The Green Sheet 007

/

THE J

J

U j

Full c o v e ra g e of the Document ement i n d u s t r y , in a l l its fo rm s.

U j

SHEET

INCORPORATING THE MICROGRAPHICS MARKET PLACE AND THE MICROGRAPHICS NEWSLETTER JULY 2002

ISSN 1476-3842

Microfilm QC breakthrough They say "a farmer gets lucky towards evening" - and a litany of other arcane cliches like: "till then swill", "as you sow, so shall you reap", etc. My 'sowing' began 12 years ago. We were fighting with the establishm ent over the simple word 'Certified'. I sowed words like 'what you're mandating is restraint of trade and thus doubtfully legal'.

The US Government Printing Office (GPO) was the only entity that listened and made changes back then! They replaced Certified with: 'Contractor is responsible for providing microfilm resolution test targets that contain five of the ISO test charts. The microcopy resolution test charts must comply with ANSI/ISO 3334-1989 American National Standard.' Not a spell binder, but significant to a fledgling company that manufacturers resolution charts!

And so GPO contract specs were 'loosened'.

Larger fish were in the old farm pond so I tried trolling there.

Besides it was more sporting than plowing. I tried to net John W. Carlin, Archivist of the United States, prize catch of the whale-like National Archives and Records Administration (NARA). Well, I got a nibble. They promised to review my wormy request, but it would take a few years with no promise they'd bite. 'Tempus fugit'. So I cast after AIIM and the US Department of Defense (DOD) and the National Institute of Standards and Technology (NIST), the old National Bureau of Standards (NBS). NO ONE would bite.

Recently the American Records Management Association (A R M A ) notified members that N A R A was soliciting comments before anchoring re-publication of Rules for Micrographic Records Management. I was hooked to again cast my bait. Viola! A huge nibble followed by a BIG bite.

This time NARA made changes to allow manufacturers and buying public some slack in providing and purchasing microfilm resolution charts!

'Perform resolution tests using ISO 3334-1991 Resolution Test Charts OR A COMMERCIALLY AVAILABLE CERTIFIABLE target manufactured to comply with this standard...'

This wording is now part of NARA's newly published update of the Micrographic Records Management Rule (36 CFR Part 1230.14 (d) Quality Standards (1) Resolution).

We've been fishing for change since 1990 as mentioned.

Thanks to AR M A for recently suggesting NARA include this simple revision into law, new wording should now appear globally in governments' bid specs. It benefits manufacturers of resolution charts AND, more significantly, allows users a choice over buying more expensive charts as certified by NIST.

ISSUE No. 7

by Paul G. Montgomery, A&P International

As a member of AIIM 'S C10 quality control committee, our goal now is to see this change effected across all applicable standards published by AIIM and the International Standards Organisation (ISO).

Although it's 'getting towards evening', we are thrilled about the wording change. Simple yet significant. Microfilm QC will always remain primary. Controlling microform quality is like a good day fishing. And Preserving that catch is like mounting it for posterity!

Soon, I hope, we'll be invited 'across the pond' to again fish in Green waters and try our new spinning reel; casting about Scanner Resolution Charts. And perhaps an update on the vagaries of obtaining quality consistent substrates for all charts.

ContactPaul Montgomery, A&P International, 577 Locust Street, Prescott, Wl 54021, U.S.A. Tel: 715-262-5788 Fax: 715-262-3823 http://www.pressenter.com/~apintl

Further Acquisition Announced by Micro-image Business Solutions Limited On the 14th June 2002 Micro-Image Business Solutions Ltd (M BS) acquired the entire share capital of Caledonian Microforms Limited (Caledonian).

Caledonian M icroform s Ltd, w ho are based in Cheadle Hulme, Cheshire, have a turnover of around ÂŁ400k per annum and have been trading in excess of 25 years under the directorship of Roger Bloomfield. Caledonian has a long history of Microfilm production and in recent years has also been providing Alchemy scanning services and systems. Roger is retiring, but his three children Simon, Claire and James continue to work for the company.

Gary M a rd lin M a n a g in g D irector of M B S said "T h e acquisition of Caledonian is an excellent fit following the acquisition last year of BAS Micro-Imaging, and now gives us excellent economies of scale for our operations in the Northwest. The loyal customer base of Caledonian can now look forward to taking advantage of the additional services and solutions that the MBS Group has to offer. The staff at MBS look forward to working with the excellent team of experienced people at Caledonian and aim to continue to build a successful business."

ContactGary Mardlin, MBS Ltd, MBS House, Church Street, Gam Iingay, Sandy, Beds SGI 9 3JH Telephone: 01767 651652 Fax: 01767 650656 E-mail: sales@mbs-ltd.co.uk

Advertsing Rates S r

2002

TH

RICS NEWSLETTER

Double page spread Outside back cover Full page Halfpage Quarter page Front page solus Eighth page

111 SPECIAL INTRODUCTORY OFFER!!

Double page spread Outside back cover Full page Halfpage Quarter page Front page solus Eighth page

Contact Tim Nixon at

$

T H E GREEN SH EE' on: ( 0 ) 2 4 7 6 3 6 2 3 2 6

Cost £1200.00 £ 800.00 £ 650.00 £ 400.00 £ 250.00 £ 325.00 £ 150.00

A d v e r t i s i n g D a t a (US & C a n a d a ) J

We will design and produce the artwork for your 1st advert in The Green Sheet absolute!]

FREE OF CHARGE1

Type Area (mm) 275x400 275x190 275x190 138x190 or 275x93 138x93 or 69x190 120x93 69x93

Type Area (inches) 103/ 4 x l 3 3/4 1(P/4X 7>/2

103/4 7>/2 5 '/2 x 7'/2 o r l 0 3/4 x 35/8 51/2 x 3 V s o r 23/4 x 71/2 43/4 X 35/8 23/4 x 3s/8

Cost US$2016.00 US$1120.00 US$ 910.00 US$ 560.00 US$ 350.00 US$ 455.00 US$ 210.00

C o lo u r ra te s All above ra te s a re fo r full c o lo u r ad v ertisin g .

A rtw o rk sh o u ld b e su p p lie d as 300 d p i im ages o n CD o r Zip D isk a s T IFF, E PS, JP E G , PD F, Q u a rk X press, P h o to sh o p o r Illu s tra to r files.

D is c o u n ts

W

or email: sales@green sheet.net

Series discount - (4 or more insertions on one order) Pre-payment discount - (payment must he made on or before copy deadline but does not include classified) Agency discount

10% discount 15% discount 10% discount

Above discounts cannot be combined All above rates are subject to V.A.T. in the UK at the current rate.

ADVERTISERS' INDEX

in alphabetical order

Advance Group............................................................................ 20 Film Scan Technologies..............................................................15 FR Micrographics........................................................................ 17 GET Imaging................................................................................. 2 Global Marketplace.....................................................................23 Graphic D ata............................................................................ 9,19 Imaging System s......................................................................... 18 K odak..................................................................................... 21, 24 MicroVue Products...................................................................... 16 NB Microseal..................................................................................6 The Microfilm Shop................................................................11,22 Trans Media Technology...............................................................7 Upton Services...................

3 Virtual Image Technology............................................................ 8 GET Imaging can convert your records into digital images.

GET Im aging

www.getimaging.com

1-877 -GET-IMAG or email: sales@getimaging.com

FOR SUBSCRIPTION DETAILS PLEASE CONTACT:Micrographics M arketing Ltd. 65 Winchester Drive. Burbage, Leicestershire LE10 2BA U nited Kingdom Tel: +44 (0) 2 4 7638 2328 Fax: +44 (0) 2 4 7638 2319 M obile: 07970248146 U .K E -m ail - infb@green-sheet.net U.S. E -m ail - MNgreensheet@aol.com T his m agazine a n d th e contents are copyright o f th e P ublishers

1

For digital document preservation it's a key question.

O n e of the g re a t p ro b le m s o f d ig ita l d o c u m e n t preservation is handling the changes in software and hardw are that occur from the time a docum ent is created and preserved, to the time when it will have to be re trie v e d a n d read. O n e e le c tro n ic m e th o d espoused by a go o d num ber of digital advocates is migration. This is the procedure w hereby there are re g u la r c o n v e rs io n s ( " m ig r a t io n s " ) fro m o ld e r com puter systems to the newest ones. It's workable but not ideal for tw o reasons. First, there is always som e loss which, w hile it may be small initially, is multiplied over generations of migration. Second, the cost of migration over many years and generations can be prohibitive.

