely important to the school. We couldn’t really function as a school without it. Both the distributed print and copying capability around the site and the centralised service we offer is essential and it would be a much harder place to work at without them.”
Sharon White, Reprographics Assistant, Sevenoaks School
The leasing of Multi-functional Devices (MFDs) is an area that’s difficult to get right. KCS Professional Services can help. Often the leasing of Multifunctional Devices (MFDs) is an
area in which schools can find themselves paying too much and experience contractual difficulties.
The CBC Framework Agreement managed by KCS Professional
Services offers a route for a safe and OJEU compliant purchase and can save you money, through aggregated spend of 30,000 public sector contracts.
A Kent school recently saved over £21,000 by switching to our Framework:
• Make sure the contract you sign is an Operating Lease and not a Finance Lease.
• Look out for extra charges such as termination fees, collection charges and even delivery costs.
• Some contracts will charge you extra for A3 copying.
• Be aware of termination clauses that may lock you into a further period.
KCS Professional Services can offer you free unbiased advice on your current contract - call us now on 08082 819439.
CONTACT DETAILS
Phone: 0808 281 9439
E-mail: sales@kcs4ps.co.uk
Website: www.kcs4ps.co.uk
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THINGS TO CONSIDER WHEN CHOOSING YOUR NEW MFD
DEFINE AND BE CLEAR ON YOUR REQUIREMENTS
• Consider what you need the device to do now and what you may need in the future.
• What are your current/estimated monthly volumes?
• How may users do you have?
• Do the users require mono and colour printing?
• Do you need to control the colour printing? SPACE
• Consider the footprint of the machine.
• How much space do you have? Do you have the room for a floor standing device?
• Where is the device going to be located? Is this suitable?
• Do you have space for finishing trays?
CONSIDER TOTAL COST OF OWNERSHIP
• Can you consolidate your print volumes and reduce your TCO?
• To work out your TCO: (Quarterly Rental + (quarterly cost per copy charge x quarterly Copy volumes)) x number of periods
• Remember to work out the cost of any consumables should you have any desk top printers
SERVICE SUPPORT
• Check what the current service response time is?
• Is training included?
• Does the device require networking?
• Do you have an available network point close to the device?
FUNCTIONALITY ADDED VALUE
• Would you use and benefit from document scanning or scan to email?
• Do you need to monitor and control your printing and save money by using management reporting software? Do you need to re-charge users?
• Would you benefit from follow me printing?
USABILITY
• How much training will be required?
• How easy is it to clear simple issues such as a paper jam?
• Can you scan whilst printing or do you need to wait for a job to finish?
The low cost way for schools and academies to access expert legal advice from Kent County Council’s trusted Legal Services partner.
Finding the right kind of legal advice, at an affordable price, provided by people you can trust, at times that suit your busy academic timetable, can seem like a daunting task.
Invicta Law is the legal services provider that schools and academies can trust. We have been providing specialist advice to the education sector for over 30 years and have developed a reputation for our friendly, professional and precise approach. We can provide tailored solutions to match your specific needs and have developed a number of cost effective packages designed to take the worry out of dealing with complex legal issues and provide you with budget certainty.
To find out more and benefit from our free introductory service offers, call us today or send us an email and we’ll get back to you straight away. Please call or email:
Photocopier & MFD contracts – buyers beware!
The leasing of photocopiers, multi-function devices (MFD) and other equipment is an area in which schools frequently find themselves in contractual difficulties. Headteachers, governors and school staff need to ensure that great care is taken when considering entering into contracts for these products and their associated services. Poorly constructed deals can have a serious and long-term impact on schools’ finances and there are some unscrupulous firms out there saddling unwary schools with expensive arrangements.
Some tips to help protect you and your school
If you are considering entering into a new contract and want to make sure that you are getting the best possible value for your school, following these simple recommendations will help you to make the right choices:
Lease type – make sure that the contract is an Operating Lease and not a Finance Lease. An Operating Lease allows you to rent the equipment directly from a manufacturer or supplier who retains responsibility for maintenance and repair. The structure of a Finance Lease means that it is considered a form of borrowing. The finance company buys the equipment from the manufacturer and leases it to the school. The school
If in doubt
does not get the benefit of any warranties or guarantees and is responsible for maintenance and repair. Schools are prohibited from entering into Finance Leases under the Kent County Council Scheme for Financing Schools.
Terms and conditions – read these carefully and ensure that the document you are signing reflects the actual deal that the salesperson said you were getting. Always ask for all the costs to be broken down in a way that makes it clear to you exactly what you’re paying for, and why. Never allow yourself to be talked into signing an incomplete agreement and always keep copies of signed agreements.
Shop around – there are now providers in the market who will lease equipment on a shorter term basis rather than tying you in to the typical three to five year contracts, and who won’t require long periods of notice to terminate. Find out if there are any existing tried and tested contracts or frameworks available within the local authority that you can buy into – these are likely to offer better value than a standalone deal.
Upgrading – if you upgrade during the term of an Operating Lease make sure the price you are paying for the newer machine does not also include a rolled over amount from any time outstanding on the original lease. This can lead to escalating costs.
Our specialist Contracts and Procurement Legal Team are here to help you make the right decisions. With over 30 years experience of supporting schools in Kent, we are KCC’s trusted legal services partner. We can help you navigate your way through the procurement process and make sure you get the best possible value from any contract you sign up to. And, if you’ve already entered into a contract and are suffering from the consequences of a bad deal, we can audit it for you and advise on any actions you may be able to take to remedy the situation.
Call Lucinda MacKenzie-Ingle on 03000 416 412 or email lucinda.mackenzie-ingle@kent.gov.uk,
All new clients qualify for a free half hour consultation with one of our specialist advisors.
Sharp’s Managed Print Solution
Our Managed Print Solution will offer huge total cost of ownership benefits together with real and quantifiable energy savings. A typical secondary school could save over £20k/year. A must have combination for the schools of today.
1 2 3 4 5 No
With Sharp’s Managed Print Solution you can achieve:
• Huge cost savings
• Numerous environmental benefits
• Reduce print volume & waste by circa 20%
• Increased printer functionality
• All printer maintenance is taken care of
• Full monitoring and control of print output
• Securely collect prints from any device when convenient to you
• 100% uptime – no need to wait for a printer to be fixed
YOU WANT A PARTNER THAT ADAPTS TO YOUR ORGANISATION’S NEEDS
WASTED PAPER AND PRINT?
Reduce your print volumes and paper usage by up to 15%
Control when documents are actually printed
Eliminate the paper that sits in the bin at the end of the day.
SECURITY
Ensure confidential documents remain confidential
Ensure sensitive documents don’t start printing until the user is there to collect.
Stop unapproved usage of your print devices
Validate the user by pin codes, swipe cards or biometrics.
STUDENTS
Improved student experience
Be a technology leader
Print from mobile or byod
Attract more students
WE ARE INVENTING TODAY WHAT YOU NEED TOMORROW
DEVICE MANAGEMENT
Print to the most effective device
Redirect printing to the printroom meaning you no longer hold up the office devices with large jobs.
