Jekyll Island Authority Board of Directors May 2019 Regular Meeting Minutes and Materials

JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 The Jekyll Island State Park Authority (JIA) and committees met in Public Session on Tuesday, May 21, 2019 at the Morgan Center, Jekyll Island, GA. Members Present:

Mike Hodges Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/ Treasurer Buster Evans Joy Burch-Meeks Trip Tollison

Via Teleconference:

Joe Wilkinson

Members Absent:

Bill Jones III Mark Williams

Key Staff Present:

Jones Hooks, Executive Director Noel Jensen, Chief Operations Officer Marjorie Johnson, Chief Accounting Officer Kate Harris, Sr. Marketing Director Ben Carswell, Director of Conservation Daniel Strowe, General Counsel Jenna Johnson, Human Resources Director Bruce Piatek, Director of Historic Resources

Various members of the public and press were present.

Chairman Mike Hodges called the Committee session to order at approximately 9:30 a.m., introduced those participating via teleconference and a quorum was established.

Historic Preservation/ Conservation Committee: Committee Chair, Mr. Bob Krueger, called on Mr. Ben Carswell our Director of Conservation.

Mr. Carswell introduced Dr. Lizzy King of the University of Georgia Athens. Dr. King has been reporting annually on research to evaluate the impacts of multiple stressors including deer and other herbivores on Jekyll Island's native plant communities.

Dr. King provided an update to the board regarding the research into the two different forest ecosystems both of which are globally rare and considered vulnerable. The first is maritime Live Oak hammock and other is the maritime Pine forests. Her research now emphasizes the gauntlet of stressors Live Oaks face. Stressors the much-loved Live Oak are experiencing include predation of trees and seeds by deer and other animals, light access, invasive species, and more. Four main experiments are being conducted on Jekyll. Additionally, the team’s study has been expanded to cover four different islands which has led to additional data and knowledge about the increasing prevalence of Laurel Oaks replacing Live Oaks.

Mr. Hodges asked Dr. King about the crowding out of Live Oaks by Laurel Oaks. Dr. King responded that one of the management options would be potentially thinning some Laurel Oaks or changing the competition dynamics on the ground.

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 Mr. Carswell then spoke on adjustments to our beach trash and recycling bin policies and procedures. In conjunction with Noel Jensen, Chief Operations Officer and his team, it has been decided to establish a piolet project limiting beach trash pick-up. This effort can be reversed immediately should there be negative effects. The pilot service area is under two miles in length compared to 6.25 miles driven previously. This change allows a reduction of the operational footprint of the trash service operation in one of the most sensitive habitats on the island. An average of two hours per day (14 hours per week) of staff time is saved with additional financial savings expected in reduced vehicle maintenance.

Mr. Carswell was inspired to push for us to try this pilot effort along these lines after hearing of the successful trash free beach initiative that was implemented on St. Simons Island by the group Keep Golden Isles Beautiful. Mr. Carswell then introduced Ms. Lea King-Badyna, the Executive Director of Keep Golden Isles Beautiful.

Ms. King-Badyna shared her group’s success with the board. She provided a brief history on St. Simons Island which had traditionally placed trash cans the most heavily visited portion of the beach between the old Coast Guard Station and Massengale Beach.

For several decades the strategy to combat beach litter was to put more trash cans on the beach. However, the result was a logistical problem for staff who were already overburdened and over-tasked with servicing trash cans. Through researching other communities, they found it was very simple to put the burden of trash removal on the visitors and guests. As this was also now the practice of the National Park Service, Keep Golden Isles Beautiful and figured it was good for them as well. The strategy was to simply take these trash cans off the beach and relocate them from the sand into the parking lots into big corrals. Ms. King-Badyna stated that a key to implementation was a strong publicity campaign. She then took questions from the board.

Mr. Hodges asked about enforcement. Ms. King-Badyna stated that the County was able to place code enforcement and police officers during peak times to give tickets.

However, primarily, it's been well heeded.

