sps-covid-risk-assessment-updated-25th-jan-2021

SPS - Opening Plan & Risk Assessment - Updated February 2021

Updated & linked to 3rd National Lockdown (5/1/2021) & NEW LFD (Lateral Flow Device Home Testing) - 1/2/2021 (after Gryphon LTD Testing - Jan 2021 to Feb 2021)

THIS PLAN NEED CLEAR COMMUNICATION WITH PARENTS / CARERS / PUPILS & STAFF

Communication systems via text / Class Dojo / Facebook Page & Web-site - constantly updated for ‘live’ risk assessment

Schools guidance ​Link to Schools Guidance

ACTIONS / Amendments in RED links to the 3rd National Lockdown (5/1/2021)

Risk Rating:​ end of each section

Low Risk

Medium Risk

High Risk

N o.

1.

Area of Risk / Operational Factor

Ways to Minimise Risk

Who? Time Scale?

Comments

Parent / Carer - Drop-Off & Collection/Communication Staggered Entrance to School for ALL bubbles: Start times for each bubble to be put in place

Parents & carers with multiple children to drop-off ONCE e.g. Yr 6 & Yr 3 child might need 8:45am - 3:15pm

Still maintaining staggered start & finish times during 3rd National Lockdown to even further, reduce footfall

All BELOW ARE EXTERNAL DOORS EYFS Bubble (2 x classes) - 8:45am Yrs 1 & 2 Bubble (3 x classes) - 9am Yrs 3 & 4 Bubble (3 x classes) - 9am Yrs 5 & 6 Bubble (3 x classes) - 8:45am

New partial closure - only open to Key Workers (KW) & Vulnerable Children (VC) - 5/1/2021

All

Parents to social distance outside (NOT to enter classroom - u ​ nless invited by staff / SLT​)

Classes will need to accept children at 8:45am with the ‘one drop-off’ strategy

SPS decision to have MAX -

One-way system in place with blue markings indicating direction of travel NO gathering of parents / carers at gates / outside of doors / car park etc.

ALL parents / carers (& older siblings older than primary school age 11+) to wear face coverings at drop-off & collection (unless exempt)

50% occupancy in classes - 15 per EYFS / KS1 Classes & 16 for KS2

Staggered Exit from School for ALL bubbles: Finish times to be put in place

All BELOW ARE EXTERNAL DOORS All EYFS Bubble (2 x classes) - 3pm Yrs 1 & 2 Bubble (3 x classes) - 3:15pm Yrs 3 & 4 Bubble (3 x classes) - 3:15pm Yrs 5 & 6 Bubble (3 x classes) - 3pm

One-way system in place with blue markings indicating direction of travel NO gathering of parents / carers at gates / outside of doors / car park etc.

Parents to social distance outside (NOT to enter classroom) - ​a blue semi-circle indicates this outside of each classroom door

Repaint blue semi-circles for 2m distance for outside of classroom doors (NB) - completed (6/1/2021)

IB or PS - on duty before & after school to ensure flow of parents / pupils & social distancing + face coverings are adhered too

Communication with Parents To ensure parents are aware of the plan for reopening at all stages and aware of any changes and risks

Updated Behaviour Policy to be communicated

Share information with parents in a variety of ways. Verbally speak to vulnerable families about the guidelines. This could also includes videos Detailed letter with information from this plan & Video for families who cannot access the letter

Communicate with parents / carers to reassure them that the school is a safe place to attend

Re-send information prior to start of term (Dojo / Facebook / Website)

All Parents / carers

effectively with ALL parents & staff & on web-site

HT provides weekly updates to staff, parents & carers on Covid situation, school messages & Covid safe reminders - T ​ his has taken the form of either message or video message (to support the literacy ability of some of our families)

Guidance with annex

Questionnaire re KW (to reduce footfall & ONLY have KW children on-site when parent / carers are actually at work) & IB SB & AB to organise + communicate with VC families to keep numbers as low as possible

Constant communication re Remote Learning with 70%+ of pupils at home (see below)

IB performs ‘weekly updates’ for parents & carers as a bare minimum to inform of all latest updates etc. (at times this will take the form of a video, so that all parents / carers can access this vital information)

Offices & Work Areas - (​ See below as well for more information re visitors etc.)

Clear signage & messaging for parents Office to continue to use phone / IT etc. to Team communicate with school & ONLY have a face to face as a complete last resort

LP & JK can work within their ‘bubble’ with doors & screens closed? KG & RS need to ensure 2m where possible

LP to work from home when possible to free up an additional space within the small office ​(only attends SPS on Fridays)

Tape & signage to help identify no go areas / flow around school

Only ONE person / family in the office front entrance at once

Electronic hand sanitizer available at the entrance to all on entry

Medium Risk - based on the above & ALL follow instructions / advice

HR & Staffing

General HR Guidance: Clinically extremely vulnerable people ​(staff) - HT to discuss with individuals for best work placement (if required) - ​ALL Extremely Clinically Vulnerable staff to work from home (off premises) / ​OR adjust hours to be away from pupils, ​if area enters Tier 4 / ​National Lockdown

Vulnerable people & pregnant staff

Maintain social distancing as much as possible for all staff

Work from home / do not come into school

Work from home / do not come into school

Can attend work, but need social distancing, may need a role away from others. ​Work from home if possible. ​HT to complete relevant personal risk assessments. ​Pregnant staff to liaise with midwife & work from home after 28weeks

Staff to be constantly aware via communications (staff meetings / verbally / email etc.) to think about social distancing.

