Broaden Your Horizons in Fiji’s Biggest Playground
Trade boardrooms for beachfronts and bring your next event to life in the heart of the South Pacific Whether it’s incentive travel in a secluded island sanctuary, a beachfront conference at Denarau, or an exclusive takeover at an overwater resort, Marriott Bonvoy’s Fiji destinations deliver more than venues, we create moments people remember From authentic Fijian ceremonies to barefoot welcome cocktails, private island excursions to wellness-infused itineraries, our resorts are designed to awaken connection and collaboration All while earning valuable Marriott Bonvoy™ points Discover Our Premium Collection of Event Experiences Start Planning Here ScanQRCode Now!
Discover Our Premium Collection of Event Experiences
Discover Our Premium Collection of Event Experiences.
rt Planning Here nQRCode Now!
For enquiries, please email Fijisales@marriott com or call +679 990 4343
enquiries, please email ales@marriott.com or call +679 990 4343
Trade boardrooms for beach views.
Say bula to better meetings and come meet here
A New Chapter Begins – Introducing Destination MICE
After 15 years working in the leisure travel space, launching our first edition of Destination MICE feels like a milestone and a natural next step. The MICE world is fast moving, high value and full of opportunity, and this new title is our way of helping planners navigate it with clarity and confidence. At heart, our mission hasn’t changed – we’re here to highlight what makes destinations and products truly stand out and to connect those strengths with the audiences they’re made for.
In this first issue, we head across the South Pacific with features on Fiji, Tahiti and Samoa, take a fresh look at the Gold Coast, and return home to two Kiwi powerhouses, Auckland and Queenstown. We also sit down with Martin Snedden, one of New Zealand’s most influential event industry voices, and chat with Kate Rodger, one of the country’s most trusted MCs, about craft, culture and confidence.
Destination MICE is here to spark better conversations, spotlight the people shaping the sector and give planners across Australasia the practical insight they need. This is just the beginning, and we’re excited to help you create events that truly move people.
Matt
ISLAND MEDIA PUBLISHER
Fran McDermott - fran@islandtime.co.nz Mobile: 64 21 557 170 www.islandtime.co.nz
EDITOR
Matt Taylor - matt@islandtime.co.nz
ASSOCIATE EDITOR
Peter McDermott - peter@cambridgecrafts.co.nz
ACCOUNTS
Lisa Watson - islandtimemag@gmail.com
Fran McDermott
Matt Taylor
Kate Rodger
Jono Ridler
Peter McDermott
Sofitel Fiji Resort & Spa
Fiji On The Rise
Once seen largely as a favourite holiday spot, Fiji is earning international recognition as a high-performing MICE hub, backed by quality infrastructure, rich cultural experiences, and a style of service built on genuine connection.
What sits behind this rise is a mix of strengths. International access continues to expand, with Fiji Airways’ global network providing direct connections from Australia, New Zealand, North America, Asia and Canada. On the ground, worldclass venues, modern convention centres and a strong accommodation base give planners the confidence to deliver programmes of any scale.
Just as important is the depth of cultural engagement available. From Yaqona ceremonies and Meke performances to the concept of vanua that shapes community connection, Fiji offers meaningful ways for groups to slow down, reset and bond. Add to that the island nation’s signature Bula spirit, warm, attentive, and naturally hospitable, and you have a service culture that consistently exceeds expectations.
Professional support is another major differentiator. Fiji’s network of Destination Management Companies, transport specialists, production partners and resort-based event teams provide planners with experienced, on-the-ground capability.
Finally, variety is a core part of Fiji’s MICE appeal. From Denarau Island to the Coral Coast, the Mamanuca Islands, the Yasawas and beyond, planners can choose from a full spectrum of experiences. All within easy reach.
Denarau Island: Fiji’s MICE Hub
Denarau is Fiji’s fully integrated MICE hub, a destination where world-class venues, premium accommodation, seamless logistics and island atmosphere come together in one place.
Sheraton Fiji Golf and Beach Resort delivers one of the most complete MICE offerings in the Pacific. The resort operates as a fully integrated event campus, featuring the Denarau Island Convention Centre, the region’s largest venue, alongside the flexible Golden and Pacific Ballrooms for everything from major conferences to senior leadership meetings. Outdoor events come to life on Sandy Point or in the resort’s intimate lawn spaces, while cultural experiences such as Meke performances, Fire and Water shows and the popular Farm to Fork programme add a true sense of place.
Sofitel Fiji Resort & Spa also offers versatile event settings, anchored by its Grand Ballroom, which hosts up to 550 guests for a banquet or 800 for cocktails. The space can be partitioned into five configurations, with covered outdoor balconies ideal for breaks and pre-function gatherings. For smaller groups, the Walu Room seats up to 60 theatre style, while the Executive Boardroom provides a quiet, polished space for high-level meetings. Outdoors, venues such as Waitui Beach Club, the Meke Lawn, the Northside Lawn and various beachfront locations offer stunning backdrops for any style of event.
Radisson Blu Resort Fiji is well suited to smaller, more intimate events that benefit from personal attention and tailored
programmes. The resort’s elegant ballroom hosts up to 100 guests, while its selection of outdoor spaces, from landscaped lawns with waterfall or ocean views to the scenic Ocean Deck, works beautifully for gatherings of 35 to 150. It is a resort where business and downtime balance naturally, with the spa and adults-only pool offering peaceful places for delegates to unwind between sessions. With flexible meeting rooms and thoughtful service, events feel polished, relaxed and distinctly Fijian.
Hilton Fiji Beach Resort and Spa is another strong option for smaller, customised corporate programmes, with flexible meeting rooms and a collection of outdoor spaces that take advantage of its long beachfront location. The dedicated Koro adults-only precinct is a standout for incentive groups, with its own pool, restaurant and bar, while the Vision Meeting Room positioned just above can host receptions for up to 200 guests. Across the resort, open-air venues provide natural backdrops for welcome events, team activities or curated dining experiences, and Hilton’s carbon-neutral meetings programme ensures every gathering leaves a lighter footprint.
Denarau’s streamlined logistics are another major drawcard. The island sits just 20 minutes from Nadi International Airport, allowing international delegates to transfer quickly and comfortably. Within the precinct, Port Denarau Marina serves as the main gateway for MICE groups bound for the Mamanuca or Yasawa Islands. With 24-hour water taxis and charter options, planners can build multi-island incentive itineraries or day excursions with ease.
Sofitel Fiji Resort & Spa
P E R S O N A L
P R O F E S S I O N A L
& M E M O R A B L E
Make your next meeting and e vent a moment to remember at the R adisson Blu Resor t Fiji
From strategic business sessions and multi-day conf erences to beachfront weddings and pri vate celebrations, our versatile venues cater perf ectl y to all small to medium-sized meetings and e vents
Our dedicated e vents team ensures e ver y detail is f la wlessl y executed, with f lexible packages, moder n AV suppor t, and tailored catering to ele vate your experience.
Whether it ’ s a team-building retreat, executi ve meeting, or once-in-a-lif etime celebration, the R adisson Blu Resor t Fiji is your ultimate destination
Beyond Denarau
While Denarau sets a high benchmark for integrated event delivery, some of Fiji’s most memorable MICE experiences are beyond its borders. Follow the coastal road south and you’ll find destinations ideal for incentives, retreats and conferences seeking a different kind of connection.
Set on the pristine sands of Natadola Bay, InterContinental Fiji Golf Resort & Spa blends scale, culture and sophistication to create a standout setting for business events. The purpose-built Watercourt Conference Centre offers 1,000 square metres of flexible space, including the 575-square-metre Natadola Ballroom, ideal for large conferences or tailored breakouts.
Delegates can stay across 266 rooms and suites, with Club InterContinental providing a private enclave for senior groups. Cultural experiences such as the signature Vanua Immersion Dinner add depth and authenticity, while sustainability-led meeting options support ESG goals. Then add in a championship golf course, spa and off-site activities.
Further down the coast, Outrigger Fiji Beach Resort offers a vibrant, welcoming setting for meetings and incentives on the Coral Coast. Set among lush gardens with traditional Fijian architecture, the resort features 206 rooms, 47 bures and versatile venues including the Vahavu Pavilion for up to 100 guests, and the Reef Rooms for conferences of up to 160. Dedicated teams deliver seamless events with creative theming, excellent catering and attentive technical support. Between sessions, delegates can unwind on the private beachfront, explore coral reefs, or relax at the award-winning Bebe Spa.
Outrigger Fiji Beach Resort
Reaching Regional Fiji
For business travellers and MICE planners looking for consistency, quality, and nationwide reach, Tanoa Hotels offer one of Fiji’s most reliable hotel networks. With properties in Nadi, Lautoka, Suva, and Rakiraki, the group provides a ready-made solution for teams who need comfortable accommodation, meeting spaces, and professional support across multiple regions of the country.
The flagship Tanoa International Hotel in Nadi is a natural hub for corporate travel, positioned just minutes from Nadi International Airport and home to a well-equipped conference centre, executive meeting rooms, and modern business amenities. It is an ideal base for transit meetings, training sessions, or national gatherings where delegate access is key.
Across Fiji’s regional centres, each Tanoa property brings the same commitment to ease and practicality. Free Wi-Fi, airport shuttles, flexible event spaces, and dedicated conference staff make planning straightforward. And onsite dining and wellness facilities mean guests can unwind between commitments. Their local knowledge adds real value too, with teams who understand the nuances of each destination, and can support everything from small board meetings to multi-day itineraries.
Crowne Plaza Fiji Opens New Convention Centre
Crowne Plaza Fiji Nadi Bay Resort and Spa has entered a new era with the November 2025 opening of its landmark convention centre, completing a multi million dollar transformation that positions the resort as one of the South Pacific’s most exciting new destinations for business events and luxury celebrations.
The new complex spans 16,576 square metres and brings together eleven purpose built event spaces designed for everything from international conferences and product launches to weddings and gala dinners.
At its core is the Crown Convention Centre, one of Fiji’s largest dedicated venues. This 925 square metre pillarless ballroom can host up to 1,500 guests and features dedicated pre function areas, private entrances and advanced in house AV.
Supporting the main ballroom are three flexible event centres, the refined 493 square metre Baravi Ballroom for up to 450 guests, and two VoliVoli boardrooms designed for executive meetings and workshops.
Each space has been engineered for smooth reconfiguration, making it easy for planners to move between plenary sessions, breakouts and evening events.
Tanoa International Hotel
TEWAKA DMC
Proudly Fijian. Uniquely Excellent
TEWAKA is 100% Fijian owned and operated since 1999 — a truly indigenous company built on the spirit of its name, which means “to grow.”
Previously known as Pacific Destinations Fiji, the TEWAKA brand was adopted in 2021 and has continued to grow its reputation for reliability, authenticity, and excellence, earning multiple Fiji tourism awards and induction into the Fiji Excellence in Tourism Awards Hall of Fame.
Working closely with conference organisers, TEWAKA delivers high-quality programmes, curated with precision and local insight. From quality ground transfers to offsite options, to cultural experiences, every detail is managed with care.
TEWAKA is deeply committed to community, and partners with schools and rural communities for meaningful CSR programs, allowing groups to contribute positively while experiencing the heart of Fiji. TEWAKA DMC — Indigenous, award-winning, and driven by the spirit of growth. www.tewaka.com.fj
Business Unusual...
On The Ground Expertise
The local MICE ecosystem is supported by experienced Destination Management Companies and Professional Conference Organisers who understand the logistics, cultural nuances and supplier networks that keep programmes running smoothly.
Rosie DMC is one of the most well-established names in the islands, offering a true one-stop service from concept and design through to production, venue sourcing, entertainment, lighting and AV. Their team specialises in creating events that feel authentically Fijian, weaving local talent, trusted vendors and meaningful cultural elements into each programme.
Whether it is a themed dinner, a corporate celebration, a conference or a product launch, they handle every moving part with care, or step in to support individual components as needed. For planners, this means reliable on-ground expertise, quality delivery and a partner who understands how to translate a brief into an experience that flows from start to finish.
Explore Fiji’s Island Playground
Although there is plenty to keep delegates inspired on the mainland, there is nothing quite like dipping your toes into island Fiji. For planners wanting to add a sense of escape and adventure to their programme, South Sea Cruises opens the door to the Mamanuca and Yasawa Islands with a collection of day trips, charter options and private-island experiences designed specifically for events, conferences and incentives.
As Fiji’s leading maritime operator, South Sea Cruises offers everything from exclusive takeovers of Malamala Beach Club and South Sea Island to smooth vessel transfers, sailing charters on SABRE and custom itineraries for groups of all sizes. Think beachfront welcome events, cocktail parties on the sand, themed island dinners under the stars or relaxed days built around swimming, snorkelling and team time. With decades of experience delivering group travel, the team manages every detail, from transport to hosting, ensuring planners can create memorable off-site experiences with ease.
Specialist transport solutions are also available with operators such as TEWAKA. They offer customised transport planning for everything from airport welcomes to multi-day venue shuttles. They have a modern fleet that includes executive vans, luxury coaches and premium transfers, including EVs, all operated by trained, uniformed drivers supported by an expert logistics team.
Rich In Rewards
Fiji is made for incentive travel. Warm hospitality, island landscapes, meaningful cultural encounters and world-class resorts come together to create experiences that reward, motivate and genuinely connect teams. Whether the goal is celebration, reconnection or high-end reward, Fiji has a programme to match.
Just offshore, the Nadi Coast and the Mamanuca Islands provide the classic incentive playground. A short hop by ferry, private boat charter or air transports guests to boutique resorts surrounded by turquoise lagoons and coral reefs. Days unfold with snorkelling, sailing, private-island picnics and village visits. Evenings deliver sunsets that feel made for incentive memories. For 5-star adults-only luxury, exceptional cuisine and overwater villas, Likuliku Lagoon Resort is the palace to be.
For groups seeking true remoteness, the Yasawa Islands offer dramatic peaks, hidden bays and crystal clear water. Incentives here lean into pure escapism: kayaking calm lagoons, hiking to panoramic lookouts, snorkelling pristine reefs or simply unwinding on long, sun drenched beaches. Here, luxury boutique properties like Waya Island Resort provide a programme of tropical solitude, ocean activities and local community engagement. At Waya, team bonding evolves through authentic island experiences, from hiking lush hills to connecting with nearby villages and schools. Evenings unfold with beachfront dining and snorkelling adventures, giving teams space to slow down and reconnect, making it the ideal setting for a pre- or post-event escape.
Waya island Resort
Malamala Beach Club, South Sea Cruises
The Scene is Set for your charter,
conference or event For
South Sea Cruises Group offers the perfect solution for your next corporate event, incentive group, or conference. Experience seamless planning, tailored packages, and unforgettable venues at some of Fiji’s most stunning tropical locations. From intimate gatherings to large-scale events, our team ensures every detail is taken care of — so you can focus on connecting, celebrating, and inspiring.