TRACK AND CONTROL USAGE AND BEHAVIOUR
Track all printing, copying, scanning & faxing across your organisation
Report by user, department, year group, print device. Implement rules to route large print jobs to the most effective device
WASTE AND ENVIRONMENTAL SAVINGS
Eliminate wasted paper sitting on your print devices at the end of the day
Jobs printed but never released can be deleted from the server after a set period of time
bizhub C558
Provide a centralised printing resource to minimise staff admin time with the efficient bizhub C558
bizhub C3100P
Replace expensive desktop printers with a cost effective workgroup printer like the bizhub C3100P
The
smarter way to print
PaperCut makes it easy to manage your devices without the complexity
Reduce print costs
Allocate printing to departments, cost-centers and users with shared accounts.
Report on usage
By user, department, device or environmental impact.
Any platform, any device
Runs on Windows, Mac, Linux, Novell and mixed-fleet environments.
MANAGE YOUR PRINTING AND REDUCE YOUR COSTS!
TRACK AND CONTROL USAGE AND BEHAVIOUR
Track all printing, copying, scanning & faxing across your organisation.
Report by user, department, year group, print device. Implement rules to route large print jobs to the most effective device.
SECURELY PRINT DOCUMENTS
Ensure sensitive documents don’t start printing until the user is there to collect.
Stop unapproved usage of your print devices
Validate the user by pin codes, swipe cards or biometrics.
WASTE AND ENVIRONMENTAL SAVINGS
Eliminate wasted paper sitting on your print devices at the end of the day.
Jobs printed but never released can be deleted from the server after a set period of time.
Monitor and control student and staff printing
Track and budget staff printing by faculty, department, class or year level.
Change the way students print with reminders to encourage positive behavior.
Pass the costs to the highest users with pay-per-use.
Assign student or department print quotas.
Use online payment gateways for easy fund transfers from banks or others like PayPal.
Automatically update student lists with directory integration.
Offer wireless laptop printing.
Konica Minolta’s Print Management Consultants will recommend the most suitable software solution from our range of industry-leading applications.
All solutions are installed and supported by Konica Minolta personnel for seamless one-stop integration.
How do you currently file electronic and paper documents?
• Intelligent OCR Engine
Sharp’s built in OCR system allows the MFP to ‘read’ your scanned document and convert it into a text searchable format.
• Hard Copy to Soft Copy
Convert paper based documents into workable digital formats, such as MS Word, Excel & searchable PDF.
• Scan to Email
Scan documents directly to a recipient’s inbox, reducing the need to reproduce hard copies whilst providing a full audit trail.
• Scan to Meeting
Scan your documents directly to a interactive screen so that they can be digitally annotated in both a classroom and meeting environment.
How much does your current print environment cost to run?
• Securely Manage Costs
Having the ability to manage and monitor print and copy output significantly reduces the running cost of document production.
• Track, Record, Analyse
Monitor who’s printing what to give your school a comprehensive document audit trail.
• Reduce Carbon Footprint
Combined savings from reduced paper and energy consumption, and operating a controlled cost environment reduces the overall cost of ownership.
• Implement Print Rules
Controlling and restricting the functionality of devices encourages more efficient printing practises among users.
SHARP’S CONNECTED TECHNOLOGIES
Do you offer a bring your own device environment?
Mobile Printing
Sharp MFPs support a BYOD environment by allowing users to print directly from a range of mobile devices.
Classrooms & Meeting Rooms
Share content from a central display with up to 50 user devices for effective group collaboration MFP and Display Connectivity
Access and save documents directly to and from a Sharp MFP or interactive screen.
How many documents are scanned in your school?
Intelligent data extraction
Extract data from different document types from a single batch using as little as key phrases to locate it.
Barcode Recognition
Barcodes on documents can be scanned and read, and the data contained in the barcode can be extracted
Automated Indexing
Data extracted from documents and barcodes can be used to name and index digital files into automatically created folders.
Digital Archive
Convert your paper based documents into digital format and release floor space whilst protecting your data from loss.
Streamline Internal Workflows
Convert repetitive workflows into automatic processes and reduce the possibility of human error.
Quick Retrieval
Files can be retrieved by searching for key words that they contain, reducing the time spent searching for documents.
Software solutions to help you keep up with student demands
Ricoh is here to help you stay on top of your technology needs so that you can offer students and staff the tools to excel in today’s knowledge economy. Our education services and solutions have been designed to meet the changing needs of your evolving world.
We can help you reduce costs through our managed print and IT services and modernise your collaboration and learning spaces to provide students
and staff with access to the latest IT, print and communication technology. And we can optimise your document intensive processes like admissions and student records management to enable secure anytime / anywhere access to this key data.
And our industry expertise and emphasis on innovation means that we stay ahead of the education technology trends for you so that you can focus on what you do best.
For more information, please contact KCS Professional Services on 0808 281 9439
Help your team be more productive on the move with flexible, secure access to nearby print devices whilst saving time and reduced costs through enhanced, centralised control of your multifunction devices and printers.
We have a wide range of solutions to address your school needs including:
n SIMS Integration
n Print management with default options
n Follow me print with card or pin release
n Biometric scanning (can be linked to canteens and door access)
n Mobile device printing
n Workflow management
n Admissions and records management
PRINT ROOM
Under our framework we can offer a wide range of print room equipment and solutions from our trusted suppliers. Customers can carry out a mini tender under the framework to all suppliers awarded to this lot to determine their chosen supplier. (Subject to a signed access agreement with KCS Professional Services)
We offer a range of top brands Canon, Konica Minolta, Ricoh, Sharp and Xerox. All provide an enhanced service for the high volume equipment with an average response time of just two hours.
Full details on how to access the framework can be found in our User Guide www.kcs4ps.co.uk
OUR CHANGE TO A KONICA MINOLTA BIZHUB PRO 1052E HAS TRANSFORMED THE WAY WE WORK. WITH MULTIPLE FINISHING OPTIONS AND 8 PAPER SUPPLIES WE CAN HANDLE SO MUCH MORE. IT HAS BEEN REFRESHING TO WORK WITH A PRO-ACTIVE COMPANY AND LOOK FORWARD TO A LONG AND FRUITFUL PARTNERSHIP.
Julie Northeast Print Services Manager
If you would like help or us to undertake a mini tender on your behalf, please contact our team on 0808 281 9439
®
YOU NEED TO DEVELOP NEW VALUE ADD SERVICES AND DRIVE VOLUME TO YOUR PRINT ROOM
EASE OF USE
Maximise the overall ease of use, and reduce labour as well as hidden costs by exploring the possibilities of digital technology.
SWITCH TO DIGITAL
By switching to digital, you take advantage of efficient web-to-print and print automation workflows.
INCREASE PROFIT
Turn your in-house printing operation into a true profit centre, for example by enhancing your document capture processes.
WE HELP YOU INNOVATE, MAINTAIN AND INCREASE YOUR STRATEGIC RELEVANCE TO YOUR ORGANISATION
DIVERSIFY
Diversify your offerings and increase your print volume with variable data and trans promotional printing.
As a service provider for the production print industry, Konica Minolta offers integrated workflows and applications as well as professional and sophisticated hardware products which have helped to enable many public sector organisations.
CONTACT KONICA MINOLTA TO FIND OUT HOW YOU CAN STREAMLINE YOUR ORGANISATIONS PROCESSES digital1234.konicaminolta.co.uk
IMPROVE EFFICIENCIES
Print with maximum efficiency, while optimising your budget by upgrading your overall productivity.
