REQUEST FOR PROPOSAL MTSD – All Schools Bid Package 1 APRIL 2, 2021 DistrictSchoolThiensvilleMequon-
Our seasoned project team will adapt to your needs and stay engaged from start to finish. They will assess the project’s needs, develop customized designs, provide expert product recommendations, coordinate delivery and installation details, and offer follow-up support that guarantees the spaces are effective for years to come.
Dear Mequon-Thiensville team, Your school district is one of the top in the state for a reason: your exceptional academic standards are backed by a genuine passion for learning. That’s a passion Demco shares, and that’s why we’re so excited to partner with you to create spaces that reflect that mission. Together, we can build learning environments that empower each of your 3,500 students for a life of infinite possibilities.
With more than 115 years of experience creating effective learning environments, an award-winning interior design team, relationships with leading educational furniture suppliers and with Eppstein Uhen Architects, and proprietary furnishings only available through Demco, we are uniquely positioned to bring your vision to life. We will work as a seamless extension of the project team to create dynamic spaces for inquiry and discovery.
Bringing your project full circle
We understand that you want to be good stewards of the community’s tax dollars.
You will also have access to post-install training with education expert Dr. Robert Dillon (see p. 9). He will work closely with your staff to help them not only feel more at home in the new spaces, but also understand how the environment can inform their instructional practices so they can create invaluable synergy between the two.
We invite you to review the following information about our services, and to see why so many of your neighbors — including Germantown School District’s Brett Stousland, Wauwatosa School District, and the School District of South Milwaukee — have partnered with Demco for their learning spaces. We look forward to discussing how we can help you create inspiring 21st century spaces of your own.
Fiscal responsibility
Kyle Severson Sales Zastrow Business Development Manager
kyles@demco.com608.242.4527Manager Kurt
Your partner in creating student centered learning environments
kurtz@demco.com608.242.2358 We patronsaaiminginwitheveryapproachdecisionyourgoalsmind,alwaystocreatespacewherethrive. demco.com | 800.356.12002 3Demco Furniture Services 4.2.21
As your partner, we’ll collaborate with you to develop a deep understanding of your teaching methods and educational goals, and then determine how the physical environment can provide a strong foundation to achieve them. Our designers can evaluate existing furnishings and provide a custom selection of new furnishings to support your learning objectives, all while supplying the right balance between functionality, durability, and price.
YourSincerely,Demco project team
3 Who we are 6 Projects like yours 10 Designing your space 12 Pricing 12 The plan 14 Your team 22 AppendixesA Our process B References C Warranties D Forms E Fee structure Our interior design team has created immersive 3D tours to help you envision all the demco.com/virtual-tourspossibilities. View our online portfolio featuring K–12, Public Library, Higher Education, and Architect case demcointeriors.com/portfoliostudies. From planning to installation and beyond, we’re here to help. Let’s get how-we-workdemcointeriors.com/started. April 2, 2021 Re: Brookfield,21100Attn:HunzingerSchoolMequon-ThiensvilleDistrictConstructionSamHenningEnterpriseAve.WI53045
WEB demco.comdemcointeriors.com OFFICE 4810 Forest Run Rd. Madison, WI 53704 MAIL P.O. Box Madison,7488WI53707 PHONE 800.356.1200 FAX 800.245.1329 Who we are Like you, we believe children everywhere should have access to an education that prepares them for a lifetime of curiosity and growth. That’s why everything we do points to a single North Star: help educators engage and empower the families they serve. In pursuit of this lofty goal, we have spent 120 years anticipating your changing needs and transforming our products and services to meet them. Since 1965, this has included manufacturing our own educational solutions from our facility in Deforest, WI. Along with essential supplies, key equipment, and engaging learning materials, we offer an extensive collection of 21st century furniture and a complete range of interior services dedicated to creating inclusive learning spaces that support inquiry and growth. Our mission also inspires us to give back to the communities we’ve grown alongside. We provide free resources and timely insights on ideas. demco.com, partner with industry experts like Nick Provenzano and Dr. Robert Dillon to deliver high-value content, and donate resources and time to help local schools thrive. WHO WE ARE WHO WE ARE opportunity
demco.com | 800.356.12004 5
“Demco took the time to listen to what each of our teachers wanted and needed from their new space. The designs are exactly what we were looking for.”
Zachary R. Linnert, Dean of ‘Iolani Lower School Demco Furniture Services
4.2.21
Steve Wiesen, Lead Project Coordinator and Project Manager, Demco
The solutions
•
35%18%18%B PROJECTS LIKE YOURS PROJECTS LIKE YOURS
Feedback from parents and guardians was overwhelmingly Demco.com/WauwatosaTBD to learn more about this project.
• Positive
Wauwatosa School District classrooms, Media center, Discovery lab, and more when first met and put thought into how designed my classroom. love it!”
you
The response “The district was so pleased with the partnership and the end result that they not only selected Demco for the Jefferson and Roosevelt Elementary School projects, but also named us their sole library furniture supplier for all future renovations and new builds — including the new wing at Lincoln Elementary School.”
Student engagement dramatically increased evaluations from teacher and staff went up by 35% End-of-the-year turnover from teachers and staff decreased
•
Jenny Schultz, Principal, Jefferson Elementary School Elements of the existing layout and furniture that were effective, such as round tables that encouraged collaboration between students, were incorporated alongside modern solutions like mobile furniture, active seating, and streamlined storage.
18% •
Angela ClassroomWalsh,TeacherCLIENT
“Demco outfitted one of our classrooms [at Jefferson Elementary School]. Their [interior services team] walked through the existing classroom alongside one of our teachers, Angela Walsh, to understand how she and her students used the existing space.”
