Outstanding Secretary E-Portfolio

Jenny Pham Secretary 2018-2019 Milpitas | Division 12 East | Region 17 


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Milpitas

Jenny Pham 12 East

H90960

Harpreet Lally 17

4 8 10 12 16 21 26 30

It is my honor to nominate Jenny Pham for Distinguished Secretary for the Cali-Nev-Ha District. In all the three years I have known Jenny, she has truly shown herself to be absolutely dedicated to Key Club and incredibly hard working. She brought an infectious enthusiasm when she joined the officer board her freshman year, and it is evident that she continuously applied this attitude in her role as secretary for this term.

Jenny is a vital member of Milpitas Key Club as she plays a large hand in the development of many events. For example, this term she was the main developer of a member bonding, which led to a higher rate of member retention. She promotes an inclusive and welcoming atmosphere in her home club's general meetings and service events, which add to members' positive experience. She is so committed to learning more about key club and growing as a leader as can be seen through her attendance at KCTC and RTC. Not only does she promote improvement amongst her leadership skills, but she also seeks improvement within her home club. She is one of the most self-motivated people I know and she is always eager to implement new strategies to attract new members and broaden the impact made by Milpitas Key Club. She is always eager to increase the involvement between her home club and community by participating in community-wide events such as a neighborhood can collection and school spirit decorations. She was a crucial member in Milpitas Key club's success this term.

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Jenny is an exemplary leader who excels at delegating tasks, bringing new ideas to her home club, and approaching potential new members. She is confident in making her voice heard and is committed to improving Milpitas Key Club. She always takes the initiative to aid fellow officers and complete tasks not relevant to her position. Jenny has grown so much this term and has proved herself to be very adaptable. At the beginning of this term, she went into her secretary tasks without a lot of training, but she didn't let that hinder her success. By asking for help and constantly improving, Jenny's MRFs became detailed and informative. She relays information to the club and pushes for improvements in the prior month's weakness. She played a significant role in turning in membership dues this term by transferring names to the membership update center and to the MRF. She is constantly finishing her tasks before their deadline and beyond expectation.

Jenny is the epitome of a hardworking and dedicated leader and she has made her home club and community better because of her involvement as a key club officer.

Harpreet Lally Milpitas Key Club President 18-19

 

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CNH SECRETARY

LETTERS OF RECOMMENDATION

It is my honor to receive letters of recommendation from Division 12 East Secretary Ashley Chen, Division 12 East Lieutenant Governor Sabrina Huynh, and Milpitas Key Club Treasurer Luke Ren. I am thankful for the time and thoughts they have formulated into describing my journey in Key Club and as a person. Each person has played a tremendous role in guiding me to reach my fullest potential as a Secretary this 2018-2019 term. I overcame my most difficult moments knowing that I have such amazing people by my side. I would not be the person I am without the influence of people in Key Club I so fortunately have been able to work with. l hope that each perspective paints a better picture into the work and interactions I have made this term.

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To whom this may concern, I am honored to be writing this recommendation letter for Jenny Pham, Secretary for Milpitas Key Club in Region 17, Division 12 East. She has served her club with dignity and responsibility beyond expectation, and never fails to amaze me with her passion for Key Club. With her qualifications, it is no question that Jenny is the perfect candidate for Distinguished Secretary.

Being a Club Secretary is no easy task, and unfortunately, much of the work they do often goes unnoticed. As Division Secretary, I have had the pleasure to work with every secretary in Division 12 East, and I can confidently say that there is no other secretary who is as dedicated as Jenny.

Every month, I look forward to receiving Jenny’s Monthly Report Form (MRF) because I get to see all the amazing work that Milpitas Key Club has accomplished. The MRF also has to reflect updated service hours, which may seem like a daunting task, but not for Jenny, who has done this successfully and efficiently. Her MRFs are always received on time, and she has never missed a deadline. I greatly appreciate how seriously she takes her duties.

Jenny has helped Milpitas Key Club grow and improve in more ways than one. She has encouraged the club to be more active in school activities, which increased awareness of the club and membership. An example would be when she signed Milpitas Key Club up to walk in the Homecoming Parade. Officers participated in the parade, spreading Key Club spirit and cheer. That was definitely a memorable event for everyone.

When I first joined the officer board, Jenny, a freshman representative at the time, was one of the first officers to reach out to me. I was pleasantly surprised to meet such a friendly and outgoing person. And two years later, Jenny continues to shine. Anyone who knows Jenny can see that she is a natural-born leader.

She leads club and officer meetings with ease, and can communicate effectively. I, as well as the other senior officers, feel comfortable leaving the club in her hands, and I cannot wait to see what she will accomplish in the future.

As the term comes to an end, I strongly wish that Jenny receives the recognition that she has worked so hard for. Jenny Pham is the secretary and leader that Key Club deserves, and I am proud to recommend her for the Distinguished Secretary Award.