HIGH QUALITY
Take pride in your work by offering consistently excellent quality, supported by professional colour management.
IN PARTNERSHIP WITH KENT COUNTY SUPPLIES KCS
School Print room solutions
Help transform your school print room into an asset that can deliver quality print and communications
Our services give schools the ability to:
n Implement new innovative, cost-effective, environmentally friendly printing applications
n Access a wide range of market-leading Ricoh production print products and workflow solutions
n Combine fast-tur naround printing with digital communications
n Generate opportunities to centralise more print to reduce costs and improve processes
n Streamline and stabilise production workflow for efficiency gains For more information, please contact
Outsourcing can prove expensive. This is why Oxford City Council uses Sharp’s technology to add the impact and appeal of colour to its print communication. Documents that would have been outsourced are now printed in-house, saving time and money.
Oxford City Council
A university town and popular tourist destination with a thriving business community, Oxford is one of the fastest-growing cities in the UK. Therefore print is an essential communication tool it’s council. Whilst black-and-white documents were printed in-house, colour print was outsourced to an external supplier. With growth in colour document volumes pushing up print costs, the council revisited the decision to outsource colour production.
After a review of its print strategy, it was apparent that consolidating print facilities would improve flexibility and reduce lead times. Sharp came to the council’s aid installing new colour and black-and-white printers. Using the Sharp devices the council’s print room now meets all demand in-house.
Sharp’s Solution
Sharp installed an MX-6500N Pro Series printer to meet the council’s colour production requirements. Equipped with a booklet finisher and printing edgeto-edge onto a variety of media, it enables the council’s print room to produce professional collateral with minimal effort. To reduce turnaround times and increase capacity, Sharp also installed an MX-M1204 high-volume black-andwhite production printer. Both machines support a Fiery workflow. To simplify job management and save space, the Fiery Command Workstation is accessed via the 15.4 inch touchscreen operation panel of the colour printer.
Customer Benefits
With the installation of the new printers, Oxford City Council was able to change its print strategy. Colour documents that would have been outsourced to an external supplier are now printed in-house, saving time and money. Using the new facilities to good effect, the council has improved the effectiveness of its print communication.
The print room operatives take pride in the professional quality of the print collateral they produce using the Sharp technology. Comprehensive operator training was provided by Sharp and, with pre-set media profiles available to simplify setup and powerful workflow tools supporting operation, the Sharp print technology is proving easy to use.
Sharp’s versatile and productive solution saves time, the speed, capacity and quality of print room services are such that the council is now able to earn additional revenue by extending its services to external customers.
Key Benefits
• Cost efficient production technology
• In-house solution for colour and black-and-white
• Expanded range of print room services
• Enhanced quality and effectiveness
• Quick setup and automated handling
• Faster and more responsive turnaround
• Capacity to meet future growth in demand
• Significant and sustained cost savings
• Attainable return on investment
Production Print
PRINT SOLUTIONS
For further information please contact:
Phone: 01622 236666
Email: Printservices@commercialservices.org.uk
KCS ARE ABLE TO OFFER A COMPLETE PRINT SOLUTION WITH NO MINIUM ORDER, FROM DESIGN TO PRINT AND DELIVERY.
Stationery
A range of products including: letterheads, business cards, compliment slips, designed and printed on different paper stocks to meet your needs.
Printing
Digital printing available in a range of sizes, including banners in both mono and colour printing.
Design
Do you need a new school identity? We can help by offering a design service and the printed materials to make the change.
Banners
We can offer an extensive range of exhibition and roll-up banner displays.
“Hi Rachel, I have already noted to come to you for our letterheads and compliment slips as you did such a good job”
Homework Diaries
Exercise Books
Certificates
Bespoke design available “Merit, Attendance, Sport or Music” on your choice of design and paper.
Customised to your exact requirements. No minimum order. Printed on 80gsm
Canvas Prints
Bring your photos to life, from A3 up to 42" wide and any length.
Mandy Tancock Hornbeam Primary School.
THE CBC PROVISION OF MANAGED SERVICES FOR BUSINESS SOLUTIONS FRAMEWORK Y16018
Contract Period: 4 years – 26th September 2016 – 25th September 2020
Original OJEU Contract Ref: 2016/S 013-018762
OJEU Award Notice Ref: 2017/S014–022660
FRAMEWORK DETAILS
KCS Professional Services wanted to create a user friendly, time and cost effective framework for the supply of Managed Services that will be accessed by a range of customers across public sector organisations nationally including health, local authority and educational establishments.
The requirement covers a broad range of services and may include, but is not limited to:
• Audit, Automated Financial Planning, Component Content Management (CCM) Systems and Marketing Services- (bills, policies, statement and renewals), Cloud Storage Management, Content Management System,
• Data Capture Analytics, Data Security and Data Loss Prevention, Data Storage (assessments, feedback, student work), Document
Workflow Management,
• Hardware-IT/AV- relevant to the service provided, IP Networking Services, IT Server Management, Management Consultancy, Mobile Technologies, Print Management,
• Peripherals, AV and Send Technology, Purchase To Pay Automation, Reprographic and Mail Services, Server Hosting and Software-relevant to the service provided.
KEY ACHIEVEMENTS
We work closely with our Suppliers ensuring that they always meet out strict customer service levels and that they uphold their well respected reputation within the marketplace.
FRAMEWORK ACCESS
The Framework has been let on a national basis and accessible to all public sector bodies, through the Lead Authority (KCS Professional
Services on behalf of KCC). We publish a user guide which gives full details for the lots and the suppliers as well as information on how to procure from the framework. The user guide can be found on our Professional Services website at www.kcs4ps.co.uk.
CUSTOMER BENEFITS
• Full OJEU compliance
• Terms and conditions that are safe and designed to protect our customers.
• Free & full support on using the framework through the KCS team.
• All Installations carried out by fully trained and insured engineers.
• All suppliers DBS Checked where necessary.
• There is no need to go through a formal tender process as this has already taken place.
If you require further information or a free site visit to establish your requirements, please contact The Professional Services team:
CALL: 0808 281 9439
EMAIL: sales@kcs4ps.co.uk
KCS MANAGED SERVICES
WHAT IS MANAGED SERVICES?
It is the smart, collaborative way to make office printing, copying, scanning, document workflow, collaboration and staff interaction easier, cost effective and far more efficient.
It is a one stop solution to proactively manage assets and obtain efficiently led software solutions covering all aspects of document and content Management.
A service may include, but not be limited to software, hardware, digital mailroom, purchase to pay automation, cloud storage, document workflow management, data security and data loss prevention systems, customer communication management systems and other IP networking services.
WHAT MANAGED SERVICES CAN DO FOR YOU:
• Reduce costs
• Improve productivity
• Support the environment
• Document workflow distribution
• Video conferencing
• Bespoke applications
• Enhance security
Our solutions will be able to link print, cloud, visual solutions and workflow. Our contract will be able to deliver real time benefits to your organisation, through facilitating information sharing, enhancing interaction and boosting productivity.
MANAGE INTERACT STORE DISTRIBUTE
We will work with you to implement our four stage process.
STAGE 1: ASSESSMENT
We will start by assessing what equipment, software, digital assets and workflow solution you have. We will also work with your staff to understand their individual and team needs, then compile our findings into a detailed report.