It was noted for the record that Cliff Gawron, Director of Landscaping and Planning would not be presenting in the interest of time.

Mr. Bruce Piatek, Director of Historic Resources gave an update.

• The Mosaic was completed and opened. The development of new programming is upcoming.

• The wallpaper repair on the ceiling in the sunroom of Mistletoe Cottage was underway. This project included making digital files to reproduce the original wallpaper and reinstalling it. The walls will also be addressed in the coming year.

• The Horton House recently received erosion control. There was a problem with erosion starting to eat towards the cemetery wall. The Historic Resources Department worked with Conservation and Landscaping to find a remediate solution that has been implemented. It will prevent and help fix erosion now and in the future.

• J.I.A. records, are currently stored in various locations. Mr. Piatek hopes to upgrade this storage capacity and ability.

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 • • • • • •

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Roof replacements and repairs from Hurricane Irma through the state insurance program are finishing up. There was a bit more work going on at the Club Hotel.

Some asphalt work is yet to be done at the Large Dorm.

Gould Casino will get a new roof.

The air conditioning for Holly Bourne cottage is being addressed and a new driveway for handicap access as part of the Life Safety and Accessibility Improvement project is complete.

The entrance towers medallions are in the process of being replaced. The towers are to be repainted and reroofed as well.

As part of the Life Safety and Accessibility Improvement project there has been a lot of paving. About six hundred thousand dollars so far in the historic district has been spent for improving accessibility. There is another million dollars’ worth of work contracted on.

The pool at Chichota Ruins will be filled to reduce the protentional safety issues. It will be repurposed as a seating area.

A large number of elevator lifts and other kinds of devices are being added to improves access into buildings. This will added access to the second floor of the buildings will be a big asset, as it will double a lot of the square footage that we have in our historic homes that can interpreted.

The Historical Resources Department has been involved in archaeological monitoring and assistance in the permitting process for the Revetment project.

Future projects may include: o re-glazing the windows at Goodyear Cottage, o termite mitigation at Moss and Hollybourne, o repairing chimney issues at Mistletoe Cottage, and window, insulation work, and o development of an interpretive plan at Hollybourne Cottage o traffic gates in the Historic District will be replaced periodically in the coming years o an upgrade to transportation for the tours through the historic district. o J.I.A. will be updating our national historic landmark district designation to incorporate historic sites that were left out of the original designation o the department recently acquired a piece of equipment that will allow us to digitize much more of the archival and J.I.A. records. This will move J.I.A towards a two-star rating for the Federal Agencies Digital Guideline Initiative.

Mr. Piatek then introduced the new Mosaic Museum Manager, Ms. Stephanie Long.

Ms. Long presented the board with a quick overview of the Mosaic grand opening, which took place on Saturday, April 27th. She applauded the marketing as there were about a thousand people in attendance. Ms. Long thanked Nancy Kring-Rowan and her staff for helping us plan this event. Activities included free admission to explore the gallery, live music by Paul Ivey, a hot dog vendor, crafts in the Tack Room classroom space, a Gatorology presentation by Conservation staff, and free horseshoe cookies. The gift shop did well with $4,000 dollars in sales. This event was done in conjunction with Arbor Day. A tree planting was done in lieu of a formal ribbon cutting.

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 There were no questions from the board and no public comments.

Chairman Hodges informed the public assembled knew they were invited to the two ribbon cuttings following the meeting at Oceanview park and Jekyll Island Solar Field.

Finance Committee: Committee Chair, Mr. Bill Gross summarized the March financials.

Revenues for March where $2,309,933 which reflects a favorable $78 thousand (3%) variance on the budget. Revenues also reflect a favorable $1.1 million or 6% variance from the year to date budget and a favorable 1.6 million or an 8% variance from prior year to date. Expenses were a little over $2 million dollars for March and reflect with a favorable budget variance of $104 thousand for the month, a favorable $920 thousand budget variance for the year. Net operating cash income for the month was $280,059, which is $182 thousand or a 186% favorable variance from the budgeted net operating cash income of $97,776. Net operating cash income reflects a favorable $2 million year to date variance from budget and a favorable $502 thousand variance from prior year to date income.