The outcomes Student test scores improved by an average of 18%
Wauwatosa School District ADDRESS 12121 W. North Ave. Wauwatosa, WI COMPLETED September 2020 REFERENCE CONTACT Cindy Forkazmieci@wauwatosa.k12.wi.us414.773.1056PurchasingKazmierskiSupervisorallreferences,see Appendix B demco.com | 800.356.12006 7Demco Furniture Services 4.2.21
we
K–5 STEM
Visitpositive
I
•
Dr. Demond A. availableandthetheaccessibilityelementaryTheWauwatosaSuperintendent,Means,SchoolDistrictWauwatosaSchoolDistrictschoolssufferedfromlimitationsandlackedbenefitsofmodernmakerspaces,comfortofflexiblefurniture,thetechnologicalcapabilitiesatthedistrict’shighschools.
solutions mobile “You really listened to what I said
The challenges “We knew our district was facing a variety of challenges with aging facilities, which were inefficient, costly to repair, and had become unreliable. What we didn’t know, was the best way to address these challenges. But Demco knew exactly what we needed.”
On
collaboration flexibility had the opportunity to design the learning environments across the country, from early learning spaces to higher education, and we understand that each community’s needs are unique. But one philosophy applies to every space we touch: the most effective classroom is a studentcentered classroom. Our designs are responsive to current and future educational practices, diverse student needs, and personal teaching styles, resulting in learning spaces that promote authentic engagement and exploration — inside and outside of the classroom. the next few pages, you can learn more about how we approach different spaces and explore some of our favorite K–12 projects. Visit demcointeriors.com to see more of our portfolio, or get in touch with our past customers using the reference information in Appendix B demco.com
zoning & break out space Design philosophy We’ve
| 800.356.12008 9Demco Furniture Services 4.2.21
NGAGNEIGANDINSPIRING LEARNI N GNENVIRONMENTS•ENGAGINGANDINSPIRINGLEARNIGE•STNEMNORIVNFLEXIBILITY &VARIETYCHOICE BREAKZONINGAESTHETICVIBRANCY&OUTSPACECOLLABORATIONGOALS DESIGNING YOUR SPACE “These spaces have totally renovated not only the space itself, but the learning that happens inside. … It’s been transformative. Kids walk in and you can see how motivated they are.” Ed ExecutiveKemnitzer,Assistant for Technology Integration, Massapequa School District, Massapequa, NY B DESIGNING YOUR SPACE variety & choice aesthetic vibrancy
Scan code to explore this space in 3D. DESIGNING YOUR SPACE DESIGNING YOUR SPACE Classroom A (1st grade) Click on this image to experience this space in virtual reality Capacity: 20 Students Product Total: $13,503.90 Requested Product Mix C1: Smith System ® Flavors® Stacking Chair 16”H C2: Smith System Flavors Noodle Chair 16”H C3: MooreCo™ Dot Medium Rocking Base 15”H C5: MooreCo Dot XLow Rocking Base 5”H C6: MooreCo Hierarchy Grow Stool 14–18”H L1: MooreCo Soft Sway Rocker Small 26”H L2: ColorScape Saddle Seat 14”H S1: Jonti-Craft Super-Sized Mobile Straight Shelf S2: Mobile Metal Storage Shelves T1: Demco FLEXplore Desk, Arrow w/Casters T2: Demco FLEXplore Desk, Rectangle w/Casters T3: Smith System Elemental® Clover Table w/Casters TC1: Apollo Task Chair w/Mesh Back TD1: Mobile Single Pedestal Teacher Desk TS1: Jonti-Craft Mobile Storage Wardrobe Possible Add-On Products (Shown in Design) C4: MooreCo Dot Low Rocking Base 12”H, $218.03 ea. C7: Smith System Flavors Mobile Chair 18”H, $111.24 ea. S3: Mobile Mailbox Organizer, $447.55 ea. T4: Smith System Elemental Table w/Casters, $480 ea. Project Description Flexible classroom design features a combination of seating at different heights, including stacking chairs, height-adjustable stools, and soft seating to offer variety and support student choice. Individual desks can be configured together to better support group collaboration. Active seating options promote movement to release energy and improve focus. Casters throughout offer easy reconfiguration for different activities. example spread #1 demco.com | 800.356.120010 11Demco Furniture Services 4.2.21
DESIGNING YOUR SPACE DESIGNING YOUR SPACE Built-in outlets provide easy access to power Power up to 4 devices with the mobile Powerball unit Locking casters allow seating to be quickly rearranged Rechargeable tables bring power anywhere you need it Café table with built-in power creates a forcollaborationuniquespacepatrons Mobile chairs with 300-lb. rated tablet arms allow patrons to work, study, and relax in comfortworkspacescollaborativetableswithseatingExtra-widenookspull-upoffer example spread #2 demco.com | 800.356.120012 13Demco Furniture Services 4.2.21
Product Mix MooreCo™ Quad Configurable Desk with MooreCoCasters Compass
Capacity 24 Students + 11 Seats
Grow
Flexible classroom design with a combination of chairs, height-adjustable stools, and soft seating provides variety and supports student choice. Individual tabletops are designed to be configured together to better support group Rockingcollaboration.stoolbasespromote movement to release energy and improve focus. Sit-to-stand table solutions allow students to adjust their personal ergonomics during class. Capacity : 25 Students
Mount
Product Total: $15,018 Makerspace Stool, Teacher Workstation II
Table, MooreCoCafé-HeightHierarchy Grow & Roll Desk, MooreCoBeluga Hierarchy Chair MooreCo Hierarchy Stool, Grow Stool, 5-Star Base
Sit
Project Description
MooreCo™ Shapes
DESIGNING YOUR SPACE DESIGNING YOUR SPACE Classroom B Classroom A Classroom C Capacity : 28 Students
and Dot Rocking Stool MooreCo Mobile
Product Total: $8,886 Product Mix Smith System ® Interchange ® Diamond SmithDesk System Chair Smith System ® Teacher Desk, Single Pedestal Smith System + Stand Station
MooreCo
Lounge
Integrated
MooreCo
Project Description
MooreCo MediaSpace Table
A floor-based learning zone provides a touchdown point at the start of day. A maker table supports STEM activities. The perimeter of the
Cascade
Classroom design provides individual desks for 25 students. - Unique desk shape allows for many configurations suitable for groups of 2–6. The table system is not mobile in this classroom, but casters are available. - Under-the-desk storage was not needed, but it is an option. The staff desk was made mobile to allow for easy relocation.
