Video conferencing advantages and disadvantages

Video Conferencing- Advantages and Disadvantages In today’s world, when air travel and hotel costs are increasing, companies have taken up a fresh look by adopting video conferencing. But is this way of communication effective for an organization? Is the new technology reliable? Can we share documents and slides through presentation using this medium of communication? If you have all these questions and more then here are the answers for you.

Video conferencing is a setup which allows employees sitting in different location of the company interact with each other using video and audio transmission. This real time communication system is connected over broadband network and thus you can have visual meeting and share presentations and digital documents. The call can be connected and attend using multiple devices like desktop, tablets, smartphones and laptops. Like any other technology video conferencing too has its own advantages and disadvantages. Here are some of the advantages of using this mode of communication.

1. This modern way of interacting helps in saving money spent on travel and hotel cost. You need not book your tickets or plan ahead of time. This system also helps in bringing employees of the company, sitting in different location together.

2. E-mail and audio conferencing are only verbal cues but you will agree that visual cues are important in long distance communication. Conference through video and audio chat not just helps in communicating information properly but it also helps in creating a social bonding between employees.

3. Earlier when conference where organized, employees used to travel to a destination and then they had to attend never ending long meetings. But today meeting are small and effective. This is because there is no travel cost involved.

Whenever the company feels a need to have a meeting, employees get together and share their views. This on-time communication increases the productivity of the employees which is necessary for any organization to be successful.

4. Quality is another thing which is important when using video conferencing system. Earlier when the technology was new, there was quite unevenness in the clarity of audio and video broadcast. Today with high speed internet service, you

can enjoy excellent and high quality audio and video communication. Offices in Mumbai or any other city can connect with their branches anywhere in the world using the system.

This way of communicating also has some disadvantages but they are nothing when compared with the benefits. In virtual meeting, since there is no face to face meeting gestures like handshake or high fives are lost. You are also not able to read the response of other. While some people seamlessly adapt the change which includes new technology, other cannot. But today, since the operating system of these conference calls is becoming easy, people are becoming more familiar than in the past.

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