<YOUR COMPANY LOGO>
<Issuing Agency/Department Name>
<RFP/Solicitation Title>
<Solicitation Number>
<Volume Name> <Due Date/Time>
SUBMITTED BY:
<COMPANY POC NAME>
NAME:
POSITION:
EMAIL:
PHONE:
SUBMITTED TO:
<AGENCY POC / CONTRACTING OFFICER>
NAME:
POSITION:
EMAIL:
PHONE:
This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If, however, a Contract is awarded to this Offeror because of or in connection with the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use the information contained in this data if it is obtained from another source without restriction. The data subject to the restriction is contained in all sheets of this proposal.
COVER LETTER
A cover letter for a proposal typically includes several key components, such as:
Introduction: Begin the cover letter by introducing your company and summarizing the proposal's purpose. This section should also include the name of the agency you are submitting the proposal to.
Statement of Understanding: Show that you understand the agency's mission and requirements. This section should demonstrate that you have researched the agency and understand its needs and requirements as laid down in the RFP/solicitation.
Company Capabilities: Describe your company's qualifications, relevant experience, and expertise. This section should include information about your company's past performance on similar projects. It is recommended to briefly introduce your team (Prime-Sub / JV / CTA) in the cover letter.
Conclusion: End the cover letter by thanking the agency for considering your proposal and expressing your willingness to answer any questions or provide additional information. It is recommended that you add the Signature of an Authorized Signatory of your company at the end of the cover letter, acknowledge amendments, and agree to abide by the terms and conditions of the solicitation.
It is important to note that the specific requirements for a cover letter may vary depending on the agency and the type of proposal being submitted. It is essential to carefully read and follow the agency's instructions and guidelines for submitting a proposal.
<Insert Response Here>
The structure of a proposal response is typically organized into sections and subsections, each with headings and subheadings, to make it easier for the evaluators to find the information they need and to follow the flow of the proposal.
It is important to note that the specific structure of a proposal response may vary depending on the requirements and instructions of the agency or organization to which it is being submitted. It is essential to carefully read and follow these instructions to ensure that the proposal meets the evaluators' expectations.
Here is a common proposal response structure:
Cover Page: The cover page typically includes the proposal title, the name of the agency or organization to which the proposal is being submitted, and the date of submission.
Table of Contents: The table of contents lists all the sections and subsections of the proposal and their respective page numbers.
1 EXECUTIVE SUMMARY
Executive Summary: The executive summary provides a brief overview of the proposal, highlighting its key points, benefits, and objectives. This section should be concise, compelling, and persuasive.
Click here to download the complete the Proposal outline template