Event Hub

Event Hub

Himanshu Nautiyal 1, Vrijesh Rathod 2, Shreemauli Raut3

1,2Student, Department of Computer Engineering, Mukesh Patel School of Technology Management & Engineering, Maharashtra, India.

Abstract - In the modern-day characterized by rapid technological advancements, there is a growing inclination among individuals to seek and prioritize a strategy that is both efficient and effective, offering significant ease. Mobile phones are an efficient and effective technology that may provide more convenience to individuals. Nowadays, many events and extracurricular activities take place in college, which helps the overall development of students. Events provide a platform for students to explore their talents and providerigorous.Variousstudentbodiesofthecollegeusually carryouttheseeventsandactivities.Althoughtechnologyhas increased tremendously, the old traditional method of event booking is time-consuming and creates a superfluous workload. The proposed system brings students, faculty, and organizing committees to one place and operates and manages events and activities that take place in the college. Studentcommitteesarealsoobligatedtoenhancethecollege's brand.

1.INTRODUCTION

College is not just about studies and academics. Different student-teacherbodiesandcommitteeshelpstudentsgrow ineveryaspect.Eventsareanessentialpartofcollegesand are carried out frequently. Events help students build variousskillsandinteractwithotherstudents.Italsohelps themtofindwhattheyaregoodatandhelpsthemgrowin every aspect. Organizing events requires effective managementandaimstohavegoodstudentparticipation. To gain maximum participation in the event, information shouldbecommunicatedeffectively.TheProposedSystem, “MPSTME Event Hub”, is a web-based application that managescollegeeventsandactivities.Itisaplatform that brings students and committee members together. The conventionalmethodisveryinefficientandtime-consuming. Eventinformationshouldbeeasilyaccessibletotheevent coordinators, staff, and participants. Events help in the overalldevelopmentofstudents.Studentsarealsounaware of the events organized in the college due to the nonavailabilityofinformationabouttheevents.MPSTMEEvent Hub provides an interface from where the candidate can easilyparticipateinanevent.

2. LITERATURE SURVEY

AnEventmanagementsystemensuresthatstudentsand committeemembershavehassle-freeaccesstotheevents.It willnotonlysavetimebutalsothedetailswillbeusedfor futureuse.Westudiedseveralpapersandarticlesbasedon

eventmanagementandticketbookingsystems.Wecarried outaliteraturesurveytofindtheproblemsfacedbystudents whileregisteringforanyevent.Inthispaper,"TheDesignand ImplementationofaMovie”ReservationSystemwhichJohn Bosco, Caleb Chibuikem Victore, Ayangbekun, Ntiaya Epse Tuma proposed". The researchers have studied how the traditional ticket booking method has changed. Here, they haveusedanobject-orientedapproachforimplementation andplanning.Methodsusedfordatacollectionareinterviews andobservation,andforanalysis,theresearchersstudiedthe traditional system. There are four primary modules of authentication: administrator, members, and staff. This systemislimitedtothemovietheatresinNigeria.

In this paper, "A Comprehensive Review of the BookmyshowWebsiteandSystem”.ProposedbyTamizharsi T, Pulkit Suhasaria, AshwaniAgarwal, Harshit Manchanda, Himanshu Jain." the researchers have studied the Bookmyshowapplicationandwebsiteindetail.Howthisweb application evolved itself. Here, the researcher mentioned vital points, such as authentication and security, userfriendliness, and industry partnership, which helped this platformgrowworldwide.

The third Paper is E-Events, Proposed by Mehul Goyal, Himanshu Kushwaha, Harshit Gupta, and Om Prakash Dwivedi. Technologies used to develop the website are Angular,TypeScript,andFirebase.Thispaperdevelopsthe proposed system for college students and their staff. They have developed a web application for managing college events.Herearethreeprimaryusersofthesystem:thestaff coordinator, thestudent coordinator, and the participants. From the papers mentioned above, we got a proper understandingofthetechnologiesandthemoduleswewill havetocreatetomanagethesystem'sdatabase.Asfordata collection and analysis, we carried out a market survey throughwhichweunderstoodtheproblemsandissueswe wouldhavetotargettomakethesystemefficient.Wewilluse the technologies to develop our system: HTML/CSS, JavaScript,Python3,Django3.0,SQLLite3,andREACT.

