Caseys recruitment privacy policy 001 042018

Privacy notice: job candidates

Summary We ask for personal data from job candidates to assist us with our recruitment processes. If your application is successful and you become employed by us, this information will become part of your personnel/ HR file. Please note that we only accept CVs for current vacancies. We do not accept CVs sent ‘on spec’ and they will be deleted upon receipt.

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We respect your personal data and take its security very seriously.

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We only hold what data we need for the purpose for which we obtained it.

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We delete your data when it has reached the end of its retention period.

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You have privacy rights.

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We are happy to answer your questions. Our contact details can be found at the end of this notice.

What data we hold As a job candidate, we will process the following information about you:

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Name, address, contact details and work history

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Your passport

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Information about you from a referee

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We also generate log files from various servers when you access our website. This will include an IP address assigned to you or to your internet service provider.

How we use your personal data References to the legal basis for processing of your personal data (e.g. "(Basis: Art. 6(f).)") are a reference to the article of the General Data Protection Regulation. Each piece of personal data that we process must have a legal basis.

In order to assess your application We use your name, address, contact details and work history to assess your application. We are processing your personal data on the basis of your consent. If you submit your CV to us, that is a clear affirmative action that indicates to us that you have consented to us processing your personal data.

ID checks We may process your passport in order to check that you have the right to work in Ireland. If you would prefer not to provide this information, we will not be able to assess your application.

Information from referees We will request information about you from your referees and will use this to assess your job application. We are processing your application on the basis of your consent; therefore, if you would prefer not to provide this information, we will not be able to assess your application.

Technical data We use the logs from our servers to help with our company's security as well as to look at visitor behaviour (e.g. which website pages get the most traffic or are the most popular).

Your data and transfers outside of the EEA We do not transfer or process these data outside the European Economic Area.

Your rights You have rights in respect of our processing of your personal data which are:

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To access to your personal data and information about our processing of it. You also have the right to request a copy of your personal data (but we will need to remove information about other people).

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To rectify incorrect personal data that we are processing.

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To request that we erase your personal data if: o

we no longer need it;

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if we are processing your personal data by consent and you withdraw that consent;

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if we no longer have a legitimate ground to process your personal data; or

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we are processing your personal data unlawfully

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To object to our processing if it is by legitimate interest.

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To restrict our processing if it was by legitimate interest.

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To request that your personal data be transferred from us to another company if we were processing your data under a contract or with your consent and the processing is carried out automated means.

If you want to exercise any of these rights, please contact us using the details at the end of this notice.

Third parties

We not transfer your personal data to third parties except the following: 

Companies that provide services to us. Our telephone service providers will get to see your phone number if we call you and our broadband supplier which could see your email address (but not the content of what you send us, if you encrypt it).

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Accountants. We also use an external accountancy service but, unless you are a sole trader or a partnership, they are unlikely to see any personal data relating to you.

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In response to a court order. It is possible, though unlikely, that we might be forced to disclose your information in response to a court order.

Technical security

All our computers are full-disk encrypted, as are our phones and tablets.

Our preference is to use encrypted email but we appreciate that it may not be convenient for you to do so.

We have a secure document transfer portal. It is less convenient than email but is more secure than unencrypted email. If you want to use it to send specific documents to us, just let us know. If you want to protect all documents you send to us, we encourage you to set up email encryption.

Retention periods

This is the length of time that we will continue to process or store your personal data.

Data about job candidates: 

CVs sent ‘on spec’ – are deleted or shredded on the day that they are received

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Candidates who are unsuccessful – personal data will be retained for 6 months in case of any Employment Tribunal Claims, after which the data will be destroyed.

Server logs: one year

Contact us