Project Description
MooreCo Hierarchy Flipz
Table, Round MooreCo Modular Instructor Desk Eurotech Apollo Task Chair Carpets for Kids® Tranquil Trees Rug HPFI ® Flex Tiered Seating Tenjam DuraFLEX Curved Pentagon Stool Demco Gear Guard™ Makerspace STEM Table
classroom supports mobile storage solutions. - Miniature zones provide room for digital collaboration or informal work. Rocking bases promote movement on both height-adjustable and static stools. configurationflexible examplezonesspread#3 Demco Gear Guard Makerspace STEM Table InstructorModularMooreCo Desk MooreCo Activity Table, Round MooreCo Hierarchy Quad Configurable Desk with Casters GrowHierarchyMooreCoStool HierarchyMooreCo Chair Smith DiamondInterchangeSystemDesk Smith DeskCascadeSystemTeacher Smith System Sit + StationStand Smith MooreCoFlavorsSystemChairHierarchy Grow & Roll Desk, Beluga HierarchyMooreCo Chair and Grow FlipzHierarchyMooreCoStoolStools TreesTranquilforCarpetsKidsRug MooreCo Shapes Desk with Tote and Casters StoolPentagonCurvedDuraFLEXTenjam MooreCo Dot Rocking Stool demco.com | 800.356.120014 15Demco Furniture Services 4.2.21
Product Total $17,441 Product Mix Desk with Tote, Casters Hierarchy Chair + Stool with Monitor and Power Stool Activity
Flavors®
Charcoal Peacock Charcoal PeacockNugget Peacock CharcoalAle Chive • Includes adjustable, metal leveling glides • Modular design encourages interaction and collaboration • 31/4" thick high-density polyurethane foam seat cushion offers maximum comfort • Plywood frame is puzzle jointed for strength • Grade C vinyl upholstery is durable and easy to clean • Overall dimensions: 311/2"H x 46"W x 46"D with a 173/4"H seat • Includes adjustable, metal leveling glides • Upholstered privacy screen dampens sound to create space for quiet reflection or reading • 31/4" thick seat cushion and 13/4" thick back cushion are made of high-density polyurethane foam for maximum comfort • Plywood frame is puzzle jointed for strength • Grade C vinyl upholstery is durable and easy to clean • Includes a flush-mount power center with 2 AC outlets and 2 USB ports • Overall dimensions: 50"H x 331/2"W x 313/4"D with a 173/4"H seat • Includes adjustable, metal leveling glides • Plywood frame is puzzle jointed for strength • 31/4" thick high-density polyurethane foam seat cushion offers maximum comfort • Grade C vinyl upholstery is durable and easy to clean • Overall dimensions: 173/4"H x 32"W x 30"D • 250 lb. weight capacity accommodates a wide range of adults • Included casters make it easy to reconfigure your space as needed • Plywood frame is puzzle jointed for strength • 3" thick, high-density polyurethane cushions offer maximum comfort • Features an arm and a rotating, 10" x 14", oval maple veneer tablet • Tablet arm can hold 300 lb. maximum static weight • Grade C stain-repellent polyester fabric upholstery is durable and easy to clean • Overall dimensions: 30"W x 30"D with a 173/4"H seat For upholstery options, see pp. 45–47 For upholstery options, see pp. 45–47 For upholstery options, see pp. 45–47 For finish options, see p. 50 For upholstery options, see pp. 45–47 DESIGNING YOUR SPACE DESIGNING YOUR SPACE L2: JSI™ Moto Concave 90° Corner Chair L5: JSI™ Moto Inline Club Chair w/Privacy Surround L3 & L4: JSI™ Moto Inline Club Chair w/ Tablet Arm and Casters L6: JSI™ Moto 30° Inline Bench example spread #4 demco.com | 800.356.120016 17Demco Furniture Services 4.2.21
E PRICING DESIGNING YOUR SPACE RFP # SCHOOL SPACE QTY BUDGETGOOD CAPACITYSTUDENT BUDGETBETTER CAPACITYSTUDENT BUDGETBEST CAPACITYSTUDENT 8 Oriole Lane Elementary School (Total Budget $252,000.00) Cafeteria (2319 + 2184) 1 25,800$ 125 91,675$ 305 144,588$ 252 Classrooms 6 53,316$ 25 90,108$ 28 104,646$ 28 Special Education Rooms 13 59,670$ 8 168,682$ 21 182,910$ 21 Speech Rooms 5 4,203$ 4 10,950$ 4 30,000$ 8 Conference Rooms 3 14,430$ 8 19,314$ 12 31,914$ 8 Break Room 1 4,624$ 12 10,629$ 17 25,024$ 18 Work Room 1 518$ 2 2,842$ 1 13,000$ 1 Band Orchestra Rooms 2 12,892$ 36 42,700$ 36 84,132$ 36 Installation 22,809$ 56,797$ 80,108$ Freight 17,545$ 43,690$ 61,621$ Subtotal 215,807$ 537,386$ 757,943$ 9 Wilson Elementary School (Total Budget $202,500.00) Cafeteria (2823 + 1550 addition) 1 25,800$ 125 91,675$ 305 144,588$ 252 Classrooms 6 53,316$ 25 90,108$ 28 104,646$ 28 Special Education Rooms 9 41,310$ 8 116,780$ 21 126,630$ 21 Speech Rooms 3 2,522$ 4 6,570$ 4 18,000$ 8 Conference Rooms 2 9,620$ 8 12,876$ 12 21,276$ 8 Break Room 1 4,624$ 12 10,629$ 17 25,024$ 18 Work Room 1 518$ 2 2,842$ 1 13,000$ 1 Band Orchestra Rooms 4 25,784$ 36 85,400$ 36 168,264$ 36 Installation 17,902$ 43,092$ 58,911$ Freight 13,771$ 33,148$ 45,316$ Subtotals 195,167$ 493,120$ 725,656$ 10 Donges Bay Elementary School (Total Budget $283,500.00) Cafeteria 1 25,800$ 125 91,675$ 305 144,588$ 252 Classrooms 10 88,860$ 25 150,180$ 28 174,410$ 28 Band Orchestra Rooms 3 19,338$ 36 64,050$ 36 126,198$ 36 Special Education Rooms 9 41,310$ 8 116,780$ 21 126,630$ 21 Conference Rooms 2 9,620$ 8 12,876$ 12 21,276$ 8 Installation 24,041$ 56,623$ 77,103$ Freight 18,493$ 43,556$ 59,310$ Subtotals 227,461$ 535,739$ 729,515$ 11 Lakeshore Middle School (Total Budget $45,000.00) Cafeteria (3639 + 2476) 1 25,800$ 125 91,675$ 305 144,588$ 252 Installation 3,354$ 11,918$ 18,796$ Freight 2,580$ 9,168$ 14,459$ Subtotals 31,734$ 112,760$ 177,843$ 12 Steffen Middle School (Total Budget $45,000.00) Cafeteria (3539 + 2569) 1 25,800$ 125 91,675$ 305 144,588$ 252 Installation 3,354$ 11,918$ 18,796$ Freight 2,580$ 9,168$ 14,459$ Subtotals 31,734$ 112,760$ 177,843$ 13 Homestead High School (Total Budget $162,000.00) LGI Classrooms 2 25,850$ 48 38,504$ 55 82,480$ 56 Entry Lobby Reception Space 1 488$ 4 1,355$ 4 4,675$ 4 Conference Rooms 2 9,620$ 8 12,876$ 12 21,276$ 8 Offices 3 11,151$ 1 24,600$ 1 16,664$ 1 Admin Reception Spaces 3 1,464$ 4 4,065$ 4 14,025$ 4 Health and Wellness Rooms 3 2,544$ 1 6,990$ 1 32,247$ 1 Break Room 1 4,624$ 12 10,629$ 17 25,024$ 18 Work Room 1 518$ 2 2,842$ 1 13,000$ 1 Installation 7,314$ 13,242$ 27,221$ Freight 5,626$ 10,186$ 20,939$ Subtotals 69,199$ 125,289$ 257,551$ This is a pdf and would appear how the product lists & pricing would be supplied to creative from Cheryl and Steve Product lists & price We’re committed to getting you the best possible price. We not only leverage strong relationships with top manufacturers, but also hold many cooperative purchasing contracts like NCPA, BuyBoard, and E&I. We’ll help you assess which works best with your product selection. For more, see Appendix E. demco.com | 800.356.120018 19Demco Furniture Services 4.2.21