Now, many in the digital world are touting another a p p ro a c h - e m u la tio n . T h is is th e use o f a n ew computer to impersonate an old computer. In effect, it's a programme that runs on the new computer and makes it behave like the old computer. This w ould allow the new computer to run almost any programme that originally ran on the old computer. It would be a virtual recreation of the old computer and eliminate the many steps of migration.

W r it in g in a recen t issue o f The In fo rm a tio n M a n a g e m e n t J o u rn a l p u b lish e d

by A R M A In te rn a tio n a l, Jeff R o th e n b e rg , se n io r co m p u te r scientist at the Rand Corporation, noted that, while em ulation is a p rom ising approach, "th ere rem ain some unanswered questions about it.

"Future emulation environments should allow users to extract vernacular versions of old digital artifacts so th a t th e y can use th e m a g a in in th e ir fu tu re com p utin g environm ents. Unlike m igration, which converts artifacts into vernacular form s repeatedly while discarding the previous forms, emulation should enable vernacular extraction from the original digital form, which is rendered under emulation. Exactly how such e x tra c tio n can be d o n e re m a in s an o p e n issue...(although there are hints at a solution)....

"A n o th e r question that often arises is w h o w ou ld w rite em ulators. O ne an sw e r m igh t be com p uter hardware vendors, w ho are uniquely qualified for the task. In any case, if o rg a n isa tio n s concerned w ith preservation create a market for emulators, it seems a foregone conclusion they will emerge...

"A lth o u g h the use of em ulation to preserve digital artifacts still requires resolving...significant issues, its potential low cost, universality, and ability to preserve originals...along w ith all of the inherently digital aspects...indicate it is well worth pursuing."

For in form ation on The In form ation M a n a g e m e n t Journal go to web site www.arma.org; Jeff R o th e n b e rg m ay be con ta cte d by e-m ail at Jeff_Rothenberg @ acm.org

★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ F or Al l your GAF/A arque /Xidex 1635 N eeds, S ales , S ervice, S pares, R epairs and R ebuilds .

A SMALL COMPANY BUT THE UK'S LARGEST IN THIS SPECIALIST MARKET.

★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ C O N T A C T U S N O W !!!!!!!!!!!! ★

★

★

★

★

★

★

★

★

★

★

★

★

★

★

★

★

W e always have in sto ck a se l e c t io n o f seco n d u se r

PRODUCTION EQUIPMENT, EVERY PIECE OF WHICH HAS BEEN “PROPERLY” RECONDITIONED. I n c l u d in g :-

GAF 1635 HSD N on V en t ...................................................... £ 7500.00 G A F 1635 S tandard, from ..................................................... £ 3250.00

K odak R otaline, from .......................................................... £ 1850.00 Canon PC80, from ..................................................................£ 750.00 Canon MP90, from.............................................................. £ 2250.00 Canon MS500 (New) ...................................................................P .0 A B ell & H owell F ilemaster I, from ................................... £ 650.00 B ell & H owell F ilemaster III, as new .............................£ 1750.00 B ell & H owell A BR 506....................................................... £ 1250.00 R eal RB20 D iazo D uplicator .............................................£ 4250.00 R eal RB70................................................................................ £ 2250.00 R eal RB121.............................................................................. £2750.00 Aarque 1635 rrd , A queous...................................................£ 4250.00 Various Q uality C ontrol E quipment , D ensitometers , M icroscopes, C heck B enches , e t c ...................................... P .O A

IF WHAT YOU REQUIRE IS NOT LISTED PLEASE CONTACT US FOR AVAILABILITY

NEW !!!

We are the UK distributor for the “V isitek ” R ange of D uplicators and developers .

CONTACT US NOW FOR ALL NEW MACHINES & SPARE PARTS PLU S

E xtensive

stocks of second hand assorted spare parts

NEW!!!

We

o ffe r a full workshop repa ir service for

C anon F ile + F ilemaster

camera heads

★ * ★ WE H A V E M O V E D ★ ★ ★ Contact us now for details

UPTON SERVICES 14 MARINE DRIVE OGMORE BY SEA, VALE OF GLAMORGAN CF32 0PJ, UNITED KINGDOM TEL: +44 (0)1656-881071 FAX: +44 (0)1656-881072 Web Address: iciciv.uptonservices.com Email: sales@uptonservices.com

PAGE 3

W ill Emulation surpass Migration?

U PTO N SE R V IC E S ★

PAGE 4

What about “PRESERVE” as well as store?

A Chat Room debate about Document Preservation has produced some interesting observations on Mission Statements, Information Life Expectancy, whether Electronic Data can be Preserved Long Term, and related topics.

Perhaps micrographics' major asset these days is its ability to economically preserve - not just save - vital inform ation for long periods of time and make it easily accessible when needed.

The preservation aspect has been lost sight of by many people, particularly those d a z z le d by th e d ig ita l g litte r of t o d a y 's inform ation technology.

It ’1 ■ * ,***?*, » has also been the catalyst f m fo r a fa scin a tin g records m a n a g e m e n t e le c tro n ic dialogue that has filled the internet ether recently. The d ia lo g u e re late s to the n e ce ssity fo r p ro m o t in g p re se rv a tio n as a key feature of a microfilm, or any other information capture, system. Started by Ed Rummel, BlipChip Corp., the dialogue's goal is to get A IIM International to add (as a minimum move) the term "p r e s e r v e " to th e a s s o c ia t io n 's m issio n statement. The drive was sparked by both a scandal at the U.S. General Services Administration in which vital records cannot be fou n d and the n otoriou s E n ro n / A rth u r A n d e rse n case o f sh re d d in g and destroying inform ation. (Editor's note: Jack Fox, CEO, The Accounting Guild, quipped, "Andersen has g ive n the term 'P a p e rle ss O ff ic e ' a w h o le n e w meaning.")

The internet c o n ve rsa tion has d raw n d o ze n s of responses. The Green Sheet is abstracting some of the most typical, pertinent and interesting ones here.

Has AIIM forgotten Preservation?

Rummel contacted John Mancini, A IIM president, as well as the association's m icrographics standards committees. Rummel noted A IIM in recent years has said its m issio n in v o lv e s c re a tin g, c a p tu rin g , customising, delivering and m anaging information (called "c o n t e n t " by some). But Rum m el asked, "W ha t about preservation? Doesn't it fit in ?"

Mancini responded, "Preservation is a critical part of th e m a n a g e m e n t o f in fo rm a tio n w ith in o u r fra m e w o rk o f create, capture, etc. W e 'v e been ta lk in g a b o u t preservation in m any foru m s and publications for over two years now." He also cited A IIM 's p ro vid in g staff su p p ort to the Film-based Im a g in g A s s o c ia tio n (FblA), a g r o u p cle arly concerned with preservation, and also A IIM 's recent D L M Forum in B arcelona w h e re archivists from a ro u n d the w o rld m et to d iscu ss p re se rv a tio n strategies. Additionally Mancini noted the issue of preservation and disaster recovery was raised during

A IIM 's most recent road show in eight cities across the United States.

Rummel's answer was, "If preservation is critical, it deserves equal to, or better, billing (than other elements of A IIM 's mission statement)". He opened the subject up to an internet discussion and his position attracted considerable support.

Preservation is the Key to Librarians and Archivists Herb White, a m anager of digital im aging at the Genealogical Society of Utah, which is perhaps the w o rld 's largest private sector user of m icrofilm records, said, "Preservation is a main key in any docum ent im agin g system. This is critical w here retrieval of the image, especially over long periods of time, is concerned." W hite added, " 'W e the People' would like the (AIIM) board to consider the inclusion of 'preservation' as part of the slogan for A IIM , as it w as stated p re vio u sly - i.e. Create, Capture, Customise, Deliver, M anage and Preserve Information."

W a lte r Cybulski, well kn o w n in the library and a rch ive field, ad d ed , " M a n a g e m e n t and preservation are related but separate terms in the library and archives com munity... Preservation is a b ro a d e r term , w h ich e n c o m p a sse s a ra n g e of activities, including the identification of materials and environm ents that are understood to extend the useful life of collections. I strongly recommend that the term 'preserve' be included. Preservation has a long history, is widely used and understood in a com munity that is greatly concerned about the survival of material into the future... It's a term that certainly has more legitimacy than the ridiculous, futuristic words-du-nanosecond that pop up in the digital arena."

