sps-opening-plan-risk-assessment-september-2020-1

SPS - Opening Plan & Risk Assessment - September 2020

ALL CHILDREN (320 on roll) to attend from September 2020

THIS PLAN NEED CLEAR COMMUNICATION WITH PARENTS / CARERS / PUPILS & STAFF

Communication systems via text / Class Dojo / Facebook Page & Web-site - constantly updated for ‘live’ risk assessment

Schools guidance ​Link to Schools Guidance

ACTIONS in RED

Risk Rating:​ end of each section

Low Risk

Medium Risk

High Risk

N o.

1.

Area of Risk / Operational Factor

Ways to Minimise Risk

Parent / Carer - Drop-Off & Collection/Communication

Who? Time Scale?

Comments

Staggered Entrance to School for ALL bubbles: Start times for each bubble to be put in place

Parents & carers with multiple children to drop-off ONCE e.g. Yr 3 & 6 child might need 8:30am - 3:20pm

All BELOW ARE EXTERNAL DOORS All EYFS Bubble (2 x classes) - 9am Yrs 1 & 2 Bubble (3 x classes) - 8:45am Yrs 3 & 4 Bubble (3 x classes) - 9am Yrs 5 & 6 Bubble (3 x classes) - 8:30am

One-way system in place with blue markings indicating direction of travel NO gathering of parents / carers at gates / outside of doors / car park etc.

Parents to social distance outside (NOT to enter classroom - ​unless invited by staff / SLT​)

Classes will need to accept children at 8:30am with the ‘one drop-off’ strategy

EYFS do not start full-time until 21/9/2020 & are in two groups (8:45am - 11:30am / 12:30pm - 3:10pm)

Staggered Exit from School for ALL bubbles: Finish times to be put in place

All BELOW ARE EXTERNAL DOORS All EYFS Bubble (2 x classes) - 3pm Yrs 1 & 2 Bubble (3 x classes) - 3:10pm Yrs 3 & 4 Bubble (3 x classes) - 3:20pm Yrs 5 & 6 Bubble (3 x classes) - 3pm

One-way system in place with blue markings indicating direction of travel NO gathering of parents / carers at gates / outside of doors / car park etc.

Parents to social distance outside (NOT to enter classroom)

Communication with Parents To ensure parents are aware of the plan for reopening at all stages and aware of any changes and risks

Update Behaviour Policy to be communicated effectively with ALL parents & staff

Share information with parents in a variety of ways. Verbally speak to vulnerable families about the guidelines. This could also includes videos Detailed letter with information from this plan & Video for families who cannot access the letter

Guidance with annex

Communicate with parents / carers to reassure them that the school is a safe place to attend

Re-send information prior to start of term (Dojo / Facebook / Website)

All Parents / carers before the end of Summer Term 2020

Offices & Work Areas - (​ See below as well for more information re visitors etc.)

Clear signage & messaging for parents Office to continue to use phone / IT etc. to Team communicate with school & ONLY have a face to face as a complete last resort

LP & JK can work within their ‘bubble’ with doors & screens closed? KG & RS need to rotate working around their spaces?

LP to work from home when possible to free up an additional space within the small office

Low to Medium Risk - based on the above & ALL follow instructions / advice

HR & Staffing

General HR Guidance: Clinically extremely vulnerable people ​(staff) - HT to discuss with individuals for best work placement (if required)

Vulnerable people & pregnant staff

Maintain social distancing as much as possible for all staff

Work from home / do not come into school

Work from home / do not come into school

Can attend work, but need social distancing, may need a role away from others. ​Work from home if possible

Staff to be constantly aware via communications (staff meetings / verbally / email etc.) to think about social distancing

Tape & signage to help identify no go areas / flow around school

Only ONE person / family in the office front entrance at once

Electronic hand sanitizer available at the entrance to all on entry

Individuals to discuss with IB or managers their personal situations

Face Coverings - individuals can wear a mask / vizor if they wish. No requirement for masks within communal areas (definitely not in class). Social distance is vital

Staffroom / SCAPA room to be used for staff relaxation - must consider numbers / social distancing / possible face

masks etc.

Shortage of Staff: Teacher shortage (illness etc)

If overall staffing shortage

Suitable TA’s can lead classes (under guidance from other teachers). Supply teachers can be employed to cover multiple classes

HT has access to supply teacher agencies in an extreme shortage.