Scan here to find out more and book your unforgettable MICE experience!
Cultural Integration – Respect, Connection and Shared Purpose
The Yaqona (Kava) ceremony is one of Fiji’s most powerful cultural rituals and has become a highlight of many conference programmes. Delegates gather around the tanoa bowl as the ceremonial leader prepares the drink from powdered kava root.
Protocol matters: guests clap once before accepting the cup, call “Bula!” to the group, drink in a single motion, then
return the cup and clap three times. In its formal version, the i-sevusevu, delegates present a kava root to the local chief as a sign of goodwill and respect. This exchange is symbolic of being welcomed into the community.
Planners who integrate this ceremony often comment on its impact. It slows the group down, centres everyone, and creates instant connection. It’s not a performance, it’s an invitation. For leadership groups in particular, the ceremony acts as an emotional reset and a meaningful opening for dialogue.
Seamless travel. Styled events. Meaningful moments. Rosie DMC — where every detail drives connection. Start your journey with us.
DMC Your dream event starts here — email rosiedmc@rosiefiji.com
Crowne Plaza Fiji Nadi Bay Resort & Spa is just minutes from Nadi International Airport, giving delegates more time for business and less time in transit.
Our purpose-built Crown Convention Centre offers versatile spaces equipped with cutting-edge audiovisual technology ideal for conferences, meetings, and events of any scale Our dedicated MICE specialists ensure flawless planning and execution, so you can focus on achieving your goals while we handle every detail
Guests can unwind in 324 contemporary rooms and suites, designed for both comfort and productivity, with options for direct pool access and sweeping views of Nadi Bay.
From elegant gala dinners to energizing working lunches, our culinary team creates bespoke menus inspired by fresh, local flavors
Beyond the boardroom, elevate your experience with beachfront activities, rejuvenating spa treatments, water sports, and authentic cultural excursions.
Stay connected with high-speed Wi-Fi and hybrid meeting capabilities, supported by expert tech assistance for a seamless experience
Email our Groups & Events Team: groupsnevents@crowneplazafiji com
Our dedicated specialists will assist with venue selection, event planning, accommodation, catering packages, and tailored group needs
Global Access
Thanks in large part to the growth of Fiji Airways, Fiji is surprisingly well-connected. Nadi International Airport offers direct flights from Australia, New Zealand, the USA (Los Angeles, San Francisco, and Dallas), Canada, Hong Kong, Tokyo, and Singapore. This gives delegates more choice and flexibility than ever. As a full member of the Oneworld Alliance, the airline also connects Fiji to over 900 destinations worldwide through partners like Qantas, Japan Airlines, Cathay Pacific and Qatar Airways. Add in domestic carrier, Fiji Link, and you’ve got smooth, reliable travel across the islands, ensuring delegates and organisers can move effortlessly from arrival gate to event venue, and everywhere in between.
Visa-Free Entry for Key Markets
Fiji offers simple, visa-free entry for most major MICE source markets, reinforcing its reputation as one of the South Pacific’s most accessible destinations.
Citizens from Australia, New Zealand, the United States, Canada, Japan, Singapore, Hong Kong SAR, India and China can all enter visa-free, receiving a Visitor Permit on arrival valid for stays of up to four months, provided standard entry requirements are met.
The exemption applies to tourism and short business visits, while work, study or extended stays require formal permits. For planners, this streamlined arrival process reduces travel friction and strengthens Fiji’s appeal as a seamless international meeting hub.
Sheraton Fiji Golf & Beach Resort – Designed for Scale. Delivered with
Soul
With one of the Pacific’s largest ballrooms, a celebrated Farm to Fork philosophy and the warmth of genuine Fijian hospitality, Sheraton Fiji Golf and Beach Resort brings together everything planners need in a single destinatio n. It is a place where scale meets soul, and where sustainability, culture and comfort all play their role.
A One Stop Event Haven
For planners, it can be a challenge to find scale and simplicity in the same place, yet Sheraton Fiji Golf and Beach Resort delivers both with ease. Set on Denarau Island, just 20 minutes from Nadi International Airport, this five star resort functions as a fully integrated event campus where accommodation, convention spaces, dining, recreation and cultural experiences all sit within one connected environment.
Space To Shape
At its centre is the Denarau Island Convention Centre, the largest meeting venue in Fiji. Offering 1,755 square metres of pillarless space for up to 1,600 delegates theatre style or 1,200 for a banquet, it is purpose built for major conferences, exhibitions and gala events.
Sitting alongside it, the 600 square metre Golden Ballroom is a versatile space that can host larger gatherings or be divided into three sound proofed rooms for more focused workshops and breakouts. Retractable walls and smooth transitions make it easy to move between parallel sessions and shared moments, allowing the space to become a lunch or networking venue with a quick turnaround.
At 298 square metres, the Pacific Ballroom offers a more intimate setting for senior meetings and concentrated discussion, with the option to divide into four individual boardrooms. The calm, flexible layout works well for executive briefings, organiser headquarters or smaller workshop groups that require a quieter, more contained environment.
Great Outdoors
Not all the action takes place inside. The resort’s expansive grounds open up a wide range of outdoor set up options, giving planners endless possibilities to shape events that make the most of Fiji’s natural beauty.
Sandy Point is the signature outdoor venue. Sitting on the prime beachfront edge of the resort, it offers sweeping views across Nadi Bay and the Mamanuca Islands and has the capacity to host up to 800 guests for a sunset banquet. Think welcome events or gala dinners, where the natural light and ocean backdrop do enhance the experience.
Smaller groups have plenty of options too, with a collection of intimate lawns dotted throughout the resort. These tucked away green spaces are ideal for breakout sessions or informal gatherings, allowing teams to meet just steps from their rooms.
Cultural Connection
Authenticity sits at the heart of gatherings. Event programmes can include a traditional Meke performances, a Fire and Water show on the beachfront or a Yaqona ceremony that welcomes delegates with a genuine sense of place.
For groups wanting further connection to the destination, the signature Farm to Fork experience is a favourite. A guided walk through the resort’s five acre organic farm leads into a Lovo feast cooked in an earth oven, creating a memorable blend of sustainability, local culture and storytelling that leaves events feeling truly grounded in Fiji.
Culinary Powerhouse
Sheraton Fiji’s focus on culinary sovereignty brings together specialists across cuisines, from authentic Indian spice work to vibrant Latin flavours and refined Chinese cooking techniques. Delegates can dine across several distinctive venues, including Tatavu Grill and Bar with its open flame coastal dining, Island 619 with its elevated buffet and live action stations, and Cellar and Barrel, a moody and intimate setting perfect for private tastings, cocktail masterclasses and personalised Whiskey Locker gifting.
Crafted Your Way
What brings everything together at Sheraton Fiji Golf and Beach Resort is the way each event feels personally crafted. The resort’s team, from chefs and mixologists to cultural performers, stylists and AV specialists, collaborate to shape experiences that reflect the group and the destination.
Whether it is a barefoot welcome on the beach, a themed gala under the stars or intimate breakout sessions infused with Fijian warmth, every detail is handled with care. The result is an event that feels effortless, authentic and unmistakably Fiji.
InterContinental Fiji Golf Resort & Spa – Business with a Sense of Place
On Fiji’s Natadola Bay, InterContinental Fiji Golf Resort & Spa brings together all the ingredients for successful business events: scale, access, and an authentic sense of place, a combination that earned it the title of Fiji’s Best MICE Hotel at the World Travel Awards 2024 and 2025.
Purpose-Built for Productivity
Set on Natadola Beach, a stretch of sand long recognised for its natural beauty, InterContinental Fiji Golf Resort & Spa supports large conferences, incentive groups, and executive retreats in a setting that encourages focus as much as connection.
At the centre of its event offering is the Watercourt Conference Centre, a dedicated precinct providing 1,000 sqm of flexible space. Its main venue, the Natadola Ballroom, is a pillarless room spanning 575 sqm, accommodating up to 600 delegates or dividing into smaller sections for workshops and dinners. Additional meeting rooms seat up to 110 theatre-style, supported by a private boardroom for 12. The resort offers 266 rooms and suites to accommodate large groups, while the 50-suite Club InterContinental provides a private enclave perfectly suited to senior delegations.
Culture Takes Centre Stage
InterContinental Fiji Golf Resort & Spa sets itself apart by offering more than just premium facilities. Its event experiences are thoughtfully designed to reflect the rich cultural fabric of Fiji, appealing to incentive groups and business travellers seeking memorable, meaningful engagement beyond the boardroom.
At the heart of this cultural connection is the Fijian concept of Vanua — a philosophy that reflects the deep relationship between people, land, and community. This principle underpins the resort’s signature Vanua Immersion Dinner, a curated experience that transforms a typical group meal into a rich, narrative-led event. It delivers genuine cultural immersion, giving delegates a strong sense of place that elevates the overall impact of their visit.
The evening begins with a traditional torch-lighting ceremony, followed by a formal kava ceremony, symbolising unity, respect, and welcome. Throughout the dinner, guests enjoy live meke performances and a dramatic fire show, while local artisans demonstrate traditional crafts such as mat weaving and masi printing. Designed to engage all the senses, the experience is delivered as a turnkey package, with lighting, set-up, and venue hire included for ease of planning.
Sustainability in Practice
Environmental and social responsibility are also embedded in the resort’s event offering. For example, through the Eco-Incredible Daily Delegate Package, which provides a structured approach to sustainable meetings. Disposable items are removed from service, catering is sourced locally, and all coffee and tea are served in porcelain rather than takeaway cups.
Each delegate contributes FJ$5 to the Community Care Fund, with 100 per cent of donations directed to nearby villages for education, health, and infrastructure projects. This model provides planners with tangible evidence of positive impact, supporting corporate ESG objectives while directly benefiting the local community.
Award-Winning Recognition
While awards are never the end goal, they do highlight a resort’s ability to outperform its peers. In 2025, the resort was named Best Golf Resort on a Global Level at the Haute Grandeur Global Excellence Awards. This was followed by another standout achievement at the World Travel Awards, where the Natadola Suite once again claimed the title of Fiji’s Leading Hotel Suite, reinforcing its reputation as one of the country’s top luxury stays. In the business events space, the resort’s capability is highlighted with winning Fiji’s Best MICE Hotel at the 2024 and 2025 World MICE Awards.
A Complete MICE Proposition
Recent programmes at InterContinental Fiji Golf Resort & Spa have hosted up to 600 delegates, integrating meetings, outdoor functions, and cultural immersion within a single, contained venue. For planners, the resort’s appeal lies in its combination of infrastructure, professional delivery, and thoughtful integration of local culture and sustainability.
With proven event execution, transparent environmental practices, and a location that encourages both participation and reflection, InterContinental Fiji Golf Resort & Spa offers a balanced, wellstructured environment for business events of every scale.
Fast Facts for Planners
• Location: Natadola Bay, Viti Levu – 55 minutes from Nadi International Airport
• Accommodation: 266 rooms, including 50 Club InterContinental suites
The Soundtrack to Success –How to Book the Right DJ
Jono Ridler is an experienced Auckland DJ and corporate event s pecialist behind Ridler DJ Hire. He shares his insights to help businesses plan smooth, memorable events.
Corporate events aren’t just tick-boxes on a calendar. They’re a chance to bring people together, celebrate milestones, and create something memorable. Whatever the reason, getting the atmosphere right is key.
Great Music Lifts the Vibe
When it’s done well, a DJ becomes more than just background noise. They help shape the mood, guide the flow of the night, and keep the energy exactly where you want it. But finding the right DJ isn’t just about grabbing someone with a decent playlist.
Here’s what to look for, what to ask, and how to make sure your event runs like clockwork, with the perfect soundtrack to match!
Why Music Can Make an Event
From black-tie awards nights and product launches to Christmas parties and mid-year mixers, every event shares the same challenge: keeping people engaged and making it one to remember. The right playlist can make all the difference — setting the mood from the moment guests walk in, whether you’re going for upbeat and fun or cool and classy.
It helps the night flow smoothly, guiding guests naturally from mingling to dinner, speeches, and dancing. Music can also reinforce your brand or event theme, subtly reflecting your company’s personality without needing to spell it out. And when timed just right, the perfect track can create those unforgettable moments that elevate an event from enjoyable to truly memorable.
Why You Want a Pro DJ on the Job
Anyone can hit play on a playlist, but a great DJ brings much more to the table, especially when it comes to corporate events.
A seasoned DJ knows how to shift gears when needed. They’ll take the crowd’s vibe into account, play to the moment, and keep everyone feeling included, from execs to interns.
Great events rely on clear sound and good lighting. A professional DJ comes equipped with reliable gear, meaning you don’t need to chase down separate AV hire, i.e. it’s all sorted.
Handing over the entertainment to someone who knows what they’re doing means one less thing on your plate. You’ll be free to focus on your guests, knowing the music’s under control.
Lots of DJs offer optional add-ons like photo booths, LED dance floors, and screens for visuals or branding, ideal if you’d prefer to deal with fewer suppliers.
Planning Your Event Around Music
Start by defining the vibe. Is the tone polished and professional, casual and social, or high energy and party focused? Locking that in early helps your music match the mood from the outset.
Next, book early, especially heading into the summer season, as the best DJs are often in high demand. Once you’ve confirmed your date and venue, secure your entertainment right away.
Provide your DJ with a clear run sheet that includes the evening’s timeline, arrival times, speeches, awards, and dancing, so they can plan tracks that match the flow of the night. Create a short ‘must play’ and ‘do not play’ list to give them guidance on what your audience will love and what to avoid, without limiting their creativity.
Finally, keep them in the loop with your other suppliers. Letting your DJ know about any AV teams, caterers, or photographers helps ensure everything runs smoothly and the atmosphere stays cohesive throughout the event.
Final Thoughts
Putting on a great corporate event is all about connection, building relationships, celebrating the team, and creating a moment that people genuinely enjoy. Music has a huge part to play in that. Bringing in a professional DJ helps you lift the energy, tie the night together, and deliver something people will remember, and talk about, for all the right reasons.
Sitting on the shores of Lake Wakatipu, Queenstown has evolved from thrill-seeker paradise to one of New Zealand’s most inspiring business events destinations. Adventure still runs deep, but it’s now paired with polished hospitality, unique venues and a first-class event infrastructure.
The town packs plenty into a compact footprint, more than 3,000 guest rooms and over 25 dedicated meeting and conference venues, most within a 15 to 20 minute drive from the airport. For organisers, that means less time in transit and more time delivering moments that matter.
What also sets Queenstown apart is its balance of energy and ease. It’s professional without being formal, sophisticated yet laid-back, and its intimacy and warmth makes delegates feel instantly at home. And then there’s the feeling you get on arrival. The moment you step off the plane and see mountains on every side, you know you’re somewhere special.
For delegates, it’s an instant reset. For organisers, it’s a destination that provides much of the inspiration on its own, a place where strategy finds perspective and every agenda has a spectacular backdrop.
