GOOD NEWS FOR ADVERTISERS! INCREASED CIRCULATION, BUT FOR 2 MONTHS ONLY. In an initiative to promote membership to some of the record management groups in the UK and to encourage subscription, issues 9 and 10 (September and October) of Âť The Green Sheet is being sent, free of charge, to the existing membership of the Institute of Health Record Information and Management, the Record Managers of Great Britain and BSI-DISC (British Standards).
The articles are all entitled "The Changing Role of Records Management" but with the following sub-titles each month; Time to stop hiding in the archives (Sept. 2002) This article explains why now is the best time to initiate new records management initiatives.
The addition of these groups will increase the circulation of The Green Sheet by over 2,000 names and represent a great opportunity, at no extra cost, to any advertiser who would like to reach so many record managers in the U.K. The normal U.S. and worldwide circulation will not be affected by this promotion, though if it is successful we may look at a similar plan in the USA next year.
What's outside the archives? (Oct. 2002) Discusses the sort of information you need to know about an organisation before change can be considered and likely allies (e.g. audit and risk management).
This whole initiative is built around a series of seven commissioned articles being specially written by David Aspinall of Datum Solutions Ltd,, under the umbrella title of "The Changing Role of Records Management".
Pick your target! (Dec. 2002) The art of cherry picking - get the most management return for the smallest investment, thus gaining the credibility to go forward.
"There has never been a better time for Record Managers to take control o f their own destiny." according to author Aspinall. "With the new Data Protection Act 1998, the Freedom of information Act 2000, the new powers and requirements of the FSA, initiatives from many governments to work electronically, MoReq (Model Requirements for the Management of Electronic Records prepared for the European Commission) and the recent accounting scandals, most leaders in both the public and business environment are aware of the need to re-examine risk and the rules for handling corporate records. Ftowever, in addition to these threats, effective records management can make a significant positive contribution to any organisation which relies upon it's corporate knowledge base".
But how do we start? (Jan. 2003) Effective strategies for designing Records Management solutions. You don't have to be a technical expert if you know your subject and ask the right questions.
A brief synopsis of the series
Although the main thrust of this particular promotion is aimed at increasing UK subscribers, the content of the series is equally relevant to U.S. and European Record Managers.
The series of seven articles outline the various steps in the evaluation of records management procedures, developing business cases for change, assessing current systems a-nd practical strategy, design and post implementation review techniques. The articles identify organisations, training courses, methodologies and resources which can help in the process and provide real life experiences to support the business case.
Getting the boss on your side! (Nov. 2002) Looks at how an effective business case can be put together so that you get the right backing.
Making it happen. (Feb. 2003) Get the staff on your side. Practical steps to ensure effective implementation. So what next? (Mar. 2003) Reviewing the finished product and identifying the savings. Make sure management know the story! The members of the targeted groups will be sent the first two but will then need to subscribe in order to receive the rest after, hopefully, having whetted their appetites. Obviously existing subscribers will benefit from the series automatically.
Also in September we have the feature on Microfilm Scanning which promises to be quite popular with our advertisers so that space may be at a premium. It will be sensible, therefore, to get your orders in sooner rather than later. Editorial input is also required particularly, though by no means exclusively, about microfilm scanning equipment, services or case studies.