STAGE 2: SOLUTION
The assessment report will include a full cost analysis and reveal any weak spots where quick wins can be made. We will work with you to formulate and implement a plan that will deliver the maximum benefit with minimum disruption. Your bespoke policy will outline the specific requirements of the organisation and the agreed technical solution to best service these in an economical and environmentally friendly manner.
STAGE 3: TRANSITION AND PROJECT MANAGEMENT
You will have appointed to you a qualified project manager who will assume overall responsibility for planning and managing all activities in relation to your project. You will also have a dedicated Account Manager for ongoing support.
STAGE 4: ONGOING CONTRACT MANAGEMENT
Once your new infrastructure is implemented it will be continued to be monitored and any improvements in costs and productivity against the original forecasts will be checked on a regular basis to be used as a continuous roadmap.
WHY
CHOOSE KCS PROFESSIONAL SERVICES?
Every day, establishments save thousands of pounds by signing up to KCS agreements. If you think you have found a deal cheaper elsewhere, make sure you have read the points below:
Many sales people may say they are council approved, KCS approved or that they hold the contract for local government establishments.
The suppliers on our contract will only ask you to sign a copy of our paperwork forms and should only present the terms and conditions enclosed under the contract..
We are sure that you won’t be able to find a better deal than those we offer when you compare both the pricing and the Terms and Conditions.
Please contact us on the number below if you may be interested in hearing more about our new upcoming Managed Service contract.
0808 281 9439 or sales@kcs4ps.co.uk
Ricoh Managed Services
Enabling the collaboration of technology in your school to help you focus on teaching.
Your people need to have the best communication infrastructure available to them at all times, our IT and document services mean you are always able to react and scale up or down depending on their changing needs.
For more information, please contact
YOU WANT TO GET THE BEST OUT OF YOUR ORGANISATION’S INFORMATION AND PROCESSES
CAPTURE
Capture your documents, content and data through one system
Scan paper documents and import electronic documents and information
Extract data and meaning from your documents
Intelligently route content to the right people and processes
MANAGE
Manage your documents, processes and data in one place
Ensure your business sees “one version of the truth”
Automate repetitive tasks
Track documents and content throughout your organisation and beyond
WE
TAKE YOU ON A JOURNEY OF DIGITAL TRANSFORMATION WHILST ENSURING CONTENT COMPLIANCE AND SECURITY
ACCESS
Make access to your content simple from any location, and any device
Drive processes from mobile and tablet devices, as well as the office
INTEGRATE
Integrate with core line of business applications
Reduce training costs –and increase speed of access
Integrate to any application–Cloud, Windows, Mac, Mainframe and green-screen
Make quicker more accurate decisions
Information and content flows throughout your organisation every day, Konica Minolta helps you to understand how and where this information and processes currently exist, we ensure that documents are captured, managed and stored so they can be accessed quickly and simply whenever and wherever they are needed.
MEASURE
Measure your processes and system performance
Understand where bottlenecks occur in processes
Automate production of business reports to key stakeholders
Improve operational efficiency via accurate, real-time analysis
STORE
Store and protect content –on-premise, in the cloud or in a hybrid environment
Manage and automate retention and destruction schedules
Minimise operational risk and support key governance and compliance requirements
Secure your most important business asset – its information and data
Helping
organisations and communities
value unlock
At Capita, we think differently. Our aim is to help you unlock value through IT. We prioritise your outcomes. At the heart of our service is a professional team with a proven track record of creating and innovating to deliver change.
4,500
2.8
We are experts in our field; we know our partner technologies inside and out and have the experience, capability and scale to support you as you begin your journey of digital transformation.
Solutions
“In choosing Capita, we selected a partner who has the experience and understanding of our service to ensure both a smooth transition of people and services… together with Capita, we can create a step change in service improvements for both our citizens and our employees”
Laraine Manley, Director of Corporate Resources, Sheffield City Council
Ricoh’s 360° Camera
in 360 degrees.
A spherical image or movie can be easily taken in one shot. The camera can be freely moved and viewed 360 degrees, and edited and shared.
For more information, please contact KCS Professional Services on 0808 281 9439.
NATIONAL SOFTWARE PRODUCTS FRAMEWORK
KCS Professional Services lead on the national framework for the supply of Software Products and Associated Services Y17038. The framework is OJEU compliant and can be used to procure Microsoft Products (including Licensing), Security and Commercial off the Shelf (COTS) Software.
The framework can be accessed by any public sector organisation such as Schools, Academies, Colleges, Universities, Police, Ambulance & Fire Services, NHS & NHS Trusts and Charities.
Our awarded suppliers work with specialist providers to deliver a wide range of solutions, including, but not limited to, Licensing, EPR/ PAS Solutions, PACS systems, and the complex underlying storage infrastructure, BYOD and agile working and Bed Management solutions.
We cover all brands including, but not limited to, Microsoft, Adobe, McAfee, Sophos, Symantec, VMware, Citrix, Corel, Autodesk and Oracle
For further information please contact KCS Professional Services on: Email: sales@kcs4ps.co.uk
Telephone: 0808 281 9439
Or visit our website and download a copy of the User Guide www.kcs4ps.co.uk
THE NATIONAL SOFTWARE PRODUCTS FRAMEWORK & HOW IT WORKS
We offer you an easy to use and fully OJEU compliant route for purchasing all your Software requirements through our framework agreement.
All public sector organisations such as schools, academies, colleges, universities, police, ambulance & fire services, NHS trusts and charities can access the agreement and benefit from:
• Pricing based on the aggregated spend in the public sector
• No need to issue your own tender
• Direct award option available, saving you time and helping to reduce costs
• Access to expert advice and support
• Compliant buying even on large value orders
• Dedicated helpdesk and after sales support
• Installation and training provided by fully qualified engineers
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• All suppliers have been assessed for their suitability to provide for our customer base
• Free and full support on using the framework from KCS Professional Services
HOW TO ACCESS THE AGREEMENT
Via KCS Professional Services – Contact us with your requirements and we can guide you through the process. Via Suppliers – Contact the Suppliers, detailed in the User Guide, directly quoting framework Y17038
Download a copy of the User Guide online www.kcs4ps.co.uk
Call: 0808 281 9439
Email: sales@kcs4ps.co.uk
Web: www.kcs4ps.co.uk
SOF TWARE
PROCUREMENT MADE EASY
Softcat have been awarded supplier status on the ‘KCS Software Products and Associated Services’ framework, which is available to all public sector customers. The call off on this contract is further competition or direct award at the customer’s discretion, detail of the three Lots is provided below:
LOT 1
Microsoft Software
Customers using Lot 1 for Microsoft can take advantage of Softcat’s status as a major Microsoft Gold Partner and a full Microsoft Solutions Partner. Softcat currently employ over 150 sales and technical professionals certified to MCP / MCT level or higher, offering expert advice on Microsoft licensing agreements and competitive pricing for Microsoft software.
LOT 2 Security Software
Softcat hold the highest levels of accreditation with many top tier security vendors. This allows KCS customers access to significantly discounted pricing for security software solutions under this Lot.
For competitive pricing on software, call Softcat today on: 01628 403 360, or email: publicsector@softcat.com
LOT 3 Commercial Off-the-Shelf (Cots) Software
KCS customers can use Lot 3 to source a wide range of other commercial off-the-shelf software solutions. Softcat offer highly competitive pricing across a range of software, employing licensing specialists who are able to advise on the correct licensing models to help customers leverage greater software discounts.