Two Sides To The Story
Queenstown has a split personality in the best possible way. One side is all action, jetboating on the Shotover River, bungy jumping at Kawarau Bridge, or landing on a mountain ridge by helicopter. The other side is calm and restorative, soaking in a hot tub overlooking the lake, a yoga class on the waterfront, or a slow afternoon on a vineyard terrace.
There is an endless list of activities to enjoy, and the mix of energy and stillness is what makes the region such a good fit for incentive and team-building programmes. In the morning, delegates can tackle an adrenaline-fuelled challenge; by the afternoon, they could be sampling Central Otago pinot noir as the sun drops behind the mountains. It’s also a genuine fourseason destination. Winter brings skiing and snow-covered scenery, summer is long and warm, and autumn and spring add their own colours and character. Whatever time of year, it’s easy to plan something special.
“Queenstown’s strength lies in its ability to deliver high-quality, high-impact events without the scale of a major convention city.”
— Stu Cordelle,
Head of Business Development
for Destination Queenstown and Lake Wānaka Tourism
Boutique Destination. Big Impact
Queenstown isn’t trying to rival the major convention cities. Most business events here host between 50 and 250 delegates, striking the ideal balance between impact and connection. The compact size means planners can create high-engagement programmes where every guest feels part of the experience, supported by venues that prioritise personal service over scale. And when it comes to incentive travel, Queenstown provides a virtual blank canvas of accommodation and activity options that will reward and inspire high achievers.
Accommodation to Suit
Queenstown delivers a spectrum of stays for every event size and style, from five-star lakefront hotels and alpine resorts to boutique lodges, vineyard retreats, and sustainable hideaways. At the large end of the scale you’ll find conference hotels such as Crowne Plaza Queenstown, Millennium Hotel Queenstown, QT Queenstown and Hilton Queenstown Resort & Spa offering full-service meeting facilities, while boutique venues like The Rees and The Headwaters Eco Lodge provide tailored options for incentive groups and small executive gatherings.
Luxury Lodges and Villas
For executive retreats or high-end incentive groups, Queenstown’s lodges and villas set the standard for luxury and exclusivity. Blanket Bay in nearby Glenorchy offers complete privacy and world-class service, making it ideal for senior leadership gatherings or reward trips. Eichardt’s Private Hotel adds a sense of timeless elegance in the heart of town, with lakefront suites, fine dining, and a signature bar that embodies refined comfort.
Newer to the scene, Lodge Lorien brings a sleek alpine aesthetic with full buy-out options for smaller groups seeking seclusion and personalised service.
A Famil Headwaters at Eco Lodge
Hilton Queenstown Resort & Spa
Each season gives organisers something different to work with:
• Summer: Lake cruises, outdoor dining, and long daylight hours.
• Autumn: Quiet vineyards and golden hillsides ideal for reflective retreats.
• Winter: Snow sports and après-ski networking by the fire.
• Spring: Fresh air, bright colours, and new energy for creative sessions.
This variety keeps Queenstown fresh and allows companies to return year after year with a new angle.
Wow Factor Venues
Where to start. From lakeside elegance to alpine adventure, Queenstown has venues that turn events into unforgettable experiences. Think long lunches among the vines at Gibbston Valley Winery or a gala dinner under the stars at Stoneridge Estate. Millbrook Resort combines heritage buildings with top-tier facilities, while Amisfield is perfect for smaller incentive groups, offering local cuisine and a strong sense of place.
For high drama, Coronet Peak or The Remarkables Base Building offer incredible mountain views that steal the spotlight. Or take things up to Skyline Queenstown, where delegates arrive by gondola and are treated to panoramic views that stretch for days.
After some time on the water? Charter the historic TSS Earnslaw steamship or cruise in style aboard the luxury yacht Pacific Jemm for an exclusive voyage around Lake Whakatipu.
Creative and cultural events come alive at Te Atamira, a modern arts and performance hub. Or tap into something a little more laid-back at venues like Ayrburn, Cargo Brew Hall, or NZ High Country, where authentic charm meets contemporary flair.
Local Expertise
Queenstown has a strong network of experienced event professionals ready to help planners deliver exceptional programmes. Local PCOs and DMCs know every supplier, activity, and venue, and they’re used to tailoring itineraries to suit different industries and group dynamics. Whether it’s managing complex logistics for a product launch or curating memorable incentive moments, their local insight can make the difference between a good event and a great one.
“When you work with Queenstown’s PCOs and DMCs, you’re partnering with experts who understand the region inside out, know how to navigate the details and design programmes that exceed expectations.”
Gibbston Valley Cave Tour with Christopher Keys
Conference and incentive Off Road Adventures
Make It Memorable
A successful conference or incentive trip is as much about shared experiences as it is about content, and Queenstown makes it easy to create programmes people truly remember. By blending business and leisure, teams can reconnect, celebrate success and return home inspired. A balanced itinerary works best — for instance, pairing focused sessions with an early-afternoon break for a local activity. It’s an effective way to keep energy high and engagement genuine.
The real reward of bringing a group here is how naturally people connect. Away from traditional meeting rooms, ideas tend to flow over shared moments — swapping stories after a jetboat ride, or reflecting by the fire with a glass of Central Otago pinot noir. These unscripted interactions turn shared adventure into genuine team culture, the hallmark of a truly memorable incentive.
Getting There and Getting Around
Queenstown Airport has daily direct flights from Auckland, Wellington and Christchurch, as well as from Sydney, Melbourne and Brisbane. Most accommodation is less than 15 minutes from the terminal. Once in town, transport is simple, shuttles, private transfers, or even short walks between venues.
Local DMCs and transport providers are well-set-up for delegate movements and know how to handle everything from airport welcomes to off-site adventures. It all adds up to a destination that’s easy to manage and enjoyable to explore.
Where Inspiration Comes Naturally
What sets Queenstown apart is how naturally everything fits together. The scenery inspires fresh thinking, the hospitality feels genuine, and the experiences create lasting memories. It’s not about scale or spectacle, it’s about the quality of connection.
For planners, it’s a destination that makes business travel feel effortless and rewarding. Whether it’s a small leadership retreat or a 200-person incentive trip, Queenstown has the balance of excitement and calm that helps people recharge and reconnect — and that’s what great events are all about.
Kawarau Gorge Suspension Bridge Bungy Jumping
Sustainable by Nature
Queenstown is on a mission to become a carbon zero destination by 2030 — leading the way in regenerative tourism that benefits the environment, community and culture.
Event organisers are encouraged to support this vision by planning sustainably from arrival to departure: sourcing local food, minimising packaging, composting organic waste, and opting for reusable dishware through initiatives such as DISHrupt and Chunky. Even small changes, like going singleuse cup free, make a measurable impact.
Events like Electrify Queenstown have set benchmarks, running waste-free and low-carbon while inspiring delegates and suppliers to think differently. Organisers collaborated with local venues to cut energy use and eliminate unnecessary waste across catering, exhibition design and transport. The only bin on site was for composting leftover food, and instead of printed brochures or giveaways, exhibitors used QR codes, digital screens and interactive displays to engage attendees.
Local operators are part of the movement too. The Rees Hotel partners with Windy Ridge Farm to deliver milk in reusable glass bottles, preventing more than 13,000 plastic bottles from entering landfill each year. Gibbston Valley Lodge & Spa operates organically, producing low-impact wines that reflect the region’s natural environment.
It’s a practical reflection of Queenstown’s broader approach, a destination where sustainability isn’t a marketing line, but a shared value connecting community, business and visitor alike.
Quick Facts for Planners
• Access: 10 minutes from airport to town; direct flights from NZ and Australia.
• Top venues: The Rees Hotel, Skyline Queenstown, Gibbston Valley Wine Caves, Millbrook Resort, Eichardt’s Private Hotel, Blanket Bay.
• Popular activities: Jetboating, heli-sightseeing, wine tours, lake cruises, spa sessions, skiing.
• Best suited for: Executive retreats, small-to-medium conferences, and incentive programmes.
“Queenstown has a way of reconnecting people with their work, their teams and the bigger picture, it’s why events here truly resonate.”
KJet jetboating
Skyline Gondola
NO ORDINARY BUSINESS EVENT
If you could craft your ultimate business event, where would it begin?
Spectacular landscapes, a vibrant community, and the promise of adventure at every turn, Queenstown and Wānaka are where unforgettable business events begin. Your unforgettable business event starts here. Get in touch with the Queenstown Convention Bureau. queenstownNZ.co.nz/queenstown-business-events
The Rees Hotel Queenstown –Lakeside Calm Meets Crafted Events
A peaceful lakeside setting, spacious apartment-style accommoda tion, and genuinely thoughtful service make The Rees a standout choice for business events in Queenstown.
Perched on the tranquil shores of Lake Whakatipu, The Rees Hotel Queenstown blends boutique luxury with considered design and the kind of southern hospitality that feels both warm and effortless. Just a few minutes from the town centre, or an easy lakeside walk or cycle along the Frankton Track, this premium retreat offers planners a rare balance of serenity and sophistication.
With 60 hotel rooms, 90 apartments, and five three-bedroom Lakeside Residences, The Rees has the scale and flexibility for incentive groups, leadership retreats, and corporate travellers alike. Each space includes a private balcony designed to frame those iconic Remarkables views, the sort that lift the spirit the moment you arrive.
Purpose-built and personal
The hotel’s dedicated events space, Ruma Wai Kahu, is a flexible, light-filled venue accommodating up to 120 guests theatre-style or 60 for seated dining. With sweeping lake views and integrated technology, it’s well suited to strategy sessions, celebrations, and executive gatherings.
Every event is supported by a dedicated Event Specialist who ensures timing, menus, theming, and service come together seamlessly. “We pride ourselves on creating unique and boutique affairs, always grounded in our hallmark of southern hospitality,” says the hotel’s management team.
True South dining
When it’s time to recharge, delegates gravitate to True South Dining Room, the hotel’s award-winning restaurant. Seasonal menus from the executive chef showcase the best of Central Otago’s produce, paired with an extensive wine cellar of more than 4,000 bottles, including rare Bordeaux vintages.
True South also offers elegant private dining options for 10 to 60 guests, providing a considered setting for working dinners, cocktail receptions, or wine-paired degustations. Whatever the occasion, the experience is designed to end the day on a memorable note.
Space to breathe
Accommodation at The Rees is defined by its generous proportions and calming atmosphere. Apartments span up to 140sqm and include full kitchens, living spaces, and laundry facilities, ideal for extended programmes or teams travelling together. For an elevated stay, the five Lakeside Residences offer three bedrooms, 3.5 bathrooms, private Jacuzzis, and personalised concierge service.
Designed by architect Kerry Avery, each residence feels like a self-contained retreat, quiet, light-filled, and seamlessly connected to the hotel’s five-star amenities.
Incentives with a difference
For incentive planners, The Rees places Queenstown’s natural playground right at the door. The hotel’s private jetty gives direct access to water taxis, lake cruises, and jet boat adventures, while the on-site fleet of mountain bikes makes the lakeside trail into town an easy option for free time or informal team bonding.
Activities can be tailored to the group, vineyard tours in Gibbston Valley, golf at Millbrook, helicopter picnics in the Southern Alps, all curated with the support of the hotel’s concierge and trusted local partners. Each itinerary reflects The Rees’ guiding philosophy: authentic, personal, and unmistakably Queenstown.
The art of quiet luxury
What truly distinguishes The Rees is its atmosphere, peaceful, refined, and delivered with a sense of genuine warmth. Hallways are lined with artworks from local and international artists, and a library of rare books offers a quiet corner for inspiration between sessions. Guests often describe The Rees as the place they can finally exhale.
Looking ahead
As demand continues to grow for boutique, high-quality retreats, The Rees is increasingly attracting leadership teams and incentive groups from across Australasia. Its thoughtful service, elegant spaces, and gentle sense of calm make it an ideal setting for meaningful meetings in Queenstown.
For planners seeking a venue where connection and creativity can flourish, The Rees offers a compelling balance, proof that some of the best ideas really are born lakeside.
Discover more: therees.co.nz
The Magic of Millbrook
Set across 650 acres of Central Otago countryside, Millbrook Resort blends dramatic landscapes, bespoke event design and award-winning hospitality.
When you pass through Millbrook Resort’s front gate and follow the tree-lined avenue, there is a sense you’re arriving somewhere special. The grounds open around you: towering oaks, rolling fairways and alpine peaks, creating an atmosphere of calm, space and quiet refinement. Alongside this picture postcard setting is a first-class business events offering, complete with exceptional venues, premium accommodation, five-star dining and world-class golf, all supported by polished, attentive service that feels effortless.
Stay Your Way
At the heart of the Millbrook experience is a “Stay Your Way” philosophy. An approach that ensures every aspect of your event is tailored with intent and personality. Bespoke elements come together with ease, think exquisite menus created around Central Otago’s seasonal produce, curated wellness experiences that fit the pace of your programme, or exclusive venue setups designed to reflect your vision. Woven into every part of the Millbrook stay is a warm, personal service where the smallest details are thoughtfully attended to.
Perfection on a Plate
Food is an important part of the experience at Millbrook, and the resort’s award-winning chefs take real pride in showcasing the best of Central Otago. Menus are shaped around the seasons and draw heavily from Millbrook’s own Kitchen Garden, orchards and free-range chickens, supported by produce from trusted local farmers.
This focus on provenance gives every meal a genuine sense of place, helping delegates feel connected to the region and shaping a more immersive, rewarding journey. With several onsite restaurants offering five-star cuisine, planners have plenty of flexibility to create the right dining moments for their programme, from relaxed shared meals to more refined settings for executive hosting.
Overlooking the Mill Pond and the Remarkables Course 18th hole, the Millhouse Restaurant blends rustic character with relaxed elegance. It offers a comfortable, character-filled atmosphere and a seasonal sharing menu. For a different culinary journey, Kobe Cuisine offers contemporary Japanese dining with sweeping views across the landscape.
Its menu presents a modern take on Japanese flavours, designed for sharing and crafted using a mix of fresh local and Japanese ingredients.
Wellness Comes Naturally
Wellbeing naturally weaves into the event experience at Millbrook, offering delegates a chance to reset at their own pace. The award-winning Spa at Millbrook features ten treatment rooms and a selection of signature therapies that help restore balance after full days of meetings, strategy sessions or travel. Groups can build yoga, pilates, mindfulness or light movement into their programme, giving delegates simple ways to stay centred throughout the event.
Home of the New Zealand Open
Golf at Millbrook is more than an add-on, it is an experience that elevates any business itinerary. As the home of the New Zealand Open, the resort offers two championship 18-hole courses that unfold across a natural alpine amphitheatre, creating one of the most spectacular golfing environments in the world. And in true Queenstown fashion, it is entirely possible to ski Coronet Peak in the morning and tee off in the afternoon, a memorable combination that adds real impact to team rewards, executive hosting or post-conference programmes.