All staff (unless exempt) to wear face coverings whilst using staff communal areas or in transit around school. Not recommended when teaching children or on duty outside

Individuals to discuss with IB or managers their personal situations

Face Coverings - individuals can wear a mask / vizor if they wish. No requirement for masks within communal areas (definitely not in class). Social distance is vital

Staffroom / SCAPA /​ ​Fastrack rooms to be used for staff relaxation - must consider numbers / social distancing / possible face masks etc.

Shortage of Staff: Teacher shortage (illness / self-isolation / Covid related etc)

Suitable TA’s can lead classes (under Staff guidance from other teachers). Supply teachers can be employed to cover multiple classes Team Leaders to produce weekly rotas for staffing in their bubbles. This will include opportunities to reduce staffing where possible (if staff

Staff to stay with the same group of children where possible. However, staff can move between classes & bubbles (social distancing still very important)

As always staff to liaise with IB

If overall staffing shortage

If staff are not available due to Covid or any other absence (illness, union action etc.) This could SEVERELY compromise our operations

numbers e.g. sickness or pupils numbers allow for this)

HT has access to supply teacher agencies in an extreme shortage.

Possible closure of selected bubbles (last resort)

SLT to use a grid matrix to ascertain H & S as well as supervision of pupils (age related) Weekly registers linked to booking system for KW’s & list for VC. This is linked to weekly staffing rota

/ PS / FG & T ​ eam Leaders to inform of any absence

If staff numbers are not safe IB (or PS in his absence) to decide to either close classes, bubbles or the whole school (this will be via discussion with the Chair of LGB - Roy Towndrow & Steve Hillier - CEO SAST)

Weekly KW booking system organised by office. VC by IB SB & AB

Staff have had weekly Covid-19 LFD’s at the Gryphon since start of Jan 2021 & will be accessing LFD’s Home Kits from 1/2/2021 (see below)

Staff Allocation: SAME staff to work with SAME groups ​where possible.

However staff can work between bubbles & classes if this is essential to operation of the school e.g. PPA

SLT to organise staffing as

appropriate. This means if a SLT CONFIRMED Covid-19 case occurs then the WHOLE bubble will have to self-isolate for 10 days This will still be the case even with LFD Home Kits

This is ONLY if possible & probably linked to staff sickness etc.

HT to contact PHE for advice if a positive test is confirmed

Medium Risk - Based on ALL following appropriate guidance & advice

3.

Pupils within ‘Team Bubbles’ linked to the effective operation of the school General Guidance: Team Bubbles to match the operations of SPS:

NOT to mix with other bubbles.

All

The system needs to be clearly

EYFS Bubble (Ladybirds & Grasshoppers) - 42 children KS1 Bubble (Oak / Ash & Elm) - 90 children Yrs 3 & 4 Bubble (Hawks / Eagles & Owls) - 94 children approx Yrs 5 & 6 Bubble (Jaguars / Tigers / Leopards) - 92 children approx Principle of Max of 15 in EYFS / KS1 per class & 16 per class for KS2 Principle of 1 x class for EYFS & 2 x classes for other bubbles to allow for all jobs being performed (I.e. remote learning, teaching in school, planning, etc).

This is NOT DfE guidance, but SPS’s decision as discussed with staff

Uniform / Clothing

Communication

Timetabled break / lunchtimes away from each other & supervised by bubble staff / dedicated LTS..

Separate staff ​(where possible)

If a POSITIVE Covid-19 test occurs then ALL the bubble will be closed & HT will contact PHE for advice. T ​ his will still be the case even with LFD testing from Jan 2021

School jumpers / tops / usual trousers / skirts / shorts & ​usual school shoes from Spring 2021 (if parents / carers can afford)

‘Bubbles’ require access to a radio for safety & can radio for support etc. if required

Supply Teachers / Sports Coaches & Peripatetic Teachers / Volunteers: All the group above can come into SPS to support learning

ONLY essential outside staff / professional allowed onsite during the 3rd National Lockdown (e.g. Ed Psych / Counsellor / Social Care / SENSS / Forest School Teacher etc.

Ensure that all understand the importance of social distancing. Try and maintain staff to one bubble

communicated to all (staff & parents / carers for confidence in our safety

No social distancing within bubble necessary (not possible)

Staff MUST consider flow around school to avoid crossing bubbles (particularly transitions)

SLT to be able to support quickly as required (must have a radio)

Staff rotas sent out the week before so staff are aware of roles. For staff well-being the rota allows for various roles the staff have to perform linked to lockdown duties (e.g. planning, live lessons, videoing concepts, engagement, marking etc.)