April revenues were $2.4 million which was $122 thousand less than budgeted for.

The month year to date revenues were still $1.3 million better than budget. The largest variance is for the month was Conventions Center revenues, which were $121 thousand better than budget. They budgeted for seven events. Four events either cancelled or moved to a different month. The staff was able to add five more events to make up the revenue. Lot rental income was $48 thousand better than budget as transfer fees and participation fees from sales. Business leases were $36 thousand more than budgeted for the month.

Expenses for April were $1.9 million. Which is $141 thousand less than budget year to date. Expenses are $1.1 million less than the budgeted largest variances for year to date. Human resources expenses were $112 thousand less than budget. This was due to vacant positions and savings from health insurance. Advertising and Sales expenses were $45 thousand less than budget. Contract expense were $69 thousand less than budget.

Repair and Maintenance expenses were $62 thousand more than budget for the month.

Operating cash income for April was approx. $420,000. Which is $263 thousand better than budgeted and net income was $157 thousand.

Traffic statistics for the month of April were a total of 114,933. Which year over year is about 7,000 more than the year to date. Traffic continues to increase.

Hotel occupancy statistics from April are up 8.7% from monthly year over year.

Therefore, things are continuing to improve. Revenues reported by the hotels are 4.9 million, which is $392 thousand more than April 2018. Occupancy rate was 79.5%. Which was up slightly from 78.3% in April 2018. The revenue per available room was $149.95 which is up. Year to date revenues report about hotel sales are $1.1 million more than this time last year. The hotel occupancy rate is 66.4% percent which is up from 64.5% last year. Financial Indicators are looking good. Mr. Gross concluded the financial statement and asked if there were any questions.

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 Mr. Hooks noted that the hotel reports have been updated to reflect the actual statistics from the Beachview Club. Last month, it was noted that Beachview Club numbers had been erroneous as rooms were not necessarily available for occupancy due to construction.

Mr. Gross then introduced Daniel Strowe, General Counsel to present leases for the Board's consideration.

Mr. Strowe summarized the first lease. This was a Proposed Second Amendment to the Second Revised and Restated Hotel Ground Lease for the Marriott Courtyard / Resident’s Inn project. The lessee is JIDB Oceanfront Hotel, LLC and it is located at 178 South Beachview on Jekyll Island. In connection with the lessee closing on their construction loan, a few items have been identified in the lease that that need to be corrected and amended. The first item which is correct the legal description. A new survey was conducted, and it resulted in a slight increase in acreage to result in a total acreage of 5.838 acres. This amendment would insert the new legal description and reflect that acreage. In conjunction with the new acreage section 2.2(a), the related annual base rent would be amended to slightly increase to $140,112.00 per a year or $11,676.00 per month. Section 5.2(a) of the lease agreement would be amended to reflect the current status of the project and change the development milestone dates. The first change is the financial closing date. This will be amended from April 15, 2019 to June 15, 2019. Next, the construction commencement date would be changed from May 15, 2019 to July 15, 2019. Finally, the operation's commencement date would be amended from December 31, 2020 to June 30, 2021. Finally, section 5.2(b) of the lease would be revised to show that in accordance with the design review guidelines process, this project will be built and designed in accordance with the Georgia Peach Green Building Rating System. This is the appropriate certification for buildings built on state property or land. The prior lease incorrectly referred to the LEED certification program. It was staff's recommendation to approve the Proposed Second Amendment to the Second Revised and Restated Hotel Ground Lease for the Marriott Courtyard / Resident’s Inn project lease as presented.

Mr. Gross moved to approve the lease amendment and it was seconded by Mr. Tollison. The motion was approved unanimously.

Mr. Hooks asked Board Members to note for their calendars the ground breaking for this facility is scheduled for June 18, which will be immediately following board meeting.

