Associations July 2015

July 2015 | ISSUE 2

onTrack with DIAS CONGRATULATIONS!

Diagnostic Imaging Accreditation Scheme update

Over the first half of 2015 all practices that applied have successfully competed re-accreditation and achieved a further four years DIAS accreditation.

2015 – 2016 sees a significant number of practices coming due for re-accreditation and this newsletter provides a few tips to support you achieve re-accreditation in good time. We are, as always, available to answer your accreditation questions and welcome your call.

Practices continue to identify benefit from accreditation. A recent survey of non-radiology DIAS accredited practice found: • 72% of respondents feel the DIAS has improved the way they operate.

• 86% are very satisfied/ satisfied with the accreditation service provided by HDAA (this is the highest rate for all accreditors)

Do you have other accreditation needs?

HDAA can provide assessment and certification to a number of other standards including: • ISO 9001 : 2008 • NSQHSS – National Safety and Quality In Health Care Service Standards • Dental Accreditation

Check your contact details are current in onTrack and stay up to date with the DIAS scheme Diagnostic Imaging Accreditation Standards Review The Department of Health and associated DIAS committees have reviewed the Standards and a revised edition will be introduced in early 2016. From 2016 there will be some changes to the evidence requirements.

The Department is publishing resources via their website shortly and this will provide information for practices who are due for accreditation from 2016 onwards.

Resources will include an updated version of the “User Guide” and templates.

There will continue to be 15 Standards in total and a number will align more closely to the National Safety and Quality in Health Service Standards (NSQHSS).

The duration of accreditation (4 years for full suite accreditation), the method of assessment (desk top/off site), the modalities in scope of the DIAS and the diversity of practices required to be accredited is to remain unchanged.

Practices undergoing accreditation or reaccreditation during 2015 will be assessed against the existing standards.

We will provide you with updates in onTrack, by email and via our website as details of the revised DIAS become available and when resources are released. Please contact us if you have questions related to your accreditation.

Help us keep you up to date!

Use the HDAA onTrack portal to update your contact details. Check your email address is correct and directed to the most appropriate contact person in your practice to avoid missing alerts or information about accreditation.

How Do I Check Our Re-Accreditation Due Date?

Record your accreditation expiry date in your office calendar!

Your HDAA certificate for DIAS shows your accreditation expiry date or you can download your latest audit report from onTrack and check your current accreditation expiry. And you can always contact us for assistance.

We Love Feedback!

We really want to provide a supportive and responsive accreditation service to you, and just like your practice, we benefit from “Consumer Feedback” as it tells us what we could change or continue to do because it works well.

Do use the “Feedback” menu option in your onTrack to tell us where we can improve – or where we’re doing well!

Promoting your accreditation!

Contact Suzanne for the electronic HDAA Accredited Practice mark and for stickers to promote your practices accreditation!

Considerations For When Preparing For Re-Accreditation Accreditation to the DIAS is about developing and maintaining a safe and quality service for your patients, staff and others associated with your practice. The key word in the sentence above is “maintaining”. By maintaining your system and documents, not only will the benefits of accreditation be lived day-to-day but applying for re-accreditation should be less time consuming.

RECORDS OF REGISTERED EQUIPMENT Medicare (DHS) have now removed the equipment list from the annual audit (registration renewal) form.

A key item of evidence for Standard 1.4 is a copy of the equipment details your practice has registered with DHS. If you do not have a copy of your original registration your practice can request a copy by emailing lspn@humanservices. gov.au and allowing 30 days for a response.

Review Your Policies and Procedures Before forwarding your Safety and Quality Manual and associated documents for re-accreditation, ensure they have been reviewed and updated and accurately reflect the processes your practice currently implements and the procedures followed.

Keep equipment serviced Standard 1.5 of the DIAS requires that your practice demonstrates that imaging equipment has been serviced in line with the manufacturer’s requirements.

You will need to know what the preventative maintenance servicing requirements are. Make sure you keep a record of any servicing contracts and of each service completed, plus the due date of the next service.

DE-IDENTIFY RECORDS Several of the Standards require samples of patient referrals, notes and reports.

These records must be de-identified before being provided to a third party to meet Privacy legislation (i.e. submitted as evidence for your accreditation).

Use a marker pen or similar to hide part of the data captured so it is clear the detail was recorded but is no longer legible.

Contact Suzanne Le Huray Phone 1800 601 696 Email di@hdaau.com.au Website hdaau.com.au