A THE PLAN THE PLAN Project management OUR MISSION IS YOUR SUCCESS We are committed to understanding your goals and challenges so that we can deliver effective and innovative solutions for your new spaces. Demco can be your partner at every stage, or we can provide personalized support where you need it, ensuring every member of your project team is set up for success. You can rely on us for: • Award-winning interior design expertise • Recommendations for products designed specifically for effective learning environments • The strength and capabilities of an experienced, full-scale provider • A commitment to building a relationship supported by genuine understanding of your needs’ • Meaningful support long after installation is complete, ensuring your spaces faciliatate learning for years to come collaborative Our process NEEDS ASSESSMENT We’ll work with you to assess your current state and survey your site to help find solutions that meet your goals. DESIGN DEVELOPMENT We’ll collaborate with you on pre-design planning and create a personalized design to help you visualize your new space. PRODUCT CONSULTATION We’ll guide you through selecting the best solutions for your needs and create a quote.
see Appendix A 1–3 Weeks 2–8 Ongoing8–12WeeksWeeks
For
We’ll
FOLLOW-UP
PROJECT MANAGEMENT coordinate with your partners to finalize and procure your order and coordinate shipping. work with vendors and local installers to ensure your space and staff are ready to open on schedule. SUPPORT stay connected as long as you need us to make sure your new space is a place where your students continue to grow and learn. an in-depth look at this process,
“The library staff was part of Demco’s team and they were a part of ours. We brainstormed together, and they asked many questions to make sure they understood the need. They were responsive to inquiries, ideas, and concerns, and they visited on-site often to ensure things were going as planned. Personal support and touch through the entire project.”
INSTALLATION We’ll
Julie Gores, MLIS, Dean of Libraries & Academic Support Services, Madison Area Technical College
We’ll
demco.com | 800.356.120020 21Demco Furniture Services 4.2.21
Full Needs Assessment Kick-Off Meeting — EUA, MMSD, and Demco
December 23, 2021
TJ ExecutiveMcCray,Director of Library & Technical Services, MMSD
January 24–27, 2022
Follow-Up Support
January 3–January 21, 2022
January 31–February 11, 2022
Demco present furniture design plans and quote for district based on final furniture selections, quantities, and finishes
Project Management and Installation Final shop drawings delivered to customer March 7, 2022
March 28, 2022–July 2023
Demco to update binder with any products that have changed during installation July 2022–July 2023
- School and district leaders along with users of each space to provide feedback and any additional changes.
THE PLAN THE PLAN
District and EUA to send signed shop drawings to Demco March 14, 2022
- School and district leaders along with users of each space to provide feedback (initial thoughts and what changes should be made). - Demco to provide guidance on how changes may affect budget.
-WORKSHOP:Reviewinitial design plans, solutions used and why, and baseline budget pricing.
Demco to provide weekly updates to district and EUA on any outstanding punch list items July 2022–July 2023
Scheduling
Demco to finalize product orders with vendors and confirm all details, colors, finishes, etc. March 21, 2022
Demco to conduct one-year post-occupancy evaluation and assessment with teachers, and provide further staff training based on needs identified in the assessment Summer 2023 & 2024
Demco to provide one-year post-occupancy walk-through to help identify issues with furniture performance and assist district with processing any warranty claims Summer 2023 & 2024
- Space requirements: Understanding needs such as capacity for different spaces, different types of events, who are the users, how is the space used, etc.
November 15–December 15, 2021
Demco, district, and EUA meet to make any final changes needed February 14–16, 2022
February 28, 2022
First round of feedback from EUA and district due to Demco
Budget and purchasing planning: Confirm budget available for the project so we can assist in cost control. Determine contracts to be used.
Demco to deliver order review and confirmation March 28, 2022
Demco to manage shipment confirmations, order tracking, freight, and site logistics
Demco to provide onsite staff training on new furniture and resources for use after the training Approx 30 days after install completed
Lead times will depend on final product mix, order timing, and market conditions. The industry is currently experiencing longer-than-usual lead times. This schedule reflects a conservative mindset intended to minimize risk around delivery dates. ”...the installation went over great! The staff here at Doyle are excited about this new space and it has already been labeled as the new hot spot for meetings.”