The second proposed lease agreement was for the Beach Village at 11 Main Street, Suite 200 which is the upstairs space above the Jekyll Market. The proposed tenant is Salt Aer Studios, LLC who would do business as Sand Skrit Soul. The term of the lease would be a five-year initial term with three consecutive three-year options to renew upon the mutual agreement of both parties. The property's size was reviewed which will result in an annual base rent (for the first year) of $44,387.50 or $3,698.96 per month based at $12.50 a square foot. There would be increases in year 2 and year 3 resulting in the base rate to equal the amount the current amount charged for all other tenants within the Beach Village and subject to annual CPI increases. There would also be an annual special event fee. In addition, a security deposit would be required. The premises would be used for a health and wellness facility comprised of a yoga studio, a salt therapy room, adult and children's exercise rooms, as well as a creative arts studio, and an associated retail space. The tenant would be restricted from using the term “spa” and it’s advertising or business name.

This facility will also be restricted from offering massage therapy services. The insurance

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 coverage would be $2 million in the aggregate and in accordance with the standard insurance for each tenant in the beach village. Finally, Mr. Strowe introduce Elisabeth Ruff to the board as the owner of the proposed business. The staff recommended approval of the proposal in accordance with the terms presented.

Mr. Gross moved to approve the lease and it was seconded by Mr. Tollison. The motion was approved unanimously.

There was no public comment.

Human Resource Committee: Committee Chair, Dr. Buster Evans stated there was no report.

Marketing Committee: Committee Chair, Ms. Joy Burch-Meeks thanked the Chairman and introduced the new Senior Director of Marketing, Kate Harris. Ms. Harris recently worked with the Amelia Island Convention and Visitors Bureau. Ms. Harris’s extensive experience in marketing was described and it was stated her last position was Director of Digital Content and International Market Development for five plus years. She also has experience with corporate companies. Ms. Burch-Meeks welcomed Ms. Harris aboard.

Ms. Harris thanked Ms. Burch-Meeks for the warm welcome. Ms. Harris stated that she was excited to be with J.I.A. and stated her areas of focus were on the visual storytelling and international market development. Speaking to international travelers, she stated that the people who come to this part of the world are great travelers. International travelers often go to multiple destinations and they stay a long time. They often travel in periods that are optimal and book very far in advance. Commonly, they are not subject to changes is weather. When they come they are great spenders and they conscious of the idea of sustainable travel. Therefore, international travel is definitely a great opportunity for J.I.A. Ms. Harris reported that the Georgia Economic Department of Economic Development a group of Chinese golf executives visited Jekyll Island. The visitors saw not only the golf course, but also some of the nature of the island.

Of additional note is Jekyll Island's ranking by Money magazine as the number 1 domestic destination for 2019. All of the hotel partners (save one), Mr. Hodges, and staff were recently witness to the unveiling of the banner was seen at the entry gate. This was a way to tell our story and to also give the people who are already here a little something extra; a little wow and a sense of arrival you know I've come to the right place.

Finally, Ms. Harris spoke about a new pilot program called the Summer Sunset Series. It will be every third Wednesday at 6 p.m. to sunset with a food truck and music.

Ms. Kring-Rowan discussed the Jekyll Island book festival, which took place on April in the Beach Village with about 3,000 people in attendance. Over 21 authors appeared on four stages.

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Ms. Kring-Rowan provided a reminder that The Shrimp and Grits Festival will be changing in 2020 to November 6th through 8th to accommodate the hurricane season.

The Holly Jolly season, which will take place November and December. For the Holly Jolly season, the Marketing team has looked across the country to different

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 organizations different events to see what we could do to improve the Holly Jolly season.

Research and came upon an event in Rock Hill South Carolina’s event, Christmasville, which won best festival the year that the Shrimp and Grits Festival was cancelled. The Holly Jolly season calendar starts out with the RSM Bike Ride. However, the true season starts on the 29th with the opening of the Skating Village. All the beautiful lights will be turned on that night at Peppermint Park, which is a new element which will be our Mini Golf. Additionally, there will be a Pier Road pajama party and music. The parade will end with the lighting of the great tree. A winter carnival will be in the Beach Village which will be free to attend. J.I.A. encouraged all of our businesses to add events to the calendar which will be marketed as a package of the Holly Jolly season. There were no questions from the board. Ms. Kring-Rowan was congratulated and the Marketing Team on the Book Festival.