Spaces That Inspire
Millbrook’s venues are designed to spark creativity, clarity and collaboration. Each space offers its own outlook and character, with the flexibility to adapt to different event formats. The in-house events team handles personalisation across décor, lighting, menu design and layouts to ensure every gathering feels unique.
Millhouse Conference Centre
Restored to the style of the original estate’s wheat mill, Millhouse provides comfort and character, with views over the tranquil Mill Pond and Remarkables Course 18th hole. A bright, contemporary venue it’s ideal for conferences, strategy days or creative workshops. Seats up to 150 guests theatre style.
The Clubhouse
With views overlooking the Coronet Course 18th green, The Clubhouse is a beautifully rustic venue ideal for festive dinners, banquets and cocktail evenings. The outdoor patio is a great spot in the warmer months, and when temperatures drop you can head indoors and enjoy a roaring fire. Seats up to 80 people inside, and 70 seated people outside.
The Pavilion
The Pavilion is a permanent silk-lined, carpeted marquee that offers an elegant setting for receptions, product launches and standout gatherings. Its versatility makes it ideal for a wide range of event formats, easily transitioning from a breakout space or trade show during the day to a fully themed evening event. Accommodates 210 theatre style and 150 in banquet set up.
Waterfall Cottage
Tucked away in a quiet garden setting, Waterfall Cottage is perfect for high-level meetings, creative think tanks or any session that needs focus and privacy. Seating up to 18 guests in a boardroom layout, it is a light-filled space that feels both intimate and productive.
Two-Bedroom Suites
Millbrook’s Two-Bedroom Suites offer lounge-style executive spaces that provide a comfortable, private setting for small team sessions, leadership meetings or breakout rooms for larger groups. The suites have doors that open onto balconies or outdoor courtyards, making them perfectly suited to focused discussions in a more informal environment.
Meaningful Impact
Sustainability is an increasingly important part of MICE decisionmaking, and Millbrook has it built into daily operations, rather than added as an afterthought. The resort has maintained a Qualmark Gold Sustainable Tourism Award for more than a decade, backed by ongoing improvements in energy and water efficiency.
Delegates can also contribute in a tangible way. Credits from their stay can be directed toward native reforestation projects in the Whakatipu Basin, giving groups the opportunity to leave a positive legacy in the region. It is a simple, meaningful layer of purpose that aligns well with modern event goals and adds value beyond the agenda.
A Destination for Every Season
Whether you are hosting an incentive programme, a leadership retreat or a high-impact conference, Millbrook brings everything together in a way that feels effortless and considered. The combination of personalised service, exceptional food, inspiring venues and thoughtful sustainability practices creates an environment where delegates can engage fully, reconnect and return with fresh perspective. It is this balance of tranquillity, capability and Central Otago character that makes Millbrook feel less like a venue and more like a destination that lifts every event.
Discover more at millbrook.co.nz
LET THE SEASON SLOW THE PACE.
Secure your event for June, July or August and receive preferred venue rates, a complimentary spa treatment for your VIPs or bespoke room amenities.
Beyond the Script – The Power of Great MC
Kate Rodger reflects on more than a decade as one of New Zealand’s most trusted MCs, sharing why the role has evolved far beyond the script and how preparation, presence, and professionalism can transform an event.
More Than Just a Voice
For many, the misconception remains that an MC is simply a script reader, someone to pronounce names and keep the microphone warm. If that were true, you could hand the run sheet to Nigel from Accounts and hope for the best!
In reality, the MC is a strategic partner in event delivery. Having spent well over a decade on stage, we know that our role is to shape the audience experience from the moment the lights dim until the final applause. We see ourselves as custodians of the atmosphere and energy that organisers have worked for months to create.
When we step onto stage, the mission is simple: to honour the months of planning that have gone into the event and to deliver a celebration that feels seamless, polished, and memorable.
Setting the Tone and Holding the Room
Events rise or fall on atmosphere. As MCs, we act as the thermostat, adjusting, nudging and ensuring energy never drops below engaged. At a gala dinner, that may mean elegance and gravitas. At a conference breakfast, it’s about warmth and momentum to shake off the early morning yawns.
We know that transitions matter just as much as main sessions. Our job is to smooth the gaps, to keep the energy consistent, and to build rapport with the audience. When Q&As stall, we’re ready with our own questions to keep speakers feeling valued.
And when it comes to sponsors, acknowledgements must be handled with charm. A sponsor thank you isn’t a tick box exercise, it’s a chance to make stakeholders feel celebrated for their investment.
Preparation Behind the Scenes
Our mantra is always: prep, prep, prep. Preparation is where confidence is built and trust with organisers is earned.
• Briefing calls: Spend time understanding company culture, audience mix and sponsor priorities.
• Agenda deep dive: Study the run sheet, anticipating where energy might dip and planning how to lift it.
• Names and bios: Nothing undermines credibility faster than a mispronounced name, so we practise them meticulously.
• Script plus improv: Prepare key lines and transitions, so you’re allways ready to pivot if things go wrong.
• Tech checks: On big shows, insist on full AV and rehearsal. It’s essential.
The MC’s Toolkit
Over the years, I’ve refined a toolkit that goes beyond a clear voice:
• Guiding the flow: Keeping a programme on time, on track and in rhythm, without it ever feeling rushed.
• Setting the tone: Whether it’s black tie elegance or a high energy breakfast, establish the mood from the first word.
• Connecting the dots: Weaving stories between segments so the audience feels continuity, not disconnection.
• Supporting the brand: Delivering sponsor acknowledgements and company messages with authenticity.
Done well, the MC almost disappears into the fabric of the event. Guests don’t notice the mechanics, they feel the cohesion and professionalism, which reflects back on the brand and organisers.
What Five-Star MC Success Looks Like
Some of my best work has been possible because organisers treated me as a partner. Success comes from collaboration. What makes the difference?
• A detailed, well formatted run sheet and script.
• Accurate bios and correct pronunciation notes.
• Clear sponsor guidelines delivered in advance.
• A single point of contact on event day.
• A vibe brief: formal, playful, sharp, warm?
• Autocue support for large events where precision is vital.
These elements give an MC the tools to deliver flawlessly. And when we deliver flawlessly, audiences leave impressed, and organisers and sponsors reap the benefits.
Experience Counts
There’s a reason seasoned MCs make it look effortless. We’ve lived through every possible scenario, silent auditoriums, overrun speakers, power cuts, and tipsy gala audiences. Experience gives us the ability to adapt without panic.
We’ve learned from every mistake, ours and others. The speaker who froze. The organiser who under briefed. The AV that collapsed at the worst possible moment. Each event has taught us something new that we carry forward to the next stage.
That’s why a seasoned MC is as much a crisis manager as they are a host. Our role is to keep the show alive while ensuring the audience never senses the drama.
Choosing and Briefing the Right MC
Not all MCs are created equal. If you want your event to run like a well oiled machine with sparkle, choose carefully. Match the personality of the MC to the event. A gala needs elegance with humour, while a breakfast requires energy and pace.
Look beyond the script and find someone adaptable and quick thinking. Professionalism should be non negotiable: punctual, prepared and calm under pressure. And most importantly, treat your MC as a partner by involving them early and trusting them with the how.
Final Wrap
So you get the picture: your professional MC isn’t just the person with the microphone. We are both the safety net and the spark. We catch the mishaps and manage the mayhem. We are the energy that ignites the room from the first moment, keeping people engaged and entertained through lengthy awards categories or a meaty conference agenda, while tying everything together with warmth, humour and connection.
The best MCs aren’t remembered for themselves. They’re remembered for how effortless they made everyone else look — the organisers, the sponsors, the speakers and the audience.
Where Every Meeting Comes With a View
At Crowne Plaza Queenstown, every event is framed by uninterrupted views of Lake Wakatipu and the Remarkables All four of our flexible conference spaces feature natural light, floor-to-ceiling windows and balcony access creating an inspiring setting for strategy days, workshops, conferences and retreats.
With 139 guest rooms, we ’ re per fectly suited for residential conferences, multi-day programs and incentive groups. Our largest venue, Crowne II, hosts up to 100 guests, with additional rooms ideal for breakouts or smaller meetings
Locally connected and highly regarded within the Queenstown business events community, Hannah Chalmers, Business Development Manager, is your go-to for tailored solutions, creative ideas and seamless coordination from enquiry to arrival
Four light-filled meeting spaces with breathtaking lake + mountain views Capacities up to 100 pax Central lakefront location, steps from dining, activities and the town centre
The Islands of Tahiti –Purpose Meets Paradise
Today’s business event decisionmakers are wanting more than just a spectacular backdrop. They’re seeking carefully curated experiences with meaning, connection, and cultural depth. And that’s exactly what the Islands of Tahiti deliver.
Scattered across South Pacific blue, these 118 islands offer the kind of natural beauty, calm, and privacy that’s often hard to find, the sort of setting where business goals and genuine human connection happily go hand in hand.
Whether you’re recognising high performers or bringing a team together for some quality thinking time, The Islands of Tahiti offer space to breathe, time to connect, and experiences that last, long after you return to the office.
Exclusivity, the Tahitian Way
The Islands of Tahiti have intentionally developed premium, highvalue experiences rather than mass tourism. It’s a destination shaped by quality over volume. For example, they welcome fewer visitors in an entire year than Hawaii receives in a single week. That translates to boutique resorts, private motu (islet), small luxury cruises and experiences that keep things intimate, personal, and truly special.
For incentive or group travel, this relaxed pace comes as standard. There’s no rush, no crowds, just a sense of ease that lets your team settle in, come together, and celebrate, all wrapped in that unmistakable Polynesian warmth. Whether it’s a leadership retreat for 20 or an incentive trip for 100, Tahiti balances tropical refinement with space to think.
A Destination of Possibilities
The Islands of Tahiti offer event planners an exceptional level of choice, flexibility and creative freedom. With landscapes that range from volcanic peaks to private atolls, and a culture known for its generosity and warmth, the destination makes it possible to design programmes that feel truly bespoke. Whether a group is seeking adventure, relaxation, cultural immersion or high-end recognition, each island brings its own strengths to the table, allowing planners to build itineraries that are perfectly aligned with their clients’ needs.
Hilton Moorea Lagoon Resort & Spa
Tahiti: The Gateway
Tahiti is the largest island in French Polynesia and the main hub for travel, logistics and operations. It is a practical and versatile starting point for event or incentive programmes. In Papeete, vibrant markets, museums, pearl boutiques and waterfront dining offer excellent options for welcome events or pre- and post-programme exploration. Just outside the city, waterfalls, forest tracks and freshwater streams provide easy access to nature-based activities without the need for transfers.
Highlights:
Wide range of accommodation, dining and event services. Cultural, culinary and natural experiences all close at hand. Starting point for multi-island programmes or standalone itineraries.
Moorea: Effortless Escape
Just a short ferry or flight from Tahiti, Moorea offers dramatic scenery with soaring peaks, lush valleys and a brilliant turquoise lagoon. Its compact size supports shorter, high-impact programmes where the dramatic landscape takes centre stage. Activities such as snorkelling, light hiking and lagoon tour pair easily with wellness sessions or relaxed beachfront gatherings, offering a well-balanced mix of engagement and downtime.
Highlights:
Easy access from Tahiti.
Wide selection of nature-based experiences. Ideal for wellness, reward and reconnection themes.
Tetiaroa: Eco-Luxury at its Finest
Once a retreat for Tahitian royalty, Tetiaroa is now one of the region’s most exclusive and sustainable destinations. With sea turtles, tropical birdlife and thriving coral ecosystems, it is ideally suited to programmes focused on conservation and purpose, without compromising on comfort.
The Brando, a world-renowned eco-luxury resort, offers complete privacy and exceptional service, making it a premium choice for executive retreats or high-value incentives.
Highlights:
Private, exclusive setting for senior leadership groups. Strong sustainability credentials. Purpose-driven programming in a luxury environment.
Bora Bora: The Icon
Bora Bora is known worldwide for its overwater bungalows, crystal-clear lagoon and the iconic peak of Mount Otemanu. The island’s luxury resorts offer everything from private-island events and lagoon expeditions to refined dining. It is an ideal destination for multi-day programmes that combine stunning natural beauty with opportunities to unwind.
Event highlights:
High recognition and strong appeal for premium qualifiers. Well suited to three-to-five-night reward itineraries.
Balanced mix of adventure, relaxation and indulgence.
Tetiaroa
Raiatea and Taha’a: Cultural Depth.
Natural Calm
Raiatea is often seen as the cultural heart of Polynesia. It is home to Taputapuatea marae, a UNESCO World Heritage Site that provides a powerful foundation for storytelling-led programmes. Nearby Taha’a is known for its vanilla plantations, quiet motu and peaceful lagoon setting. Together, these islands offer a thoughtful mix of cultural richness and relaxed, sensory-focused experiences.
Event highlights:
Strong cultural foundation for purpose-led itineraries. Intimate environments ideal for reflection and connection. Easy to pair heritage with resort-style comfort.
Rangiroa and Tikehau: For High-Adventure Itineraries
Rangiroa and Tikehau rank among the world’s top diving destinations. Their exceptional marine environments are perfect for adventure-focused or specialist incentive travel. Rangiroa’s drift dives with dolphins, sharks and manta rays deliver unforgettable moments. Tikehau offers pink-sand beaches and a shallow lagoon ideal for smaller groups seeking a more relaxed immersion in nature.
Event highlights:
High-adrenaline activities for adventurous teams. Unique marine and lagoon experiences beyond resort settings. Strong appeal for specialist and high-engagement groups.
Activities For All
While each island has its own character, The Islands of Tahiti offer an exceptional range of experiences that can be tailored to suit groups of all sizes and programme styles. Whether it’s securing exclusive use of a resort or cruise for complete privacy and personalised service, or opting for a private yacht or catamaran charter for a more intimate experience on the water, planners have plenty of flexibility.
For groups seeking adventure, the islands present a wealth of options, from 4WD safaris and guided hikes through striking landscapes to snorkelling and diving in some of the world’s clearest lagoons.
Cultural immersion is another highlight, with opportunities to learn Ori Tahiti dance, visit local pearl farms, or take part in hands-on Polynesian cooking classes that foster meaningful connections with local traditions.
For programmes focused on relaxation, reward or enrichment, The Islands of Tahiti offers a seamless sense of understated luxury. Spa treatments, overwater bungalow stays, and gourmet picnics on secluded motu create moments of calm, while team-building activities naturally align with the surroundings, such as traditional canoe races, island treasure hunts, friendly water-based challenges, or creative workshops that celebrate Polynesian artistry.
As the sun sets, the islands offer memorable ways to round out the day, with beachfront gala dinners, live Polynesian performances and themed events that showcase the vibrant culture and warm hospitality of the destination.
Sustainable Practices
Organising a sustainable event in The Islands of Tahiti is about more than reducing environmental impact. It is an opportunity to align with the region’s deep respect for nature, culture and community.