Possible closure of selected bubbles (last resort)

Staff

Staff Allocation: SAME staff to work with SAME groups ​where possible.

However staff can work between bubbles & classes if this is essential to operation of the school e.g. PPA

SLT to organise staffing as

appropriate. This means if a SLT CONFIRMED Covid-19 case occurs then the WHOLE bubble will have to self-isolate for 14 days

Low Risk - Based on ALL following appropriate guidance & advice

3.

Pupils within ‘Team Bubbles’ linked to the effective operation of the school General Guidance: Team Bubbles to match the operations of SPS: EYFS Bubble (Ladybirds & Grasshoppers) - 42 children KS1 Bubble (Oak / Ash & Elm) - 90 children Yrs 3 & 4 Bubble (Hawks / Eagles & Owls) - 90 children approx Yrs 5 & 6 Bubble (Jaguars / Tigers / Leopards) - 92 children approx

NOT to mix with other bubbles.

Timetabled break / lunchtimes away from each other & supervised by bubble staff / dedicated LTS..

Separate staff ​(where possible)

If a POSITIVE Covid-19 test occurs then ALL the bubble will be closed & HT will contact PHE for advice

All

Staff to stay with the same group of children where possible. However, staff can move between classes & bubbles (social distancing still very important)

As always staff to liaise with IB / PS / FG & ​Team Leaders to inform of any absence This is ONLY if possible & probably linked to staff sickness etc.

HT to contact PHE for advice if a positive test is confirmed

The system needs to be clearly communicated to all (staff & parents / carers for confidence in our safety

No social distancing within bubble necessary

Staff MUST consider flow

Uniform / Clothing

Communication

School jumpers / tops / usual trousers / skirts / shorts & ​trainers

‘Bubbles’ require access to a radio for safety & can radio for support etc. if required

around school to avoid crossing bubbles (particularly transitions)

SLT to be able to support quickly as required (must have a radio)

Supply Teachers / Sports Coaches & Peripatetic Teachers / Volunteers: All the group above can come into SPS to support learning

Music peripatetic teachers

Volunteers

Ensure that all understand the importance of social distancing. Try and maintain staff to one bubble

To only work with groups from the same bubble (strict hygiene when other bubbles utilise the room or equipment). Wash hands between lessons

This needs to be kept to a minimum and staff need to think about the use of volunteers (again within the same bubble when used)

Office to organise

SPS has regular supply teachers who know the school well and have worked at SPS during the pandemic & within the wider reopening in June (they know our systems / controls)

Music teachers are Mr Trim & Mrs Slogrove - needs a copy of this plan and communication

Dorset Reading Partners are an SDP strategy & needed for learning catch-up

SCAPA (Before & After School Childcare Club) SCAPA will be organised within the 4 x bubbles above (EYFS / KS1 / Yrs 3 & 4 / Yrs 5 & 6)

Breakfast Club organised within the Hall (to start with - 1st half Autumn Term) so that the 4 x bubble can be separated (marked by an exisiting large red cross on the hall floor). The hall has immediate access to two different playgrounds and use of a kitchen hatch for serving etc. (1 hour max - 8am - 9am). Children from the 4 x bubbles to enter the hall via different

Emily C / SCAPA Team

Roxy Sharpe (Office Team) to support with admin

Parents to be able to purchase 3 x different rates / timeslots for both Breakfast & Afterschool Clubs

Parents / carers to still utilise the ‘one way systems’ around

Staffing

entrances to minimise crossing

After-school Club to be organised in two rooms (as this is much longer in length (2 hours max - 3pm - 5pm). EYFS & KS1 to be within the SCAPA Room (& EYFS toilets) & Yrs 3 & 4 / Yrs 5 & 6 to use the hall & disabled toilet)

Children to be seated when not directed to do so (e.g. going outside to the playground etc.)

Staffing (where possible) to be linked to bubbles & where school staff do, during the usual school day, link with certain bubbles, this will continue within SCAPA i​ f possible

school

Usual ‘snack time’ to take place

Limit numbers to 45 children only

Timings to be reviewed to support working parents / carers

Medium Risk - Based on the amount of children in school and chances of cross-infection

4.

