BOARD UPDATE
February 2020 Board Members, this update is for internal information only. In an effort to prioritize our time, the update received a quick proof, but not the intensive review for publication for members or the public. Please forgive any errors.
GREAT STUFF HIGHLIGHTS
Phone:
Have you contacted your state legislators?
1-800-372-7181
2
Email: Find your legislator at
legislature.ky.gov
Resistbot: Text “resist” to 50409
LEARN MORE MEMBER FREEBIE
LONG-TERM MEMORY 4-part series
POLICY & BYLAW REVIEWS One long-standing KASC service has been to provide a review of a school’s bylaws and policies for a fee. This service is detailed and tedious so we have used an outside consultant for many years to complete each review. After our previous consultant retired, Ronda and Cindy decided to take this work inhouse for now. In the transition they have accomplished the following: ❱ Reviewed and revised all of KASC Bylaws and Policies for all members (in process of posting on website in Feb)
A 4-part series was delivered to members weekly beginning the last week in November. These freebies learn more about long-term memory.
required by law
Each week we included activities
❱ Updated checklists for self-review for all members (to be posted on our website in Feb)
for a PLC meeting, a parent session, or information to be used in the classroom directly with students along
❱ Developed new templates for each type of review
Please continue to page 4 for samples and more information. ■
Member Freebie Series
were for educators and parents to
❱ Matched all laws to bylaws and policies so members know what is
❱ Completed four school reviews with the updated documents
LONG-TERM MEMORY
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with strategies to use when teaching. compare programs, etc.
2
t a Gre ff uIGHTS St IGHL H
H Bylaw/Policy Reviews are being done in house now. Saving us money. H Staff were involved in the School Report Card focus group and the Curriculum Task Force. H Support SBDM initiative is full force.
Th
anks to SBDM , made on beha decisions
by the people
Social media messages are being sent
lf of students are made close
7,376 coun st to their needs: cil members include pare that nts, and principa teachers, ls. *
*Source: Kentucky
Department of
Education
as well as postcards to legislators.
#SupportSBD
M
H KASC has received compliments from KDE about our efforts in promoting the Impact KY Survey.
Learning Management System (LMS) Have
you logged in to check out the LMS and the latest things we have added?
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Upcoming
BOARD MEETING Saturday, March 7, 2020
Impact Kentucky Working Conditions Survey KASC was honored to be ambassadors for the 2020 Impact Kentucky Working Conditions Survey, formerly the TELL Working Conditions Survey by the Kentucky Department of Education.
9:00am - 3:00pm HERITAGE HOSPICE 120 Enterprise Dr, Danville, KY
RSVP to hannah@kasc.net We have shared information through our social media accounts, in Agenda News, and with a campaign email announcing the launch of the survey. KASC staff has been able to answer questions and refer
Congratulations to Tim Roy, Ed.D. on completing his doctoral program.
REMINDER Just a quick reminder that we really need board members to respond to correspondance; It just takes a few minutes.
members to the proper KDE staff and/or provide links for further information. â–
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POLICY & BYLAW REVIEWS Take a closer look at our latest bylaw and policy reviews using our new template.
BYLAW REVIEW: Mid KASC Reviewers: Cindy
Blevins and Ronda Harmo
POLICY REVIEW: High
dle School 2020 POLICY: Consultation
n
tes. how your school opera those tes and policies are about but no law dictates that your SBDM council opera ures are required by law, ish fair and Bylaws spell out how because many proced law is followed, establ from the policy review s is to help ensure the olders bylaw the This bylaw review differs having for e and the school shareh for the council members in the bylaws. The purpos d be neede MUST is ures This ns. proced making decisio and provide a guide for inclusive procedures, es. operat s proces il to know how the counc
COMMENTS AND RECO MMENDATIONS To review this policy we used the copy (not dated) that was attach because we went with ed to the form dated the more recent one. It 2006. We did not review is advisable to put the See KASC’s sample policy date reviewed and or for an example. revised on the actual copy the 1994 copies of each policy. Many of the legally require d pieces are in the policy but we suggest the counc il revisit the process and Bullet 1 — Establishes timeline to be more efficie a small subcommittee; nt. depen Also, clarify if the “five days” in this section means ding on how you proceed, is that adequate representation? applications to review. after the posting is compl ete. That would be the only way there would be enough Bullet 2 — Could this step be combined with another step to stream missing out on the best line the process? Some person. times timing might be important to keep from Bullet 3 — Is the stated committee the subcommitte whether the council or e from bullet 1? This needs a committee conducts to be clear. We sugge interviews but not both. detail on how interviews st the policy makes it clear While not required by will be conducted. See law, best practice advice KASC’s sample Consu is to include more ltation policy for examp les. Bullet 4 — ✔