Best, Ashley Chen Division 12 East Secretary 2018-2019 Region 17 | Cali-Nev-Ha District Key Club International Email: d12e.sec@gmail.com

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To whom it may concern, Jenny Pham is awesome. I simply can’t justify enough how influential Jenny Pham has been in my life as a ray of sunshine that I could always count on. People often undervalue the virtues of kindness, positivity, and genuine selflessness, but Jenny embodies all of these aspects to their fullest. Her positivity is beautifully contagious and fails to bring me to a smile every single day. Jenny pushes me to be the best person that I can be and Jenny pushes everyone around her to be the best that they can be.

Although I have not read my fair share of Monthly Report Forms or pages of meeting minutes, I know that Jenny puts her heart into every single one simply because that’s the kind of hard-working person she is. She cares and puts in effort not because people ask her to, but because she genuinely wants to.

I have reminded Jenny thousands of times before and I’ll say it again: when I was a junior, even though I was president of Comedy Club and known for spreading my laughter across campus, Jenny easily outshone my positivity. Jenny flawlessly raised the optimism and mood in a way that I was so jealous of. I strove to be as caring, selfless, and awesomely positive that Jenny always was. I strove to be Jenny. Everyone strove to be Jenny.

Everyone knew Jenny’s name, not because she was in a trillion clubs, but because she was a genuinely awesome character to remember. Jenny was a smile to remember, and this is a rare quality that should and deserves to be treasured. Jenny genuinely made Key Club awesome just as much as the President and Vice President did because she was what we all strive for as Key Club members, to be selfless and beautifully optimistic. I cannot emphasize enough that Key Club is great because of people like Jenny, and that is why she deserves the title of Distinguished Secretary.

Sincerely, Luke Ren

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CNH SECRETARY

SECRETARY CHECKLIST

As I placed the initials of my Faculty Advisor and Lieutenant Governor onto my Secretary Checklist, I was filled with nostalgia. This term has been filled with memorable experiences that has provided me with countless learning opportunities and life-long friendships. I feel so fortunate to have been able to attend so many events and practice leadership skills I could never find elsewhere. Key Club has truly been an exciting milestone in my life where I am a part of something greater than myself.

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Jenny Pham Milpitas

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12 East

H90960

17

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Lauren Byler

lbyler@musd.orgÂ

(562)305-5468

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Sabrina Huynh

d12e.ltg.cnhkc@gmail.com

(669)226-4367

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CNH SECRETARY

PROOF OF ATTENDANCE

Being able to service my community whether at school, or in my city has opened me to a world of happiness. Each event has made me more aware of the issues surrounding me, and ways in which I can help alleviate them. In addition, I have been able to build relationships with numerous people that have given me new perspectives to the world. The world is to vast to wait around, and Key Club has been the a key source in my life where I can learn to grow as an individual to create change.

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Milpitas

Jenny Pham 12 East

H90960

17

Harpreet Lally

hl66088@student.musd.org (408) 930-4067

President

Milpitas Key Club Benefit Show Key Club Training Conference June DCM Sunday Park Clean-Up (Cataldi) Habitat for Humanity July DCM Food Pantry Sandwich-Making Chinese Moon Festival Crafts Silicon Valley Kids Triathlon August DCM Region Training Conference September DCM October DCM Dance to Eliminate Turkey Trot Expo Jack Emery Flyer Distribution Jack Emery Can Collection Fire Department Food Bagging December DCM Family Giving Tree MHS Recycling Bin Clean-Out Friends Book Sale Clean-up MHS Tutoring Guadalupe River Run San Jose 408K Finish

04/07/2018 06/23/2018 06/23/2018 07/06/2018 07/14/2018 07/22/2018 07/22/2018 07/29/2018 08/18/2018 08/19/2018 09/29-30/2018 09/30/2018 10/07/2018 11/17/2018 11/21/2018 12/02/2018 12/08/2018 12/15/2018 12/21/2018 12/27/2018 01/23/2019 01/27/2019 01/29-31/2019 02/02/2019 02/03/2019

x x x x x

x x x x x x x x x x

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52.5

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CNH SECRETARY CLUB DIRECTORY

Before I began my term as a Secretary, I knew very little about organization and the advantages of spreadsheets. Although it was first frustrating and confusing, I adapted overtime to now utilize spreadsheets in such an easy fashion. Now, I cannot imagine tracking information any other way. The satisfaction of inputting club directories has been one of my favorite aspects of being a Secretary.

In addition, it has saved the officers and myself so much time knowing where we can find information about our members.

Throughout the term I have tracked information on a variety of directories: members on the Monthly Report Form, officer contact information on a roster, and paid members in the beginning of membership season.

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Dues Paid Members

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Officer Roster

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Member List 2018-19

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CNH SECRETARY

MONTHLY REPORT FORMS

Filling out the Monthly Report Form has been my biggest obligation as Secretary. Through the process of inputting members in the beginning of the term and creating a habit of inputting hours and events, I have developed time-management and organization skills. With over 50 members in Milpitas Key Club, it was vital that I stay on top of my task of collecting information. Additionally, the Monthly Report Form has been a way to relay information on what the club can improve on. Without knowing what we do each month, Milpitas Key Club would not have been able to aim high as we have throughout the term.