Office to organise

SPS has regular supply teachers who know the school well and have worked at SPS during the pandemic & within the wider reopening in June (they know our systems / controls)

Music teachers are Mr Trim &

Music peripatetic teachers

Volunteers

All of the above will be minimised during an Covid outbreak or linked to National DfE Guidance e.g.

National Lockdown - 5/1/2021

To only work with groups from the same bubble (strict hygiene when other bubbles utilise the room or equipment). Wash hands between lessons. ​During the 3rd National Lockdown no peripatetic to be allowed on site

NO volunteers during either a Tier 4 or National Lockdown - only essential visitors (see above)

SCAPA (Before & After School Childcare Club) SCAPA will be organised within the 4 x bubbles above (EYFS / KS1 / Yrs 3 & 4 / Yrs 5 & 6)

Attempt to staff with TA from same school bubbles whenever possible

From 5/1/2021 - 3rd National Lockdown - SCAPA ONLY available to KW & VC. Reduce staffing accordingly and furlough staff where necessary to reduce staffing

IB ascertaining if SCAPA is viable during Feb half-term for financial reasons - this might close for 5 days

Breakfast Club organised within the Hall (to start with - 1st half Autumn Term) so that the 4 x bubble can be separated (marked by an existing large red cross on the hall floor). The hall has immediate access to two different playgrounds and use of a kitchen hatch for serving etc. (1 hour max - 7:45am - 8:45am). Children from the 4 x bubbles to enter the hall via different entrances to minimise crossing

After-school Club to be organised in two rooms (as this is much longer in length (2.5 hours max - 3pm - 5:30pm).

EYFS & KS1 to be within the SCAPA Room (& EYFS toilets) & Yrs 3 & 4 / Yrs 5 & 6 to use the hall & disabled toilet)

Children to be seated when not

Mrs Slogrove - needs a copy of this plan and communication

Dorset Reading Partners will not be onsite until further notice

Emily C / SCAPA Team

Roxy Sharpe (Office Team) to support with admin

Parents to be able to purchase different rates / time slots for both Breakfast & Afterschool Clubs

Parents / carers to still utilise the ‘one way systems’ around school

Usual ‘snack time’ to take place

Limit numbers to 45 children only

Timings to be reviewed constantly to support working parents / carers

Staffing

directed to do so (e.g. going outside to the playground etc.)

Staffing (where possible) to be linked to bubbles & where school staff do, during the usual school day, link with certain bubbles, this will continue within SCAPA i​ f possible

Medium Risk - Based on the amount of children in school and chances of cross-infection

4.

Room Allocation & Resources Required

Room Logistics: Desks & equipment within room

Each group only uses 1 room a day (wherever possible)

Equipment can be shared within the bubble, but MUST be cleaned if shared across the bubble

Doors propped open & windows open where possible

Appropriate signage

EYFS & KS1 to be seated for usual operations. KS2 to all be seated in horseshoe formation NOT facing each other

See room allocations, but bubbles can utilise other bubble rooms if required

Careful thought be staff of equipment needed for learning. ​Particularly possible cross bubble equipment e.g.

PE , Music & Science

To reduce door hand use & for ventilation

TA to support with appropriate guidance & signage to help with directions / routines (hand washing) & other messages

Staff to ensure a good airflow within

Staff

Make ALL children a pack of stationery & place in trays.

Keep all individually labelled.

KS1 to host phonics groups (but within the same bubble)

KS2 to have maths groups which use the same teacher (potential cross bubble.

Teacher MUST clean down between small group sessions)

Equipment left for 48 hours (72 hours for plastics) will be deemed safe to use by a different bubble

Electronic Hand sanitizer installed in every room (or near to every room) - Caretaker / Clean Team to be in charge of refilling these

Ventilation & adequate air flow

rooms. This might mean windows & inner doors are opened. Staff to communicate with parents / carers that pupils need adequate clothing layers to stay warm during cold months or weather. Outer doors opened in suitable weather.

Principle of either 15 or 16 pupils per room (see above)

Communal Spaces: Hall / Music Room / Reflection & Fast Track Rooms / Library / KS1 Library etc.

Careful thought around equipment utilised within each room

All Try and avoid large groups of children using these all at once.

After use one of the adults will use disinfectant and clean area used (if children have touched item) before a further bubble enters

Staff to plan ahead what equipment will be used in the communal spaces e.g. the large apparatus in the hall to only be used by ONE bubble and at least 72 hours will lapse before the next bubble can use

Cleaning stations near to communal rooms (away from children for H & S)

Again, transitions to & from communal spaces needs to be considered by all staff & when directing children (keeping bubbles apart)

Electronic Hand Sanitizers are now installed in every classroom (or near to their room). They are also within communal areas / rooms

Communal room signage to indicate if the room is safe & cleaned. If staff need to prioritise supervising pupils, they will turn signage to ‘Not Clean’ & return to clean when possible. No group to use until this happens

Toileting: This needs careful considering & linking with staggered playtimes / lunchtimes