Finally, Ms. Harris stated that the J.I.A. Marketing creative team have won six international competition awards for advertising campaigns, the invitation design for Mosaic, and 31-81 Magazine. Specifically, Brian Lee created the photography which won the Platinum Award. Ms. Harris asked the board if there were any questions, and there was none. There was also no public comment.

Legislative Committee: Committee Chair, Mr. Joe Wilkinson stated there was no report.

Committee of the Whole: Mr. Hodges introduced the first item of business which was the consideration of Naming Committee recommendation for the Quality Inn and Suites to change the name to the Seafarer Inn and Suites.

Mr. Hooks stated the Naming Committee recommend the name as requested. He stated that the new name of Seafarer Inn and Suites was actually a previous name of the property, and that the brand will staying the same. He introduced Claire Moody and Deborah Exum of the Quality Inn and Suites, who were present. Mr. Hooks then invited Ms. Moody to make here presentation.

Ms. Moody stated the Seafarer Apartment Motel began in 1958 with a partnership named W. and M. Enterprises of Brunswick Georgia. It obtained a lease from the Jekyll Island Authority to construct a 21-unit apartment motel on the northwest corner of Beach View Drive and Captain Wiley Road. The Seafarer Apartment Motel opened business for business on Labor Day of 1959 being managed by James and Anita Whaley. On May 27th, 1960 the Seafarer operation turned over to Ed and Boofie Goodif who went on to manage the property until their retirement. In 1964 the construction began on the new wing. The third phase of construction began in 1969 with the addition of the north facing section of the property. It was at this time that they added the housekeeping and laundry facilities that we still use today. Immediately following the construction of the north facing wing, the separate building located on Ogden Avenue consisting additional units was added.

Occupancy started in January of 1971 thus completing the construction as we know it today. In 1978 the separate buildings were renamed in a nautical theme and in the proceeding years upgrades were done. Later, the Seafarer Inn and Suites became a part of the Choice Hotel System and became the Quality Inn and Suites in the summer of 2002.

In March of 2016, Buckhead America Hospitality, a company out of Atlanta, started a new round of renovations. These included redesigned kitchens and bathrooms which included: full sized refrigerators, a two-burner stoves, dishwashers, microwaves, some units have ovens, a backlit mirror, a vanity standard tub and shower surrounds, and stand-in showers.

A new lobby that has been reconfigured and renovated making the most out of the space a

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 sundry shop. The new resort style lagoon pool is popular. The renovation is nearing completion. The continued partnership with Choice Hotels has led the property to the Ascend Collection, an upscale boutique line of Choice Hotels International. Ms. Moody welcomed any questions from the board. There were none.

Mr. Tollison made a motion to approve the name change, and it was seconded by Mr. Gross. The motion passed unanimously.

Mr. Hodges then introduced the next item of business which was Beach Lighting Revision presented by Mr. Carswell.

Mr. Carswell stated that last month the Board heard the first reading of proposed modifications to the existing beach lighting ordinance, which is in place to help protect nesting sea turtles and hatchlings from the adverse effects of artificial lighting. The J.I.A. Conservation Department and the Georgia Sea Turtle center drafted these proposed changes with the goals of updating the ordinance to better reflect modern standards and to support consistent management and enforcement of the ordinance. The Director of the Wildlife Resources Division of the State of Georgia Department of Natural Resources sent a memo regarding this proposed ordinance. The memo from the Director was complimentary of J.I.A.’s successes in this area but was also critical of some of the proposed changes of this ordinance. This input from DNR has been taken very seriously as Georgia DNR is an important and close partner in conservation on Jekyll Island. Mr. Carswell recommended that the Board defer action on the proposed modifications till the June meeting. This will allow Conservation staff to convene a small working group to include representatives from DNR and a few key stakeholders. In the meantime, enforcement of the ordinance as it stands now will continue. This delay will not be significant to the current operations on the island. There were no questions from the board and Mr. Hodges agreed to defer action on this ordinance. Mr. Hodges thanked Mr. Carswell.

