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INTRODUCTION
Discover the essential features for modern eSignature solutions. Explore our guide to find the top 7 must-have functionalities for NextGen platforms.
Electronic Signature plays a significant role in the existing business processes nowadays.
They allow us to make the paperwork and signature process fast and easy. However, not all electronic signature software has the same quality. www.wesignature.com
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ARTIFICIAL INTELLIGENCE
NextGen eSignature solutions use Artificial Intelligence (AI), another technology. AI algorithms analyze signatures and identify patterns that are unique to each signer and these algorithms hide the signatures.
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This helps to identify and block false signatures as well as ensures secure document storage.
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CUSTOM BRANDING OPTIONS
Customizing branding enables the scalability and flexibility of your signature solution for your brand. Of all this, you can maintain a single brand image through your documents and other communication media.
Choose a provider allowing branding incorporation into documents and emails.
AUDIT TRAILS
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Another essential criterion for NextGen eSignature solutions is keeping audit trails. An audit trail is a set of documentation that shows all the activities during the signing process: e.g., who signed it when they signed it, and where they signed it from.
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The audit trail should also track any changes made to a document before signing. This ensures the document’s integrity is secured and detects any forgery.
GLOBAL STANDARDS ADHERENCE
Compatibility with global standards is an important factor to consider as NextGen eSignature technologies progress.
That solution should conform to the standards and definitions as seen in the European Union’s eIDAS regulation, the Electronic Signatures laws for governing in the Global and National Commerce Act of the US, and the UETA law. www.wesignature.com
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THIRD-PARTY SOFTWARE COMPATIBILITY
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NextGen eSignature solutions should be able to communicate with third-party software suppliers. This flexibility allows the system to seamlessly integrate with other software solutions. It also decreases the demand to change between several software systems which is not only time-consuming but also inefficient.
API ACCESS
API access must be the core functionality of the NextGen eSignature software you will be using.
These APIs enable companies to integrate their eSignature solutions with other systems such as CRMs, ERPs, and human resources systems.
They allow organizations to shape their integrations to fit their needs and requirements. APIs are a tool for businesses to obtain data in real time and make better decisions. www.wesignature.com
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ENHANCED SECURITY FEATURES
NextGen e-signature systems come with enhanced security features to protect the validity and integrity of signed documents. These features are critical in protecting against unauthorized access, tampering, and fraud.
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Here are two key security features for a NextGen esignature solution.
Among the most required approaches for the signer’s authentication is biometric identification. This approach uses distinctive physical traits such as fingerprints, facial recognition, or voice recognition to identify the validity of the signer.
CONCLUSION
When choosing NextGen eSignature solutions, prioritize features like strong security, easy integration, compliance with regulations, audit trails, customizable workflows, mobile accessibility, and robust encryption. These solutions streamline operations and ensure efficiency in document management.
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