Pupils to understand the appropriate All social distancing whilst in communal parts of the school e.g. toilets (no more

KS1 & KS2 Girls toilets to be painted a neutral colour (when possible)

EYFS Bubble - Own toilet units KS1 Bubble - Own toilet units Yrs 3 & 4 Bubble - Use the KS2 Girls Toilets (signage for separate boys & girls cubicles) Yrs 5 & 6 Bubble - boys use the KS2 boys toilets and the girls use the Staff Male toilet Principle of each separate bubble with their own designated toilet

Male staff to use the disable toilet outside of the office ONLY

than 3 / 4 at a time?) ​Staff discretion

Clean Team member to perform extra cleaning at the start of his work pattern pm

Ensure rigorous hand washing after toileting

Label the toilets to make it clear and inform all staff + pupils

Staff need to utilise the same toilet whenever possible which is the closest to their bubble

Staff Facilities: Staffroom to only be used by limited number

Staff will be fully aware of social distancing rules

Rigorous hand washing applies

Team Leaders to direct their staff to specified staff rest areas I.e. EYFS (SCAPA far side, near their classrooms) / KS1 (SCAPA near side, near their classrooms) / Yrs 5 & 6 (top Fast Track (Turing) room / Yrs 3 & 4 (Staff Room) / Office Team (Staff Room, ensuring different time from Yrs 3 & 4)

Staff are asked to use face covering when not in front of children i.e. moving in transit around the school and when using staff communal areas such as the Staffroom / offices / SCAPA areas

Instigate nominated ‘toilet times’ to reduce pupils in the spaces

Staff

There are a variety of rooms staff could use to have a break, including staff room / SCAPA / Reflection Room / Library / Fast Track Room / Music Room etc.

Medium Risk - Based on the the amount of children and possible sharing of facilities

5.

Break & Lunch-times (Including School Flow)

General Guidance: Staggered break & lunch-times to avoid each other’s bubble

SEE dedicated staggered timetable for ALL bubbles linked to start & end of the day / playtimes & lunchtimes (separate doc for staff)

Groups DO NOT mix with each other (​ except if required in an emergency)

Lunchtimes

EYFS Bubble - 2 classes using EYFS All Playground & field ​1 x class during National lockdown) KS1 Bubble - 3 classes using KS1 & other back playgrounds / field 2 x classes during the National Lockdown Yrs 3 & 4 Bubble - 3 classes using large front playground, right hand back playground / field 2 x classes during the National Lockdown Yrs 5 & 6 Bubble - 3 classes using large front playground, right hand back playground / field 2 x classes during the National Lockdown

Wet Play within own group (staff to organise a rota break between each other)

SLT & LTS link to certain bubbles to provide breaks for staff

Ensure we utilise all spaces available during playtimes & lunchtimes (spread children out) - staff allowing

Think about how to exit doors & flow around classrooms / school.

TEAMS to organise playtimes between themselves

Socially distancing via being only in hub group (away from other groups)

EYFS & KS1 - use their own play frames Yrs 3 & 4 / Yrs 5 & 6 - utilising the play trail & outside gym on a rota basis (one weekly on & one week off - leaving 72 hours between use)

Food & Eating EYFS & KS1 - Eating within the Hall for hot lunches (from Spring Term 2021 - see separate Hot Food Risk

IB & SR to update ALL LTS with routines, risk assessments & protocols

Office to confirm Hot Food expectations from Chartwells

All

Assessment & organisation - December 2020)

All KS2 bubbles to eat within classrooms

KS2 Hot food plated up, then delivered to pupils in their rooms by adults (LTS’)

EYFS - 12:05pm - 12:30pm - Hall Thorough clean - 12:30pm - 12:45pm KS1 - 12:45pm - 1:10pm - Hall Thorough clean - 1:10pm - 1:25pm

Outside Play Equipment: KS1 Playtrail / KS2 Playtrail / KS2 Multi-gym

See above

Medium Risk - based on ALL following advice above

6.

Learning / Education Provision

Education Guidance: Plan outdoor lesson where possible

Equipment should not be shared between groups

Off-site trip need to be essential & thoroughly planned beforehand

NO overnight visits

Marking

Visual Timetables

Separate dedicated web-page for Remote (Joint)

Whenever possible link LTS staff to bubbles

Teacher to liaise to discuss areas of Staff the school they might use during the day to avoid other groups

IF equipment does need to be shared / cleaned thoroughly afterwards

Careful planning of any organised trip / visit

Teachers / TA’s can mark books within their bubble

On board in each class

Designate each year group an outside space for learning.

Avoid mixing bubbles

KS1 Phonic Check / Yr 4 Multiplication Check / KS1 & KS2 SATS to go ahead next academic year (additional Yr2 Phonic Check - 2nd half Autumn Term)

To support all pupils in re engaging in school day.