Mr. Hodges then introduced the next item on the agenda.

Mr. Strowe stated that there were the first readings of two proposed ordinances for the board's consideration today. Following the meeting, drafts of each proposed ordinance would be posted to the J.I.A. website for public comment. Both ordinances have resulted from J.I.A. staff’s work with the Georgia State Patrol.

The first ordinance is from section 24-3 Overnight Parking. It is proposed to be amended to read as “There shall be no overnight parking of motorized vehicles and/or trailers/campers in the public areas of the authority between the hours of 2:00 a.m. and 5:00 a.m.

The second proposed ordinance would add a section to Chapter 18. It is entitled Sleeping in public areas. It states “It shall be unlawful for any person to camp or sleep on the streets, beaches, parks, parking lots or other public areas whether in automobiles, trucks, campers, recreational vehicles, or other vehicles or an equipment designed and intended for the purpose of camping. Such activity may be permitted in public areas specifically set aside and designated for camping by the authority. “ Georgia State Patrol is in agreement that these two revisions would give them the tools to effectively address camping on the beaches or in cars. People would be directed

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 to Jekyll Island Campground. Staff recommended that this ordinance be posted to the website for public comment for consideration by the board in June. There were no questions from the board.

Mr. Hodges than introduced the next item of business, a Request for Quotation for road resurfacing spoken to by Mr. Noel Jensen. Mr. Jensen stated that after undertaking approximately $614 thousand dollars of residential paving, J.I.A. has composed a Request for Quotation for the next section of residential road paving to include: Borden, Bryce, Barron, Bliss, Nelson, Tyler, Porter ,Thorne, King Lanes, Rockefeller, Macey, St. Andrews, St. Andrews Park in the parking area, Crane Road, South Riverview at Tidelands, the intersection which exits onto Riverview, the Summer Waves exit out on South Riverview, Sheldon, and old South Old Plantation. This is approximately 4.5 miles of residential paving which will cost about $450 thousand. Mr. Jensen hoped that there would be two bidders again, as the previous RFQ. Additionally, there are other public parking areas and a few other roads that would also be addressed if there were enough remaining SPOLST funds. The board had no questions.

Mr. Kruger moved to approve RFQ 334 and the motion was seconded by Mr. Gross.

The motion was approved unanimously.

Mr. Jensen added that after this RFQ and the paving were complete, it was his intent to ask State of Georgia Department of Transportation for a local grant for maintenance to have a number of roads re-striped.

The next presentation introduced by Mr. Hodges was an update on the revised concept plan and schematic design review for the Moorings at Jekyll Harbor.

Mr. Hooks spoke to the earlier design concepts for this project and was pleased to recommend the changes presented today. He stated that the marina has been leased for about 20 years, there had been a longstanding plan of a development. After much discussion between the development ground and J.I.A. management the latest concept occupies a more concentrated area smaller in size than the earlier Board approved concept and would be and less manicured. Mr. Hooks introduced team members Blake Hightower, Larry Bryson, and Bert Etheridge.

Mr. Blake Hightower lead the presentation with the design of the original concept as approved. Buildings were more spread out in 6.35 acres of the developmental area. The new concept had a more concise developmental area on the parcel and a design that exhibits more of its native state. Buildings have been moved around and changes included shrinking parking while keeping the number of units the same. There were no questions from the Board.

A motion to approve the schematic design was made by Mr. Krueger and was seconded by Mr. Gross. This motion was also approved unanimously.

Mr. Hightower stated the schematic design would be appearing to the board at the next meeting.

Next, Mr. Hooks presented his executive director’s report which was abbreviated.