Other librarians agreed.

Suzanne Cates Dodson, n o w Lib ra ria n Em erita, U n iv e rsity o f B ritish C o lu m b ia in C an ad a, said, "W alte r Cybulski is a b so lu te ly rig h t th a t 'P r e s e r v e ' sh o u ld be included. I, too, am sick of th e ja rg o n and the se e m in g to ta l lack of u n d e rs t a n d in g o f the concept of preservation by som e p e o p le in the digital arena."

Life Expectancy (LE) is a real concern The controversy over the term "preserve" has also raised other issues. One of these is the accessible LE (Life Expectancy) of the information. i Dan Schneider explained that in actuality there is more than one simple LE. "T h ere 's the LE of the information being preserved (Record Life), the LE of the media on which the info is recorded (M edia Life), and the LE of the system that combines them (System Life). I see all three LEs as being different, at least potentially, and in m any (perhaps most) instances actually."

Schneider added, "I suspect we agree that the LE of the information itself (its preservation requirement) can exceed the best LE of the longest-lived media available (apart from stone tablets and parchment), w h ic h in tu rn can exceed th e best LE o f the h a rd w a re / so ftw a re system th a t c o m b in e s the inform ation and m edia... The challenge is sorting out the components in an architectural way to offer guidance to product vendors and their customers w ho are struggling to satisfy long-term information preservation requirements."

To this Ed Rummel amplified, "W hile the LEs can all be different, the 'M edia Life' and 'System Life' had better be equal to, or greater than, the useful life o f th e record in o rd e r to a v o id th e need fo r migration."

On that subject, Larry Medina, Lawrence Livermore Lab, co m m e n te d , " S im ila r to c o n c e rn s a b o u t 'preserve', I think more should be done to address migration strategies as part of the information life cycle, because of which we are concerned with life expectancy... W e had better do our part in saying there is a migration plan/strategy and a means to properly evaluate the m igration inform ation to ensure we have captured everything that was there o rig in a lly ....Perhaps w ith the recent com m ents from A IIM about looking at records management as an area of interest (again), w e'll see more about migration and preservation."

M e d in a added, " A I I M is a la rg e ly v e n d o r-rich association. In fact, for years it's been viewed as a trade association and that's not a bad thing, but it is w h y m a n y o f us in re c o rd s and in fo rm a tio n m anagem ent (RIM) left A IIM in the past. M ost not all, but most - of the vendors are dealing in products that are technology-based 'solutions' for RIM. Those of us in the RIM world would view them as tools, not solutions. I think the fact that A IIM is

looking towards bridging the gap with R IM s... shows they want to be part of the solution."

What about digital LEs? M a rc Fresko, E D M and ERM C o n su ltin g Services <b iI D ire cto r, C o rn w e ll M anagem ent Consultants pic, q u e st io n e d the applicability of LEs in the d ig ita l area. He asked, "W h a t is the LE of a bunch o f M ic r o s o ft W o r d and M ic r o s o ft O u tlo o k / Exchange m e ssa g e s in d e x e d by an O racle database? Is it related to th e LE o f th e physical media, or is it related to the future probability of being able to find software? ... The answer is that nobody is, or indeed can be, qualified to predict the technological future well enough to give a definitive quantitative answer."

s

s i

Robert Breslawski, a highly respected voice in the standards field, responded, "W hile predicting an LE of a given digital system may be difficult, one could be e stim a te d .... O n e w o u ld p re su m e th a t any b u sin ess case w o u ld include an ROI th a t has to understand how long the system will be used. It does, however, have to assume some risk cost and has to accept the concept of migration."

D e n n is H a m ilto n , of NuovoDoc, commented, "I th in k w e are som etim e s confusing Life Expectancy (a p re d ic tio n ) w ith Retention Requirement or Preservation Requirement (a requirement). They are different, of course, and both matter. It reminds me o f an old m a x im .... W e sh o u ld all cu ltiva te o u r financial resources on the a ssu m p tion th a t we will live to 100 (and) we should arrange our affairs and nurture our relationships as if we had only two years to live."

Going back to Marc Fresko's LE question addressed to Microsoft and Oracle, Russ Burkel, Analogue Imaging and FblA, a n sw e re d th a t "th o s e m a n u fa c tu re rs should answer the question and it might very well be a disclaimer stating something like, "Microsoft is not re sp o n sib le fo r a ccess to c o n t e n t as co m p u te r h a rd w are a n d softw are t e ch n o lo g y ch a n g e s are u n predicta b le". W h a te v e r the answ er is, it will provider users with some measure of guidance and in fo rm a tio n th e y need to m ake an in fo rm e d preservation decision."

The Hybrid Answer; History repeating itself?

Burkel went on to laud the hybrid systems adopted for the year 2000 censuses of both the UK and U.S. "These hybrid systems eliminate the need to predict th e u n p re d ic ta b le . T hey p re se rve p a p e r and electronic documents in the Q ueen's English or the continued on page 6

PAGE 5

John Breeden, Manager, Records Analysts Section, Library of Virginia, commented, "A n important part of the collection m anagem ent process here at the Lib ra ry o f V ir g in ia is the p re se rv a tio n o f o u r collection. It includes strategies for preserving either the inform ation (via reformatting to microfilm as one example), or the actual records, themselves (via de-acidification of paper, special treatm ent for microfilm, etc.). Our latest challenge is preserving G o vern o r Jim G ilm o re 's w eb pages w hich were tra n sfe rre d to th e L ib ra ry fo r p e rm a n e n t preservation as part of our collection.

Thus, m a n a g e m e n t c e rta in ly e n c o m p a sse s preservation."

continued from page 5

o

0

A m e ric a n v e rsio n , on microfilm with a 500-year LE rating."

< Q_

In stressing the advantages of hybrid systems, Burkel looked back in time as well as into the future. "T h e 2,000+ year-old Egyptian Rosetta Stone may be the o ld e st know n h y b rid system. It was w ritten in three languages: ancient hieroglyphic script used by priests, dem otic script of then spoken Egyptian, and Greek. The fact that G re e k su rv iv e d and a llo w e d d e c ip h e rin g the Egyptian scripts is history.

"A lth ou gh the digital vs. analogue issue isn't exactly the same, the ability to decipher digital in the future is like deciphering hieroglyphics. History is repeating itself."

He noted that there are OCR packages that enable the digitisation of analogue microfilm and paper into fully searchable on-line databases. By combining sta te -o f-th e -a rt O CR e n g in e s w ith near perfect

microfilm from the new C O M systems Burkel said, "W e are well on the way to solving the digital preservation problem. A n o th e r op tion is dual track (ala Rosetta) microfilm with analogue on one track and binary code on another.

"The only risk factor is the survival of English or whatever language we choose to use."

An interesting summing up L o o k in g at th e q u e stio n th a t sta rte d the d isc u ssio n , " W h a t a b o u t p r e s e r v e ? ", Paul M ontgom ery, of A & P International, ruminated and came up with his own suggestion, " 'Preserve and Protect!' It has a familiar ring to it A N D it synthesises what we have done analogically with what we should logically be doing digitally!"

Well said, Paul.

(Well said indeed, in fact that last sentence has a ring o f poetry about it, d on 't you think? - Ed.) Want to participate in the discussion or get a fill-in o f a d d itio n a l com m ents since this report was written?

Contact erummel@blipchip.com

Complete Line:

27 Ja ck et Styles...plus Sequential Numbering, Continuous Form Mounting, N otching

Tested & Certified

Archival Quality...

Competitive Pricing...

Immediate Shipping...

T

m

m

m

m

An Eastman Kodak Company

1- 800 - 323-9079 S e e u s on line for all y o u r M icro g ra p h ic need s:

www.nbmicroseal.com

Outside USA

Tel: 847-872-1666 Fax: 847-872-3040

Case Stud

luminar place order for ITESOFT.Invoice The B r it is h n u m b e r 1 in la te n i g h t e v e n t s management aims to accelerate the processing o f more than 230,000 invoices a year

Luminar Leisure Limited, is the UK's largest late night entertainment organisation and operates over 280 clubs, theme bars and restaurants th ro u gh o u t the British Isles with business administration handled from two offices based in Luton and Preston.