In The Islands of Tahiti, sustainability is not a trend. It is a way of life that has guided local practices for generations. From customary resource management systems like rahui, which protect ecosystems through seasonal closures, to traditional faapu farming that preserves soil health and biodiversity, the principles of care and balance are deeply embedded in everyday living.
This foundation makes The Islands of Tahiti a natural partner for planners looking to create more responsible and meaningful programmes. And from the moment guests arrive, there are many ways to integrate sustainability into your event.
Choose eco-certified venues that prioritise green practices such as energy efficiency, responsible waste management and ethical sourcing. Many resorts now offer meeting spaces powered by renewable energy, catering that uses local and organic ingredients, and options to support carbon offset initiatives.
Simple adjustments can have a meaningful effect. Encourage the use of refillable water bottles and provide biodegradable tableware to help eliminate single-use plastics. Use digital tools for schedules, tickets and communications to reduce printed materials and paper waste.
Bora Bora
Sustainable choices can also elevate the event experience. Consider adding reef restoration, native tree planting or cultural workshops with local artisans and environmental organisations. These activities create memorable connections and directly support the community.
Transport is another important factor. Where possible, choose direct flights, arrange electric or hybrid ground transport, and provide guests with options to offset their travel emissions. For dining, focus on menus that showcase seasonal, locally sourced ingredients and aim to minimise food waste.
It is also essential to respect the natural environment. Choose low-impact activities that preserve the land and marine ecosystems, and work with local operators who follow responsible tourism practices. Many Tahitian suppliers are already deeply committed to conservation and will gladly collaborate on sustainable event delivery.
By embedding sustainability into your planning, you can create an event that not only inspires and rewards but also gives back to the destination. In The Islands of Tahiti, meaningful impact and unforgettable experiences go hand in hand.
Access from Major Hubs
Despite its faraway feel, Tahiti is just a straightforward flight from major hubs, with direct international flights into Papeete (PPT) from key global gateways:
Paris (CDG) – 22 hours with a stop in Los Angeles
Los Angeles (LAX) or San Francisco (SFO) – 8 hours non-stop
Honolulu (HNL) – 5 hours non-stop
Auckland (AKL) – 5 hours non-stop
Sydney (SYD) – 7–8 hours with a stop in Auckland
Tokyo (NRT) – approximately 11–12 hours non-stop
Island Travel Logistics
Once you’re on the ground, moving from point to point is also straightforward. Air Tahiti operates scheduled services linking 48 islands and atolls, while Air Moana runs direct flights from Tahiti (PPT) to Moorea, Raiatea, Bora Bora, Rangiroa, Nuku Hiva and Hiva Oa. Plus you can add in ferries, catamarans, helicopters and private charters.
For planners, that means it’s easy to plan multi-island programmes - for example kick off with meetings on Tahiti, ferry across and explore Moorea, then soak up some luxury on Bora Bora. All without adding undue stress to the schedule.
Visa Requirements
Entry to The Islands of Tahiti is straightforward for most travellers.
• United States: Citizens do not require a visa for stays of up to 90 days. Travellers must hold a passport valid for at least six months beyond the travel date and a confirmed return or onward ticket.
• New Zealand & Australia: Citizens may also enter visa-free for up to 90 days, with a passport valid for six months after travel and a return or onward ticket required.
• Japan: Citizens enjoy visa-free entry for up to 90 days under the same conditions, a six-month passport validity and a confirmed return ticket.
Tahiti Nui Helicopters, Bora Bora
Rangiroa
Local Knowledge
Kaha Brown
Tahiti Expert DMC
When event planners describe The Islands of Tahiti, words like spectacular and breathtaking come easily. But for Kaha Brown, founder of Tahiti Expert DMC, the real power of these islands isn’t just their beauty, it’s their depth.
Seeing The Potential
Kaha’s journey to becoming one of French Polynesia’s most respected MICE leaders began in 2012, when she launched the region’s first corporate event agency. Her early collaborations with the luxury hotels of Bora Bora confirmed just how much potential the islands held. Alongside this work, she pursued a master’s degree focused on business tourism in French Polynesia.
“This academic and market-driven approach helped me identify one gap in our model; we were missing a specialised MICE DMC to be able to respond to the worldwide demand in the same creative way that other destinations did,” says Kaha.
Tahiti Expert DMC was founded to fill that gap, a single expert entry point for airlines, hotels and industry players seeking a seamless, culturally grounded MICE partner.
Why The Islands of Tahiti Work
Kaha believes the destination is uniquely positioned for incentive and corporate travel.
“The Islands of Tahiti, especially Bora Bora, Moorea and Tetiaroa, are outstanding MICE gateways,” she says. While the location itself is undeniably compelling, Kaha is quick to explain that the true value lies deeper.
Hosting a programme in French Polynesia “isn’t only about the picture postcard locations but also about providing unforgettable, unique experiences that will make attendees feel rewarded and strongly bonded to their company.”
The islands offer a distinctive blend of prestige and cultural depth. “They combine the French Art de vivre and renowned brand properties, a powerful and meaningful Tahitian culture, serenity, safety, sustainability, and an inspiring happy destination,” she says.
For planners navigating increasingly sophisticated attendee expectations, this combination creates an experience that feels grounded, intentional and culturally resonant.
Regenerative Travel
Sustainability is also at the heart of each programme. “Tahiti Expert DMC has been well-engaged since the beginning on regenerative travels,” she says.
Nearly every client arrives with CSR values woven into their company policy, and her team provides a catalogue of activities to support those goals. Groups may participate in marine life conservation, coral ecosystem regeneration, heritage restoration, artisan community support, or refurbishing schools and rural hospitals. These mostly half-day programmes allow teams to connect with local communities in a meaningful, respectful way.
The TIAKI MOANA Summit remains one of her most meaningful pieces of work.
“As islanders, we are facing ocean bleaching and sea rising,” she says. “What heritage could be more important than preserving our ocean land?”
The summit brought 250 attendees from 36 countries together to recognise the crucial role of Indigenous ecological knowledge, ultimately contributing to a United Nations deliverable. For Kaha, this was more than logistics; it was legacy.
From a broader perspective, Kaha sees business travel remains a more stable segment than leisure travel. “It is the part of the industry that rebounds quickly after major disruptions, giving destinations an important opportunity to balance seasonal tourism patterns. Corporate and incentive programmes are also evolving, with planners increasingly integrating planet-conscious activities and cultural connections. These shifts are becoming key drivers of long-term business resilience,” she says.
Kaha has also noticed emerging trends in premium product design. One of the most significant is the rise of ultra-luxury yachting groups. An example being Tahiti Expert DMC creating specialised thematic days for other local DMCs working with luxury cruise ships, supporting their clients’ high-standard requests with deeper storytelling, tailored entertainment and refined scenography.
Wellbeing as an Incentive Value
Wellness has become integral to corporate travel design, and Tahiti’s resorts have embraced the shift. Spas use locally sourced oils, volcanic stones, and natural botanicals, while newer properties combine traditional techniques with modern therapies.
At The St. Regis Bora Bora, for instance, the wellness sanctuary offers both holistic treatments and innovative biohacking technology — a reminder that wellbeing can be both restorative and forward-thinking. Incorporating optional spa sessions or sunrise yoga into itineraries reinforces a message of care. It tells delegates their health and balance matter as much as their performance.
For event planners and travel managers, The Islands of Tahiti offer a destination that performs on every level: logistically capable, experientially rich, and ethically sound. Here, business feels unhurried, recognition feels personal, and every event — whether a reward trip, strategy retreat, or small-group meeting — leaves participants not only inspired, but restored.
A Final Word to Planners
Her advice is clear: “Always book your MICE programmes via a DMC.” From selecting the right property to negotiating budgets and designing unique journeys, a local expert ensures planners have a single trusted entry point and a programme that delivers on every level.
Auckland is a place where you can feel the energy of a big city but never be far from the coast, a quiet walkway, or the next great meal. What makes Auckland stand out for business events is how much variety sits within such a small area.
You can spend the morning in a purpose-built convention centre overlooking the harbour, then be on a ferry to a seaside village or island vineyard by the afternoon. The city is changing fast, too. New hotels, refreshed waterfront areas, and modern venues are giving Auckland a new sense of style and confidence, while its volcanic cones, Māori heritage, and colourful neighbourhoods keep the place grounded in what makes it unique. It’s a mix of fresh ideas and familiar warmth, something that visitors often say they feel straight away.
For business events, it’s a destination that works on several levels: the infrastructure is here, the scenery is right on the doorstep, and there’s always something interesting to do once the formalities are finished. It’s the kind of city that encourages people to connect, explore, and get a little more out of their time away.
Modern Spaces, Easy Access
One of Auckland’s biggest strengths as a business-events destination is how simple it is to bring an event together. The city has a strong mix of purpose-built venues, premium hotels, and easy transport links, all within a compact area that keeps things straightforward for both organisers and delegates.
At the centre of it all is the New Zealand International Convention Centre (NZICC), a major new venue that gives Auckland international-level capacity. It’s designed for flexibility, with large halls and modern technology that make it ideal for conferences wanting to keep everything under one roof. Being right in the CBD also means delegates can walk to restaurants, the waterfront, and a wide range of hotels in just a few minutes.
Along the harbour, the Viaduct Events Centre adds a bright, contemporary waterfront option, while Shed 10 offers a character-filled alternative with its restored industrial style. Both provide plenty of space for exhibitions, plenary sessions, or gala events, and both sit in prime locations where delegates can enjoy views, fresh air, and easy access to the city.
In the heart of town, the Aotea Centre continues to be a reliable choice for large conferences, with theatres and breakout rooms right on the edge of Auckland’s arts and entertainment precinct.
Supporting these venues is a strong network of hotels that double as event spaces. The Cordis, JW Marriott Auckland and Park Hyatt Auckland, all offer polished accommodation and meeting rooms within walking distance of major venues. Their proximity to the waterfront and main dining areas gives delegates plenty to see and do between sessions.
What ties all of this together is how easy it feels. Venues, hotels, dining, and transport are close to each other, which helps events run more smoothly and gives delegates the freedom to explore the city without needing long transfers or complicated logistics.
A Natural Playground
One of the biggest surprises for people visiting Auckland is just how close nature feels. You can be in the middle of the CBD, look across the harbour, and still see islands, beaches, and volcanic cones all within easy reach. It gives the city a relaxed edge and means that when delegates want a break from the busy programme, they don’t have to go far to find something quiet, scenic, or a bit adventurous.
Auckland is wrapped by coast on both sides, so there’s always a beach nearby — from calm, inner-harbour spots perfect for a morning walk, to wild west-coast surf beaches that feel a world away from downtown, even though they’re only a short drive.
For groups wanting something low-key, there are plenty of secluded bays, coastal tracks, and hidden picnic spots that offer a breather from conference life without needing a full-day excursion.
The region is full of natural landmarks, but Rangitoto Island is one of the standouts. It’s Auckland’s youngest volcano and an easy ferry ride from the city. The walk to the summit is accessible for most fitness levels, and the payoff is huge, panoramic views over the harbour, the skyline, and the islands of the Hauraki Gulf. It’s the kind of activity that’s simple to organise but feels memorable and uniquely Auckland.
For something more active, a guided sea kayak tour on the Waitematā Harbour gives groups the chance to see the city from a different angle. Paddling across calm water with the skyline behind you is a pretty special way to unwind after a day of meetings.
Auckland.
So much, so close.
From city meetings to sailing sparkling oceans.
From global eats to innovations and connections.
From five-star luxury to spectacular landscapes.
Feel the wairua (spirit) of our beautiful city, where one day is never enough.
No one knows Auckland better than Auckland Convention Bureau. So, let’s plan your next business event together. Our services are free.
As host city, we look forward to welcoming you to MEETINGS 2026
Iconic Experiences and Neighbourhoods
Auckland has no shortage of memorable experiences, and what’s great for business events is how easy they are to build into a schedule. You don’t have to travel far to find something that feels distinctly “Auckland,” whether it’s a cultural performance, an island adventure, or simply exploring a neighbourhood with its own personality and charm.
The Sky Tower is one of the city’s most recognisable landmarks and makes a great starting point for orientation. From the top, you get a full 360-degree sweep of the city, the harbour, islands, volcanic cones, and the cluster of high-rises that make up the CBD.
For something more indulgent, Waiheke Island is hard to beat. It’s known for its award-winning vineyards, golden-sand beaches and vibrant food and arts scene. The ferry journey itself feels like part of the experience, and once you arrive, you can tailor the day however you like, think wine tasting, long lunches, outdoor art trails, or simply relaxing by the water. It’s ideal for incentive groups or for delegates looking to extend their stay.
Auckland’s cultural side is just as strong. A visit to the Auckland War Memorial Museum gives groups the chance to experience a Māori cultural performance, offering insight into Aotearoa’s heritage, traditions, and storytelling. It’s a meaningful addition to any programme and helps ground the visit in a sense of place.
Mudbrick Vineyard and Restaurant, Waiheke Island
Cordis Auckland –A Smart, Central Choice
With more than 2,500 square metres of versatile event space, including one of New Zealand’s largest pillarless ballrooms, Cordis Auckland remains a top-tier choice for business events in the heart of the city.
Its 20 flexible venues cater to everything from boardroom meetings to gala dinners for up to 800 guests in the iconic Great Room, making it a smart option for planners who value scale, convenience and quality.
Modern spaces. Smart design
The Great Room is an impressive, high-ceilinged, columnfree space purpose-built for large productions, banquets and exhibitions. Surrounding it is a suite of configurable meeting rooms and boardrooms, all equipped with advanced AV technology to support smooth, multi-day programmes. Located at the corner of Karangahape Road and Symonds Street, the hotel offers easy access to public transport, dining and entertainment.
Executive comfort
Cordis Auckland’s 642 rooms and suites cater to residential conferences, with options ranging from Standard and Family (Twin) Rooms to Club Rooms and Suites within the Pinnacle Tower. For senior leaders, the award-winning Chairman Suite offers a premium retreat.
Guests booked in a Club Executive Room or any Suite also receive automatic access to the Pinnacle Tower Club Lounge, a quiet, well-appointed space with panoramic views. Designed
for both productivity and relaxation, the lounge offers a peaceful setting for breakfast, working lunches or evening wind-downs, giving executive delegates the privacy and comfort they need to stay focused and refreshed throughout their programme.
Sustainability in Action
As an EarthCheck Master certified hotel since 2022, Cordis Auckland offers event planners a venue that aligns seamlessly with modern CSR goals. Energy-efficient systems, water-use monitoring and responsible sourcing ensure every event is underpinned by proven environmental best practice. Native landscaping and an on-site urban beehive support local biodiversity, while EV charging, cycling facilities and paperless guest services make low-impact choices easy for delegates. It’s a sustainability framework that adds value to programmes looking to reduce their footprint without compromising the experience.