The important points we must keep in mind during the developmentaretheintegrityandsecurityofthesystem.We mustmakeituser-friendlybymakingtheuserinterfaceeasy. Our system will have three significantusers: super admin, admin and the students. There will be access rights to maintaintheintegrityandsecurityofthesystem,andonly thesuperadminwillhavealltherightstothesystem.Admins cancreateandmodifytheeventsandtheirdetails.Students

will be using the email ID provided by the college for the registration. The aim of the systems we studied and the system we are developing is to reduce manual work and makethingsavailableforpeopleinonetouch.

3. MARKET SURVEY

Weconductedthemarketsurveyfordatacollectionandfora better understanding of the actual problems faced by the studentswhileregisteringforanyevent.Whileworkingon our proposed system, we kept all the key points and problems faced by the students in mind so that we could eliminatetheproblemsandeasetheloadsofstudentsaswell asorganisingcommittees.

4. SURVEY CHARTS

Figures illustrate the pie chart of the responses to each surveyquestion.

This question helped us to understand the problems of studentsaswellastheorganizingcommittee;asweseehere, studentswerenotawareoftheeventbecausetherewasno Registration Desk (RD) set for students to get themselves enrolledfortheevent,aswellastheydidnotgetinformation of events as C-to-C guys were not allowed as many times classgetsinterrupted.Theorganizingcommitteeconsistsof students.Becauseofclasses,itwasoftendifficultforthemto set RD and go from Class to Class (C-to-C) for the announcement.

Lunchbreakisofanhourmanytimeswhileteachersleave theclassandthecanteenisonthegroundfloorclasses.The labsareontheseventhoreighthfloor,andeventheliftsare occupied while reaching the canteen, as it used to be overcrowded.Finishinglunchtakesmorethan45-50mins, andgoingbackforanotherclasswasoneofthemainissues. Many students live far away and must travel by local and metros,sowhencollegeisover,studentsleave.So,students neededmoretimetoregisterthemselves.

werefree

As everything is getting digitalized, everyone is shifting onlineandgoingcashless.Studentswanteverythingfastand done with just one touch/click on their mobile, whether booking movie tickets or ordering food or clothes. Many times,theeventorganizingcommitteefacedproblemswhen itcametomoneyhandling.

Incollege,somestudentscomefromdifferentregionsand states.Eachonecouldbebetterandmorefamiliarwiththe local language. Sometimes, students need help communicating with the event organizers;sometimes, the peoplepitchingtheeventscouldbemoreprecise.

Fig.1Showswhystudentswereunawareofanyevents happeninginthecollege.

Fig.2.Studentswhodidnotregisterduringbreakorafter college.

Fig.3.Studentswhodidnotregisterthemselveseven whenthey

Fig.4.Showsdifficultiesfacedinunderstandinganevent.

Studentsarebusywithstudiesandoftenloadedwithtonsof assignments.Whilekeepingupwithassignmentsandexams, theymustremembermanythings,likeaneventtoattend. The timings of the events often clash with classes, so studentscannotattendtheeventstheyhaveregisteredfor.

5. PROPOSED WORK

The proposed system is computerized and has been developed using advanced language, giving more facilities thanthepresentsystem.Itprovidesquickaccesstoanydata. Thisweb-basedapplicationisimplementedinourcollege. Thesystemcanbeusedtopromotetheeventsandactivities that are taking place in the college. The user gets all the resources in a single place instead of wandering and searchingfortheregistrationdesk.It.isalsohelpfulforthe organizerastheycanpromotetheireventeasily.Thissystem iseffectiveandefficient,savingtheusertimeandcost.

6. ARCHITECTURE

Figureillustratesthearchitecturediagramoftheproposed webapplication.Itshowstheflowofthesystemwhenthe userinteractswithit.It representsthecomponentsofthe userinterfaceaswellasthedatabase.Thesystem'sfrontend isdevelopedusingHTML,JavaScript,andCSS.Thebackend isdevelopedusingMySQL,Python,andDjango;ReactNative isusedformobileapplications.

Module Description: The system has three primary users: SuperAdmin,Admin,andtheStudents.