Established in 1988 and floated in 1996, they now have over 10,000 employees and an annual turnover of circa ÂŁ300 million sterling.

W ith the high level of business venues operated throughout the UK, suppliers' invoices for services and goods now num ber over 4,500 per week. Luminar employs 23 invoice clerks at their admin office in Preston to process this volume.

On attending an HRH Business Technology (part of the ITESOFT group) ITESOFT.Invoice seminar held at Kodak H eadquarters, Hemel Hem pstead, Lum inar were im pressed w ith the new Free Class te ch n o lo gy demonstrated within .Invoice for automated Purchase invoice capture.

The ease with which an intelligent ge n e ra tio n of tem plates was achieved, confirmed the pedigree of the product. This was particularly re-enforced as their current semi­ autom atic system had constant problems with fixed invoice templates in both quality of capture and control.

The ITESOFT./nvo/ce system has been installed on their e xisting W in d o w s NT n etw ork and w ent fully operational in June 2002.

Colin Dean, Managing Director of HRH Business Technology declares: "H R H has only been selling the product ITESOFT.Invoice on the British market for a few months.

We are delighted by the way the new product has been received by our clients and prospects. Our success clearly id entifies the technological advances and business benefits this product provides."

Luminar Leisure joins the 400-strong client base of the ITESOFT g ro u p and the latest references for the ITESOFT.Invoice application, including Tupperware, Picard Surgeles and Inter Mutuelle Assistance.

A b o u t H R H B u sin ess T e ch n o lo g y L td

HRH Business Technology Ltd, part of the ITESOFT Group, Est. 1984, specialises in the development of automated information flow processing solutions.

The Group is one of the UK's leading document capture, imaging and workflow solution providers with offices in France, UK and Germany supporting in excess of 500 sites. The Group boasts over twenty years experience in the development and integration of Automatic Data Processing, D ocum ent M a n a g e m e n t System s and Workflow solutions.

Contact: Eileen Wenden, Director of Marketing, HRH Business Technology Ltd, Headway House, Crosby Way, Farnham, Surrey GU9 7PA Tel: 01252 741500 Fax: 01252 741515 email: eileenw@hrhbt.co.uk

TRANSM E DTA 1e c A sh ^ c tc ^ y LTD

CONVERSION SPECIALISTS

Business Partners to m at* + 4 4 (0 )2 0 8 6 8 6 4 2 2 2

e n q u irie s @ tm t.c o .u k

+ 4 4 (0 )1 7 9 2 5 8 1 4 4 1

w w w .tm t.c o .u k

PAGE 8

D o c u W a r e / U lt im u s c o m b in e d d o c u m e n t m an age m e n t and w o rk flo w system available in the U.S. DocuWare, a developer of document management so ftw a re system s, a n n o u n c e d a re a d y -to -u se integration with the Ultimus W o rk flo w Suite, a scalable w o rkflo w platform. The end result is a s o lu tio n th a t in c o rp o ra te s an o r g a n is a t io n 's docum ent m anagem ent system into a w orkflow pattern. The joint solution, which previously was available only to European customers of the two companies, is now available in the United States.

DocuWare allows companies to organise all kinds of documents from a variety of sources into one c o m m o n d o c u m e n t p o o l and sto re them electronically. Retrieval is by a variety of different k e yw o rd s. The U ltim u s W o r k f lo w Su ite is an internet-enabled platform for business process automation.

PRODUCT NEWS Visionmaster - New A2 Reader from Solar Solar was invited by the National Archives in Paris to develop an A2 reader for their forthcom ing new reading rooms.

A large number of the researchers at the Archives use laptops, so the p ro v isio n o f a retractable mounting plinth that would accommodate a lap top was essential. This pivoting shelf w ould have the additional benefit of providing unrestricted access to the view ing screen. A n oth e r specific requirem ent w as the p ro visio n of tw o zoom lenses, th e reb y p rovid ing the w idest range of m agnification for both 16mm and 35m m film. These m odifications have been built into the new Visionmaster.

This new reader is also supplied with the option of tw o view ing screens, one matt and one gloss, e a sily re m o ve d fo r c le a n in g .

The film direction buttons have been repositioned along the leading edge of the screen for easier access and operation. Every Visionmaster will be supplied with a quick thread take-up spool to ensure that the film is returned for storage on the original spool.

W ith the environment in mind, the Visionmaster still incorporates the highly efficient condenser system that only requires a 12 volt 50 watt lamp. There is the option of an accessory socket on the side of the reader as a power source for laptops/notepads. The reader is supplied in an oak finish to fit in with library decor.

C o nta ct: J o h n B e ck in g h a m , S o la r M icro film E q u ip m e n t Ltd., 1 Laser Quay, C u lp ep er Close, M edw ay City Estate, Rochester, Kent M E2 4HU, UK Tel: +44 (0)1634 290099 www.solar-imaging.com

M id w e st States M icrograp h ics Conference Dates and the site of the 15th annual Midwest States Micrographics Conference have been set. The dates are Sept. 16-18, 2002 and the location will be the Little Am erica Hotel in Cheyenne, W yom in g. The W y o m in g State Archives will be the host for the meeting which rotates am ong member states of the p re d o m in a n t ly (b ut o b v io u s ly n o t e xclu sive ly) m id w e ste rn -o rie n te d a sso c ia tio n o f U.S. state imaging/micrographics groups.

The conference brings together micrographics users from state agencies all over the United States for discussions of current m icrographics and im aging topics, follow ed by a half day of tours. This year's to u rs w ill in clu d e visits to the W y o m in g State A rch ive s' m icrographics unit, W y o m in g 's historic Governor's Mansion and the State Capital.

There is no fee to attend the conference, which is not restricted to state agencies and does include other interested parties, but attendees pick up their own travel and accommodation costs. Special hotel rates are available.

A detailed agenda will be available shortly on the W y o m in g State A rc h iv e s w e b site at http.Nwyoarchives. state.wy.us For more information contact R o ge r Joyce or Tonja Y o u n g b e r g at the Archives. E-mail addresses are rjoyce@state.wy.us and tyoung@state.wy.us

V irtu al Im a g e Technology, Inc

â&#x20AC;&#x2DC;â&#x20AC;&#x2DC;On-line, Near-line, And Off-line Data Preservation Through VITAL AccessWeb Image Archive

Document Imaging, Data Conversion, Data Preservation, Web Image Archive

vimagetech.com 803-547-8888 Sales Office

Graphic Data Online

Document and Data Management

We at Graphic Data Online recognise that the consolidation and effective flow of business docum ents and the data within them, is critical as organisations ease them selves into an electronic age. Over 20 years experience encom passing virtually every area of docum ent m anagem ent, com bined with our leading edge web driven repository has enabled us to operate as an extension to our clients in house operations, archiving, imaging and processing data from, over 300 million docum ents per year.

Business Process Support

Graphic Data

- P r o f e s s io n a l S e r v ic e s - O n lin e C o n te n t M a n a g e m e n t - O n s it e M a n a g e d S e r v ic e s - F a c ilit ie s O u t s o u r c in g

Records Management

Graphic Data

- L iv e File M a n a g e m e n t - O n lin e T r a c k in g & R e tr ie v a l - Scan on D e m an d - S e c u r e P h y s ic a l A r c h iv e

Graphic D

a

t

a

Document Processing

- S c a n n in g & M ic r o film in g - D a t a C a p tu r e - M a ilr o o m H a n d lin g - H a r d w a r e S a le s & S e r v ic e s

F o r m o r e in fo r m a t io n c a ll u s o r v is it o u r w e b s it e

ju AN MGX COMPANY

01908 269600 w w w .grap h icd atao n lin e .co m

PAGE 10

Is your organisation e-GIFted?

as the user interface and the adoption of X M L for record transfer betw een systems. Furtherm ore, adherence to these policies has been mandated for all public sector o rg a n isa tio n s in c lu d in g local government, education and health.

By David Aspinall, Datum Solutions Limited

Earlier UK g o v e rn m e n t th in k in g , w h ich w as probably key to this initiative, is provided by the Public Records Office and includes some excellent guidelines to electronic records m anagem ent in governm ent**. M ost of this information is equally valid to the wider business community. Two points in the "Principles" document accessible from the web site are likely to be of particular interest to records managers:

Reading Russ Burkel's Orw ellian predictions in the M ay's The Green Sheet, brings me to the conclusion that a little less hype and a bit more common sense is re q u ire d if w e are to d e v e lo p so lu tio n s fo r ou r respective organisations which are "fit for purpose".