THE CUSTOMER PERSPECTIVE
Softcat have been able to help a number of customers with timepressured budgetary challenges thanks to the ‘KCS Software Products and Associated Services’ framework. Within the NHS, clinical system delivery supported by the Nurse’s Tech Fund has benefitted from the ease of use of the contract. Rapid deployment of critical systems such as E-observations, Patient Record Solutions, E-Rostering and Clinical / Patient Portals has been achievable as a result of the direct award facility.
BELOW ARE TESTIMONIALS FROM SOFTCAT CUSTOMERS, HIGHLIGHTING THE WAYS THEY HAVE BENEFITTED FROM EASE OF PROCUREMENT UNDER THE FRAMEWORK.
Ver y Convenient!
A HANDY FRAMEWORK TO KNOW ABOUT.
The process was swift, efficient and compliant with OJEU regulations.
Procurement timescales for installing a critical software requirement were drastically reduced.
EXCELLENT SERVICE!
GREAT VALUE FOR LARGE & SMALL SOFTWARE PROJECTS.
Direct award facility saves a huge amount of time and cost.
spee The speed of procurement helped us to rapidly implement an Enterprise Resource Planning system.
SIMPLE AND HASSLE FREE TO USE!
DATA PROTECTION AND CLOUD STORAGE
WHAT IS CLOUD STORAGE?
There are an increasing number of services offering ‛cloud storage’ where you can upload documents, photos, videos and other files to a website to share with others or to act as a backup copy. These files can then be accessed from any location or any type of device (laptop, mobile phone, tablet etc.).
DATA PROTECTION – What should I think about when placing personal information in the cloud?
1. Think carefully about who can access your files
Cloud storage services typically allow you to set one of four settings to control who can view your files. These settings might be applied to individual files or to all files within a specific folder:
• Private – only you can view the files (although the cloud storage provider may still be able to view your files);
• Public – everyone can view the files without any restriction;
• Shared – only people you invite can
view the files; or
• Hybrid – a combination of private, public and shared.
2. Choose your passwords carefully
Like most online services, access to your files will be controlled by your username and password. It is good practice to use a unique and strong password for each online service, especially if you are storing important files in the cloud.
3. Check the storage provider’s terms and conditions and privacy notice
A good cloud storage provider should have clear and transparent information on their website about how they will secure your personal information and what they will or will not do with it. If you cannot find this information or feel terms are unfair or unclear, speak to KCS Professional Services for advice.
4. What type of encryption does your cloud storage provider offer? A cloud storage provider might
store your data in an encrypted form and keep the key in a safe and secure location. When you use your username and password to log into the service they will decrypt your files so that you can access them. This means that you can invite other people to log in and view your files because the storage provider manages the encryption.
5. Can you encrypt your information before placing it in the cloud?
The most secure way to use a cloud storage service is to encrypt your files before they leave your computer. If you hold the encryption key, no one else will be able to easily decrypt your files and therefore read or use your personal information. Whilst this is a good approach for a storage or archive service it will not be possible to share these files with anyone without also sharing the encryption key which can be difficult to manage. It is important to remember that if you lose or forget the key you will not be able to decrypt your files.
Information Commissioner’s Office licensed under the Open Government Licence.
For more information on Cloud Storage/Computing please contact KCS Professional Services:
Call: 0808 281 9439
Email: sales@kcs4ps.co.uk
Web: www.kcs4ps.co.uk
IT HARDWARE FRAMEWORK Y16019
KCS Professional Services lead on the national framework for the supply of Interactive AV & IT Hardware Solutions & Consultancy Y16019. The framework is OJEU compliant and can be used to procure a full range of IT and AV Products and services including Consultancy on projects.
The framework can be accessed by any public sector organisation such as Schools, Academies, Colleges, Universities, Police, Ambulance &
Stone Computers
Fire Services, NHS & NHS Trusts and Charities.
Lot 2 of the Framework is for the provision of IT hardware. Hardware solutions and installations can also be procured. When procuring a solution, appropriate software may be provided under this lot provided the hardware forms the majority of the requirement. This lot includes, but is not limited to, Desktop PC’s, Laptops, Tablets, Thin client, Servers,
Storage devices, E-Readers and Desktop Printers
Our suppliers can cover all of your requirements from one off purchases to a full IT refresh and supply all brands including, but not limited to, Lenovo, Apple, Samsung, Dell & HP
The suppliers on the Framework are listed below and you can contact them directly for pricing quoting Ref Y16019
Or visit our website and download a copy of the User Guide www.kcs4ps.co.uk
THE IT FRAMEWORK & HOW IT WORKS
WE OFFER YOU AN EASY TO USE AND FULLY OJEU COMPLIANT ROUTE FOR PURCHASING YOUR IT HARDWARE THROUGH OUR FRAMEWORK AGREEMENT.
Any public sector organisation such as schools, academies, colleges, universities, police, ambulance & fire services, NHS trusts and charities can access the agreement and benefit from:
• Pricing based on the aggregated spend in the public sector
• Free of charge site visits, consultation and design
• Central point of contact, KCS
Professional Services can get up to 6 quotes for you, saving time and money
• Compliant buying even on large value orders.
• Dedicated helpdesk and full after sales support
• Installation and training provided by fully qualified engineers
• All suppliers have been assessed for their suitability to
provide for our customer base
• All staff have had full training on Asbestos Awareness & industry relevant Health & Safety as well as DBS checks where relevant
• Full insurance cover including Public & Product Liability Insurance
• Free and full support on using the framework
• Direct award option available
HOW TO ACCESS THE AGREEMENT
Via KCS – Contact us with your requirements and we can guide you through the full process. Via Suppliers – Contact the Suppliers, detailed in the User Guide, directly quoting framework Y16019
Download a copy of the User Guide online WWW.KCS4PS.CO.UK
Call: 0808 281 9439
Email: sales@kcs4ps.co.uk
Web: www.kcs4ps.co.uk
Hardware Procurement Made Easy...
Softcat are delighted to have been awarded supplier status on the KCS framework for the supply of Interactive Audio Visual & IT Hardware Solutions and Consultancy. The contract is available to all public sector customers and the call off is further competition or direct award at the customer’s discretion. The detail of the lots Softcat have successfully bid on is provided below:
IT Hardware Solutions
For the provision of IT hardware solutions and installations. Software can also be purchased when hardware forms the majority of the requirement. This Lot will include, but is not limited to, the following product / service areas: Desktop PCs, Laptops, Tablets, Thin Client Servers, Storage Devices, E-Readers, Desktop Printers.
IT & Audio Visual Spares
3
Customers can use Lot 3 to easily procure spare parts for the following types of IT and AV equipment: Data Projectors, Interactive Whiteboards, PCs, Monitors and Laptops, iPads and Macs, Tablets, Printers, Office Equipment, including Shredders and Laminators, TVs and DVD Players, Music Keyboards and Amplifiers, School Theatre and Stage Equipment.
AV, IT & Mechanical & Engineering Consultancy
Via this lot customers can utilise free of charge presales consultancy for services relating to Audio Visual, IT and any other Associated Products for new builds as well as refurbishments. This FOC service is an exclusive offering from Softcat’s Professional Services team under this framework.