November 12, 2021
-WORKSHOP:Reviewrevised design plans, solutions used and why, and pricing.
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-WORKSHOP:Visionandpriorities: Fully understand the overall goals of the school, and dive into each space by meeting with those working in the area and school/district leadership.
Second revised design plans and quote from Demco
February 14, 2022
Design Development and Product Consultation Demco to utilize 2D, 3D, and VR views of your spaces to help your stakeholders step inside the future spaces. Deliver initial design plans, product recommendations and alternative options, and preliminary fabric color and finish suggestions.
EUA to send Demco Revit or CAD files for planning October 29, 2021
December 16–21, 2021
November 1–12, 2021
Revised Design Plans: 2D, 3D, and virtual reality renderings, product recommendations, revised fabric color and finish suggestions, and revised quote.
Second round of feedback from EUA and district due to Demco January 28, 2022
Revised designs and quote from Demco February 17–23, 2022
District place order with Demco
Demco to prepare and provide a product binder to the district including furniture manuals, maintenance, and warranty info April 27, 2022
Demco to update district and EUA on progress of furniture production, delays, shipping, and delivery information Monthly, bi-weekly, or weekly updates until complete Demco to manage and provide delivery and installation of furniture; coordinate with construction manager July & Nov, 2022, March & July 2023
October 27, 2021
Demco to conduct punch list and post-installation walk-through with final hand-off to the district Approx. 21–30 days after install starts
District and EUA to send signed order confirmation to Demco March 28, 2022
Amber is your partner in design, from high-level planning to color and finish selection.
B YOUR TEAM
For project details, visit demcointeriors.com/k-12-schools. For all references, see Appendix B
And you can expect your Demco team to leverage in-depth industry knowledge and decades of experience to help you create comfortable, inclusive learning spaces.
Shawna Ley Project Manager, Learning Environment Consultant With 25 years of experience, Shawna will use her expertise in learning spaces and her vast knowledge of educational products to help you find the furniture and design solutions that meet your objectives. Shawna has extensive experience as the main contact for many projects. Her background includes working alongside district and school leaders, conducting interviews with teachers, collaborating with design teams, and teaming up with architects on many projects, including those to the right.
Bruce Hutchinson Installation Coordinator, Project Installer Bruce has been managing customer needs for over 25 years, with a focus on education for the majority of that time. As your lead installation coordinator, he will oversee the details of your project to ensure that the final delivery and installation runs smoothly. With quality and workmanship in mind at all times, he’ll work diligently to resolve any issues quickly so that you can focus on celebrating your new space.
“We wanted to create a space … that was inspiring, playful, and student-centered. Demco helped us match products to our vision.”
A partner for your team & architect
YOUR TEAM
Shawna is your main contact, guide, and advocate throughout the process.
Steve Wiesen Lead Project Coordinator, Project Manager Steve has 21 years of experience helping schools and libraries find efficient solutions to space issue. As lead project coordinator, he’ll review the overall scope of your project, coordinate with suppliers, manage transportation and logistics, and conduct post-delivery and installation follow-up. Steve’s goal is to exceed your expectations for timeliness, precision, and overall project satisfaction.
SELECTED PROJECT EXPERIENCE
Brett FormerStouslandBarneveld District bstousland@gibraltar.k12.wi.us920.868.3284Administratorx215
EUA can expect digital, vector-based furniture plans in Revit or AutoCAD and coordination on a timeline for ongoing updates.
Kate WashingtonE., Elementary School
Bruce oversees delivery and installation on-site, making sure it all runs smoothly. Steve handles vendor relationships, coordinating the details to keep everyone in sync.
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SELECTED EXPERIENCEPROJECT
REFERENCE
SELECTED EXPERIENCEPROJECT Hawkins Independent School District ‘Iolani School District Bethel Early Learning Center Barneveld School District REFERENCE Brett GermantownStouslandDistrict Administrator bstousland@gisdwi.org608.250.0569
Seamless collaboration is the goal when working with your district stakeholders, project members, and Eppstein Uhen Architects (EUA).
REFERENCE Rich SchoolAppelDistrict of Horicon rappel@horicon.k12.wi.us920.485.2898Superintendentx241
Amber Benesch Project Designer Amber is well-versed in educational products and interior design. She has a particular interest in designing youth spaces and loves incorporating new and innovative products to create engaging environments. She finds it especially rewarding to design efficient school and library interiors that encourage interaction. Amber holds a Bachelor of Fine Arts in interior design from the University of Wisconsin–Stout, as well as a minor in sustainable design and development.
Madison Metropolitan School District School District of Horicon Oceanside School District Lammersville School District REFERENCE Andrea Norman, Ed.D Associate Superintendent of Business Services rappel@horicon.k12.wi.us920.485.2898SuperintendentSchoolRichandrea.norman@oside.us760.966.4047AppelDistrictofHoriconx241
SELECTED EXPERIENCEPROJECT School District of Horicon DeForest School District Oceanside Unified School District Wauwatosa School District
Barneveld School District Bay View Middle School Ray Huegel Elementary School Wauwatosa School District
We choose to partner with a broad range of manufacturers and suppliers whose commitment to quality matches our own, and who understand the furniture needs of 21st century learning spaces. Through Demco, you will have access to over 1,000 high-quality furniture collections — all designed for flexibility, durability, and safety in educational We’llenvironments.guideyou through assessing your current furnishings and selecting complementary solutions from a library of over 30,000 pieces. Plus, we will leverage our long-standing relationships with vendors to get the most competitive price and make full use of any warranties available.
For more information on warranty issues, see Appendix C DEMCO WORKS WITH 70+ MORE K–12 SUPPLIERS, INCLUDING … “I don’t think this would have been possible or as amazing as it is without the support of Demco. They had everything we needed and their expertise in design helped take an idea and turn it into a reality.”