There is an obvious conflict of interest between those who are creating records in order to transact day to day business and those w h o are try in g to record this information for posterity. However, the prerequisite of any good document archive system is, first of all, to determine what information is required to be archived and w hy. In the M a y issue we also read a b o u t Pennsylvania State using microfilm for payroll records.

Although this may be valid for pension information, the UK government's archive requirements for payroll is three years - hardly a justification for microfilm.

Furthermore, the vast majority of business records need only be held for seven years in the UK and ten years for most of Europe. One could consider microfilm for such information but, again, this is not a strong case. So, whether we like it or not, the vast majority of new business applications will not require microfilm backup and although, since September 11th, backups have a higher profile, microfilm is not and will not be the preferred archive media for business system developers.

On the other hand, there is a very strong case for many d o cu m e n ts and o th e r records w hich will m ake a significant contribution to our heritage in years to come. Census records are a good example, but there are m any o th e rs in c lu d in g new spapers, research documents, published works, records of births, deaths and marriages to name just a few.

In between these two extremes there is a huge raft of records which have an extended life cycle and will require reference at some point in time - pensions, court proceedings, m ortgage deeds, wills, medical, buildings and other civil engineering projects, aircraft and ship build information, pharmaceutical records etc.

But, regardless of the eventual life of a document, there are two points we should consider: 1) The vast m ajority o f d o cu m e n ts to d a y are generated using an electronic process and the p ro p o rtio n o f p a p er o rig in a l d o cu m e n ts will continue to fall.

2) In Caxton's day the process of document creation had a single delivery m ethod in mind - printed paper. Today, the creation of a document is often a se p a ra te issue to the w ay a d o cu m e n t is rendered/presented.

There are further accelerators to this process as well. In the UK for example, the government has defined an egovernm ent interoperability fram ework initiative eGIF*. This w o rk is at the fore fron t of planned EU initiatives. This body has, in short, selected the internet as the preferred communications system, web browsers

1)

"Electronic records should be managed and operated on the principle that no physical file fo rm a t is g o in g to last fo r ever. Periodic m igration to new softw are and, possibly, media will be necessary."

2)

"In the fully electronic environm ent, the records manager becomes less concerned with a ctin g as in te rm e d ia ry b etw e en the creator/user and the record, and more with influencing the environment in which record handling occurs."

So, w h a t d oes all th is m ean to d a y to records managers and the document management industry?

If document managers choose to ignore electronic records they will be side-lined; if they embrace new te ch n o lo gy they will be in a better position to influence the overall archive strategy and propose appropriate solutions (e.g. hybrid solutions) for the longer term archive requirements.

Furthermore, there is a need for the industry to provide a more responsible balanced approach to document management solutions. It's no good one bureau pushing microfilming (because they can do it) and another suggesting scanning (simply because th e y 'v e just b o u g h t the latest m ost expensive scanner). In-house proposals to any government, government funded or organisation interfacing with such b o d ie s w ill also need to m eet rig o ro u s functional standards, such as those demanded by eGIF and, for electronic record systems in particular, compliance with BSI DISC PD0008, certification to US DoD 5051.2-STD and, if a thesaurus is implemented, compliance with the ISO 2788.

In short, there is a need to provid e p ragm atic so lu tio n s on an a p p lic a tio n basis as part of developing a sound document management policy w hich meets an o rg a n isa tio n 's overall business needs. (*see www.aovtalk.aov.uk/interoperabilitv/) (**see www.pro.aov.uk/recordsmanaaement/)

Contact: David Aspinall, Datum Solutions Limited, Datum House, 4 Priory Close, Fleet, Hants GU51 4ED Telephone: 01252 612805 Mobile: 07785 234322 E-mail: d_aspinall@madasa fish.com

Stroud and Swindon m anages ISAs electronically S tro u d and Sw in d o n , o n e o f the fe w re m a in in g independent UK building societies, is using Alchem y in fo r m a t io n m a n a g e m e n t so ftw a re to m a n a g e a p p lic a tio n s fo r ISA s and o th e r sa vin gs accounts forms.

Based in Stroud, Gloucestershire, the Stroud and S w in d o n B u ild in g S o c ie ty u ses m a n y d iffe r e n t softw are packages to help in the m anagem ent of custom er accounts but, until recently, paper w as still u se d f o r m o st a p p lic a t io n fo r m s a n d fo r com m unications with account holders. Applications need to be processed and retained, togethe r with related inform ation, for several years. Volum es are often large with peaks at certain times- particularly tow ards the end of the tax year in the case of ISAs. P e te r Carr, P ro je c t M a n a g e r f o r S t r o u d a n d S w in d o n , first lo o k e d fo r a system th a t w o u ld m anage p ap erw o rk m ore effectively and im prove service generally. "W e were impressed by Alchem y" he says "because of its functionality and because it had a proven pedigree. W e asked CC data to supply it because w e felt then - and still do - th at they w o u ld w o rk w ell w ith us and help us to get the m o st fro m th e s y s t e m . " In it ia lly A lc h e m y w a s installed to assist in m a n a gin g the statem ent run,

but Peter Carr quickly saw that the applications for the softw are could be extended to ISA and sa v in g s a cco u n t a p p lic a tio n s as w ell as R85 forms.

All o f these item s are n o w scanned into the sy ste m c e n tra lly , t h e n in d e x e d a n d m a d e available on the Society's netw ork for users to access at their desktops. Alchem y now saves the Society m any hours previously spent in manual filing, w h ile also p ro vid in g all n etw o rk users with the ability to access inform ation at their desks. The need fo r d o cu m e n t sto ra ge space has also been considerably reduced.

H aving proven A lch e m y's effectiveness in this range of applications, Stroud and Sw in d o n is now looking to expand its use for other types of files, in addition to providing access for all its branches th rou gh w eb browsers.

Contact: Phil Mead, CC Data.

Tel: 01582 761400 E-mail: info@ccdata. co.uk (I hope that there is som e analogue back up if the application forms etc. really do need to be kept for several years - Ed)

Do you use

Tel: +44 (0)24 7638 3998 and ask our Sales Dept, fo r a quotation. crdf,IrnShop

www.microfilm.com

PAGE 12

Flexibility andService clinch order Siemens Business Services G m b H relies on twelve S C A M A X 5000-Scanners to process widely varying documents at top speed The performance criteria or features of a product are not always the reason w hy a prospect decides to purchase it. Sometimes other factors play a major role in the decision m aking process, such as a vendor's ability and willingness to be flexible and offer first class service.

This is w hat happened with the IT-Service Bureau Siemens Business Services GmbH (SBS). They asked for the test installation of a high performance scanner and InoTec GmbH virtually fulfilled this 'w ish' overnight.

This was instrumental in the purchase of the twelve units currently installed.

M ichael Gellitzer, w ho was a key m em ber in the decision process in the SBS department AOS (Archiving & Output Services) comments: "W e were looking for a high volume scanner to process the file of every person covered by the Siemens Pension Fund. In contrast to the reaction from other vendors, InoTec reacted to our request fo r a dem o unit w ith o u t ch arge in a professional manner. They delivered a SC A M A X 5000 within 24 hours and - what impressed us most at that tim e - the scanner w as installed, turned on and scanned straight aw ay w ith o u t the need for any adaptation or adjustment."

The SC A M A X 5000 had passed the first decision criteria with flying colours. The people in Berlin demand a certain sturdiness: "W e are a production house," com m ents M ich a e l G ellitzer, "s o every m inute production stops due to equipment breakdown costs us money. The SC A M A X 5000 has proven itself as very reliable in every aspect. Given the vast amounts of documents we process, it is inevitable that some paper clips and staples remain on the documents. We have no problems coping with such situations."

This is not the only feature those in charge of the scan systems placed on top of their priority list. The diversity and volum e of docum ent types processed at A O S require e xtra o rd in a ry p erform an ce from their electronic colleague. A O S offers a wide variety of services for many aspects of document processing.

Starting with document scanning it spreads to D M S and Archival systems, printing of documents, dispatch, postage and so on, providing a complete service. As well as customers in the financial and health insurance sectors, internal clients such as the Siem ens HR departm ent, IC N e tw o rk s and SBS IT Service departments use the complete service offered by the 150 A O S staff in Berlin. This diversified clientele

naturally produces a very ch a lle n gin g variety of requirements.