SuperAdministheuserwhohasalltheaccesstothesystem; he/ she has access to the data of students and the admin. He/she can create, update, delete and approve the events created by the admin. As the super admin logs into the system, there is a dashboard where he/she will have an overviewofpendingeventsintheformofagraphandapie chartgivingrevenueinformation.Myaccounthasasection wheretheycanchangethedisplaypicture,nameandemail address.Anothersectionisusersandroles.Here,thesuper adminwillaccessusers'rolesandpermissions.IntheEvent Organizer section, the super-admin can access all the activities and details about the events; he/she can even searchforanyeventandperformthedesiredaction.Ifthe superadminwantstoseethepay-relatedactivities,thereisa separatesectionforPaymentSettlement.Thereportisthe sectionwherethesuperadmingetsthedetailsofevents.If thesuperadmincannotaccesstheeventsandtheirdetails, thenaSupportsectiongivesbackdooraccesstotheevents.

Admin is second user of the system he/she can create, updateanddeletetheeventshe/shecansetthemaximum number of participants and tickets with their rates. Any eventcreatedbytheadminmustbeverified/approvedby thesuperadminthenonlyitisvisibleforthestudents.

Studentsarethethirdprimaryusersofthesystem.Students mustusetheemailIDthatthecollegeprovidestosignupor login.Someeventsareonlyconductedforcollegestudents, andsomeareavailableforall,sotheycanloginorsignup usingregularemailIDs.Thefirstpagetheuserwillseeisthe homepage.Differenttabsclassifythetypeofevent,suchas cultural,sports,technical,andsocial.Therearesign-up,signinandhelpoptionsavailableforthestudents.Theuserwill beguidedtotherespectivepagesafterclickingsign-up,signinandhelpanyoftheseoptions.Sign-inPage:Theusercan signinusinghis/heremailIDandenterapassword.Ifthe userforgetsthepassword,theycanrecoveritusingforgot password option. To stay signed in, the user can use remembermeoption.Whenauserfillsoutthedetails,there aresomemandatoryfieldswithvalidationthattheuserID shouldbeaproperemailaddresscontainingnumbersand specialsymbols.Thepasswordshouldbecorrect.

Othersign-inoptionsareforstudentsnotfromMPSTME,as theywillhaveaccesstoonlypublicevents.Sign-upPage:If the user is new, he/she must register here and fill in the details.IftheuserbelongstoMPSTME,theymustregister usingtheemailIDprovidedbythecollege.EventsPage:This page contains upcoming and ongoing events with open registration. When the user clicks the book now button, he/shewillbedirectedtotheeventdetailspage.Astheuser clickstheBookNowbutton,he/shewillbedirectedtothe eventdetailpage.Here,thevenueandtimeoftheeventwill begiven,alongwiththedetailsabouttheevent,intheEvent Details section. There is an About Us and Terms and

Fig.5.Studentscouldnotattendtheeventevenwhenthey wereregistered.

Fig.6.Architecture

Conditionspage,whichgivesinformationaboutthecollege andthepage'stermsandconditions,respectively.

7 CONCLUSION

Followingtheidentificationofflawsinan existingmanual system, wehave developed a new system. A user-friendly graphicaluserinterface(GUI)issuggested,allowingSuper Admin and admin (Student coordinators) to effortlessly accessandmanagedata.Studentswhoareparticipatingmay access and sign up for activities using an online platform. Record maintenance facilitates seamless and efficient communication between the Super Admin and Admin by usingexistingrecords.

Students can connect effortlessly and directly with the organizers.

8. FUTURE SCOPE

The proposed system cannot be used only for colleges or institutesbutalsoforbigcharitableorganizationsandother companies,wheremanyeventsarecarriedout.Wecanmake itmultilingual,aseveryoneisnotfamiliarwithEnglish,and addaseatmapwheretheusercanselecttheseataspertheir choicefortheevent.Weaddedaguidethatwillhelpusers andexplaintheuseofdifferenttabsandhowtousethem. Wecanalsoaddotherpaymentoptionsasitsupportsonly PayPalfornow.

REFERENCES

[1] EventManagementSystem:InternationalJournalof TrendinResearchandDevelopment,(IJTRD)Volume 3Issue2Page121-123,2016,ISSN2394-9333

[2] ReviewonAcademicInformationExchangeMessenger (AIEM):InternationalResearchJournalofEngineering andTechnology(IRJET)Volume3Issue3Page889891,Mar2016,ISSN2395-0056

[3] ReviewonAcademicInformationExchangeMessenger (AIEM):InternationalResearchJournalofEngineering andTechnology(IRJET)Volume3Issue3Page889891,Mar2016,ISSN2395-0056

[4] IJCSMC,Vol.9,Issue.6,June2020,pg.73–76EEvents