Room Allocation & Resources Required

Room Logistics: Desks & equipment within room

Each group only uses 1 room a day (wherever possible)

Equipment can be shared within the bubble, but MUST be cleaned if shared across the bubble

Doors propped open & windows open where possible

Appropriate signage

EYFS & KS1 to be seated for usual operations. KS2 to all be seated in horseshoe formation NOT facing each other

See room allocations, but bubbles can utilise other bubble rooms if required

Careful thought be staff of equipment needed for learning. ​Particularly possible cross bubble equipment e.g.

PE , Music & Science

To reduce door hand use & for ventilation

TA to support with appropriate guidance & signage to help with directions / routines (hand washing) & other messages

Staff

Communal Spaces: Hall / Music Room / Reflection & Fast Track Rooms / Library / KS1 Library etc.

Careful thought around equipment utilised within each room

All Try and avoid large groups of children using these all at once.

After use one of the adults will use disinfectant and clean area used (if children have touched item) before a further bubble enters

Staff to plan ahead what equipment will be used in the communal spaces e.g. the large apparatus in the hall to only be used by ONE bubble and at

Make ALL children a pack of stationery & place in trays.

Keep all individually labelled.

KS1 to host phonics groups (but within the same bubble)

KS2 to have maths groups which use the same teacher (potential cross bubble.

Teacher MUST clean down between small group sessions)

Equipment left for 48 hours (72 hours for plastics) will be deemed safe to use by a different bubble

Hand sanitizer to be available particularly for adults entering the room if required) Cleaning stations near to communal rooms (away from children for H & S)

Again, transitions to & from communal spaces needs to be considered by all staff & when directing children (keeping bubbles apart)

least 72 hours will lapse before the next bubble can use

Toileting: This needs careful considering & linking with staggered playtimes / lunchtimes

EYFS Bubble - Own toilet units KS1 Bubble - Own toilet units Yrs 3 & 4 Bubble - 1 x cubicle in the boys toilet & 2 x cubicle in the girls Yrs 5 & 6 Bubble - as Yrs 3 & 4

Pupils to understand the appropriate All social distancing whilst in communal parts of the school e.g. toilets (no more than 3 / 4 at a time?) ​Staff discretion

NB to perform extra cleaning at the start of his work pattern pm

Ensure rigorous hand washing after toileting

Label the KS2 cubicles with either Yrs 3 & 4 or Yrs 5 & 6 bubble use

KS1 & KS2 Girls toilets to be painted a neutral colour

Staff Facilities: Staffroom to only be used by limited number

Staff will be fully aware of social distancing rules

Rigorous hand washing applies

There are a variety of rooms staff could use to have a break, including staff room / SCAPA / Reflection Room / Library / Fast Track Room / Music Room etc.

Staff

Medium Risk - Based on the the amount of children and possible sharing of facilities

5.

Break & Lunch-times (Including School Flow)

General Guidance: Staggered break & lunch-times to avoid each other’s bubble

SEE dedicated staggered timetable for ALL bubbles linked to start & end of the day / playtimes & lunchtimes (separate doc for staff)

EYFS Bubble - 2 classes using EYFS All Playground & field KS1 Bubble - 3 classes using KS1 & other back playgrounds / field Yrs 3 & 4 Bubble - 3 classes using large front playground, right hand back playground / field Yrs 5 & 6 Bubble - 3 classes using large

Think about how to exit doors & flow around classrooms / school.

TEAMS to organise playtimes between themselves

Socially distancing via being

Groups DO NOT mix with each other (​ except if required in an emergency)

Lunchtimes

front playground, right hand back playground / field

Wet Play within own group (staff to organise a rota break between each other)

SLT & LTS link to certain bubbles to provide breaks for staff

only in hub group (away from other groups)

EYFS & KS1 - use their own play frames Yrs 3 & 4 / Yrs 5 & 6 - utilising the play trail & outside gym on a rota basis (one weekly on & one week off - leaving 72 hours between use)

Food & Eating Yr R ONLY within the Hall for hot lunches? After half-term ​(update risk assessment at this point)

All bubbles to eat within classrooms

IB & SR to update ALL LTS with All routines, risk assessments & protocols

If Hot food, then delivered to Yrs 1 to 6 in their rooms by adults (LTS’)

SPS packed lunches until at least Autumn half-term. To be reviewed after this

Office to confirm Hot Food expectations from Chartwells

Outside Play Equipment: KS1 Playtrail / KS2 Playtrail / KS2 Multi-gym

See above

Low Risk - based on ALL following advice above

6.