E-Plus Service, a health insurer, for example, requires com plete in co m in g mail p rocessing. Financial institutions require processing of accounts data and loan files. Health insurers process doctors' referrals, notifications to social security insurances, certificates to comply with wages continuance legislation, and so on. There are also personnel files, invoices, credit notes and contract documentation for internal clients.

To appreciate the sheer scale of the task, some 180,000 p a ge s are processed daily by AO S, all dem anding the highest im age quality. Flexibility, speed and systems security are non-negotiable in this context.

Requirement: continued scanning - no m atter what The diversity of documents, shapes, sizes, weights, dem anded the em ploym ent of scan systems that exceeded established accepted standards. "It was im portant to us to be able to scan a file fo ld e r's contents w ith out having to continuously change se ttin gs for each paper ty p e ", explains M ichael Gillitzer when revisiting the original must list. "W hen we initiated the pilot project 'Electronic Personnel File' for Siem ens AG, we fo u n d a large m o un tain of backlog docum ents that needed capturing. This backlog presented a prime example of "docum ent diversity", sizes, paper types, shadings and colours.

The S C A M A X 5000 h a nd le d this chaos w ith unsurpassed reliability whilst still producing excellent im age quality. One major point here was that it reproduced A5 documents in A5 format - not in A4

Case Study

•

Case Study

It is no wonder that the first SC A M A X 5000 was soon joined by several more; especially since the number of projects containing diverse documents grew rapidly.

Now, nine of these high performance scanners are installed in Berlin and another three in branches in Fiirth and Munich.

Case Study

•

Case Study

quality control, images and data are transferred to the media preparation section. Here they are written to CDROM or MO-Disks or are transmitted via high speed radio transmission - for example for E-Plus - to the customer.

"W hat simplifies the whole process considerably is a solution that we developed in conjunction with InoTec," adds Michael Gillitzer. "W e can master all scan parameters for a project, like resolution, format, simplex or duplex scanning on one Master SC A M A X 5000 and transmit them to all the other SCAM AX 5000 scanners. This means we don't have to define each project on each and every ScanWorkStation. Every operator can use any of the SC A M A X 5000's, which results in heightened flexibility and efficiency."

C o n clu sio n

Which system is used for a particular job is determined by the project criteria. Tasks that require processing of uniform documents are sometimes allocated to systems employing other manufacturers' scanners. But when it comes to com plying with stringent quality and/or reliability criteria there just is no alternative to the SC A M A X 5000, according to Frank Hirnich of Service Operations at SBS. "Other scanners give us problems from time to time with regard to readability, double feeds and so on. That kind of thing just doesn't happen with the SCAM AX 5000. This gives us the confidence to com m it in contracts to an error rate regarding readability to less than 0.2 percent, i.e. less than two out of a thousand pages could be unreadable or difficult to read." An achievement that is a direct result of the reliability of the scanners and the thorough execution of the entire scanning work process

C o n n e c t i v i t y - th e k e y to e a s y s o f tw a r e in te g ra tio n / a d ap tatio n During document preparation document batches receive a digital batch header incorporating a barcode number.

These batches typically contain 100 to 500 documents.

The batch header serves as a check instrum ent accompanying the batch during the entire processing procedure. Once the appropriate project is selected on the SCAM AX 5000 the batch header is captured using a hand scanner. Then the scan process can be started.

Processing speed is up to 195 sheets per minute, depending on resolution required. Once the batch has been scanned and finalised the SCAM AX 5000 transfers the images for indexing. For this purpose the AO S experts developed their own transfer software. Due to the open connectivity concept this process was trouble free. Softw are was adapted and developed in conjunction witb InoTec and the software developer SCE GmbH. "These adaptations were made necessary by the special requirements from AOS in respect of image save locations and their m anagem ent," explains Frank Hirnich. His colleague, Michael Gillitzer adds: "This open connectivity offered by the SCAM AX 5000, was a further reason for choosing these systems."

Indexing is accomplished via a "home grown" software package - BOA. This package is only employed for mixed documents. Batches of identical documents, like uniform forms, are indexed using OCR software. After final

Systems from InoTec have been employed by SBS for the last six years, which has been welcomed by both em ployees and m anagem ent. Due to the comprehensive menu prompts on the system, users are guided effortlessly through the operation process, which results in increased efficiencies and economies in the production process - much to the delight of management.

A b o u t S iem ens Business Services (SBS) Siemens Business Services (SBS) is a leading supplier of Electronic and Mobile Business internationally. Services offered encompass consulting, systems integration, execution of entire business processes and management of IT infrastructures. In fiscal 2000, the com pany achieved a total tu rn over of 5.8 billion Euros, em p loyin g 33,500 people w orldw ide.

The SBS division AO S (Archiving & Output Services) offers innovative docum ent services: the "A D O P Services". It encom passes docum ent scanning, m anaging D M S and archival systems, printing of documents, enveloping and mailing. A O S employs ab out 450 people in Berlin, Furth and M unich.

T h e S ystem The SCAM AX 5000 is a high performance scanner in the upper range. Scan speeds are up to 195 sheets per minute (390 pages duplex). Resolutions of 200, 240, 300 and 400 dpi facilitate the scanning of documents of varying formats and thickness. Scanning can be in batch mode (from a stack) or hand feed mode.

The system is compatible with all com monly used operating systems. It comes with both a Video and SCSI interface. Certified ISIS and TW AIN drivers ensure simple integration into workflow and archival systems.

Dynam ic threshold setting capability as well as ultrasound double feed detection are standard features of the system.

InoTec GmbH Industriestrasse 12, D-61200 Wolfersheim, Germany Tel: 60 36 970 80 Contact: M atth ew Stilwell, M arke tin g M anager, Imaging Resources Ltd, Viking House, 1st Floor, Swallowdale Lane, Hemel Hempstead, Hertfordshire HP2 7EA Tel: 01442 408888 Fax: 01442 408889 email: matthew@imagingbusiness.co.uk web: www.imagingresources.co.uk

PAGE 13

format as some systems did. All this had us totally convinced the product was right."

•

PAGE 14

This article was first published in the March issue o f the IH RIM * Newsletter

Recent advances in docum ent sca n ning have revolutionised the way organisations can manage and distribute their images across networks, but there is growing concern within the market-place about the longevity of that information.

Increasing demands are being placed upon business to retain records for longer, especially where there is a possibility of future legal action. For any Medical Records Manager, the risk of not being able to access those images in 20,10 or even 5 years time is very real, owing to a number of factors inherent in all digital systems.

1. M edia Physical damage or operator error can cause files to become unreadable or erased and refreshing media can be an expensive and very time-consuming task. Organisations which relied on m agnetic tape or disk for storage are typically finding that, after 10 or 15 years, up to 2 0% of the information has become corrupted and unreadable. Recent studies by the National Media Laboratory in the US have resulted in magnetic storage being officially given a Life Expectancy Rating of less than 30 years. There have been several well documented cases of "catastrophic loss" where vital information has been lost forever and these are only the tip of a proverbial iceberg since most organisations are understandably reluctant to admit their problems!

Even the largest and best funded of organisations is not immune. Take for example NASA who in 1976 Sent the "Viking" unmanned mission to Mars, a programme which was heavily documented for the benefit of future generations. Now, over 20 years later an estim ated 2 0 % of that in form a tion has been irretrievably lost because it was stored on magnetic media that has since become corrupted and unreadable. There is a grim reality slowly dawning on those responsible for vital records that they may not, after all, be accessible when needed. The problem is compounded by the fact that organisations are unlikely to be aware of the losses until it is too late and few are able to audit the retrievability of their archived information on a regular basis.

2. Hardware and Software Oblolescence A p p lic a tio n softw are is constantly changing and there is no guarantee that tom orrow's version will open yesterday's files. Storage technology is evolving quickly and even if the media remains uncorrupted, if there is no way to read it, it might as well not exist.

The Electronic Docum ent M anagem ent world has already migrated through several different hardware upgrades, from the early days of proprietary optical disks through to RAID and CD technology. With the rapid development of new formats such as DVD, most hardware manufacturers are only expecting to make their latest drives backwards com patible for two generations. It will not be very long, therefore, before PCs are unable to run tod ay's CDs in their drives.