COLOR KEY: ge from KASC § blue indicates a messa the law § black is from the law ence with councils and e advice based on experi § maroon is best practic e and to get new they reflect current practic ensure to year each basis n of our website. rotating the Members Only sectio to review bylaws on a our sample bylaws in KASC advises councils er, you have access to memb KASC a As . members up to speed
BYLAW TOPICS n, Vision or Similar BYLAW AREA: Missio
School — 2019
school missio ments, but having the There are no legal require students. your school is about — way to reinforce what
n, vision,
the beginning of your purpose, or similar at
Bullet 5 — doesn’t addre ss quorum; more notes below Paragraph that begins “Subsequent to the compl etion…” says the princip but unless an emergency al makes a selection within is declared and approv ed by KDE, the princip to say the principal will two week of the posted al cannot make a select select a candidate after ion for 15 days. We sugge vacancy the required 15 day postin also needs to state the st changing it principal’s choice is bindin g period” and then move on the superintendent g on the superintende process. That nt Last paragraph — The SISI document was a good one in its day, and using or updating this although it is still refere document. In a policy, nced you don’t want someone to in regulation, KDE long in the policy. For this reason reference another set okay quit , we suggest you remov of indicators that aren’t your council. e that paragraph. Anoth stated or included er option would be to pull out the indicators that matter to
bylaws is a good
1 KASC Bylaw Review
ã KASC, 2020
POLICY REVIEW: High
BYLAW REVIEW: Middle Schoo l 2020 BYLAW AREA: Composition and
, contin POLICY: Consultation Legal Guidance — This
Terms
This bylaw section includes: Composition of the Council
Terms Leave of Absence
References in law or regulation: 3 teachers, 2 parents, 1 principal, except in cases of: • required addition of minority members • doubling the council • alternative models approved by KDE 1-year terms in SBDM law unless council includes 2+-year terms to provide stability and consistency not addresssed in law; based on experience this is good to address in bylaws
Action needed if any: Optional
✔
✔ Consider whether your council needs to put this in writing
5 E ACTION NEEDED: REVIS
policy:
Needs to be added (See
avoids illegal discrimination
§
COMMENTS AND RECOMMENDATIO NS: Reviewed bylaw 1008
ued
School — 2019
§
ations and references addresses review of applic
§
addresses interviews
§
gs addresses needed meetin
§
ished includes timeless establ
§
al consults makes it clear that princip making a choice
§
council memb explains what to do when available for consultation
.) KASC’s sample policy
✔ ✔ ing; see overall several meetings occurr ✔ however, there are suggestions above s sted to streamline proces ✔ with revisions sugge
for process with council before ers are not
✔ addresses g will be called but never States that a special meetin g. Consider isn’t quorum at that meetin language to what happens if there e l called meeting and chang il members. specia the ating elimin d with available counc allow the principal to procee be cumbersome to try to fill several it can Summers get busy and ble candidates l could miss out on desira vacancies; your schoo
SAVINGS FOR KASC §
Teacher elections
any: Action needed if
Revise
Parent elections
that the council We recommend a written in the teacher the teachers have ld not be involved es and ensures The principal shou election procedur for elections. own ess their proc write elections. Teachers ions elect conduct their own nt of a student arent, or foster pare student pursuant to 1. a parent, stepp of a has legal custody nt resides 2. a person who with whom the stude a court order and recommend you In 1008 b. — we s “legal nts of students preremove the word the are elected by pare the term of office in bers mem when referring to nt Pare parent/guardian” school during the d atten to er vote. The law just registered nts and teach parents eligible to ucted by the pare guardian) and the largest an election cond parent (not legal or, if none exists, says ol scho ct. the of corre ition is purpose. organization your parent defin nts formed for this organization of pare that the council We recommend a nt organization has ensures the pare elections. written process for
3 KASC Bylaw Review
ã KASC , 2020
✔
This stronger language
480
$
2
cannot limit the staff 1008 b. — council the percentage of eligibility based on ol. Any intinerant scho work time at the to the school can teacher assigned participate.
✔
Parent eligibility
the
should be added where
it addresses the
KASC a considerable amount annually.
bility and Elections
NS: KASC Bylaw Review RECOMMENDATIO COMMENTS AND 1008 Reviewed bylaw or regulation: References in law des: inclu ion sect w ired as a basis of This byla certification is requ Any person for whom c schools of the state, with the publi Teacher eligibility employment in the tant principals assis and ipal princ exception of
hired
s nt completing the hiring superintende Doing in-house policy & bylaw reviews is proces saving §
BYLAW RE
ã KASC, 2020
select the person to be
choice is binding on clear that the principal’s superintendent
ool 2020 VIEW: Middle Sch
Eligi BYLAW AREA:
allows the principal to
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Per Review Approximately
5,000-6,000
$
Savings Annually