Learning / Education Provision

Education Guidance: Plan outdoor lesson where possible

Equipment should not be shared between groups

Off-site trip need to be essential & thoroughly

Teacher to liaise to discuss areas of Staff the school they might use during the day to avoid other groups

IF equipment does need to be shared / cleaned thoroughly afterwards

Careful planning of any organised trip

Designate each year group an outside space for learning.

Avoid mixing bubbles

KS1 Phonic Check / Yr 4 Multiplication Check / KS1 & KS2 SATS to go ahead next academic year (additional Yr2

planned beforehand

NO overnight visits

Marking

Visual Timetables

/ visit

Autumn Term 2020 - Yr 5 trip to Leeson House (Nov 2020) - keep in touch with this LA Residential Centre. Possible 1 x day visit and 1 x visit to SPS (due to length of coach travel & distance)

Teachers / TA’s can mark books within their bubble

On board in each class

Resources: Children to bring in limited items from home

Books / worksheets / specific items required

Reading Books & cross-contamination

Clear communication with parents around what children can bring to school e.g. bag / water bottle / lunch box / coat / gloves / hats / reading books etc. ​(bags ONLY if essential)

Resource NOT to be shared between groups (NO stationery from home)

Direct staff to resources we are going to use (& NOT use) reducing cross -infection. Communicate to pupils too Photocopier access to be set up on card use.

Accelerated Reader & online ‘MyOn’ reading scheme to negate so many physical reading books

Phonic Check - 2nd half Autumn Term)

To support all pupils in re engaging in school day.

SLT

FG RW & teachers

Some SEN children might need additional items

Some medicines might need to be stored at school e.g. inhalers

All children to have in their tray as appropriate to age: Pencil, ruler, rubber and sharpener, glue stick and scissors for personal use.

Include colouring pencils (small set of colours)

Reading books can go between home & school

PE Equipment

Music Equipment & lessons

Each ‘Bubble’ to have a PE bag with

basic equipment to use (playtimes / RL & JG etc.)

RL to share PE timetables / overview to gather & segregate PE equipment for the term to ensure no cross bubble contamination e.g. Tag Rugby / hockey Must consider possible extra-curricular club use

No ensemble choirs at present.

Singing aimed to take place outdoors if possible. If inside keep volume low & distance children. Brass & woodwind to only be taught is small spread out groups & NOT to share the instruments.

Need to minimise entry to PE cupboards / store and wipe handles after use

Staff to not use the indoor gym frames without thorough cleaning and informing other bubbles (again timetabled to ensure 72 hours between bubble use)

Need to liaise with external music teachers to ensure Covid-19 safe practices

Bubble/s NOT on Site - ​Home (Remote) Learning ​/ Communication: Bubbles NOT on site (​ due to positive Covid-19 Test & then self-isolation of 14 days as per guidance & update from PHE) ​ will be delivered with roughly the same content / format as those on site (as much as possible)

MUST consider staff well-being linked to monitoring home learning (particularly if they are unwell). If staff are unwell SLT (Team Leaders) to supervise home learning

Continue with explanatory PowerPoint / PDF’s as families are use to these & we know they are generally effective

Messaging - Start of the day message on Class Story & answering personal messages after school

If time prior to self-isolation print off worksheets / activities for 14 days to

LGB to perform review of ‘Coronavirus Pandemic’ response & how SPS has performed. This will include interviews with staff / parents / pupils / SAST & SLT

Possible contact of vulnerable families via PSA & Class Teachers via phone / messaging etc.

Teachers / TA’s

distribute to all as an alternative

Teachers to produce videos of key concepts to support remote learning in Maths & English in particular

Possible ‘Zoom / Teams’ lessons ​(MUST ensure this is safe, linked to safeguarding protocol)

Possible Timetable for the Day / Curriculum: - Revert to usual full timetable - Understand & fill gaps which pupils will have missed - Ensure new SDP encapsulates ‘catch-up’ & ‘disadvantaged’ pupils as an emphasis

Curriculum leaders (SLT) to review ‘gaps’ within the curriculum from the national school closure & add / incorporate within the plan for the Autumn Term 2020 onwards. Utilise the Cornerstones Software to support this

Ensure new SDP 2020 - 2021 has emphasis on ‘catch-up’ & ‘disadvantaged’ & includes ‘Online safety’ education as so many pupils have spent so much time online (& might​ do in the future)

All

Low Risk - Based on the details above

7.