Provision, Installation, Commissioning, Service & Support
This Lot is for the delivery and management of larger project type requirements. When procuring services of this nature, KCS customers can call on Softcat’s highly skilled engineers, who have extensive experience of delivering infrastructure solutions into public sector IT departments.
To find out how our team can assist with your hardware & infrastructure requirements call Softcat today on: 01628 403 360, or email: publicsector@softcat.com
Through our IT Hardware Framework we have access to Apple Authorised Resellers who can offer full support across the Apple range including IT & Deployment, Volume Purchase Programs and Training.
Please contact KCS Professional Services for up to date pricing, models and advice or see page 49 for Framework details and awarded suppliers. sales@kcs4ps.co.uk / 0808 281 9439
• Available in 13” & 15” LEDbacklit Retina display
• FaceTime HD camera
• macOS Sierra Operating System
• Dual-core Intel Core i5 (13”) or i7 (15”) Processor
• HDMI port
• Available with Touch Bar and Touch ID. 8gb memory
• Up to 12 hours battery life
• Up to 1TB SSD
Can’t see what you are looking for? We can supply a full range of brands and models so please get in touch and we will be happy to help.
Please contact KCS Professional Services for up to date pricing, models and advice. sales@kcs4ps.co.uk / 0808 281 9439
Samsung Galaxy Tab S
• Android OS
• 10.5” Super AMOLED Multi-Touch screen
• Octa 8 core
• CPU speed 1.9GHz
• 16GB Storage (MicroSD up to 128gb)
• 3GB RAM
• 8mp Rear and 2.1mp Front camera
• Multi Window.
• Fingerprint reader
• Up to 12hrs Battery life.
Microsoft Surface Pro 4
• 12.3” PixelSense touchscreen display
• Windows 10 Pro OS
• 6th Generation Intel Core m3, i5 and i7 processors available
• Storage: 128Gb, 256GB, 512GB & 1TB SSD
• RAM: 4GB, 8GB & 16GB
• 5mp front facing and 8mp rear facing camera
• Surface pen included
• Up to 9hrs Battery Life.
Dell Latitude 3570
• 6th Generation Intel Core i5-6200U processor
• Windows 10 pro
• 4GB memory
Toshiba Satellite Pro A30-C-1GD
• 6th Generation Intel Core i5 6200U processor
• Windows 10
• 15.6” HD non-reflective display with LED back lighting
• 500GB Hard disk
• 4GB RAM
• Up to 8hrs Battery life
• 128GB SSD
• 15.6” HD Anti Glare LCD display
HP Chromebook
• Chrome OS
• Intel Celeron N2840 processor
• 14” HD BrightView WLEDbacklit display
• 16GB Hard disk
• 4GB RAM
• HP TrueVision HD Webcam
TABLET, LAPTOP OR DESKTOP?
Computers come in an assorted range of shapes and sizes and their constantly changing features are allowing them to be used for a greater variety of functions than ever. With the vast amount of choice available on the market and the blurring of lines between tablet and laptop it’s sometimes difficult to determine which features and designs will be the best for you.
The main deciding factor that leads to finding the best computer for your needs is its intended function. Although form may be important, the specification of the unit is the key to it being appropriate for use.
KCS Professional Services can offer
advice on making the right choice for you and, with the support from suppliers on our framework, can offer free of charge site surveys to ensure you make the right decision first time. Before you start, ask yourself the following questions:
‘What do I need my chosen equipment to do?’ Everyday internet browsing, Entertainment and Media, High Performance Work such as CAD and Video editing?
‘Is there existing equipment/ software I need it to work with?’
Our suppliers can audit all of your current provisions and suggest the most effective option.
Contact us today for more information or see page 49 for information on the framework
CALL: 0808 281 9439
EMAIL: sales@kcs4ps.co.uk
WEB: www.kcs4ps.co.uk
‘Who will be using the equipment?’ Teachers, KS1, 2 or 3 children, IT Technician, admin staff?
‘Do I need storage?’ Keeping your IT hardware safe is important and many trolleys not only keep them locked safe but will also charge them overnight ready for the day ahead.
‘Who will provide training?’ All suppliers on our framework can offer full training and support, even on existing equipment, to ensure you get the most from your investment.
This is just some of the information needed but will enable us to connect you with the right suppliers for you.
INTERACTIVE AV FRAMEWORK Y16019
Visual products, including TV’s. Our suppliers can cover all your requirements from one off purchases to a full AV refresh.
The framework can be accessed by any public sector organisation such as Schools, Academies, Colleges, Universities, Police, Ambulance & Fire Services, NHS & NHS Trusts and Charities.
Lot 1 covers the delivery, installation and/or integration and on-going
support & maintenance of Audio Visual (AV) equipment. This includes, but is not limited to, Interactive Products & Solutions, Soundfield Systems, Digital signage, Installation & integration, Maintenance, Projectors, Replacement parts, including lamps, Room control systems, Servicing, Training and
All brands can be supplied including, but not limited to, Smart, Clevertouch, Epson, BenQ and Promethean
The suppliers on the Framework are listed below and you can contact them directly for pricing quoting Ref Y16019
CDEC Ltd sales@cdec.co.uk www.cdec.co.uk
Alternatively you can contact KCS Professional Services on:
Email: sales@kcs4ps.co.uk
Telephone: 0808 281 9439
Or visit our website and download a copy of the User Guide www.kcs4ps.co.uk
THE INTERACTIVE AV FRAMEWORK & HOW IT WORKS
WE OFFER YOU AN EASY TO USE AND FULLY OJEU COMPLIANT ROUTE FOR PURCHASING YOUR INTERACTIVE AV HARDWARE THROUGH OUR FRAMEWORK AGREEMENT.
ANY PUBLIC SECTOR ORGANISATION SUCH AS SCHOOLS, ACADEMIES, COLLEGES, UNIVERSITIES, POLICE, AMBULANCE & FIRE SERVICES, NHS TRUSTS AND CHARITIES CAN ACCESS THE AGREEMENT AND BENEFIT FROM:
• Pricing based on the aggregated spend in the public sector
• Free of charge site visits,
HOW TO ACCESS THE AGREEMENT
consultation and design
• Central point of contact, KCS Professional Services can get up to 6 quotes for you, saving time and money
• Compliant buying even on large value orders.
• Dedicated helpdesk and full after sales support
• Installation and training provided by fully qualified engineers
• All suppliers have been assessed
for their suitability to provide for our customer base
• All suppliers have had full training on Asbestos Awareness & industry relevant Health & Safety as well as DBS checks where relevant
• Full insurance cover including Public & Product Liability Insurance
• Free and full support on using the framework
• Direct award option available
Via KCS – Contact us with your requirements and we can guide you through the full process.
Via Suppliers – Contact the Suppliers detailed in the User Guide directly quoting framework Y16019
Download a copy of the User Guide online WWW.KCS4PS.CO.UK
Call: 0808 281 9439
Email: sales@kcs4ps.co.uk
Web: www.kcs4ps.co.uk
TECHNOLOGY IN CLASSROOMS BENEFITS OF INTEGRATING
As we advance into the 21st century, technology is becoming more and more integrated into our daily lives, including our educational system. However, there is still a large number of educational organisations that are reluctant to opt for this advancement or have lack of resources to introduce technology in classrooms
80% of K-12 schools have insufficient internet for their current needs.