SPS has a separate Remote (Joint Learning Plan) which supports the 70%+ of pupils at home during the 3rd National Lockdown (5/1/2021)

Learning on our school web-site www.sherbornepri.dorset.sch.uk

SPS is receiving ongoing donation of laptops from kind community members & groups (e.g. Sherborne Rotary Club). SPS will continue to distribute these devices to support home learning (which increases pupil’s chances of needing further catch-up

Resources: Children to bring in limited items from home

Books / worksheets / specific items required

Reading Books & cross-contamination

PE Equipment

The plan includes distributing ALL possible IT equipment (e.g.

DfE Laptops x 28) to appropriate children & families. This was ascertained via various questionnaires

Clear communication with parents around what children can bring to school e.g. bag / water bottle / lunch box / coat / gloves / hats / reading books etc. ​(bags ONLY if essential)

Resource NOT to be shared between groups (NO stationery from home)

Direct staff to resources we are going to use (& NOT use) reducing cross -infection. Communicate to pupils too Photocopier access to be set up on card use. ​Each staff member has a ‘touch stick’ so that physical contact is not required on the buttons of our photcopiers

Accelerated Reader & online ‘MyOn’ reading scheme to negate so many physical reading books. However, DfE Guidance (Sept 2020) is that books are allowed to move between school & home

Each ‘Bubble’ to have a PE bag with basic equipment to use (playtimes /

SLT

FG RW & teachers

RL

Some SEN children might need additional items

Some medicines might need to be stored at school e.g. inhalers

All children to have in their tray as appropriate to age: Pencil, ruler, rubber and sharpener, glue stick and scissors for personal use.

Include colouring pencils (small set of colours)

Reading books can go between home & school

Need to minimise entry to PE cupboards / store and wipe handles after use

Staff to not use the indoor gym frames without thorough

Music Equipment & lessons

etc.)

RL to share PE timetables / overview to gather & segregate PE equipment for the term to ensure no cross bubble contamination e.g. Tag Rugby / hockey At present (until further notice) NO extra-curricular clubs are taking place to reduce cross-infection and support staff well-being

No ensemble choirs at present.

Singing aimed to take place outdoors if possible. If inside keep volume low & distance children. Brass & woodwind to only be taught is small spread out groups & NOT to share the instruments.

Bubble/s NOT on Site - ​Home (Remote) Learning ​/ Communication: Bubbles NOT on site (​ due to positive Covid-19 Test & then self-isolation of 10 days as per guidance & update from PHE) ​ will be delivered with roughly the same content / format as those on site (as much as possible)

Separate Remote Learning explanation & guidance available on a dedicated section of our web-site & via our Class Dojo platform

School has purchased webcams for every classroom/ office & HT / DHT / SENCO & PSA to support home learning & various aspects of operations. This also ensure Covid-19 safe meetings to avoid staff meetings & gatherings

MUST consider staff well-being linked to monitoring home learning (particularly if they are unwell). If staff are unwell SLT (Team Leaders) to supervise home learning

Continue with explanatory PowerPoint / PDF’s as families are use to these & we know they are generally effective

Messaging - Start of the day message on Class Story & answering personal messages after school

If time prior to self-isolation print off worksheets / activities for 14 days to

cleaning and informing other bubbles (again timetabled to ensure 72 hours between bubble use)

Need to liaise with external music teachers to ensure Covid-19 safe practices

Teachers / TA’s

LGB to perform review of ‘Coronavirus Pandemic’ response & how SPS has performed. This will include interviews with staff / parents / pupils / SAST & SLT

Possible contact of vulnerable families via PSA & Class Teachers via phone / messaging etc.

SPS has sent out communication to parents / carers (Oct 2020 onwards) to explain home learning (remote

learning) linked to different scenarios of absent due to Covid-19 (see relevant letter)

Dedicated section for Remote Learning on our web-site & via our Class Dojo platform

distribute to all as an alternative

Teachers to produce videos of key concepts to support remote learning in Maths & English in particular

Possible ‘Zoom / Teams’ lessons ​(MUST ensure this is safe, linked to safeguarding protocol)

Possible Timetable for the Day / Curriculum: - Revert to usual full timetable - Understand & fill gaps which pupils will have missed - Ensure new SDP encapsulates ‘catch-up’ & ‘disadvantaged’ pupils as an emphasis

Curriculum leaders (SLT) to review ‘gaps’ within the curriculum from the national school closure & add / incorporate within the plan for the Autumn Term 2020 onwards. Utilise the Cornerstones Software to support this

Ensure new SDP 2020 - 2021 has emphasis on ‘catch-up’ & ‘disadvantaged’ & includes ‘Online safety’ education as so many pupils have spent so much time online (& might​ do in the future) Adjust SDP 2020 - 2021 to reflect the changes in the school development linked to Remote (Joint ) Learning, e.g. the use of video technology & Google Meet etc.

All

Remote Learning timetable to concentrate on Reading / Phonics / Maths & English (also include foundation subjects + mental health activities + Online safety focus)

Need to carefully consider logistics linked to swimming & ensure this is Covid-19 safe and logistically possible with staffing available

Low / Medium Risk - Based on the details above

7.