Nicholas GrosseMakerspaceProvenzano,Director,UniversityLiggettSchool,PointeWoods,MI
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unique quality YOUR TEAM YOUR TEAM C
Only at Demco We are proud to offer several proprietary furniture collections designed specifically for learning spaces with our design philosophy in mind. Modular, flexible, collaborative, and on-trend, some of these 1,000+ products are unique in the Themarketplace.vibrantColorScape® collection offers unique shelving and seating that lends comfort and creativity to common areas. Adaptable FLEXplore desks and tables empower students to decide where they work best. And the innovative Show & Stow System adds extra collaborative space while keeping clutter out of sight (and out of mind). Plus, our in-house team of education enthusiasts designs engaging learning materials, reading incentives, and decor that keeps young learners engaged. Many of these Upstart® products are manufactured at our facility in Deforest, WI, using sustainable business practices.
Suppliers
• Sign off with confidence. We’ll wait for your team to review and approve the details in your final plan and price quote.
Maximize your investment . Share details about your users, services, and physical space to help us make recommendations that suit your goals. Stay on schedule. If your project includes construction or remodeling work, share your building timeline early so that we can plan around your critical dates. Stay under budget . Let us know how much you plan to spend. When we understand your budget, we can choose pieces that meet your needs at a price that works. Reach a consensus. How will decisions be made? If your team includes several stakeholders, we can help you address their thoughts and concerns to come to a decision faster.
Project management We’ll coordinate with your partners to finalize and procure your order and coordinate shipping.
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•
If efficiencies can be gained by shipping directly to you on installation day, your project manager will coordinate that, too.
KEY INFORMATION
•
• Receive product where and when you need it . If you’re receiving shipments from multiple vendors or shipments are due to arrive before your site is ready, our team can arrange for climate-controlled storage at a local warehouse.
• Hit the ground running. The sooner you provide architectural drawings, the sooner our team can start your designs. CAD or Revit files are best, but we can work from PDF or JPEG files, too.
• Choose your fabrics and finishes. You’ll get expert advice on which materials are best for each area’s needs, from standing the test of time to adding interest and excitement to your space.
• Enjoy price transparency. Based on your design or product list, you’ll receive an initial quote. If desired, our team can suggest cost-effective alternatives that meet your needs. You’ll get updated quotations as the project evolves.
Through these conversations, you’ll help shape a space that’s exciting, compelling, and accommodating to all your needs.
You’ll provide a purchase order, which serves as the go-ahead to execute your project.
APPENDIX A APPENDIX A
•
• Get your products safely and economically. Our team will make every effort to consolidate vendors and negotiate costs, ensuring you get the best possible price on quality freight services. Your deliveries may be held at a warehouse or delivered directly to your site.
ENSURING QUALITY
SITE SURVEY
• See installation costs up-front . Your furniture will be handled by experienced installers, part of a nationwide network of professionals who have a thorough understanding of our products. As your installation needs become clear, your quote will include any required services.
• Plan ahead for success. Your space will feel more open with effective sightlines, and it will function better with a thoughtful flow of traffic. As a key piece of your design development, we’ll pay attention to ADA requirements; key walkways, such as entrances and fire exits; and essential architectural elements that could define or block pathways.
Each vendor will review and acknowledge your order before beginning production or shipping.
Rely on your project manager. While you may need to be available to answer questions periodically, we’ll handle the details. We’ll share shipment expectations with the vendor when orders are placed and communicate expected dates for installation with you once they’re set.
• Stay in the know with order tracking. You’ll never have to wonder where your project stands. Orders are monitored regularly, and issues like delays or product back orders are communicated quickly.
Design development We’ll collaborate with you on pre-design planning and create a personalized design to help you visualize your new space.
Uncover
•
• Easily and accurately visualize your space. Explore engaging and inspiring 2D, 3D, and immersive virtual reality renderings created with your budget and vision in mind.
Make your initial product choices. Whether you are starting with a clear idea of the pieces you want or you’re looking for inspiring new ideas, our team can help you build a list of cohesive furniture that aligns with your style and budget.
• Try products in your space. You’ll get representative samples of the items on your list, allowing your teachers and students to test your selections for comfort, durability, and functionality.
Product consultation We’ll guide you through selecting the best solutions for your needs and create a quote.
QUOTATION
ORDERING
PRE-DESIGN CONSIDERATIONS
Needs assessment
• Understand your payment terms. Your representative will guide you through the credit terms for your organization so that nothing comes as a surprise.
SELECTION
• Get exactly what you planned. Our team will take a close look before we submit to the vendors to make sure your final quote and design match your purchase order exactly.
We’ll work with you to assess your current state and survey your site to help find solutions that meet your goals.
• Keep more of your existing inventory. In a renovation or expansion, some existing furniture may still be in good condition. Our team can help you catalog it, decide which pieces to repurpose, and include those pieces in your designs for a cohesive, integrated aesthetic.
• surprise opportunities. Our team will assess everything you’ve shared up to this point to identify your greatest opportunities. You’ll review proposed solutions and collaborate with the team to refine the vision further.
COORDINATION
•
• Take a guided walk-through with our experts We’ll help you understand all the features of the proposed solution, and you’ll share ideas and feedback for the next design phase.
•
•
Installation
• Get the right team on-site. Your project manager will determine the crew size for each day’s work. You may need a larger crew to unload the trucks, but a smaller one could effectively assemble and place your product. Whenever possible, coworkers from our DeForest manufacturing team will provide installation services. If needed, they’ll be supplemented with warehouse and installation services through local contractors.
• Resolve outstanding items quickly. You’ll receive a copy of the punch list document created during your final walkthrough. Each item on this list will become a task in your project coordinator’s work queue, where it will be reviewed and reported on weekly until resolved. These tasks are a high priority for both our suppliers and your Demco project team.
• Know your investment is protected. If issues arise, we can help you identify and exercise the correct warranty. If none applies, we’ll work directly with the manufacturer on your behalf to find a fair and satisfactory resolution. For additional warranty information, see Appendix C.
Follow-up support
• Be well-prepared for the big day. Your project manager will be in contact as the delivery date(s) near to make sure that your site is ready. They’ll confirm dates, handle special clearance or other details, and communicate any unique requirements to the installation team. If you need to delay installation, they can arrange for interim storage.
you
Wrap up loose ends. When you walk through your space with the lead installer, your outstanding needs will be documented using their room-specific punch list.
