PPP Stallholders Meeting 1 - 13 June 2018

International Women’s Club of Sofia

WHEN? Sunday, 2nd of December

WHERE? Inter Expo Center, 147 Tsarigradsko Shosse

At the 2017 bazaar

59 countries 10,000 visitors Over 1,000 volunteers Raised 373,000 leva

Who is the IWC ?

• 110 members • representing 42 countries • financial and material support to the projects of our Charity Foundation • welcoming and assisting newcomers to Bulgaria • furthering members’ knowledge and understanding of Bulgaria • fostering goodwill and friendship among club members

The IWC Charity Foundation •proven long track record and an inspiring history •strong reputation as a trusted partner •developed collaborative relationships •monitors the entire process

Maya Gocheva-Ash: Charity Chairperson

2017 Bazaar Income Bazaar day sales‐country other & IWC stalls Bazaar day sales‐charity stalls Monetary donations and post sales Gross ticket sales Total income

Bulgarian leva Percent of income 257,250 69% 14,742 4% 74,667 20% 26,813 7% 373,471 100%

Expenditures IEC rental

24,660

7%

Other direct bazaar costs

21,130

6%

Post‐bazaar thank you costs Running the bazaar‐IWC administrative costs Total costs

6,152 40,000 91,943

2% 11% 25%

Net funds available for donation IEC grants spring 2018 Return to charity stalls Available reserve

281,528 219,119 14,742 47,667

75% 59% 4% 13%

IWC Grant Recipient

Project supported Teacher Training

The Duke of Edinburgh’s International Award - Bulgaria

10 training courses for teachers to work with students as Award leaders

Partners Bulgaria Foundation

Development of conflict resolution program for schools.

Teach for Bulgaria Foundation

Summer academy: Training teachers for high-need schools

FICE BG

Training teachers of children with special educational needs in Vratsa Assistance for the disabled and those with special needs

Karin dom Foundation

Provide 15 severely disabled children with eye tracking assistive technology to help them communicate.

Light for Life Foundation

Social inclusion of 20 people with physical disabilities and 10 children with disabled parents through cultural, art and sports activities.

Association Caritas Sofia

Integrated social services for people with disabilities in the Annunciation Center

Down Syndrome Parent Association

Summer camp of the Down Syndrome Parent Association in Central Bulgaria

For Our Children Foundation

Therapy for toddlers with cerebral palsy

New Step

Early neurodevelopmental intervention for children with special needs in Sofia.

Support for the elderly

Tabitha Bulgaria Foundation

Soup Kitchen for 30-35 low-income pensioners in the town of Roman.

Association Caritas Sofia

Home care for the elderly

Ideas Factory

Baba Residence connects urban youth with elderly villagers

IWC Grant Recipient

Project supported Minorities, low-income and vulnerable populations

Foundation for Social Change and Inclusion

Early childhood education program for vulnerable Roma children.

NAVA Foundation

Supporting parents of children from Roma and Turkish communities in Plovdiv to help their children adapt to school.

International Council for Cultural Job skill training in bread baking for Roma children from Sofia Centers neighborhoods Faculteta and Filipovtsi.

PINK Foundation

Materials and equipment for children's activities in Tran, Peshtera and Pernik

The Cedar Foundation

Summer camp for children from residential centers in Kazanlak

Agapedia Bulgaria Foundation

Summer camp for children raised in residential social services.

Cooperation for Voluntary Service Bulgaria

Training of women in Lukovit in self-employment skills in jewelry making and crafts.

Worldwide Foundation for Vulnerable Children

Supports the development, integration and adaptation of refugee children in Bulgarian schools Other projects

Association of Children with oncohematologic diseases

Summer camp for children with cancer

5 km run

Improving facilities in West Park Sofia for the free weekly running events for the support of various charities

Bulgarian Helsinski Committee

Mapping the murders of women in Bulgaria 2012-2017

We are having a great time!