Cleaning & Ensuring Hygiene / 1st Aid / Risk Assessments /​ Covid Testing (LFD’s)

PPE: No need for PPE (except 1st Aid / intimate care /

SAST (& SPS) are purchasing PPE equipment and appropriate hand

Mick Clark

Caretaker / Clean Team - must place hand sanitizer in

cleaning) - No need for compulsory face masks or face covering EXCEPT for those staff that work closely with the children (i.e. 1 to 1 AND with intimate care needs). Face mask should also be used by staff that are supervising children that are ill / showing symptoms in school whilst waiting for collection by parents

Automatic Hand Sanitiser in ALL rooms & communal areas (away from younger children). Hand washing will be the norm (must continually check soap levels & functionality of the sinks etc.)

Staff are welcome to wear face coverings (vizors) when teaching; we would discourage the use of face coverings for children as this mirrors national guidance

sanitizer / cleaning equipment to support this

NB & Clean Team to ensure this happens and set up Clean stations for shared areas ​see action plan below

(SAST - head of H & S) / Office / Caretaker / Clean Team

appropriate spaces / communal areas ​(must consider H & S with younger children of this potentially dangerous liquid)

Risk Assessments: Update this Risk Assessment as appropriate School protocol for ensuring rooms are safe / clean

What happens if we have a suspected Covid 19 case?

Protocol

If anyone does develop symptoms

HT provides weekly updates to staff, parents & carers on Covid situation, school messages & Covid safe reminders

Meet with Clean Team to go through September plan & protocols

Ensure ALL know the protocol for suspected Covid-19 case

They will be isolated in the following room: Main School Hall and leave via the main entrance.

Staff will be notified if the area is out of use.

Child sent home if the adult / parents called to collect immediately if the pupil. They will need to use a separate

Both children & adults can be tested for Covid-19 at the local test centres (or given a test by school, when SPS receives these). If a POSITIVE test then ALL the bubble group to self-isolate 14 days off-site (including ALL in their homes) after PHE advice

If a confirmed case, HT to inform PHE for advice & possible closure. HT & senior leaders to follow PHE advice (contact details are below)

toilet (closed door if age appropriate / PPE for staff if required)

School have acquired temperature gun thermometers and will continue to randomly check pupils & adults

DfE to deliver a small amount of Covid-19 home test kits for pupils who cannot access test centres

If someone has a temperature / cough / loss of taste or smell they will need to self-isolate for 10 days (tested as above) - ​DfE & PHE chart linked to the protocol for isolation within school

If negative test result - allowed back to school if no Covid-19 type symptoms (or chance of cross contamination of other diseases)

If positive test then 10 days self-isolation after test s ​ ee PHE guidance)

Outside Contractors: Ensure Office / Caretaker has informed / updated contractor / others of our protocols

This could be maintenance personnel / hot lunches etc.

Office staff / Caretaker to challenge & ensure no Covid-19 symptoms before entering premises

ALL essential outside contractors to wear face coverings when inside the school premises (5/11/2020)

Office / NB

Cleaning Arrangements: EXTRA cleaning will be essential to make our school safe for all. Must consider areas that we use & equipment etc. that will need cleaning

Additional duties / extra hour for the clean team to support the school.

Clean Team member to perform a brief clean of all toilet areas, door handles & common use areas, after lunchtime (started beginning of Oct 2020

This is particularly relevant if they have any symptoms of Covid-19 etc.

Could claim this additional expense via the government scheme? Further claims? Link with Chris V (Head of SAST Finance)

Adequate cleaning resources available

Cleaning staff to wear appropriate PPE

onwards)

LP & NB (via SAST support) to ensure we have appropriate stocks of cleaning materials etc. (Mick C - Head of H & S to support)

This will include gloves / masks as a minimum

DfE to deliver a small amount of PPE

Hand Washing & Hygiene FREQUENT hand washing will take place for all children including on entry, before & after break times, after toileting etc.

Touching wall & communal areas

Children need to get into a routine All with hand washing and it to become second nature

Clean Team to add extra requirements to daily duty to thoroughly clean the communal areas. Need to remind children not to touch unnecessary surfaces

As above re the automatic hand sanitizers in all classrooms (or near classrooms) and communal areas

NB & JK to ensure adequate supplies of hand wash

Mick Clarke (H & S Head of SAST) to organise online training for Clean Team linked to Covid-19

Hand Dryers / Water Fountains Multiple hand dryers & water fountains on site

NB Turn off hand dryers & water fountains & add appropriate labels

Cost of hand towels is large at present!

Covid-19 Testing (Lateral Flow Devices (- LFD’s):

From 12/1/2021 SPS Staff have accessed Lateral Flow Testing (LTD) from the Gryphon School staff (who have been trained prior to the start of the Spring Term 2021 (this is voluntary, but at present 100% of staff attend). Rota basis of days to access the tests at

If staff test positive with the LTD then ALL close contacts to self-isolate for 10 days & IB to inform PHE immediately (IB informs staff that Gryphon would inform him when tests are results are

Staff travel to the Gryphon in small bubble groups to minimise impact on staffing at school & gatherings

All staff

the Gryphon, based on work cycle

Lateral Flow Devices (LFD’s) Home Testing Kits (Voluntary)- training from 18/1/2021 / delivery of kits to school from 20/1/2021 & roll-out to all staff from 1/2/2021 Staff to test themselves TWICE weekly (recommended Sundays & Wednesdays) however this will depend on their personal work pattern and can be adapted accordingly

available and IB to inform staff).