15% of teachers of students who are from upper income house-holds say their school is “behind the curve.”
And, 39% of teachers of students who are from low income house-hold say their school is “behind the curve.”
WHY INTRODUCTION OF TECHNOLOGY IN YOUR CLASSROOM IS A SMART IDEA?
Helps to boost concentration and retain information. A study was conducted to evaluate the impact of technology use.
Eighteen 2nd grade students were challenged to complete a Power Point project about an animal
16 out of 18 students remembered more facts about the animal after completing the presentation. These results show that technology indeed helps students remember what they learn.
Provides increased research opportunities.
A study revealed that 95% of the students who have access to the internet use it to search for online information
Makes learning possible even outside the classroom walls –provides an exclusive opportunity for distance learning.
Between 1998 and 2008, the number of students selecting distance learning courses as a part of their regular college curriculum increased by a whopping 150%. By 2013, 18% of undergraduate students receive 80% or more of their education through online courses. However, by 2019, roughly half of all college classes will be eLearning-based.
Provides quicker and easier options for sharing of information, online discussions, and other ways of communication.
Researches have revealed that over 39% of the students having access to the internet use it to participate in online discussions. And around 40% of them develop, share, or post their work on a website, wiki, or blog via internet.
Allows students to grow and learn according to their capabilities, without any pressure to compete in the rat race
Provides flexible learning opportunities in terms of mobility and affordability. Studies have shown that online courses have lower cost of maintenance as compared to conventional teaching methods
by
Our latest Android powered operating system has been designed to reflect the tablet interfaces that we are all familiar with, allowing you to simply turn on and teach.
The Clevertouch touchscreen can dramatically enhance your classroom dynamic. Bursting with full ad-free versions of your favourite apps, as well as a comprehensive software package for lesson building and collaboration, all for free for the life of the product, Clevertouch is the full solution.
Intuitive Digital Experience Made for Education
The
D edicated educational app store
If you’re looking to get students engaged, the Cleverstore can dramatically alter your classroom dynamic. From storytelling to making maths more visual, apps make learning interactive and fun.
Cleverstore 2.0 highlights
The Cleverstore has a huge range of apps which are ideal for students of all age groups and abilities. Explore maths, literacy, foreign languages, science, history, and more.
• Hundreds of educational apps for all age groups, across all core subjects
• No costs to download and use full versions of all apps
• No adverts or in-app purchases
• No inappropriate content
• Apps in over 30 languages with easy to use filtering
• Complementary resources on the Clevertouch website to support teaching with apps
Visit clevertouch.co.uk/cleverstore for more information
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AWARD-WINNING PROVIDER OF AV SOLUTIONS ACROSS THE UK
CDEC an awarded supplier working with KCS Professional Services on the Interactive AV framework Y16019. CDEC have been serving the needs of the education sector since 2000. Underpinned by excellent customer service and a knowledgeable team, CDEC shares best practice and drive innovation to achieve high-end solutions.
Established over 15 years
Multi-award-winning business
One stop shop AV company – from brief right through to integration and aftercare
Elite reseller with all manufacturers on portfolio
Numerous government frameworks / procurement panels chose CDEC
Excellent reputation and customer service
Nationwide coverage
We love what we do!
Classroom fit out
Lecture Theatres
Digital Signage
Video Conferencing
Meeting rooms
Visitor Management
AV Maintenance contracts
Helpdesk facilities
HOW USE OF INTERACTIVE FLAT PANELS WILL TRANSFORM YOUR TEACHING
FOR A LONG LIST OF REASONS,
BEFORE UPGRADE
DO ANY OF THE FOLLOWING APPLY TO YOUR SCHOOL?
• Your classroom display can be difficult to see
• You keep needing to recalibrate the whiteboard
• You have to keep dimming the lights and closing blinds to view the board
• You are spending money on expensive lamps, and this is unbudgeted
• The projector can be noisy
• The light from the projector is blinding when you catch the wrong angle
• You feel like your system needs constant maintenance
WHAT ARE THE KEY BENEFITS?
• Full HD or 4K Display
• No shadows or lighting issues
• Extended Backlight Life
• Working in Bright Conditions
• The picture vibrates when there is movement in the room
If you recognise any of the above, then replacing your Interactive whiteboards with Interactive flat panels will transform your teaching, and vastly improve the learning experience.
• Portable and calibration free
• No Background Noise
• Zero Maintenance
• Lower Cost of Ownership
Upgrading your display technology shouldn’t be an ad-hoc process. Your most vital teaching tool needs expert planning, and you should make sure you work with an independent specialist who can provide you with the expertise and guidance you require.
KCS Professional Services have done the hard work for you. Working with specialist suppliers
AFTER UPGRADE
who have undergone a detailed, rigorous approval process they can now offer their Interactive AV Framework Y16019. It means you’re guaranteed to receive outstanding service at excellent value.
If you’re considering moving on from your ageing whiteboards, the best place to start is with a Classroom Healthcheck –Elementary Technology, one
of the specialist partners on the framework, will visit your school with their approved iPad application, and provide you with a detailed audit of how the performance of your display technology is affecting your teaching and learning. The series of recommendations on how to approach upgrading are perfect for your School Improvement Plan and have been described as ‘a must for any school’.
TELEPHONY PRODUCTS AND SERVICES FRAMEWORK
FRAMEWORK SCOPE
Our Telephony Products & Services Framework will be established to allow public sector organisations to award contracts for Telephone Systems, Wi-Fi, Data & Network Services, Cloud provisions and more. The objective will be to deliver a safe, compliant route for ordering whether you require and outright purchase or lease.
WHO WILL BE ABLE TO USE THIS FRAMEWORK?
The framework will be available for use nationally by any public sector body in the UK including, but not limited to…
• Schools & Academies
• Local Authority Establishments
• Police & Emergency Services
• NHS & HSC Bodies
• Central Government Departments and their agencies
• Registered Charities
BENEFITS OF USING THIS FRAMEWORK
• Our frameworks are all OJEU Compliant – “We have already done the hard work so you don’t have to”.
• Operating lease option available that is safe and compliant for you to use.
• The Suppliers will be assessed during the procurement process for their financial stability, track record, experience and technical & professional ability, before being awarded a place
on the framework.
• As with all of our frameworks it is free of charge to use
• Terms and Conditions: There is no need to worry, they will be safe, pre-agreed under the framework and will underpin any orders placed within the framework.
• The KCS Professional Services team will be able to guide through the framework step by step. We can also supply, free of charge, mini tender documentation for you to utilise.
• You will be able to benefit from aggregated spend and lower pricing based on the value of the overall contract, even on low spend orders.
WE HAVE ALREADY DONE THE HARD WORK SO YOU DON’T HAVE TO. .
EMAIL: sales@kcs4ps.co.uk CALL: 0808 281 9439
WEB: www.kcs4ps.co.uk
FROZEN, CHILLED & AMBIENT SOLUTIONS
FRAMEWORK SCOPE
The main purpose of this framework will be to provide reasonably priced, quality, multi temperature catering and grocery provisions.
KCS want to offer all public Sector bodies’ access to pre-approved service providers who may be appointed by using a streamlined procurement process.