Sustainability In Action
Auckland is intentionally shaping its future in a way that protects its environment, culture, and communities. Through Tātaki Auckland Unlimited, the region is working towards a 50% reduction in greenhouse gas emissions by 2030, with initiatives that support sustainable tourism, smarter transport, and responsible event planning.
For event organisers, Auckland’s sustainability focus means access to venues, suppliers, and experiences that align with modern expectations around environmental and community responsibility.
Why Auckland Works
Auckland is a destination that brings together modern venues, easy access, stunning landscapes, and a genuine sense of welcome. It offers scale without being overwhelming, and variety without being complicated.
From purpose-built convention centres to island adventures, long lunches, cultural performances, and waterfront walks, the city gives delegates the chance to experience something different every day — and gives organisers the confidence that everything they need is close by.
The Auckland Convention Bureau adds another layer of support, offering free planning advice, venue suggestions, and local insights to help shape events that run smoothly and feel genuinely connected to the region.
Auckland is growing, evolving, and looking ahead — but still stays true to the coastal beauty, cultural roots, and friendly atmosphere that define it.
Fast Facts
● Time to the City: 25-35 minutes from the airport.
● Over 8,000 hotel rooms in the CBD.
● Big Spaces: NZICC, Viaduct Events Centre, Shed 10. Aotea Centre.
● Natural Highlights: Beaches, bush walks, hidden waterfalls, volcanic cones.
● Island Time: Waiheke’s vineyards or Rangitoto’s summit.
● Meeting Support: The Auckland Convention Bureau offers free help with planning.
● Best For: Large conferences, incentives, leadership retreats, and programmes mixing city + nature.
Aotea Square
PLANNING AHEAD PAYS OFF
At JW Marriott® Auckland, we make it worth your while to plan your meetings, conferences, and incentives in advance The earlier you book, the greater the rewards
Enjoy up to 180,000 Marriott Bonvoy points, 10% off group accommodation rates, 5% off Day Delegate Package rates, and additional savings when you book multiple programs at any participating property Book by 31 March 2026 for stays until 31 December 2028 T&Cs apply.
JW Marriott Auckland –A New Standard in the City
Introduced to the city in December 2022, JW Marriott Auckland has transformed the former site through a three-phase, $35 million renovation. The result is a standout venue that has quickly established itself as one of Auckland’s most sought-after addresses for conferences, executive retreats and incentive events.
Designed with Intention
As the first JW Marriott in New Zealand, the hotel brings the brand’s signature philosophy of mindfulness and purposeful design to the local MICE sector. The full refurbishment, led by renowned Singaporean architecture firm O37, reimagined every detail across the 286 guest rooms, public spaces and meeting facilities.
Conference spaces have been intentionally designed to support clarity and connection. Enhanced acoustics, soft lighting and the absence of pillars in the ballroom all promote visual and auditory focus. In the lobby, calming natural textures, an open layout and design elements such as a living moss wall and etched forest artworks create a welcoming sense of quiet focus from the moment you arrive.
Scalable Spaces, Seamless Delivery
JW Marriott Auckland offers 614 square metres of dedicated event space across seven versatile rooms, ideal for everything from intimate board meetings to cocktail receptions for up to 400 guests.
The centrepiece is the pillarless JW Marriott Ballroom, a 324 square metre venue that accommodates up to 400 guests cocktail-style or 220 for a banquet, with the flexibility to divide the room for concurrent sessions. Additional venues, such as
the Opus Room and the naturally lit Lobby Room, offer elegant spaces for smaller gatherings or registration areas.
Event technology is a standout, with the ballroom featuring a fixed 7-metre LED screen (with three million pixels), two 4-metre supplementary LED screens and a premium Bose audio system. Partnering with event technology specialists Microhire, the property offers programmable lighting that provides full control of ambience and colour, ensuring seamless brand alignment and high production values.
A Focus on Wellbeing
Beyond the meeting rooms, JW Marriott Auckland supports delegate wellbeing with facilities designed to restore and recharge.
The Wellness Centre on Level 11 includes a 24-hour gym with state-of-the-art Technogym equipment, a 14-metre pool overlooking the Waitematā Harbour, a cold plunge pool, sauna and hot tub, all with floor-to-ceiling windows. In-suite Technogym gear, including yoga mats and resistance bands, supports individual wellness on demand.
High-speed Wi-Fi, Chromecast-enabled TVs and thoughtful amenities come standard. Sustainability is embedded throughout the guest experience, from rooftop herb gardens and rescue beehives to refillable still and sparkling water stations on all floors and a reduction in single-use plastics.
Culinary Creativity with Local Flair
Dining is a highlight at JW Marriott Auckland, led by Executive Chef Wallace Mua. The flagship restaurant, Trivet, has evolved from its former Thai roots into a showcase of premium local produce with global inspiration.
Its signature Front Row dining experience is a must for special occasions or incentive events. This intimate 90-minute session allows guests to interact directly with the chefs while enjoying bespoke mini dishes, and sometimes even getting hands-on in the kitchen.
Tucked behind a discreet, speakeasy-style entrance, Kureta offers a refined and immersive omakase dining experience. It’s ideal for intimate incentive dinners or exclusive group events.
Guided by the five elements, each dish is a showcase of precision and craft, where premium local ingredients sourced from ocean to alpine are brought to life on the teppan. With flames rising and flavours unfolding in perfect harmony, Kureta delivers an evening of culinary theatre that lingers long after the final course.
Loyalty, Logistics and ROI
For groups booking 10 rooms or more, the Marriott Bonvoy Planner programme delivers meaningful rewards. These include four times the points on total spend, a 5,000-point signing bonus, a complimentary organiser’s room and access to the Hospitality Room. Standard GDS codes and a 10 per cent travel agent commission streamline logistics for corporate travel bookings, while the hotel’s strong reputation for service underpins its appeal.
A Strategic Choice in the CBD
JW Marriott Auckland is more than a luxury hotel. It is a fully integrated platform for meetings and premium events. With 614 square metres of flexible event space, high-spec technology from Microhire, spacious accommodation and an exceptional food and beverage offering, the hotel provides a first-class option for Auckland’s corporate market.
Fast Facts
● Location: Auckland CBD, close to Queen Street, Viaduct and transport hubs.
● Event Space: 614 sqm across 7 venues, including a pillarless ballroom for up to 400.
● Technology: Integrated 7m LED screen, Bose sound and programmable lighting.
● Suites: 15 spacious suites, including premium VIP options, such as the new Executive Lounge.
● Dining: Three venues, Trivet, Kureta and Forum.
● Wellbeing: Wellness Centre, 14m heated pool, ICE bath, sauna and in-suite fitness gear.
Find out more at www.marriott.com
NZICC – A Game-Changer for Events in Auckland
Opening February 2026, the New Zealand International Convention Centre (NZICC) marks a bold new chapter for Auckland’s business events scene, and a welcome revival for the CBD after years of City Rail Link construction and pand emic disruption.
Delivering 32,500 sqm of flexible event space, an exhibition hall for up to 4,500 delegates, a 2,852-seat theatre, 33 meeting rooms, 1,300 on-site car parks and an airbridge to a new fivestar, 303-room hotel, NZICC combines world-class capability with a uniquely Kiwi sense of place. And it’s all right in the heart of Auckland’s dining, transport and entertainment precincts.
Designed with Flexibility in Mind
While the raw numbers are impressive, the real magic lies in NZICC’s ability to transform its spaces. Every level has been designed for adaptability, allowing event planners to reconfigure layouts, combine or divide rooms, and shape the venue around their vision, not the other way around.
“The size and scale of the NZICC has not been seen in Tāmaki Makaurau Auckland or Aotearoa New Zealand before, and flexibility is one of our biggest strengths,” says Prue Daly, General Manager at NZICC.
“With our highly configurable spaces, it opens the door to events that previously couldn’t be accommodated in Aotearoa due to scale or complexity.”
The Exhibition Hall spans 6,637 sqm of flat, pillar-free space, easily divided into smaller halls or scaled up to host banquets for 3,300 guests or trade shows for 4,500 delegates. Above, the 2,852-seat theatre can convert into two separate 1,235seat venues or a flat-floor gala space for up to 1,150, complete with staging and rigging ready for large-scale productions.
Across the building, 33 meeting rooms can be configured into breakout spaces, boardrooms or press suites, with integrated technology and smart lecterns in each. Operable walls, ceilingheight rigging points and open foyers make it possible to move seamlessly from main session to exhibition to dining, all within one vertical campus.
For planners, it means total creative control. Whether you’re hosting a global congress, product launch or incentive dinner, NZICC’s modular design flexes to fit the brief.
Tech Ready
For planners, tech can make or break an event, and NZICC has been designed to take the stress out of production. Many spaces come equipped with the core essentials that teams commonly
freight in or hire externally, including controllable lighting, built-in sound systems, high-quality projection, and smart lecterns.
That means fewer suppliers to manage, faster set-ups, and less time troubleshooting on show day. Complimentary high-speed Wi-Fi 6e runs venue-wide, ensuring seamless connectivity for delegates, streaming, and hybrid sessions.
On Levels 4 and 5, a wide range of rooms come “eventready” with integrated projection and audio capability, while the main theatre and exhibition halls offer extensive production infrastructure and flexible staging options to support a variety of event formats.
A Place of Cultural Connection
Beyond its physical design and technology, there’s a deeper story running through NZICC, one of people, place and the power of a genuine welcome.
Grounded in the traditions of Aotearoa and its connection to the land and Ngāti Whātua Ōrākei, the tangata whenua (people of the land), the centre reflects the values of manaakitanga, the spirit of care and hospitality that makes every guest feel genuinely welcome. It’s built into the very fabric of the venue, from the cultural narratives expressed through the architecture and artwork to the warmth and pride of the service teams who will bring those stories to life.
“Where I hope we really stand out on the global stage is our connection to local culture through design, and the art featured on both the exterior and interior of the building,” says Prue. “When international visitors walk through our doors, they won’t just see a world-class convention centre, they’ll feel part of something uniquely Aotearoa.”
Who’s Coming?
Before the doors even open, momentum is strong. SkyCity has confirmed 95 events booked for 2026, with another 28 international conferences locked in through to 2028. The list includes heart rhythm specialists, coral reef scientists, school principals, pest managers and public health experts, to name just a few.
Around 15,000 attendees are expected at just 15 of those events, adding an estimated $20 million plus into the local economy.
“Having close to 100 events confirmed before opening shows that we’re already positioning Aotearoa as a serious player in the global business events market,” says Prue. “The NZICC is helping elevate our international profile, proving we can deliver large-scale, high-impact events with professionalism and flair.”
Straight Talk with Martin Snedden
Destination MICE sat down with Martin Snedden, one of New Zeala nd’s most respected business event leaders, for his take on the industry and what c omes next.
Current State of Play
No point in beating around the bush. The volatile global political and economic environment continues to adversely impact New Zealand and, as a subset of that, our business events (BE) industry. Trump’s presidency continues to create unpredictability. Our own national and regional economies are struggling big-time, which inevitably erodes confidence and risk appetite. All this hits the health of our BE industry, including domestic. We need things to stabilise globally so our BE industry mindset can go from survival mode to something more optimistic.
Trends Shaping Our Future
Travel: The tyranny of distance, and everything that comes with that, will always be a huge challenge for New Zealand business. So, in much the same way Air New Zealand has done over the last decade, we must accept that reality and concentrate our business events acquisition strategy on those markets within a one-flight radius of New Zealand. And, within that, never ever lose sight of Australia, our best BE customer, but also a big BE competitor. Our ‘unique’ point of difference: We must keep confidently ‘selling’ our point of difference, why buyers should choose New Zealand over another BE destination, why choose Auckland over Sydney or Vancouver, why choose Christchurch over Adelaide or Singapore. Cohesive Partnerships: Strong whole-of-sector (public and private) BE partnerships will strengthen the effectiveness of our global reach and, ultimately, the quality of what we deliver to our customers. Fragmentation kills opportunity.
New Zealand remains an attractive bucket-list travel destination, and we should play that card for all it’s worth, our scenery, culture, and friendliness all count. Within the business events sector, we now have three top-notch convention and conference venues we can be proud of. As a small country, we’re able to build strong public- and private-sector partnerships and remain highly flexible in how we secure and deliver business events.
Where could we improve? Value for money is a concern, as costs are a significant risk compared with some alternative host countries. While inflation is difficult to control, we must avoid any perception of price-gouging. We could also show more confidence in ourselves and in what we have to offer — New Zealand can be both the “nice guys” and the winners.
Sustainability Takes Centre Stage
From what I’ve seen and heard, the principle of sustainability is already well embedded in many parts of New Zealand’s BE industry. The concept of ‘evolutionary revolution’ is the answer here—keep consistently chipping away with a range of diverse, achievable sustainability initiatives (‘eat the elephant one bite at a time’) and, before we know it, the cumulative effect of all these modest steps forward will add up to major positive change. Also, maybe we all need to be better at telling this emerging sustainability story so that our progress is much more visible.
The Big Three Non-Negotiables
Fully understand the detail of what must be delivered (including the fixed and variable costs of delivery), and make sure your understanding fully aligns with the buyer’s/customer’s understanding—capture that detailed understanding in writing.
Build the event workforce you need to deliver on the above (right skills, right experience, right remuneration framework) and inspire/support them to want to deliver to the highest standards. Create and maintain the strong external delivery partnerships you’ll need to come together with the above, to deliver success.
Dive Into New Tech
AI: As we increasingly get used to using AI, we’ll be continually finding ways to use it more to underpin future event management. Don’t wait. Get stuck in and experiment.
Data analytics: Likewise, keep experimenting with data analytics to explore how best to provide credible proof of value for buyers/customers. Gone are the days of self-servicing surveys being used to ‘prove’ such value.
Moving The Needle
All I really want is for successive governments to genuinely, consistently respect and appreciate the valuable contribution the BE industry makes to New Zealand society. If that is the case, then good decisions will follow.
About Martin
Martin Snedden CNZM, is a former Black Cap Cricketer and one of New Zealand’s most respected sports and tourism leaders. He played 25 Tests and 93 ODIs for New Zealand before moving into senior leadership roles, including CEO of New Zealand Cricket and head of Rugby NZ 2011 Ltd, delivering the 2011 Rugby World Cup. He now chairs Business Events Industry Aotearoa (BEIA) and has held key roles shaping New Zealand’s tourism strategy, including “Tourism 2025.”
When Showponi first stepped into the events scene four years ag o, it wasn’t just about delivering seamless logistics or impressive venues. It was about creating experiences that resonate, events that feel authentic, thoughtful, and deeply personal.
Born from a shared passion for crafting immersive moments and championing long-standing client relationships in the conference and incentives space, founder and CEO Gordon ‘Gordy’ Bayne and Event Director Tania Stranks set out to bring a fresh, creative lens to every brief.