If a positive result from Home LFD Kit occurs then as above (10 days self-isolation etc.)

Dedicated WHOLE Staff Meeting on 27/1/2021 to disseminate CPD & training by IB & Office

Staff to access a dedicated CPD ‘pack’ in addition to the CPD training on 27/1/2021. This will include relevant information (reference guides, privacy notices etc.)

All staff

If staff do not wish to take the LFD test it is not compulsory

IB PS & Office Team attended DfE Webinar training on LFD testing (18 & 19th Jan 2021)

IB PS & Office Team also met on 25/1/2021 to discuss operations & CPD for SPS staff

Fire Drills SPS to practise an early fire drill with our new way of working from September 2020

Pupils to line up in the usual manner on the large playground (although further apart within their bubbles i.e. bubble children can be the usual distance / bubbles to be a good distance ​(need to practice several times to ensure all understand new protocol)

Need to practice near the start of term with whole school back on premises

Contact Joanne Wilson (Head of Programmes) 01305 225 894 ​joanne.wilson@dorsetcouncil.gov.uk Out of Office Hours & Weekends 01305 221000 publichealth-hp@dorsetcouncil.gov.uk If you are unable to contact either of these quickly, please ring Mark Blackman on 07885508000 Public Health England (ask for South West Region) - 0300 303 8162 (email: swhpt@phe.gov.uk)

Medium Risk - Based the possible infection risk (& infection rates from number of children)

Vulnerable Children / Key Families / SEN

General Guidance: Monitoring by meetings / other professionals (social care & Family Partnership Zone etc. / phone / messages etc.

NEW Daily Communication Log developed for the 3rd National Lockdown (5/1/2021) this includes a ‘Communication Protocol’ which indicates which levels of staff are required to support parental (pupil) engagement with remote learning (see Daily Communication Log)

In addition IB SB (SENCO) AB (PSA) meets weekly to discuss ALL the vulnerable children at SPS, communication, engagement, well-being & other service involvement (such as social care etc.)

PSA to continue working with SENCO & Led by AB HT to monitor this group & SB

IB (HT & DSL) to complete LA Monitoring document (electronic) weekly to link between school & social care

List has already been generated & constantly reviewed

PSA & SENCO continue to work within the same office space for consistency & communication

SEN & Meeting Needs: SPS (SB & IB) may need to carry out a risk assessment if a child may not be able to follow instructions; can measures be put in place to keep all safe? In rare circumstances this child / ren should stay at home

Named children which SB & SLT are aware

Continue counselling for very vulnerable / trauma children via Hele Inman (Friends of Yeatman Hospital Project - ​if funding allows)

ELSA Team to work with SB & all staff to target mental health needs etc.

SB to work with other professionals if required (Ed Psych, Behaviour Support Service etc.)

Staff to access online & other CPD linked to pupil’s mental health & SEN needs returning to school & beyond to support their needs now & in the future

SB to lead

Medium Risk - Already monitoring successfully & reacting accordingly (however new Lockdown - Jan 2021 increases risk)

Staff Liaison & Meetings etc.

Staff Meetings:

SLT Meetings

Teaching Staff (at times includes WHOLE Staff Team) Meetings

TA Meetings

PPA

Tues pm (3:30pm - 4:30pm)

Wed pm (3:30pm - 4:30pm)

Thurs am (10am - 10:30am) - ONLY if possible with staffing

As per normal with staff cover from within existing bubble

These will ALL take place on Google Meet until further notice

Office / Clean Team Meetings: To be decided as appropriate by these teams, linked to the usual timings

Office Team to meet on Google Meet until further notice

LP to continue to spend some time working from home (during Autumn Term 2020) due to her excellent productivity at home & to ensure more space within the small office areas

If staff unavailable for meeting could possibly Zoom / read minutes from meeting

If staff need to discuss pupils or need to meet with others.

This is always best on a radio or via email. If this is not possible then staff ​must NOT meet for more than 15mins in close contact and must wear face coverings, if not within the same bubble

Office team/IB

LP to continue to work at home (in work one day a week)

RS to use LP room KS to use the front desk.

Reorganise lap top distribution if required to enable home

Medium Risk

Office and visitors

Office Staff - maintaining 1m+ social distancing Main office is considered too small for 3 staff.

Risk too close contact when answering hatch/phone.

Review anticipated work requirements

Review work patterns of staff max 3 staff physically in the office environment at any one time.

Work environments 1 main office, 1 JK

room, 1 LP room. Doors/glass screens to remain closed when possible between areas

LP to work from home unless IB indicates she is required on premises

Frequent handwashing and gel

Other staff to ONLY enter the offices if essential and communicate with the office staff via email / telephone or via the front entrance which is behind a shield / window barrier

working.