Although this may seem unthinkable, try finding a current PC capable of taking 5.25 floppy disks created only 5 years ago!

-

*The Institute of Health Record Information & Management

3. Vendors Companies come and go particularly in the modern dynamic business environment. A solution with a 3 year lifetime may well deliver the required return on investm ent but can you be sure of hardw are and software support 5 or 10 years later? A number of high-profile suppliers have withdrawn from the market leaving their customers with limited back-up and little option other than to invest in yet another current "state of the art" proprietary system and to hope that lightning doesn't strike twice!

4. M igration The cost of migrating file formats and media types or upgrading legacy systems can be astronom ical and studies sh ow th at any such technology upgrade typically results in up to 5 % of the information being lost each time, forever. Few organisations have the time or resources to ensure they have captured all historical records when they upgrade their technology base. As these changes are driven through at an ever-increasing rate, the frequency of migration will rise accordingly along with the cost, and each time of course, there will be a greater number of documents involved.

Given all of these factors and uncertainty about future technological direction, it is perhaps not surprising that Microfilm has received a renewed lease of life as the long-term stora ge medium . In a d d ition to its tra d ition a l benefits being inexpensive, legallyadmissible, covered by International standards and capable, according to the US N ational M ed ia Laboratory, of lasting 500 years, recent developments have enabled it to play a complementary role in EDM systems. It is now possible for scanned images to be w ritten out to film as a long-term back up and subsequently re-scanned into the imaging system, thus completing the digital-analogue-digital loop.

This "Integrated Imaging" approach provides the best of both worlds with the digital images being available for short and medium-term access and the microfilm for long-term secure storage free from technology obsolescence.

The UK 2001 Census illustrates the benefits of this approach perfectly, whereby the information from the census forms has been captured via scanning and datacapture for immediate analysis with the digitised images being subsequently written onto microfilm. This ensures that not only can the documents be managed in an efficient manner during the initial information­ ga th e rin g phase, access is also gu a ra n te e d for generations to come regardless of future technology changes. The US Census is now also following suit.

This breakthrough in Government circles coupled with the increased aw areness of these issues w ith in commerce and industry in general, is leading to a dramatic resurgence of interest in microfilm. The digital revolution has failed to provide all of the answers for records managers. Microfilm finally looks like establishing its place as the missing piece of the jigsaw.

Film S can Technologies Limited

225-112 i

fSEcc^'4o;,re

Unique

Di gi Bodk S canni ng

From

i2 s

:

B ook R e s t o r e r

S oftware :

• Low L ight L e v e l s

• C urvature C o rrec tio n

• R e a l Time L ighting C o rrectio n

• C o rrec tio n o f L ighting D e f e c t s

• 24

b it

C o lo u r S c a n n in g

in t h e

• H igh P ro d uctivity

B in d in g

• Im a g e E n h a n c e m e n t s In B atch

• S u p er io r Im a g e Q uality

Mo d e A s Po st P r o c e s s

• R e q u ir e s N o G l a s s P late

• G e o m e t r ic a l C o rrectio n

• DIN A 1 ( 2 x A 2 ) S c a n n in g

FOR MORE

INFORMATION

AND

IMAGE

B EST

Ph o n e:

QM S land of v is io n

0 20

ON THE

Q U A L IT Y

S241

FASTEST T H R O U G H P U T

FILM A N D

6949

BOOK S C A N N E R S . . .

E -m a il : in f o @ f s t l .c o .u k

W W W .FST L .C O .u

•

k s u n R is e

PAGE 16

New kid on the block MOVING OFFICES A ^ W \R D A Y London-based Navarday provides data entry and document digitisation services.

Their solutions are designed to help firms reduce costs, increase revenue and bettermanage company information.

THE K E Y S E R V IC E S O FFERED INCLUDE: Full-text d a ta capture For paper based docum ents, w h e th e r printed or hand-written, they claim to provide a highly accurate and rapid service to m anually enter data into any e le c tro n ic fo rm a t. T h is m ay in v o lv e d o c u m e n t indexing or creating databases.

D ig itis a tio n a n d C o n v e rsio n Using leading-edge technologies and skilled staff, they convert unstructured data into a variety of useful digital formats, including PDF, HTML and XML. N a v a rd a y sp e c ia lise s in c o n v e rt in g a rch ive d docum ents into electronic form ats (HTML, XM L), making them ready for electronic publication on the Internet.

Form s p ro ce ssin g They capture data from all types of hand-written and typed forms accurately, rapidly and cost-effectively.

T hey claim e xp erie n ce w ith a va rie ty o f m edia including: credit card applications, insurance claims, patient records, product registration cards, shipping documents, subscriptions and surveys. Data from these docum ents are extracted into databases for easy retrieval and manipulation.

By using state-of-the-art technologies and expert staff, defined quality processes and security policies, They assure their clients a real and measurable return on their investment.

Visit Navarday website: www.navarday.com/data E-mail: sales@navarday.com or call 020 7794 7700.

UPTON SERVICES move to the coast Bob Yewman has decided to relocate Upton Services, a specialist micrographic technical sales and service company, to the W elsh coast, and w ho can blame him?

M oving out of the hustle and bustle of Middlesex to a relatively quiet, sleepy Welsh fishing village strikes me as being an excellent idea.

Upton is retaining a presence in the London area, th u s e n s u rin g c o n tin u ity o f th e ir service and m a in te n a n c e fa c ilitie s fo r n ew a n d e x istin g customers.

The new details are as follows:Upton Services, 14 Marine Drive, Ogm ore by Sea, Vale of Glamorgan, Wales, CF32 OPJ, UK Tel: (0)1656 881071 Fax: (0)1656 881072 E-mail: sales@uptonservices.com

ARMA International moves HQ A R M A International, the international records and document m anagem ent association headquartered in the United States, relocated its HQ offices.

The new address is A R M A International at: 13725 W. 109 St., Lenaxa KS 6-2-5, Phone: 888-277-5838.

Fax: 913-3416823.

E-mail addresses and web site stay the same.

IHRIM(UK) HQ also on the move The In stitu te o f H e a lth R ecord In fo rm a t io n & M anagem ent (IHRIM) has closed dow n its office in Boston, Lincolnshire, since the retirement of Brian Lund, w ho was the Chief Executive.

All future correspondence should be directed to:Gordon Nicholson, IFIRIM(UK), 141 Leander Drive, Rochdale, Lancashire, OL11 2XE, UK. Tel & Fax: (0)1706 868481 E-mail: ihrim@zen.co.uk

IMS CAN delivers paperless answer for dabs.com Now that the dotcom craze has settled down, it is mainly the c o m p a n ie s b u ilt on a solid b u sin e ss p la tfo rm w ith an established infrastructure that have been successful, dabs.com is one such company. d a b s.co m is a large, lo n g established British traditional mail o rd e r co m p u te r d ealer that has rapidly m oved with the times to become a leader in 'e - t a ilin g ' - ie. se llin g computer products from its web site. Its sales of more th in ÂŁ100million per annum put the company in the top 20 of the UK's 12,000 computer dealers. dabs.corn's primary business is the sale of computers, peripherals, software, office supplies, telephones and audio-visual goods via the internet. There is also a traditional call centre where telephone orders can be placed and orders can also be accepted by post, fax or in person at the company's offices in Bolton. The company's owner, David Atherton has always striven for technological excellence within the company and has deem ed, as fa r as p ossib le, th a t d ab s.com m in im ise s th e use o f p a p e r w ith in th e o ffice environment.

"Piles of documents represent w a ste d space and w a ste d tim e ," says Paul C u n n iff, Finance M anager at dabs.com.

"H ow ever, the nature of the b u sin e ss is such th a t p a p e r d o c u m e n ts h ave to be produced in the form of sales invoices, d e liv e ry notes, rem itta n c e a d vice s and purchase orders. W ith m ore than 300,000 unique visitors to our web site each month, the sheer vo lu m e o f p a p e rw o rk being produced meant that we needed to implement an effective document management solution."

Follow ing an exhaustive evaluation, that solution turned out to be the Document Distribution Centre from IM SC A N Systems. IM SC A N is the W arrington based developer of the IM SC AN suite of document m anagem ent solutions and services. The com pany has developed a highly intuitive and easy to use yet extrem ely pow erful softw are application that is flexible e no u gh to satisfy virtually any docum ent management requirement.