If you would like to join the club come and talk to us.

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Raise over 400,000 leva

Include over 70 countries

Increase attendance to 12,000

Add a second entertainment venue Increase the fun on bazaar day

Reduce the stress of preparation and cleanup

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Responsibilities are divided between the IWC bazaar team and the individual country stallholders IWC: ◦ ◦ ◦ ◦ ◦

Rents Halls 3 and 4 of the IEC Organizes publicity Organizes the overall bazaar Sells tickets to cover costs Finds sponsors for the bazaar as a whole

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Put together a group of people to represent their country/countries Sell crafts, products and/or food at their stall Organize activities—games, workshops, photo-taking, etc.

Provide some of the entertainment for the main stage(s)

Stallholders

All funds raised at all stalls are turned over to the IWC treasury for distribution to charity.

◦ Friendly competition: Top fundraising stalls receive special recognition

Country Greece

Bazaar Donations Total Proceeds 17004.75 5677.92 22682.67

Nordics

12158.45

6535.78

18694.23

Italy

15605.49

0

15605.49

Poland

10772.70

2800.00

13572.70

Lebanon

11000.00

2500.00

13500.00

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Stallholders will include only countries, IWC, and its partners.

This will allow space for over 70 country stalls.

All fundraising will be designated for the general IWC charity pool, not for specific charities or bazaar costs Sponsors covering the operational costs of individual stalls must donate their funds directly to the stalls and not to the IWC. IWC-funded charities will have their work highlighted at a combined IWC stall and are welcome to send representatives.

To simplify setup and organization, most stall sizes and layouts will be standardized. Choices for stallholders will be presented at the September stallholders meeting.

To smooth the setup process, stallholders will be asked to finalize their layout requests by mid-November.

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Ticket sales will be designated to cover the IWC’s costs of running the bazaar.

Ticket prices for adults (other than pensioners) will be increased Paid admission for children age 6-12 Family ticket packages available.

Advance ticket sales through Ticket Portal, IWC members and stallholders will be promoted and discounted.

Tickets will go on sale in October and will be available to stallholders at the October stallholders meeting.

Volunteers at the stalls, as always, are admitted free of charge

(Details at the September meeting)

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9:00-10:00. Opening ceremony. Brass band plays. Welcoming of special guest(s). Celebration of women ambassadors. VIP access to shopping at the stalls.

10:00-17:00. All stalls open. For maximum fun and attractiveness to bazaar-goers, stallholders are asked to plan to keep their stalls open and adequately stocked with food and goods to purchase during this entire period.

17:00-19:00. Evening at the Bazaar. Special entertainment and dining offered in the tented outdoor area behind the IEC. Country stalls may shut down and consolidate the food, drink and remaining goods in the area near the exit to the tent.

(Cleanup and final accounting are ongoing during this period).

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Two bazaar-wide entertainment venues: bazaar main stage and tented outdoor area.

As always, stalls may schedule entertainment, games and workshops We are open to EVERYONE who wants to perform We are open to all types of workshops Please work closely with the entertainment team to arrange and schedule activities.

We appreciate your flexibility in allowing IWC to organize and schedule our dozens of singers and dancers to best meet everyone’s needs.

Programs will be displayed on a large lighted board in the foyer and in each hall (rather than printed)

Role

Who

E-mail

Overall organization

Bazaar Co-coordinator Nicole Simmons Sisi Mahboub

c.iwcbazaar@gmail.com

Sponsor recruitment Stallholder coordination and stall layout PR, coordination with Sofia municipality Entertainment program

Volunteer coordination for bazaar week Treasury coordination

Bazaar Co-coordinator Diana Michaels-Christopher Gigi Balagot Zarina Benoun Takova

sponsor.iwcbazaar@gmail.com

Angelina Makreva Gigi Balagot Toi Castello Vessy Azar Anne Bang

stallholder.iwcbazaar@gmail.com

Elizaveta Petrusheva Nicole Simmons Liliy Kisiova M3 Communications Svetlana Yanakieva Martina Mihaylova Tatyana Milanova-Kasimova Nancy Smith-ACS and team lead Gigi Balagot-AAS Dominique Velociter-AEA IWC Treasurer Desislava Ivanova

office@iwc-sofia.org

e.Petrusheva@mysextet.com iwcbazaar.entertainment@gmail.com Volunteers.iwcbazaar@gmail.com treasurer@iwc-sofia.org

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Form a stallholders’ team!