Daily short Google Meet ‘huddles’ to ensure 1 team approach continues. ​Agreed time of meetings

Hatch/gate phone one person

Shared facilities Risk contamination on surfaces of shared items, e.g. hatch, gate phone, surfaces, safe, photocopier etc

Staff to use their own computers/phones etc, minimise contact with photocopiers etc.

1 MOS to manage the hatch/gate phone, when leaving/handing over then clean down.

Desks/environment to be cleaned down fully at regular intervals

Office team/ Clean team

Other staff visiting the office

Physical space considered too small for other staff to ‘pop’ into the office.

Staff signing in/out of the office

Staff to communicate with the office IB via phone/email or via hatch.

Office staff to relocate trays/signing in for staff to other locations to minimise need to enter office

If you need to meet then do so where 2m social distancing can be applied.

Other staff photocopying will be

Clean pack for each desk

Only 1 visitor / family within main entrance

Communicate to wider school, the office is here to help but you just need to ask us in a socially distant way.

Advise staff where signing in has been relocated.

Create trays outside the office to receive work in.

placed in pigeon holes.

Signage regarding using the hatch and not entering offices to be placed on doors.

Staff ordering of resources Requisition forms currently paper based process.

Increased timescales for goods, delivery and quarantine prior to opening to be allowed for.

Requisitions to be made via shared google forms, reduce contact with staff

Orders to be placed in good time so best value can be obtained.

LP

Visitors to school Gates buzzer contamination by visitors

Gates buzier answering, by different members of staff

Reception area size v ability to maintain 2 m social distancing.

Signing in use of shared pens/lanyards.

Hand gel in entrance.

Risk visitors have symptoms

Office Cleaned frequently throughout day team Consider if gates are left open (security risk) Less contact on pad / button

Parent contact at hatch to be limited to ONE person in the entrance area.

NB to mark blue social distanced lines outside main front door for orderly queue of parents / carers - at present this is minimal and supported by IB & PS on duty at the start / end of every day

See above regarding shared facilities in office, to be minimised where possible 1 person in reception at a time, hatch to only be open a small amount to be able to hear and MOS to stand over side.

Post box to be used for handing things

Share redesigned google requisition form.

Communicate with staff.

Gate buzzer cleaning to be organised as part of the school day cleaning routine.

Communication to parents, should consider to make contact via phone/email etc.

Signage required for hatch, 1m+ tape and to wait outside

Visitor badges to be printed

Check stationery levels KG

in.

Staff to sign in visitors and use sticky 1 time use visitors badges. Any pens handout not to be returned

Design quick checklist for all visitors regarding any symptoms etc

Can meeting be held on phone/video instead

Face coverings - masks to be worn by visitors if required as they need to meet / access confined spaces etc. office team / SLT to direct visitors as appropriate and signage to indicate this. This applies to the Office Team and visitors / delivery personnel / trades people etc.

Delivery of goods Contact with visitors/delivery drivers

Unpacking goods

Minimise number of deliveries, i.e. all consortium 1 x week.

Goods not signed for and deliveries not taken into school.

Deliveries to be left in safe place for 72 hours prior to unpacking

Hand washing before and after goods unpacked.

Delivered to outside classrooms before/after children present.

Consider where the goods could be stored safely until opened and distributed

Use of school grounds Outside users of the sensory garden increased risk of additional children on premises.

Office/IB Minimise use of school grounds for the Autumn Term

Advise of requirements to use school grounds

Communicate with Pear Tree as appropriate. Pear Tree to use the outside Sensory Garden gate and then utilise their own toilets in required (not within SPS premises)

Use of School Hall - hiring of facilities Various organisations do hire SPS Hall (e.g. Ballet & Community Choir). This does involve members of the public & people from other schools entering SPS

NO outside hiring of SPS facilities during either a Tier 4 situation or a National Lockdown e.g. 5/1/2021

Toilet - ONLY to use the disabled toilet Office outside of the office (when it is not our children) & this will need to be cleaned after use

If chair / mats / equipment is used, this will need to be thoroughly cleaned after use

Ballet - ​NOT to attend SPS during the National Lockdown (Jan 2021)

During the National Lockdown SPS to limit use of our indoor facilities to school use only - 5/11/2020 onwards

Outside clubs to be delayed until half-term is possible

Pear Tree to continue to utilise our Sensory Garden which is an outside Covid safe space.

They will be timetabled and not cross bubbles within our own pupils

Attendance Recording of attendance accurately, in line with guidance.

Monitoring any illness/symptoms/return to school appropriately

Attendance for SPS is return to Casey Grudge at SAST for their monitoring purposes

Accurately recording by teachers on sims.

Complete CV attendance form to

System to monitor COVID absence/return to school

Office team to complete the DfE returns daily and as required

Communicate to parents action regarding reporting absence

Usual attendance requirements from start of Autumn Term 2020 - monitored

by HT / PSA / SENCO / (Office - JK)

JK

Medium Risk - Based on ALL (staff, community & visitors) follow guidance above