Mr. Hooks discussed a Revitalization Update in the Board Member’s blue folders. Also included in the blue folders was the August ribbon cutting for Home2Suties. The Beach

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 Revetment Rehabilitation Project was reported to continue at a good pace. J.I.A. was finalizing the FEMA participation in the project with the help of the Congressional delegation.

Also in the blue folders was the 2020 SPLOST recommendation. This recommendation was a result of the Special Local Option Sales Tax Program for 2020 by the County Board of Commissioners. Items included for the County’s consideration are the Driftwood Beach Parking and Access, the Clam Creek Fishing Pier, and bike path paving, totaling $2.75 million dollars.

Mr. Hooks asked for, and Mr. Hodges agreed for a motion to approve the SPLOST 2020 recommendation to the County Commission. Mr. Evans made this motion, which was seconded by Mr. Gross and was approved unanimously.

Mr. Hooks stated that the Request for Proposals for the Golf Master Plan was not yet ready for presentation, but will be presented before the end of this fiscal year for consideration. Mr. Hooks then introduced other new staff members Michelle Webb, the new Executive Assistant to the Director, Rob Mahon, the new General Manager of the Georgia Sea Turtle Center, and finally Mr. Hooks announced the resignation of Mr. Daniel Strowe, General Counsel.

Mr. Hodges echoed Mr. Hooks welcome to new staff, sadness of Mr. Strowe’s departure, and congratulations on the creative awards in the Marketing Department. Mr. Hodges then reminded all present about the Ribbon Cutting following the meeting. Mr. Hodges then asked for public comment.

Ms. Beverly Hopkins first spoke to her concerns about traffic and parking when large groups of people visit the island. Second, she stated her concern regarding the Moorings design including use of the wetlands and proximity of the water/sewer facility.

Ms. Mindy Egan spoke next and agreed with Ms. Hopkin’s concern about wetlands.

Mr. Dave Kyler with the Center for a Sustainable Coast, asked about the Environmental Review of the Moorings plan. Mr. Hooks stated that an environmental review has been conducted, and a second would be conducted now that the plan had been revised. Mr. Kyler went on to speak about his concerns regarding climate change. He stated that coastal sea level rise will have many impacts and will have significant effect effects on things such as insurance rates and availability.

There were no other public comments.

Mr. Hodges then called the board meeting to order to address the approval of minutes and actions items.

The first item address was the approval of the minutes of our March 29, 2019 board meeting. The motion to approve the minutes was made by Mr. Tollison and seconded by Mr. Gross. The motion carried unanimously.

Mr. Hodges stated for the record that the rest of the items for consideration were action items, and therefore did not require seconds.

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JEKYLL ISLAND AUTHORITY BOARD MEETING May 21, 2019 Approval of the name change from “Quality Inn and Suites to “Seafarer Inn and Suites” passed unanimously.

Approval of Request for Quotation (RFQ) 334- Jekyll Island Road Resurfacing was approved unanimously.

Approval of the Second Amendment to Second Revised and Restated Hotel Ground Lease - Marriott Courtyard/ Residence Inn Hotel was approved unanimously.

Approval of the Beach Village Lease Agreement – Salt Aer Studios, LLC was approved unanimously.

Approval of The Moorings at Jekyll Harbor Revised Concept Plan was approved unanimously.

A motion to adjourn was confirmed by Mr. Gross and there was no decent. The meeting adjourned.

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The Jekyll Island Authority (JIA) committees met in Public Session on Tuesday, June 18, 2019 at the Morgan Center.

Members Present:

Mike Hodges Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/ Treasurer Buster Evans Joe Wilkinson Mark Williams

Via Teleconference:

Trip Tollison

Members Absent:

Bill Jones III Joy Burch-Meeks

Meeting Summary:

A.) Approved - May 21, 2019 Board Meeting Minutes B.) Approved - AmeriCorps Grant Funding for FY 2019-2020 C.) Approved - Reallocation of Capital from Mini-Golf and Bike Rental to Beach Village Repairs and Furnishings D.) Approved - June 5, 2019 Finance Committee Meeting Minutes E.) Approved - Proposed FY 2020 Budget F.) Approved - Water/Sewer Fee Increases G.) Approved - Parking Fee Increases H.) Approved - Incentive Plan Increases I.) Approved - Request for Proposals #356 – Golf Master Plan J.) Approved – A Resolution for presentation at the next board meeting recognizing Mike Hodges contributions to the beterment and furtherment of Jekyll Island.