But my embassy doesn’t have enough staff!

Go beyond the embassy—bring in expats! Bring your Bulgarian friends! Bring in cultural groups! Make stall planning a party!

We need start-up funds to run the stall

Recruit a local sponsor for your stall only. Hold a small fundraiser. Reuse materials from year to year.

My country’s products aren’t available here.

Bring in souvenirs when you go home. Distribute tourist materials. Prepare regional specialties. Arrange a workshop.

Provide henna tattoos (if you’re Devam). Raffle off a prize (tombola). Offer photos with someone costumed as a famous national figure—say Uncle Sam (if you’re the USA). Be creative!

My country is too small.

Join together with your neighbors—the Nordic countries do!

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DO IT NOW!

(You can update it later)

https://iwc-sofia.org/ ◦ Navigation ◦ Annual charity bazaar ◦ Stallholders contact information form 2018         

Country Name of Stall Name of first contact person First contact person’s email address First contact person’s telephone number Name of second contact person Second contact person’s email address Second contact person’s telephone number Are you representing the embassy of your country?

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In 2017, 29 musical and dance groups entertained bazaar-goers on the main stage in Hall 4, for 10-30 minutes each.

Additional musical groups entertained the German and Spanish stalls.

There were 7 workshops for children, in addition to the Wonder Party child care stall.

Entertainers – whether linked to a stall or not-- may register for a slot on the entertainment program by completing the Bazaar Entertainment Form 2018 (stage) at ◦ https://iwc-sofia.org/bazaar-information/

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Workshops may be registered by completing the Bazaar registration form 2018 (workshops) at the same link.

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We are enormously grateful to the over 500 firms--partners, donors and sponsors--who contributed to the bazaar either in cash, in services or in kind.

Sponsors are frequently willing to donate products for sale, prizes for a raffle, or provide services to help run the bazaar for free or at a discount.

Most of these sponsors were recruited by individual stalls. In our mini-competition between stalls, cash contributions can be “credited” to the stall who solicits them. (as long as we know which stall did the solicitation before Dec. 15).

All sponsors who contribute (whether in cash, kind or services) any amount before the Nov. 15 deadline will have their logo prominently displayed at the bazaar All sponsors will be recognized on the IWC website through May 2019.

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Endowment donor: BGN 25,000+ ◦ ◦ ◦ ◦

Co-promotion opportunities to be discussed Use of advertising space in IEC foyer Logo on ticket, prominently in publicity, information on IWC website Thank you gift

Gold donor:

BGN 5000+

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Silver donor:

BGN 1000+

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Supporter:

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◦ Logo on publicity and at bazaar, information on IWC website ◦ May use the phrase “A proud donor to the IWC Foundation” ◦ Thank-you gift

◦ Logo on publicity and at bazaar, information on IWC website ◦ Thank you gift

BGN 50-999

◦ Certificate of appreciation

Logos of all sponsors contributing by Nov. 15 will be displayed on large banner at the bazaar.

All sponsors will be invited to the thank-you cocktail in Jan-Feb In-kind donations are to be valued by the donor

Step 5: Design your stall—requests accepted in September

STEP 5: DESIGN YOUR STALL

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Wednesday, September 26 – Polish Embassy OctoberRomanian Embassy November- Turkish Ambassador’s residence

Our deepest gratitude to our hosts!