That founding vision, to transform ordinary gatherings into memorable, meaningful experiences, still drives the team today. With a clear focus on originality and a “no box” approach, Showponi continues to design events that reflect the heart of each client’s brand and leave a lasting impression on everyone involved.
Evolving with the Industry
The events world has changed significantly in a short space of time. From the rise of digital tools to shifting audience expectations and growing environmental awareness, the landscape is constantly moving. And the Showponi team has embraced that evolution.
“Technology and sustainability have both become central to how we plan,” says Gordy. “We’ve also seen a strong shift towards inclusivity, making sure events are accessible and welcoming to all attendees.”
Those shifts haven’t just influenced the logistics. They’ve reshaped the creative process too. Showponi’s approach is now even more collaborative, layered with years of industry expertise and a firm commitment to responsible event delivery. Sustainability in particular plays a growing role, with conscious choices being made around materials, suppliers, and waste reduction at every stage.
A Full-Service Approach, Start to Finish
As a full-service agency, Showponi offers clients a seamless experience from concept through to execution. That end-toend involvement allows for consistency, creativity, and clear communication throughout the entire event lifecycle.
From early-stage ideation and creative direction to logistics, production, media bookings and post-event analysis, the team works closely with clients to ensure every detail supports the event’s purpose and meets the moment.
“With everything under one roof, we’re able to stay agile and respond quickly. Whether it’s a last-minute change or a creative pivot, our integrated approach gives us the flexibility to adapt without compromising the vision,” explains Gordy.
The agency’s media arm has also grown rapidly, now covering everything from TV, radio and print through to digital, social and content creation. That growth has been significant, doubling in the last 12 months. Showponi has its sights set firmly on expanding further in the content space, especially as technology like AI continues to open up new opportunities.
The Details That Set Events Apart
So what gives a Showponi event its edge? It’s the considered, often unexpected touches that elevate the experience. Whether it’s a custom-built arrival wall, a surprise guest appearance by legendary former All Black, Dan Carter or immersive entertainment, the team goes beyond the expected to create moments that genuinely resonate.
“We’re always looking for ways to bring a bit of magic,” says Gordy. “But it’s not about gimmicks, it’s about connection. We want people to feel something, to take away memories they’ll talk about long after the event ends.”
Food and beverage is another key focus area, and one the team treats as an essential part of the guest journey. Every menu is thoughtfully curated to reflect the event’s tone and setting, with flavour, presentation and service all playing a role in shaping the overall experience.
Storytelling Through Destination
When it comes to conferences and incentives, Showponi’s love for destination storytelling really shines. International locations bring energy and depth to an event, and the team works hard to showcase local culture, people and flavours in a way that feels authentic and inspiring.
“We work closely with tourism boards. Tourism Fiji, for example, has been a fantastic partner, helping bring a destination to life for our clients,” says Tania. “It’s about more than just a location. It’s the stories, the colour, the warmth that you remember.”
Looking Ahead
The future of events is both exciting and fast-moving, with technology playing an increasing role in how experiences are delivered. Showponi is already exploring ways to integrate AI into planning and logistics, freeing up time to focus on creativity and strategy. They’re also keeping an eye on new formats, including avatar guest speakers and hybrid content models.
But for all the innovation, Gordy and Tania believe the human element will always be at the heart of what they do.
“There’s something special about face-to-face interaction,” Gordy says. “That personal connection, whether it’s through a conversation, a shared laugh or a memorable moment, is what really makes an event unforgettable.”
With a clear vision, a growing service offering, and a talented team behind the reins, Showponi is well positioned to keep raising the bar for events across New Zealand, Australia and beyond.
Gold Coast – Turning Spectacle into Strategy
From marathons that stop the city to jets streaking across the skyline, the Gold Coast has always known how to put on a show. But if you dig a little deeper, you’ll find there’s more than spectacle at play.
Behind the energy, surf and sun lies a destination built by strategy, a city that knows how to turn every crowd, concert and conference into lasting value. For business event organisers, it’s a destination that performs on every level, blending scale, creativity and service in ways few cities can match.
Big Numbers. Bigger Purpose
Last July, the Gold Coast Marathon drew a record-breaking 39,000 participants, 10,000 more than the previous year’s record. Days later, the BLEACH Festival filled the city with 11 days of art, music and spectacle, stretching from the beaches of Kurrawa to the rooftops of HOTA, Home of the Arts.
Then came the Boost Mobile Gold Coast 500, when 200,000 fans poured into Surfers Paradise for three days of street racing and celebration, in the process generating around $60 million for the local economy. These headline moments are more than entertainment.
They are proof points in a deliberate strategy, one that places creativity, community and commerce on the same stage.
“Few cities in the world can transform their beaches, streets and waterfronts into event arenas the way the Gold Coast can,” says John Warn, CEO of Experience Gold Coast. “Here, events don’t just happen, they define the city.”
Today, more than 100 major events sit within the city’s annual calendar, alongside over 1,000 arts and cultural productions and a fast-growing line-up of conferences and incentives. It’s an ecosystem that never stands still, and that’s exactly the point.
Leisure Capital to Business Leader
For years, the Gold Coast was known as Australia’s playground, sunshine, surf and leisure in abundance. That image still holds, but it’s no longer the full story.
The city now hosts half of Queensland’s business events, generating more than $570 million in annual impact. The change is no accident. It’s driven by smart investment and intent.
The Gold Coast Convention and Exhibition Centre (GCCEC) anchors the city’s business events offering, with a capacity of 6,245 delegates and more than 10,000 square metres of exhibition space just minutes from the beach.
Nearby, The Star Gold Coast adds another 2,300-person capacity and 830 guest rooms, creating a precinct for large conferences and incentives.
A short drive inland, RACV Royal Pines Resort combines 333 guest rooms with conferencing for up to 1,800 people, while HOTA delivers one of Australia’s most versatile cultural venues, a space where art, music and ideas come together for creative gatherings and corporate events. Together, these venues reflect a destination that has grown up without losing its spark.
Be Part of Something Bigger
For Experience Gold Coast, integrating major events with the business events economy is no accident. It’s a deliberate way of turning global attention into business opportunity.
“Our major events are more than spectator experiences,” says Brooke Campbell, Director of Business Events at Experience Gold Coast. “They’re moments that organisers can align with, transforming a conference or incentive into something unforgettable.”
In practice, that might mean incentive groups timing their programmes with the Pacific Airshow, or conference planners hosting gala dinners during Blues on Broadbeach or the SWELL Sculpture Festival. In other words, there are endless opportunities to be part of something bigger than your own event.
A Connected Canvas
Geography is another reason the Gold Coast works so well for planners. Everything feels close, efficient and easy. Within a 30-minute drive, delegates can move from a boardroom at The Star to a rainforest dinner in the hinterland, a sunset cruise, or a beachside cocktail event.
The G:link light rail connects 19 stations across 20 kilometres, linking the key precincts from Helensvale to Broadbeach. It’s clean, reliable and even fitted with surfboard racks, a detail that sums up the Gold Coast attitude: serious about service, but never too serious to have fun.
Two international airports, Gold Coast (OOL) and Brisbane (BNE), keep the city globally connected, with more than 400 weekly flights and direct services from New Zealand, Asia and beyond.
“Accessibility and flow are vital,” says Campbell. “The Gold Coast offers both, so delegates spend less time in transit and more time connecting.”
“Few cities in the world can transform their beaches, streets and waterfronts into event arenas the way the Gold Coast can.”
— John Warn, CEO, Experience Gold Coast
RACV Royal Pines Resort
The Gold Coast Convention and Exhibition Centre
A Destination with Depth
Beneath its relaxed energy, the Gold Coast is also a city of substance. Its economy has diversified well beyond tourism, creating strong industry clusters in health, sport, education, marine and screen production.
For conference organisers, that translates into ready-made content and partnerships. The Gold Coast Health and Knowledge Precinct, a $5 billion innovation hub, is ideal for medical and research meetings. The marine industry, with 450 companies, supports global events in manufacturing and engineering.
And the city’s sporting expertise, sharpened by the 2018 Commonwealth Games and its co-hosting role for the 2032 Olympic and Paralympic Games, brings credibility to events that blend sport, health and community.
“Our events strategy connects these sectors,” says Warn. “It’s about making sure what happens in our venues reflects what’s driving our economy.”
Sustainable and Inclusive by Design
The Gold Coast has also matured into one of Australia’s most responsible and inclusive event cities. The Gold Coast Convention and Exhibition Centre holds EarthCheck Masters Certification, celebrating 15 consecutive years of sustainability leadership.
Across the city, venues and transport are designed for accessibility, from beach wheelchairs and pathways to accessible light rail services and a dedicated Accessible Visitor Guide.
“Responsible planning is now a standard expectation,” says Campbell. “Clients want to know their events are contributing positively, and that’s something the Gold Coast takes seriously.”
Top Golf
Incentives with Imagination
Incentive organisers have been quick to tap into the Gold Coast’s mix of professionalism and play. The city regularly hosts groups of more than 1,000 delegates, including major incentive programmes from India, Japan, Hong Kong and Taiwan
Recent highlights include the HDFC Bank incentive with 2,000 delegates, FUJIKIZAI’s 80th Anniversary celebration, and SAS Co. Ltd.’s incentive programme, all of which combined business sessions with memorable local experiences.
Coming up in 2026, Amway Hong Kong Leadership (400 delegates), GoodArch Taiwan (480) and Uniwell Taiwan (1,200) will experience the next chapter of the city’s incentive evolution.
“We love helping organisers create those ‘wow’ moments,” says Campbell. “It might be a gala under the stars at HOTA, a rooftop reception at SkyPoint, or a full theme park takeover. The Gold Coast makes it easy to surprise people.”
Creativity Meets Capability
That ability to surprise comes from constant reinvestment.
More than 5,500 new hotel rooms are in the pipeline by 2032, including openings from Mondrian, St. Regis, Ritz-Carlton and The Star Residences. The city’s dining scene now boasts over 20 hatted restaurants, creating new opportunities for gala dinners and incentive experiences.
“Quality and creativity go hand in hand here,” Campbell notes. “You can design an event that’s refined and professional in the morning, adventurous by afternoon and glamorous by night, all without leaving the city.”
Southport Yacht Club: Waterfront Events Across Four Locations
Southport Yacht Club gives planners access to a unique collection of waterfront venues across the Gold Coast, combining on-water experiences with great dining and flexible event spaces. The network includes the flagship clubhouse and marina at Main Beach, the sailing base at Hollywell, a watersports hub at Oxenford Lake, and the private Dux Anchorage retreat on South Stradbroke Island. Main Beach is the heart of the club’s offering, with a 300-berth private marina (including superyacht capacity), an award-winning waterfront restaurant, a private beach, and a range of event spaces to suit different styles.
EGC TIGC24 YOT Club
OUR LEGACY, YOUR REWARD
We’re celebrating 40 years of exceptional hospitality at The Star Gold Coast, and we have a gift just for you. Book your conference prior to June 30, 2026, to receive:
• The Star Grand Superior Deluxe Rooms from $250 per night
• Delegate packages from $85pp per day
• 10% discount on in-house Audio-Visual packages
• Included Barista Coffee Cart Hire
• Included upgrade to alternate drop plated dinner
• Waived set up fee for Front of House Bar
PLUS REWARDS VALUED AT OVER $5,000, INCLUDING 2 NIGHTS IN A DARLING PENTHOUSE FOR 2 GUESTS, DAILY BREAKFAST AND $150 DINING CREDIT.
Terms & conditions apply.
SCAN THE QR CODE TO FIND OUT MORE.
Support That Delivers
Behind the scenes, Experience Gold Coast operates as a true partner for planners. The bureau offers bid support, marketing materials, delegate boosting campaigns, and even funding assistance for eligible events.
Its team runs regular familiarisation tours and site visits, giving organisers firsthand access to venues and local suppliers. “We want every client to feel like they’re part of the Gold Coast story,” says Campbell. “When they succeed, we succeed.”
This partnership-driven model has paid off, helping secure new business from emerging markets across Asia and strengthening relationships with global brands.
Looking Ahead
With the Brisbane 2032 Olympic and Paralympic Games on the horizon, the Gold Coast is entering its next act. Infrastructure investment continues at pace, supported by a growing population expected to reach one million by 2045.
“Our goal isn’t just to keep up with growth, it’s to lead it,” says Warn. “Every project we undertake, from hotels to transport to creative programming, is about shaping the next decade of world-class events.”
More Than a Stage
The Gold Coast has turned its flair for performance into a formula for success. The beachside playground is now one of the Southern Hemisphere’s most agile, imaginative and business-ready cities.
For delegates, it means events that feel alive, set against a backdrop that constantly inspires. For organisers, it means confidence in every detail, from logistics to legacy.
Few destinations can host a marathon, a motorsport championship, a major arts festival and an international incentive program within the same month, and make it look so effortless.
Supercars GC500 Race 29
With 52km of coastline, the Gold Coast is known for its iconic beaches and rolling waves, but it’s not all sand and suntans! From the moment you arrive, there’s a vibrant, positive energy that you won’t find anywhere else.
The Long Game –Why Mature-Age Sports Are a Smart Play
Peter McDermott shares his insights on why inclusive, mature-age sports festivals remain one of the smartest investments a host city can make. Events su ch as the Golden Oldies Sports Festivals and World Masters Games may not grab global headlines, but they deliver something even more valuable: connection, community and long-term return.
Beyond the Conference Room
While corporate conferences come with tight schedules and big expectations, participation-based sports festivals bring a different rhythm. They fill hotels, restaurants and meeting rooms, but also bring laughter, teamwork and genuine human energy.
At the 2018 Golden Oldies Sports month in Christchurch, more than 5,500 participants across six sports stayed a minimum of eight nights. The city came alive. Functions were held at Christchurch Casino, and host hotel conference rooms were transformed into meeting hubs, accreditation centres and awards venues.
For local suppliers, those weeks generated steady business across catering, AV, merchandise and social functions. It is a great example of how a sporting event can work in harmony with the wider conference and tourism economy.
Choosing the Right Destination
One of the biggest factors behind success is destination fit. Mature-age participants are seasoned travellers who know what they like: smooth logistics, great hospitality and lots of good stories to take home.
When planning, I look for destinations that match the people who will be playing there. It is never just about the quality of the fields or hotels; it is about the full experience before, during and after play.
Post-event surveys are also invaluable. Honest feedback from participants and partners has guided many of our future bids. You learn a lot by listening to your audience, and they will always tell you where the small improvements can make the biggest impact.
Convention Centres’ Evolving Role
Convention and exhibition centres have become quiet heroes in this space. They provide that professional base for registration, team briefings, sponsor activations and VIP functions, and they showcase the host city at its best.
At the World Masters Games in Auckland, which attracted 25,000 participants, officials and supporters, venues across the city became the social and logistical hub of the event. It was not just about playing sport; it was about belonging to something bigger.