• Follow your project’s progress. Keep up with what’s happening in your space via the photos taken by the installation team and shared by your project manager.
your space.
APPENDIX A
Please note that our installation services do not cover work that requires a licensed construction tradesperson, such as electrical, plumbing, HVAC, or carpentry labor.
We’ll stay connected as long as you need us to make sure your new space is a place where your students continue to grow and learn.
• Expand where and when you need to. After your project is completed, you’ll have access to a personalized hub where you can revisit the details. This makes it easy to order more of the same pieces you know work for your space and users.
INSTALLATION
• Leave the details to us. To ensure work is moving forward as planned, your project manager will keep in close contact with the install team. You’ll get a daily check-in, and you’ll have the chance to make changes to product placement or services during these conversations.
FOLLOW-UP SUPPORT
We’ll work with vendors and local installers to ensure your space and staff are ready to open on schedule.
A B APPENDIX B References CLIENT Des Moines Area Community College ADDRESS 1100 7th St. Des Moines, IA 50314 COMPLETED August 2019 REFERENCE CONTACT Lisa MediaDreesmanSpecialist and Instructor ladreesman@dmacc.edu712.792.8316 CLIENT Lawton Community Schools ADDRESS 780 E 2nd St. Lawton, MI 49065 COMPLETED September 2020 REFERENCE CONTACT Chris crice@lawtoncs.org269.624.7997SuperintendentRice CLIENT UW-Madison ADDRESS 600 N Park St. Madison, WI 53706 COMPLETED January 2012 REFERENCE CONTACT Steve FormerFryeAssistant Director steve.frye@wisc.edu608.338.4194 CLIENT Lammersville Unified School District ADDRESS 111 S De Anza Blvd. Mountain House, CA 95391 COMPLETED July 2020 REFERENCE CONTACT Thorsten tharrison@lammersvilleusd.net209.836.7400AssociateHarrisonSuperintendent CLIENT Bethel School District ADDRESS 5410 184th St. E Puyallup, WA 98375 COMPLETED July 2020 REFERENCE CONTACT Jeffrey D. Mann, AICP Facilities jemann@bethelsd.org253.800.6776Planner253.625.1791 CLIENT Sam Houston State University ADDRESS 1905 University Ave. Huntsville, TX 77340 COMPLETED December 2017 REFERENCE CONTACT Lisa AssociateShen Professor and Head of Research and Instructional Services lcs009@SHSU.edu936.294.3587 CLIENT Hawkins Independent School District ADDRESS 231 Hawk Dr. Hawkins, TX 75765 COMPLETED August 2019 REFERENCE CONTACT Daniel R. Day, AIA Lead Designer, BWA architects, PLLC 972.661.5461 ext. dday@bwaarchitects.com102 CLIENT Bay View Middle School Howard-Suamico School District ADDRESS 1217 Cardinal Ln. Green Bay, WI 54313 COMPLETED October 2018 REFERENCE CONTACT Amy TechnologyLaRongeIntegration Specialist amylaro@hssdschools.org920.662.9749 CLIENT Barneveld School District ADDRESS 304 S. Jones St. Barneveld, WI 53507 COMPLETED September 2019 REFERENCE CONTACT Brett FormerStouslandDistrict Administrator 920.868.3284 bstousland@gibraltar.k12.wi.usx215 demco.com | 800.356.120030 31Demco Furniture Services 4.2.21
• Test and fine-tune As real people start to use space, may discover additional needs. For help finding the solutions that compliment your existing products, connect with our team by phone or access the sales team via your personalized hub.
your
State
Many of these suppliers offer some level of limited lifetime warranty, although specific warranties vary by supplier and sometimes by product line. As work with you to define specific products for your project, also share the warranty statements for your review. Demco has earned a reputation for delivering highquality service and taking exceptional care of our customers. If a concern arises, you will contact our team directly. We will leverage our strong, longstanding relationships with our supplier partners to ensure that the issue is addressed and resolved to your satisfaction. Until that time, the task will continue to appear in our daily queue, where it remains top-of-mind. As your advocate, our service team will further protect your investment by working with manufacturers on your behalf to find fair and reasonable solutions to any issues that arise outside of warranty.
Mandatory Alternates and Mandatory Unit Prices.) D demco.com | 800.356.120032 33Demco Furniture Services 4.2.21
all labor, materials, equipment, tools, sales tax on items
C APPENDIX D MTSD All Schools Bid Package No. 1 3/9/2021 00 30 00 1 SECTION 00 30 00 BID PROPOSAL FORM SUBCONTRACTOR'S NAME: Demco, Inc. LEGAL ADDRESS: 4810 Forest Run Rd. Madison, WI ZIP CODE: 53704 TELEPHONE: 608.906.7187 FAX PHONE: n/a EMAIL: PROJECT:shawnal@demco.comMTSD All Schools BID PACKAGE NO. 1 RECEIPT OF BIDS: 2:00 P.M. LOCAL TIME, April 2nd, 2021 ADDRESSED TO: Hunzinger Construction Company 21100 Enterprise Avenue Brookfield, WI 53045 ATTN: Sam Henning FAX: 262-797-0474 OR EMAIL: SHENNING@HUNZINGER.COM BID CATEGORY No.: BID CATEGORY DESCRIPTION:
Mandatory
all locations
all legal
having carefully examined and thoroughly reviewed the specifications and drawings for the above named project; and become fully familiar with all conditions affecting the Work required by those specifications and drawings, prepared by Eppstein Uhen Architects dated 2/5/20/21, hereby proposes to provide all materials, labor, services, etc., required
tax exempt), permits, bonds and fees,
taxes
MANDATORY ALTERNATES: Subcontractor agrees that prices quoted for Mandatory Alternates & Unit Prices to be quoted below shall be acceptable as full compensation or credit for work thus described in the drawings, specifications, and Instructions to Bidders. Subcontractor understands Hunzinger Construction Company reserves the right, at their discretion, to elect to utilize these alternates and unit prices. It is understood that this Subcontractor's performance and timeliness in the Work described as Lump Sum Base Bid will be considered in the decision to authorize this Subcontractor to proceed with any alternates or unit price work. Include a price for each and Unit Price described in the Contract Documents. to section 010300 for a detailed description of
APPENDIX C Warranties
we
the Contract Documents. Our
DOLLARS (Figures) $ TAXES, PERMITS, BONDS AND FEES:
Mandatory Alternate
The undersigned, thereby for the lump sum of: Base Bid Amount: lump sum amount to provide provided by as indicated in proposal contains a range based on for between $771,102 to $2,826,353 Bid sum includes all applicable (project is required by authorities at the location of the Work.