Cleaning & Ensuring Hygiene / 1st Aid / Risk Assessments

PPE: No need for PPE (except 1st Aid / intimate care / cleaning) - No need for complusory face masks or face covering EXCEPT for those staff that work closely with the children (i.e. 1 to 1 AND with intimate care needs). Face mask should also be used by staff that

SAST (& SPS) are purchasing PPE equipment and appropriate hand sanitizer / cleaning equipment to support this

Mick Clark (SAST - head of H & S) / Office /

Remote Learning timetable to concentrate on Reading / Phonics / Maths & English (also include foundation subjects + mental health activities + Online safety focus)

Need to carefully consider logistics linked to swimming & ensure this is Covid-19 safe and logistically possible with staffing available

Caretaker / Clean Team - must place hand sanitizer in appropriate spaces / communal areas ​(must consider H & S with younger children of this potentially

Caretaker dangerous liquid) / Clean Team

are supervising children that are ill / showing symptoms in school whilst waiting for collection by parents

Hand Sanitiser in ALL rooms & communal areas (away from younger children). Hand washing will be the norm & better than hand sanitiser

NB & Clean Team to ensure this happens and set up Clean stations for shared areas ​see action plan below

Risk Assessments: School protocol for ensuring rooms are safe / clean

What happens if we have a suspected Covid 19 case?

Protocol

If anyone does develop symptoms

Meet with Clean Team to go through September plan & protocols

Ensure ALL know the protocol for suspected Covid-19 case

They will be isolated in the following room: Main School Hall and leave via the main entrance.

Staff will be notified if the area is out of use.

Child sent home if the adult / parents called to collect immediately if the pupil. They will need to use a separate toilet (closed door if age appropriate / PPE for staff if required)

School have acquired temperature gun thermometers and will continue to randomly check pupils & adults

DfE to deliver a small amount of Covid-19 home test kits for pupils who cannot access test centres

Both children & adults can be tested for Covid-19 at the local test centres (or given a test by school, when SPS receives these). If a POSITIVE test then ALL the bubble group to self-isolate 14 days off-site (including ALL in their homes) after PHE advice

If confirmed case HT to inform PHE for advise & possible closure

If someone has a temperature / cough / loss of taste or smell they will need to self-isolate for 14 days (tested as above) - ​DfE & PHE chart linked to the protocol for isolation within school

If negative test result - allowed back to school if no Covid-19 type symptoms (or chance of cross contamination of other diseases)

If positive test then 10 days self-isolation after test s ​ ee PHE guidance)

Outside Contractors: Ensure Office / Caretaker has informed / updated contractor / others of our protocols

This could be maintenance personnel / hot lunches etc.

Office staff / Caretaker to challenge & ensure no Covid-19 symptoms before entering premises

Office / NB

This is particularly relevant if they have any symptoms of Covid-19 etc.

Cleaning Arrangements: EXTRA cleaning will be essential to make our school safe for all. Must consider areas that we use & equipment etc. that will need cleaning

Adequate cleaning resources available

Cleaning staff to wear appropriate PPE

Possible additional duties / hours for the clean team to support the school.

Neil B to perform a brief clean of all toilet areas when returning to his afternoon shift (2pm)

LP & NB (via SAST support) to ensure we have appropriate stocks of cleaning materials etc. (Mick C - Head of H & S to support)

This will include gloves / masks as a minimum

Could claim this additional expense via the government scheme? Further claims? Link with Chris V (Head of SAST Finance)

DfE to deliver a small amount of PPE

Hand Washing & Hygiene FREQUENT hand washing will take place for all children including on entry, before & after break times, after toileting etc.

Touching wall & communal areas

Children need to get into a routine All with hand washing and it to become second nature

Clean Team to add extra requirements to daily duty to thoroughly clean the communal areas. Need to remind children not to touch unnecessary

NB & JK to ensure adequate supplies of hand wash

Mick Clarke (H & S Head of SAST) to organise online training for Clean Team linked to Covid-19

surfaces

Hand Dryers / Water Fountains Multiple hand dryers & water fountains on site

NB Turn off hand dryers & water fountains & add appropriate labels

Cost of hand towels is large at present!