Some centres are even reimagining their spaces for play. The Hawaii Convention Center, for example, installed 45 pickleball courts to meet the soaring demand from older players. It now hosts major tournaments including the Aloha Pickleball Games and the Honolulu Open, adding a whole new dimension to its events calendar.
Building Strong Partnerships
No matter how polished the plan, success always comes down to people. Over decades of organising festivals, I have learned that strong local partnerships are the real foundation.
Tourism boards, transport operators, accommodation providers, everyone has a role to play. When those relationships are built on trust and collaboration, the results speak for themselves. Often, those partnerships last long after the final whistle.
Strong local support also helps ensure that events leave a positive legacy. Whether it is improved infrastructure, repeat visitation or a stronger community connection, the benefits extend well beyond the closing ceremony.
Creating the Magic Moments
Ask anyone who has been to a Golden Oldies or Vintage Sport festival what they remember, and it will not be the scores. It is the shared moments.
In Cardiff, we opened the Golden Oldies Rugby Festival on the pitch at Millennium Stadium for 2,200 players and supporters. In San Diego, the Golden Oldies Netball wrapped up with a finale dinner at Top Gun Airfield, complete with a fly-by.
In Hawaii, we turned a Hilton Ballroom into an Aloha paradise for a themed gala dinner. These moments create the stories people tell for years and elevate the host city right alongside the event. They remind participants why they travel and why they keep coming back.
About Peter
Peter McDermott is a Cambridge-based sports administrator and event specialist. A former Chairman of New Zealand Cricket and the 1992 Cricket World Cup, he has overseen more than 60 international events through the Golden Oldies and Vintage Sport brands, connecting destinations and communities through participation sport.
Golden Oldies Rugby Cardiff 2016
Samoa – Island Venues Made for MICE
Just four hours from Auckland, and not much further from Sydney, Samoa hits the sweet spot between professional polish and heartfelt Pacific hospitality. With venues that can host up to 600 delegates, first-class service and strong sustainability values, it’s a boutique destination where connection comes naturally.
Made up of two main islands, Upolu and Savai’i, Samoa offers delegates a diverse range of experiences to choose from. Upolu hums with energy: think bustling markets in Apia, dramatic coastlines, and jungle swimming holes just waiting to be discovered. It’s lively and colourful, with the capital anchoring the country’s business events infrastructure. Meanwhile, Savai’i is a step back in time. Slower-paced and steeped in tradition, it’s where Fa’a Samoa, the Samoan way, guides life. Volcanic landscapes, lush rainforest and quiet villages make it a great spot for slowing down, reconnecting and reflecting.
Across both islands, there’s a strong sense of place. Open-air fale dot the beaches, roadside stalls overflow with tropical fruit, and every Sunday the scent of an umu drifts on the breeze. It’s a destination that doesn’t need dressing up. Authentic, grounded and genuinely welcoming.
When it comes to business events, Samoa’s charm lies in the balance. Professional yet personal, it’s the kind of place where delegates can focus, connect with intent and leave with more than just a lanyard and name badge.
Experiences that Inspire
When you step outside the boardroom, Samoa opens up a world of incentive and team-building experiences that are as meaningful as they are memorable. Snorkel coral gardens at Palolo Deep Marine Reserve, just minutes from Apia, or head inland to Papapapaitai Falls for rainforest trails and sweeping views. Plunge in To Sua Ocean Trench, one of Samoa’s signature natural wonders. A 30-metre-deep swimming hole framed by tropical gardens and lava cliffs, it offers another unforgettable team experience.
If your team prefers rhythm over rush, Samoa is made for mindful programming. Start the day with sunrise yoga by the lagoon, followed by a breakfast of tropical fruit, local coffee and warm panipopo (sweet coconut rolls). Many resorts partner with wellness facilitators helping delegates reconnect with themselves and the place around them.
On Savai’i, culture takes centre stage. Groups can stay overnight in a village fale, learn traditional weaving or siapo (bark cloth) making, and take part in storytelling circles with local elders. These experiences go beyond observation, they build shared pride, cultural understanding and real team connection through participation.
Business-Ready Infrastructure
Samoa’s key MICE venues are anchored in and around Apia, offering planners a convenient hub that’s easy to access and navigate. While the capital delivers modern, full-service options, a number of coastal properties outside the city provide opportunities for retreats and incentive experiences in more secluded settings.
To Sua Ocean Trench
Traditional Fiafia cultural dance show
Fa’a Samoa: Embedding Values
For planners looking for authenticity, Fa’a Samoa, the Samoan way of life, is what makes this destination stand out. When these values are woven into a programme, events become deeper, more connected experiences grounded in culture and community.
Collaborative Leadership
At the leadership level, Samoa’s fa’amatai (chiefly system) offers a model for team-building with depth. Guided sessions around pule (authority) and shared decisionmaking explore how matai lead through consensus and service. It’s a style that resonates with collaborative leadership and modern governance.
Transparent Spaces
Meeting in a traditional fale (open-sided house) brings Samoan values of openness and inclusion to life. Conference fale near Apia and on Savai’i can seat between 60 and 100 people, ideal for workshops or strategy sessions. Opening with a lotu (prayer), a cultural welcome or words from a village elder sets a respectful tone from the start.
Shared Celebration
Connection deepens over food, music and shared experience. Get hands-on helping prepare an umu (earth oven feast), then enjoy local favourites like palusami and oka. In the evening, a fiafia brings it all together, siva (dance), fire knife performance and a chance for guests to join in the fun.
Samoa Holidays and Events, your premier Destination Management Company dedicated to providing exceptional travel and hospitality experiences in Samoa. As your one-stop shop, we specialise in curating personalised tours, cultural experiences and event planning services. Our passionate team is committed to showcasing the rich heritage and natural beauty of Samoa, ensuring every visitor leaves with unforgettable memories.
Set on its own private island just minutes from Apia, Taumeasina Island Resort is one of Samoa’s leading MICE destinations. The property offers a versatile collection of venues for 10 to 600 delegates, anchored by the impressive Samoa Ballroom, which can be divided into three smaller spaces to suit a range of programme styles. A dedicated in-house events team supports planners each step of the way. Facilities such as WiFi, full audio-visual services, and comprehensive food and beverage options ensure an easy, well-organised experience. Outdoor spaces, including beachfront lawns and a seaside pavilion, add flexibility for welcome events, gala dinners, or informal networking. Delegates can also balance work and downtime with access to the resort’s spa, fitness centre, pools, tennis court and water sports on offer.
Sheraton Samoa Aggie Grey’s Hotel & Bungalows
In the centre of Apia, Sheraton Samoa Aggie Grey’s Hotel & Bungalows is a genuine landmark. The property offers eight versatile event spaces, led by the Ballroom, which hosts up to 500 delegates theatre-style or 300 for banquets. The Club Lounge provides additional capacity for larger sessions, while the Harbourview Rooms and dedicated boardrooms suit mid-sized meetings and workshops.With 175 guest rooms, a resort-style pool, spa and multiple dining venues, delegates enjoy a comfortable base throughout their programme, all delivered with the warm Samoan hospitality that has defined Aggie Grey’s for generations.
From boardrooms to birthdays, Taumeasina Island Resort is where every event becomes extraordinary.
Host conferences in our grand ballroom with full AV equipment, or celebrate special events with the warmth and spirit of Polynesia.
Each hotel room and villa offers a beautiful water view, while our two pools, spa, private beach, water sports, and nightly entertainment create the perfect balance of business and leisure. Paired with first-class service and warm Polynesian hospitality, every gathering feels seamless and unforgettable.
Sheraton Aggie Grey Aggie Grey’s Hotel & Bungalows
Taumeasina Island Resort
Tanoa Tusitala Hotel
Tanoa Tusitala Hotel has long been a favourite with business travellers, offering a versatile setting for conferences, incentives and community events in the heart of Apia. Its purpose-built Conference & Events Centre accommodates up to 200 people, with full air conditioning, a fixed stage, built-in sound and direct access to a veranda and expansive lawns ideal for breakouts or informal networking. For larger events, the outdoor marquee seats up to 300 guests, while the more intimate Conference Fale hosts up to 30 and includes air conditioning, a mounted projector, an electronic screen and its own surrounding lawn area. Two well-equipped boardrooms, each seating around 20, provide comfortable options for executive meetings or workshops, complete with mounted projectors, screens and access to outdoor break areas.
Return to Paradise Resort
If you’re looking to leave the city behind, Return to Paradise Resort offers an inspiring setting for conferences, meetings and corporate retreats, made even more memorable by its private beach location on one of Samoa’s most dramatic coastlines.The resort’s venues suit a wide range of programme styles, from the Gary Cooper Room, ideal for board meetings and smaller conferences of up to 140 guests, to the Fetaui Centre, which hosts up to 500 attendees for large gatherings, galas or political events.Between sessions, delegates can unwind in comfortable accommodation or take a breather on the private beachfront. The resort’s four pools, Lomi Wellness Spa and fully equipped gym offer plenty of ways to relax or re-energise, creating a setting that encourages productivity, connection and a genuine sense of escape.
Return to Paradise Resort Fetaui ballroom
Tanoa Tusitala Hotel
The Tribal Lesson for Teams
Samoa’s tradition of communal responsibility offers a practical and refreshingly human framework for groups looking to build deeper cohesion and collaboration. Programmes shaped by these values move past surface-level reward and speak directly to the challenges many organisations face - such as siloed teams, patchy communication and low trust across business units.
The Samoan concept of the “Tribal Lesson” brings this to life. It’s the idea that groups must come together quickly around a
shared purpose, with success depending on the strength of the collective rather than individuals. For corporate teams working through restructures, onboarding waves or culture resets, this approach can help alignment and build confidence in one another.
Teams learn to operate more like a community, mirroring the harmony, role clarity and mutual support seen in Samoan villages. The result is a more inclusive and connected environment, one where people feel part of something bigger, and where motivation and engagement naturally lift.
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Sheraton Samoa Aggie Grey’s Hotel and Bungalows –Heritage Meets Modern Event Excellence
Few venues in the Pacific blend history, personality and professionalism quite like Sheraton Samoa Aggie Grey’s Hotel and Bungalows. Its story begins in 1933, when Agnes “Aggie” Grey opened a small waterfront lodge that quickly became the social heart of Apia. A natural host with a gift for welcoming people from all walks of life, Aggie turned her hotel into a gathering place for travellers, dignitaries and later Hollywood stars who sought out her warmth between film shoots. That spirit of hospitality still anchors the experience today.
For modern MICE groups, this legacy adds depth to every programme. Delegates meet in spaces once frequented by American servicemen during WWII, sip cocktails where Marlon Brando and Gary Cooper once unwound, and engage in events shaped by the same generosity and charm that made Aggie
a legend of South Pacific tourism. It gives every meeting or incentive a sense of story rather than simply a venue.
Today, Sheraton Samoa Aggie Grey’s carries that history forward with contemporary polish. Flexible venues cater to everything from board meetings, multi-day conferences and weddings, while pool-side areas create natural settings for networking, cocktails or cultural hosting.
The hotel’s blend of Samoan character and international hotel standards ensures smooth delivery, warm service, and the kind of memorable atmosphere that makes business events feel special. For enquiries or to plan your next event with us, contact our team at sales.samoahote@sheraton.com or www.marriott.com/apwsi
Samoa Holidays & Events is a long-standing DMC in Samoa, working across tailor-made travel, group itineraries and event logistics. Sales and Reservations Manager, Tafaese Cecilia Frost-Nasau shared her insights: Beyond Tours
Small corporate groups coming to Samoa often want more than a standard tour. One of the most memorable programmes we’ve run was with a group of 40 from Platinum Homes (NZ), who spent a day at a local school. They brought stationery, equipment and small treats, then joined the teachers and students for dancing and entertainment. This kind of community visit can add a powerful “give back” element that still feels relaxed and enjoyable for delegates.
Walk Through History
Groups such as Global Women (NZ) have returned to Samoa over several years to explore both the history and natural beauty of the islands. A typical day might combine a guided visit to sites of historical or cultural significance with time in local villages or markets, balanced with a scenic stop at the coast or in the hills. The key is variety rather than rushing between too many locations.
Team Time
Samoa lends itself well to team-building that uses real locations rather than conference rooms. For example, Amazing Race–style challenges can move between the Robert Louis Stevenson Museum and gardens, central markets and a resort in town, giving teams a mix of light activity, local interaction and gentle competition. These work best when the route and tasks are tailored to the group’s fitness level and time constraints.
One
With Nature
For planners interested in sustainability or nature themes, there is growing interest in hands-on activities. Coral planting in partnership with properties such as Taumeasina Island Resort can be built into an incentive or leadership programme. Mangrove tours by kayak are also possible. These work well as half-day options alongside more traditional touring.
View of wedding chapel at Taumeasina Island Resort
Aime 2026 – Showcasing The Power of Expertise and Connection
The Asia Pacific Incentives and Meetings Event (AIME) returns to Melbourne in February 2026, promising its biggest and boldest edition yet.
Now in its 31st year, AIME continues to be the leading trade event for the meetings, incentives, conventions and exhibitions (MICE) industry in the Asia Pacific, and a key date on the calendar for New Zealand event professionals.
Delivered by Talk2 Media & Events, AIME 2026 will take place from 9 to 11 February 2026 at the Melbourne Convention and Exhibition Centre (MCEC), spanning 11 bays and hosting more than 700 exhibitors, 700 hosted buyers and 20,000 prescheduled appointments. The event will attract thousands of delegates from across the region, including a strong contingent of New Zealand buyers and suppliers.
The three-day event will open with Knowledge Monday, a full day dedicated to professional development, learning and inspiration. The program features an impressive lineup of keynote speakers who will explore how expertise, leadership and human connection shape the industry’s future.
This year’s theme, “Expertise Matters!”, spotlights the credibility, clarity and strategic importance of the business events industry The theme reflects AIME’s role in bringing together professionals who navigate complexity, build trust and create transformative experiences that drive economic and social impact.
Among them is Dan Haesler, a high-performance and leadership coach to elite sporting teams including the Penrith Panthers and the NSW Swifts, who will delve into how authentic engagement drives performance and impact. Milo Wilkinson, a worldrenowned behavioural scientist and futurist, will uncover the neuroscience behind decision-making and connection, helping delegates understand how subconscious patterns influence behaviour and leadership. AIME Event Director Silke Calder says the 2026 edition will capture the spirit of growth, connection and expertise that defines the business events sector. “AIME 2026 represents the evolution of our event, where expertise, creativity and collaboration come together on a global stage,” she says.
“From Knowledge Monday through the Welcome Event and to the final networking moments on the show floor, every part of AIME is designed to spark ideas, create opportunity and celebrate the power of connection in our industry.”
For New Zealand MICE professionals looking to connect with Asia Pacific’s leading event destinations, suppliers and innovators, AIME 2026 offers an unmissable opportunity to meet, learn and do business.