(Refer
selected products
the Trade Contractor, overhead and profit
we’ll
” must
Total
APPENDIX D MTSD All Schools Bid Package No. 1 MANDATORY ALTERNATES (MA) REFERENCE SPECIFICATION SECTION 01 03 00 FOR MA DESCRIPTIONS: • MA # : ADD/DEDUCTDESCRIPTION(PLEASECIRCLE ONE) $ • MA # : ADD/DEDUCTDESCRIPTION(PLEASECIRCLE ONE) $ • MA # : ADD/DEDUCTDESCRIPTION(PLEASECIRCLE ONE) $ • MA # : DESCRIPTIONADD/DEDUCT (PLEASE CIRCLE ONE) $ • MA # : ADD/DEDUCTDESCRIPTION(PLEASECIRCLE ONE) $ • MA # : DESCRIPTIONADD/DEDUCT (PLEASE CIRCLE ONE) $ • MA # : DESCRIPTIONADD/DEDUCT (PLEASE CIRCLE ONE) $ • MA # : DESCRIPTIONADD/DEDUCT (PLEASE CIRCLE ONE) $ • MA # : MANDATORYDESCRIPTIONUNITPRICES: • UP# 1 : DESCRIPTION $ / • UP # 2 : DESCRIPTION - $ / • UP # 3 : DESCRIPTION - $ / • UP # 4 : DESCRIPTION $ / • UP # 5 : DESCRIPTION $ / • UP # 6 : DESCRIPTION $ / D APPENDIX D MTSD All Schools Bid Package No. 1 MANDATORY INFORMATION: Subcontractor agrees that Labor Rates quoted below shall be acceptable as full compensation or credit for work thus described in the drawings, specifications, and Instructions to Bidders. Subcontractor understands Hunzinger Construction Company reserves the right, at their discretion, to elect to utilize these rates.
A. Subcontractor agrees that Labor Rates quoted below shall be acceptable as full compensation or credit for work thus described in the drawings, specifications, and Instructions to Bidders. Subcontractor understands Hunzinger Construction Company reserves the right, at their discretion, to elect to utilize these rates. Final rates will be negotiated as part of the contract award process. C.1 be filled out and submitted with bid.
to
the scope of your work: 56.8 working days. D. Total amount included in Bid Proposal for dumpster costs (excluding Allowances): $ Included. E. Is your firm UNION? , Or NON UNION? X (check to acknowledge) F. Did you visit the site prior to submitting this proposal: YES / NO (circle one) G. Estimated lead time for preparation of shop drawings from awards: 5 10 working days. H. Estimated fabrication lead time (material on site) from receipt of approved shop drawings: 8 10 weeks I. Engineering costs (only) associated with scope of work: Not applicable. VOLUNTARY ALTERNATES: Subcontractor agrees that voluntary alternates for materials, methods, and/or equipment specified, if accepted by Hunzinger Construction Company, will be added to or deducted from base bid. Attach additional typed sheets on your letterhead if needed.Amount Item Add / (Deduct) ADDENDA: Following addenda have been received, are hereby acknowledged, and their execution is included in bid sums listed herein. Addendum No. 1 Dated 3.19.2021 Addendum No. Dated Addendum No. Dated Addendum No. Dated PERFORMANCE & PAYMENT BONDS: The additional cost to provide Performance & Payment Bonds, if required, will be $ Included X for the Base Bid, plus N/A % of any accepted mandatory or voluntary alternate(s). D demco.com | 800.356.120034 35Demco Furniture Services 4.2.21
B. number of man hours estimated number of workdays estimated complete
for the scope of your work: (design+PM+install)= 455 man hours. C. Total
Attached “Exhibit
Project Management: Demco will oversee quotation, ordering, procurement, coordination, and installation of your project.
Consultation: Consultation is a standard part of the Demco process, regardless of contract award.
demco.com | 800.356.120036
Interior Design: In addition to the consultation, Demco will provide interior design services. These services include 2D, 3D, and virtual reality renderings. Design services for a project of this size and scope are provided at no cost and are a standard part of the Demco process, regardless of contract award.
APPENDIX E Fee structure CONTRACTS
VOLUME PRICING
ADDITIONAL FEES
COMPLIMENTARY SERVICES
We strive to keep the manufacturer list for your project narrow in order to maximize volume discounting. The price we quote you is the price we will invoice you. If you add, remove, or change products, we will produce an updated quote to reflect those changes, including any price changes.
If you select Demco as your project’s furniture provider, you’ll receive consultation, design, and project management services at no cost. Working this way allows you to save on design fees and invest those savings into your project by purchasing additional furniture, increasing the specification of the furniture within your spaces, or applying those savings to other areas within the overall project.
E
Your project would be subject to installation fees based on the needs of the project and products installed. Demco will work with local installers and will provide a separate line item on the project quote for installation.
THANK YOU Thank you for considering Demco as a partner for your project. We’re excited for this opportunity to share our extensive resources, knowledge, and expertise with the Madison community and to work together to create dynamic learning spaces that inspire students for years to come.
Demco holds several nationwide furniture contracts, such as National Cooperative Purchasing Alliance (NCPA), Association of Educational Purchasing Agencies (AEPA), BuyBoard, and TIPS-USA. Our team will work with the district to identify and determine which contract terms will be most beneficial based on the final product selection.
WEB demco.comdemcointeriors.com OFFICE 4810 Forest Run Rd. Madison, WI 53704 MAIL P.O. Box Madison,7488WI53707 PHONE 800.356.1200 FAX 800.245.1329