THE FRAMEWORK WILL INCLUDE THE FOLLOWING CATEGORIES:
• Frozen, Chilled & Ambient
• Fresh Fruit & Vegetables
• Fresh & Cooked Meat
• Milk & Morning Goods
• Meal Concepts, Sandwiches & Wraps
WHO WILL BE ABLE TO USE THIS FRAMEWORK?
The framework will be available for use nationally by any public sector body in the UK including, but not limited to…
• Schools & Academies
• Local Authority Establishments
• Police & Emergency Services
• NHS & HSC Bodies
• Central Government Departments and their agencies
• Registered Charities
BENEFITS OF USING THIS FRAMEWORK
• Our framework will be OJEU Compliant – “We have already done the hard work so you don’t have to”.
• The Suppliers will be assessed during the procurement process for their financial stability,
EMAIL: sales@kcs4ps.co.uk CALL: 0808 281 9439
WEB: www.kcs4ps.co.uk
track record, experience and technical & professional ability, before being awarded a place on the framework.
• As with all of our frameworks it is free of charge to use
• Terms and Conditions: There is no need to worry, they will be pre-agreed under the framework and will underpin any orders placed within the framework.
• The KCS Professional Services team will be able to guide through the framework step by step. We can also supply, free of charge, mini tender documentation for you to ustalise.
• Food/Nutritional standards: All suppliers will be checked against Government regulations.
WE HAVE ALREADY DONE THE HARD WORK SO YOU DON’T HAVE TO. .
CLEANING SERVICES
FRAMEWORK SCOPE
This Framework will be established to allow public sector organisations to award contracts for cleaning services. The objective will be to deliver a clean, safe, orderly and enjoyable environment at all times for pupils, employees and visitors. The framework will be split into the following two categories:
• Educational cleaning services
• Public Sector Building cleaning services
WHO WILL BE ABLE TO USE THIS FRAMEWORK?
The framework will be available for use nationally by any public sector body in the UK including, but not limited to…
• Schools & Academies
• Local Authority Establishments
• Police & Emergency Services
• NHS & HSC Bodies
• Central Government Departments and their agencies
• Registered Charities
BENEFITS OF USING THIS FRAMEWORK
• Our framework will be OJEU Compliant – “We have already done the hard work so you don’t have to”.
• The Suppliers will be assessed during the procurement process for their financial stability, track record, experience and technical & professional ability, before being awarded a place on the framework.
• As with all of our frameworks it is free of charge to use
• Terms and Conditions: There is no need to worry, they will be pre-agreed under the framework and will underpin any orders placed within the framework.
• The KCS Professional Services team will be able to guide through the framework step by step. We can also supply, free of charge, mini tender documentation for you to ustalise.
WE HAVE ALREADY DONE THE HARD WORK SO YOU DON’T HAVE TO. .
CATERING SERVICES
FRAMEWORK SCOPE
This Framework will be able to provide reasonably priced, quality Catering Services with the food on offer reflecting today’s healthy eating habits and trends to a wide range of customers.
The framework will be split into the following categories:
• Educational catering services
• Social and Healthcare catering including community meals services
• Venue and Event Catering Services
WHO WILL BE ABLE TO USE THIS FRAMEWORK?
The framework will be available for use nationally by any public sector body in the UK including,
but not limited to…
• Schools & Academies
• Local Authority Establishments
• Police & Emergency Services
• NHS & HSC Bodies
• Central Government Departments and their agencies
• Registered Charities
BENEFITS OF USING THIS FRAMEWORK
• Our framework will be OJEU Compliant – “We have already done the hard work so you don’t have to”.
• The Suppliers will be assessed during the procurement process for their financial stability, track record, experience and technical & professional ability, before being awarded a place on the framework.
• As with all of our frameworks it is free of charge to use
• Terms and Conditions: There is no need to worry, they will be pre-agreed under the framework and will underpin any orders placed within the framework.
• The KCS Professional Services team will be able to guide through the framework step by step. We can also supply, free of charge, mini tender documentation for you to ustalise.
• Food/Nutritional standards: All suppliers will be checked against Government regulations.
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WE HAVE ALREADY DONE THE HARD WORK SO YOU DON’T HAVE TO. .
Hydration for Education
Hydration for Education
Arrange a Free site consultation today!
We have a wealth of knowledge within the education sector, and have built great relationships by listening to what’s needed from us when providing water dispensers for students and employees.
Arrange a Free site consultation today!
We have a wealth of knowledge within the education sector, and have built great relationships by listening to what’s needed from us when
water dispensers for students and employees.
IT Services for Schools
Broadband and Business Continuity
• Broadband & Filtering
• Resilient Links
• VoIP Telephony
• Disaster Recovery
• Remote Backup
• Anti-Virus
• Equipment Repairs
• Printer Maintenance
• Data Projector Cleaning
Cloud Services for Schools
• Email - Secure Messaging
• Intranet & Collaboration
• Office365 Integration
• Personal Cloud Storage
• Parent Communication
• School Websites
School IT Support Solutions
• SIMS, Administration & Curriculum Support
• SIMS Hosting - Primary & Special Schools only
• Technician Service
• Network Management
• Mobile Device Management
• Audio Visual - Installation & Support
Technical Design and Management Services
• SIMS Consultancy Services
• Full/Flexible School Managed Service
• Consultancy/Project Management for all your IT needs
• Order Management
Training and Events
• On-site Training (Cloud based) & at our Maidstone venue
• Experienced & Qualified Trainers
REDUCE YOUR ENERGY BILL WITH LED LIGHTING
Key benefits
1 Fully compliant with Public Contract Regulations 2015.
1 Managed and monitored by LASER so your requirements are taken into account when reviewing and developing the contract.
1 Offers maximum flexibility in terms of accessing equipment and methods of project delivery.
1 Expert advice from LASER to specify equipment required.
1 Experience of applying for and using external funding savers such as SALIX.
The Discovery School worked with LASER to have LED lighting installed to revitalise unused areas of the school to give them new life for it’s students and cut costs on their energy spend.
WE ARE ABSOLUTELY DELIGHTED. ALL AREAS OF THE SCHOOL ARE SUPERBLY LIT IN A MUCH MORE ENERGY EFFICIENT WAY.
PROVIDING BESPOKE ENERGY SERVICES THAT DELIVER SAVINGS AGAINST YOUR ENERGY SPEND
We provide:
OJEU-compliant frameworks
Fixed or flexible energy procurement options
Energy Bureau Services
Invoice validation & contract management services
Dedicated customer service teams
For free energy advice, speak to a member of our team on 0800 484 0840
Sister company to KCS, LASER delivers end-to-end energy management and energy procurement solutions to all Public Sector organisations
OUR NEW PROMISE TO YOU
We’ve listened to our customers and understand what’s important to you. Our new promise is a firm commitment to always deliver the best possible experience with every order:
Believe in our business
Trust: KCS will make your job easier by listening, acting and always keeping you at the heart of everything we do
Right product first time
Range: we’ll continuously improve our extensive range of OJEU-compliant products and frameworks to offer you more choice
At your convenience
User friendly: we’ll always go the extra mile, offering free next day delivery and easy ways to order via web, phone or fax
The personal touch
Service: knowledgeable staff will provide complete peace of mind through committed customer service, owning and solving your problems
Managing your budget
Time: understanding your business and helping you face the challenge by saving you time and money