Agenda Tuesday, May 21, 2019 9:30 a.m.

Morgan Center *All applicable public comments will be heard during the appropriate committee section.

Chairman, Mike Hodges – Call to order Historic Preservation/Conservation Committee – Section I Bob Krueger, Chair A.) Conservation Department Update – Ben Carswell, Director of Conservation 1. Reforestation Update by Cliff Gawron, Director of Landscaping and Planning 2. Deer Update by Ms. Lizzie King, Ph.D., University of Georgia 3. Outdoor Trash Receptacle Update with Keep Golden Isles Beautiful B.) Historic Preservation Update – Bruce Piatek, Director of Historic Resources 1. Mosaic Public Grand Opening – Stephanie Long, Museum Manager Finance Committee – Section II Bill Gross, Chair A.) March and April Financials B.) Leases – Daniel Strowe, General Counsel 1. Second Amendment to Second Revised and Restated Hotel Ground Lease - Marriott Courtyard/ Residence Inn Hotel 2. Beach Village Lease Agreement – Salt Aer Studios, LLC, d/b/a Sand Skrit Soul Human Resources Committee – Section III Buster Evans, Chair A.) No Report Marketing Committee – Section IV Joy Burch-Meeks, Chair A.) B.) C.) D.)

Introduction of Kate Harris, new Senior Director of Marketing Jekyll Island Book Festival 2019 – Nancy Kring-Rowan, Director of Events Holly Jolly Jekyll 2019 – Nancy Kring-Rowan, Director of Events 31-81 Creative Awards

Legislative Committee – Section V Joe Wilkinson, Chair A.) No Report

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Committee of the Whole – Section VI Mike Hodges, Chair A.) Consideration of Naming Committee recommendation for Quality Inn and Suites to Seafarer Inn and Suites – Jones Hooks, Executive Director 1. Presentation from Claire Moody of the Quality Inn/Seafarer Inn and Suites B.) Beach Lighting Revisions of the JIA Code C.) First Reading of Ordinance to Amend JIA Code Sec. 24-3 – Overnight Parking D.) First Reading of Ordinance to Amend JIA Code Sec. 18-16 – Use of State Beaches E.) Request for Quotation (RFQ) 334- Jekyll Island Road Resurfacing F.) The Moorings at Jekyll Harbor 1. Revised Concept Plan 2. Schematic Design Review G.) Executive Director’s Report 1. Revitalization Update 2. 2020 SPLOST Recommendation 3. Requests for Proposals – Golf Master Plan 4. Visit by Chinese Golf Tour Operators 5. Jekyll Island Employee Uniform Briefing 6. Other New Staff Introductions H.) Chairman’s Comments Adjournment

5 Minute Break JIA Board Meeting Agenda Mike Hodges, Chairman Action Items A.) B.) C.) D.)

March 29, 2019 Board Meeting Minutes Name change from “Quality Inn and Suites” to “Seafarer Inn and Suites” Request for Quotation (RFQ) 334- Jekyll Island Road Resurfacing Second Amendment to Second Revised and Restated Hotel Ground Lease - Marriott Courtyard/ Residence Inn Hotel E.) Beach Village Lease Agreement – Salt Aer Studios, LLC F.) The Moorings at Jekyll Harbor Revised Concept Plan G.) The Moorings at Jekyll Harbor Schematic Design Adjournment

NOTE: Following the Board of Directors Meeting, join the Jekyll Island Authority for ribbon cutting ceremonies at the new the Oceanview Park Beach Park and Jekyll Island Solar Field.

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