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June Monthly Report Form

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August Monthly Report Form

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December Monthly Report Form

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January Monthly Report Form

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CNH SECRETARY

MEETING MINUTES

As a Secretary it is crucial that information is tracked at every general meeting and executive board meeting. It my top priority at executive board meetings to organize the information discussed in order to relay the information to members. With many events and people in Key Club, it is crucial that information is not forgotten.

Therefore, my weekly task of organizing minutes has been useful in updating old ideas and avoid missing ideas that were mentioned before,

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April Minutes

Executive Board Meetings

General Meetings

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September Minutes

Executive Board Meetings

General Meetings

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October Minutes

Executive Board Meetings

General Meetings

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January Minutes

Executive Board Meetings

General Meetings

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CNH SECRETARY

COMMUNICATION

As part of the officer board, communication plays a key factor in the flow of progress and achievement. It has been my responsibility to utilize the resources I am given to share events and information to members and my Faculty Advisor. Additionally, being a Secretary can sometimes be a intricate task; therefore, I have learned to write emails to my Kiwanis Advisor, Division Board Members and officer board for additional help. Key Club has also filled me with interactions at events and meetings. Due to this, I have been able to grow as a better communicator, vocally, amongst crowds of people.

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I have shared information about upcoming events and other sources of club connection through posting on social media.

At times members cannot attend meetings during lunch so posting on social media can reach almost anyone anytime.

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Morning announcement is a way information about clubs can reach my entire high school.

Therefore I communicate with my Faculty Advisor weekly to place Key Club onto the announcement agenda.

Every month I send my Monthly Report Form to the division, my Kiwanis Advisors, Faculty Advisor, and officer board. I make sure to write emails in an appropriate manner to share what the club has been up to.

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I have reached out to the district secretary with the questions and concerns multiple people around me have difficulty answering. I ended with a finalized answer and a quick conversation with a district Key Clubber!

Every month I reply to the division’s executive assistant to share my achievements and upcoming goals for the month. It is a great way I can ask questions and reflect on my Key Club journey.

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To whom this may concern:

It is my pleasure to be writing this letter of recommendation for Jenny Pham, Secretary of Milpitas Key Club in Division 12 East, located in Region 17. For the 2018 - 2019 term, Jenny has gone above and beyond her duties as Secretary, leaving behind a legacy one would only hope of following one day.

The Monthly Report Form can be quite daunting, however, Jenny did not let that stop her. Jenny never hesitates to ask questions and is always reaching out to Harpreet, president of Milpitas Key Club, and I for help. Additionally, in regards to the MRF, secretaries are tasked to submit their file by the 3rd of every month and I can always count on seeing Jenny’s MRF way before the deadline.

Jenny’s commitment to this organization extends beyond the Monthly Report Form, however. This term, Jenny attended Key Club Training Conference (Region 17’s version of Officer Training Conference) and Region Training Conference, not only to learn more about Key Club, but to also learn ways to become a better leader.

Beyond that, Jenny not only embodies the four core values but promotes them as well. For example, she hosted a bonding with the members, which in turn helped Milpitas Key Club increase its membership by 13 dues paid members. More so, Jenny exudes positivity, which makes it an absolute joy to be around.

Whether that be talking to her for a couple of minutes as we wait for our milk tea at a fundraiser or seeing her walk by at a training conference, I am always left in awe by her enthusiastic and bubbly personality.

It is without a doubt, an honor to have been able to serve alongside Jenny. It is no lie that Jenny is passionate about this organization, and it is because of her passion that inspires me to work harder and strive for more as Lieutenant Governor. Jenny is one of the most positive and hardworking individuals I know, and it’s because of these traits that I know Milpitas Key Club will be in great hands next year. The Distinguished Secretary Award is awarded to individuals who have exceeded the set expectations of a secretary, and I am more than confident and proud that Jenny has done so.

Flying into Service, Sabrina Huynh Division 12 East Lieutenant Governor, 2018 - 2019

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CNH SECRETARY MISCELLANEOUS This term was another chance for me to see Key Club grow at my school.

There are numerous opportunities in Key Club, and I wanted to reach as many people as possible this term. Along with my obligations to do the Monthly Report Form, meeting minutes and club directories, I have contributed ideas to increase club members. I found it rewarding to see an increase in twenty members compared to the previous term. To me this means that more people have a chance to try out the exciting opportunities Key Club has to offer. Additionally, much of the success of the terms is based on the collaboration and efforts my board has placed into reaching our fullest potential this term.

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In the beginning of the term I had the idea to create a member bonding to get to know the new members better and overall have a fun time. The bonding was filled with ice breakers, trivia, and prizes. Officers and members were able to build close connections and start a year full excitement.

Working with my President, we began a stamp card system where members were able to win a prize after attending a certain number of meetings or community service events. They were found after every meeting and overall increased the number of meeting attendees.

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During homecoming season I suggested for Key Club to walk in the homecoming parade. Making an appearance on one of the busiest high school nights gave us some exposure. It was overall a great bonding experience to make the poster and walk the track field homecoming night.

Service is fundamental values in Key Club. As an officer I continue finding events and sharing them to members. Every opportunity is another chance to make the world a better place.

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Jenny Pham Milpitas Key Club Division 12 East |Region 17 Secretary E-Portfolio

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