Fire Drills SPS to practise an early fire drill with our new way of working in September 2020

Pupils to line up in the usual manner on the large playground (although further apart within their bubbles i.e. bubble children can be the usual distance / bubbles to be a good distance ​(need to practice several times to ensure all understand new protocol)

Need to practice near the start of term with whole school back on premises

Medium Risk - Based the possible infection risk (& infection rates from number of children)

Vulnerable Children / Key Families / SEN

General Guidance: Monitoring by meetings / other professional (social care & Family Partnership Zone etc. / phone / messages etc.

PSA to continue working with SENCO & Led by AB List has already been HT to monitor this group & SB generated & constantly reviewed

PSA & SENCO continue to work within the same office space for consistency & communication

SEN & Meeting Needs: SPS (SB & IB) may need to carry out a risk assessment if a child may not be able to follow instructions; can measures be put in place to keep all safe? In rare circumstances this child / ren should stay at home

Named children which SB & SLT are aware

Continue counselling for very vulnerable / trauma children via Hele Inman (Friends of Yeatman Hospital Project - i​ f funding allows)

SB to lead

SB to work with other professionals if required (Ed Psych, Behaviour Support Service etc.)

Staff to access online & other CPD linked to pupil’s mental

ELSA Team to work with SB & all staff to target mental health needs etc.

health & SEN needs returning to school & beyond to support their needs now & in the future

Low Risk - Already monitoring successfully & reacting accordingly

Staff Liaison & Meetings etc.

Staff Meetings: SLT Meetings

Teaching Staff Meetings

TA Meetings

PPA

Tues pm (3:30pm - 4:30pm)

Wed pm (3:30pm - 4:30pm)

Thurs am (10am - 10:30am)

As per normal with staff cover from within existing bubble

All meetings within an open space so adults can social distance e.g. hall / Music Room etc.

If staff unavailable for meeting could possibly Zoom / read minutes from meeting

Office / Clean Team Meetings: To be decided as appropriate by these teams, linked to the usual timings

Office Team to meet in Music Room to social distance (if poss)

LP to continue to spend some time working from home (during Autumn Term 2020) due to her excellent productivity at home & to ensure more space within the small office areas

Low Risk Office and visitors

Office Staff - maintaining 1m+ social distancing Main office is considered too small for 3 staff.

Risk too close contact when answering hatch/phone.

Office Review anticipated work requirements team/IB

Review work patterns of staff max 3 staff physically in the office environment at any one time.

Work environments 1 main office, 1 JK room, 1 LP room. Doors/glass screens to remain closed when possible between areas

Frequent handwashing and gel

LP to continue to work at home (in work one day a week)

RS to use LP room KS to use the front desk.

Reorganise lap top distribution if required to enable home working.

Daily short zoom ‘huddles’ to ensure 1 team approach continues. ​Agreed time of meetings

Hatch/gate phone one person

Shared facilities Risk contamination on surfaces of shared items, e.g. hatch, gate phone, surfaces, safe, photocopier etc

Staff to use their own computers/phones etc, minimise contact with photocopiers etc.

1 MOS to manage the hatch/gate phone, when leaving/handing over then clean down.

Desks/environment to be cleaned down fully at regular intervals

Clean pack for each desk

Only 1 visitor / family within main entrance

Other staff visiting the office

Physical space considered too small for other staff to ‘pop’ into the office.

Staff signing in/out of the office

Staff to communicate with the office IB via phone/email or via hatch.

Office staff to relocate trays/signing in for staff to other locations to minimise need to enter office

If you need to meet then do so where

Office team/ Clean team

Communicate to wider school, office are here to help but you just need to ask us in a socially distant way.

Advise staff where signing in has been relocated.

2m social distancing can be applied.

Other staff photocopying will be placed in pigeon holes.

Create trays outside the office to receive work in.

Signage regarding using the hatch and not entering offices to be placed on doors.

Staff ordering of resources Requisition forms currently paper based process.

Increased timescales for goods, delivery and quarantine prior to opening to be allowed for.

Requisitions to be made via shared google forms, reduce contact with staff

Orders to be placed in good time so best value can be obtained.

Visitors to school Gates buzzer contamination by visitors

Gates buzier answering, by different members of staff

Reception area size v ability to maintain 2 m social distancing.

Signing in use of shared pens/lanyards.

Hand gel in entrance.

Risk visitors have symptoms

Office Cleaned frequently throughout day team Consider if gates are left open (security risk) Less contact on pad / button

Parent contact at hatch to be limited to ONE person in the entrance area.

NB to mark blue social distanced lines outside main front door for orderly queue of parents / carers

See above regarding shared facilities in office, to be minimised where possible 1 person in reception at a time, hatch to only be open a small amount to be able to hear and MOS to stand over side.

Post box to be used for handing things

LP

Share redesigned google requisition form.

Communicate with staff.

Gate buzzer cleaning to be organised as part of the school day cleaning routine.

Communication to parents, should consider to make contact via phone/email etc.

Signage required for hatch, 1m+ tape and to wait outside

Visitor badges to be printed

Check stationery levels KG

in.

Staff to sign in visitors and use sticky 1 time use visitors badges. Any pens handout not to be returned

Design quick checklist for all visitors regarding any symptoms etc

Can meeting be held on phone/video instead

Face coverings - masks to be worn by visitors if required as they need to meet / access confined spaces etc. office team / SLT to direct visitors as appropriate and signage to indicate this

Delivery of goods Contact with visitors/delivery drivers

Unpacking goods

Minimise number of deliveries, i.e. all consortium 1 x week.

Goods not signed for and deliveries not taken into school.

Deliveries to be left in safe place for 72 hours prior to unpacking

Hand washing before and after goods unpacked.

Delivered to outside classrooms before/after children present.

Consider where the goods could be stored safely until opened and distributed

Use of school grounds Outside users of the sensory garden increased risk of additional children on premises.

Office/IB Minimise use of school grounds for the Autumn Term

Advise of requirements to use school grounds

Communicate with Pear Tree as appropriate. Pear Tree to use the outside Sensory Garden gate and then utilise their own toilets in required (not within SPS premises)

Use of School Hall - hiring of facilities Various organisations do hire SPS Hall (e.g. Ballet & Community Choir). This does involve members of the public & people from other schools entering SPS

Toilet - ONLY to use the disabled toilet Office outside of the office (when it is not our children) & this will need to be cleaned after use

If chair / mats / equipment is used, this will need to be thoroughly cleaned after use

Ballet - Leader need to meet the children at the door & not let adults enter the building (need to wait in cars/ outside). Hand sanitizer to all entering

Outside clubs to be delayed until half-term is possible

Attendance Recording of attendance accurately, in line with guidance.

Monitoring any illness/symptoms/return to school appropriately

Accurately recording by teachers on sims.

Complete CV attendance form to

System to monitor COVID absence/return to school

Office team to complete the DfE returns daily and as required

Communicate to parents action regarding reporting absence

Usual attendance requirements from start of Autumn Term 2020 - monitored

by HT / PSA / SENCO / (Office - JK)

JK

Photocopiers Touching of photocopier as shared facilities across school.

IT Support

Training for staff with papercut if required

Low Risk - Based on ALL (staff, community & visitors) follow guidance above

Installation of papercut on machine with cards so printing is only released when card swiped.

Machine cleaned after use.

Wash hands after collection.

Actions for INSET - Tues 7th (SLT) / Wed 8th (Teachers) / Thurs 9th (TA’s) / w/c Mon 13th July & Sept 2020 - Staff - CPD for the above

1.

Meeting with whole team to discuss plan for Sept 2020

H & S ​(including CLEANING expectations) Learning & curriculum plan ​(including home / remote learning expectations) Protocol (possible symptoms etc.)

Organisation & logistics Teams organise rotas & timetables for the staggered day (e.g. playtimes / areas to use / lunchtimes etc.)

ALL

GREAT opportunity to also facility school to be ready for usual operations in Sept (as far as practically possible)

RUN THROUGH THE PLAN ABOVE / DISCUSS & AMEND

2.

Office -

Office protocol for Sept 2020

Office

Discuss office allocation with Office Team / HT / DHT / SENCO & PSA for Sept 2020

3.

Rooms​ - Arrange desk & organise any equipment you might need ready for Sept 2020

Staff to set-up rooms as per guidance with appropriate equipment etc.

Staff

ALL classrooms used have appropriate cleaning / disinfectant equipment ready to use. This includes hand sanitizer

NB JK

4. Caretaker / Clean Team​ - Cleaning stations set-up linked to communal rooms (Hall / Music Room etc.)

5.

1st Aid Team​ - Appropriate PPE ready & available to access quickly

Face masks / gloves within 1st aid kits to take outside with groups

Set-up 1st Aid availability & timetable (playtimes & lunchtimes) linked to staffing within bubbles

LM SS SH