"IM S C A N told us that they could take the w hole issue o f sc a n n in g , in d e x in g and s t o rin g o u r docum ents completely off our hands. In addition, they could make the documents instantly available to our accounts team, or any other authorised party, via the Internet. This so lu tio n fitted perfectly w ith dabs.com's business philosophy," says Paul.

Now, each w orking day, dabs.com sends its accounts p a p e rw o rk d ire ctly to IM S C A N 's D o c u m e n t Distribution Centre in W arrington where a team of experienced operatives scan, index and store the documents onto a secure dedicated server. Additional copies of the documents are also made and stored off-site to ensure further peace of mind for dabs.com.

These docum ents are then available for dabs.com a c c o u n ts sta ff to access via a se cure in te rn e t connection. This connection allows them to view or print the document, as well forward them via fax or e-mail where required. Access is instant and can be pulled onto the screen by customer service people whilst on the phone to a client.

Since dabs.com started w o rk in g w ith IM S C A N in January 2002, the am ount of docum ents assigned through the IM SC AN Document Distribution Centre has risen rapidly and now averages 20,000 documents per month. "IM S C A N 's solution has worked perfectly for us. It is as though we are making our documents available to all authorised staff just by packing them together and sending them to IM SCAN. It is a very fast and efficient service and one that can grow easily as we grow ourselves," Paul Cunniff concludes.

Contact: Paul Salmon, IM SC AN Systems Ltd, Yew Tree Court, Risley, Warrington, W A3 6WP, UK. Tel: (0)1925 761000 Fax: (0)1925 766334 E-mail: sales @imscan.co.uk

WE ARE HERE TO STAY If you are looking to replace Fuji's Microfilm processing chemicals now that Fuji no longer sells direct . orjust require the best microfilm processing chemicals available anyw here...

FR MICROGRAPHICS IS THE PLACE TO GO. Our products are, in most every case a drop-in for Fuji's, including COM and MTC Recorder Processors, and require no adjustment in processing parameters.

CONTACT US FOR ALL OF YOUR CHEMICALS AND MICROGRAPHIC NEEDS...

www.frmicro.com Call us for more information FR MICROGRAPHICS 1007 Pearl Street Boulder, Colorado 80302

Tel: 303.939.9540 Fax: 303.939.8912 toll free: 877.872.2100

PAGE 18

Kodak introduces new range of desktop scanners Loaded with features typically found in higher speed production scanners, the new desktop i200 Series Scanners, announced recently by Kodak Document Imaging, offers breakthrough imaging technologies, a unique Dockable Flatbed accessory and an IEEE1394 (Fire w ire ) c o n n e c tio n - all fo c u se d on maximising throughput and return on investment.

According to a recent report by InfoTrends, the low volume production category is the strongest of the industry segm ents in terms of sales and revenues.

The growth of distributed scanning, according to the report, is likely to be a major factor in accelerating shipments. Colour adoption and office automation are also expected to boost the number of shipments through to 2006. Similar market growth is expected fo r E urop e, w h e re the latest m a rke t forecast, published by the European Scanning Programme, states 23 percent com pound annual grow th rate (CAGR) through to 2006.

The i 2 00 Se rie s Scanners is the first gen u in ely m odular fa m ily of low volum e production sc a n n in g devices.

The i250 Sc a n n e r (sim plex) and i260 S c a n n e r (d u p le x) can be c o n v e rte d from a sheet-feed o n ly unit, to a sh e e t-fe e d w ith flatbed via the industry's first-in-category, A3 size dockable flatbed accessory that easily snaps into the scanner for documents that need special handling.

Other options include a post-scan imprinter and an advanced image processing board.

"The excellent price to performance ratio, proven paper handling features, superior image processing and image quality firmly position the i200 Series to leapfrog competitive offerings and land at the top of its category," said Bill Atkinson, General Manager, Kodak Document Imaging.

*

T r ic o lo u r Plus C CD Se n sor, w h ic h a llo w s sim ultaneous output of high resolution black and white and colour

*

Electronic colour drop-out to remove irrelevant b a c k g ro u n d c o lo u r fo r clear, sh a rp im ages within forms processing applications

*

Ultrasonic 3D multi-feed detection, which offers ultrasonic, calibration-free, multi-feed detection to eliminate lost documents

The i200 Series Sca n n e rs also fe a tu re K o d a k 's Perfect Page im a gin g te ch n o lo gy and SurePath paper handling, each of which is standard on the C o m p a n y 's h ig h and m id -ra n g e p ro d u c t io n scanners.

The scan ne rs, all o f w h ich are E n e rg y Star compliant, are delivered with both ISIS and TW AIN drivers and Kodak Capture Softw are Lite, which supports all innovative features of the scanners.

Available in the fourth quarter 2002 is a full version of Kodak Capture Software, a high performance, plug and play application with an array of indexing and batching features which can be used with the majority of popular docum ent m anagem ent and imaging systems.

The i200 Series, w ill be c o m p e titiv e ly priced depending on model and configuration. Shipments are expected to begin in the fourth quarter 2002.

The optional image processing board will ship later.

Contact: Bill Atkinson, Kodak Document Im aging on 01442 844251 or GB-scanners@kodak.com

\/\

Microfilm & Scanning Equipment & Parts imaging systems, inc.

for sale

The i250 and i260 will be mostly used in applications with a daily scanning volume of approximately 5,000 p age s. A t th e m ost c o m m o n ly used sc a n n in g resolution, the th ro u g h p u t is expected to range from 40 pages / 80 images - per minute (A4 portrait, 200 dpi) to as many as 67 pages / 135 images - per minute (A4 landscape, 150 dpi). In black-and-white, greyscale as well as in colour!

Leveraging its in novative im a gin g technologies, K o d a k has loaded the i200 Series Scanners with features found on its high-speed i800 Series Scanners introduced last year:

Buying and Selling

Parts...all major brands We have it in stock!

Kodak Bulbs for IL30, IL70, etc. #324511....$25 ea.

New Minolta 607Zs in crates...... $5,500.00 ea.

3 Minolta 609Zs with ACF-2 Low usage.... $12,000.00 Kodak IRW1000 with Roll/ Keyboard..... $3,500.00 Kodak Desktop Ills Like new.... $2,400.00

contact

phone 608.276.5559 fax 608.276.5539

internet

www.imagingsystems.net

Graphic Data The Total Microfilm Equipment Sales & Service Provider G rap h ic D ata Online, the U K s le a d in g M ic ro g ra p h ic s E q u ip m e n t su p p lie r and se rvice p ro vid e r are proud of o u r p a rtn e rsh ip s w ith both C an o n and K o d a k a s an a u th o rise d dealer. O u r e n g in e e rs have u n rivalled produ ct k n o w le d g e an d tech n ical expertise, built upon ove r 20 y e a rs experience.

For m ore in fo rm atio n or a quote on C an o n or K o d a k (in c lu d in g M inolta, Bell & H ow ell and R e g m a ) m icrofilm equipm ent, p le ase contact: S im o n B ro w n or Julie G alle m o re

01908 269600 D e liv e rin g th e in fo rm a tio n a d v a n ta g e

MGX

AN MGX COMPANY

w w w .g r a p h ic d a t a o n lin e . c o m

PAGE 20

Hong Kong SAR chooses Wicks and Wilson Scanstations for conversion of millions of microfilm records The Im m igration Departm ent of the H ong K on g Special Administrative Region (HKSAR) has decided to im p le m e n t an A u to m a tic F in g e r Print Identification System (AFIS) and to introduce a Smart Identity Card System (SMARTICS) to replace the current Identity Cards of the Hong Kong citizens with effect from 2004.

A te n d e r w a s issu ed a fte r ye a rs o f Syste m s Feasibility Studies to capture all im ages of H ong Kong citizens personal identities being stored on over 30,000 th o u sa n d rolls of 16mm microfilm , which will not only contain all of their personal information, but also their identitification details , such as finger prints and photos.

C h in a System C o m p a n y Ltd., th e e xclu sive distrib u to r of W icks and W ilso n Scanstations in H o n g K o n g , C h in a and o th e r A sia n countries, reached an agreem ent to supply NEC Hong Kong Ltd., w h o had w on the ÂŁ8.7m illion contract by outperform ing m any larger bidders such as IBM, H e w le tt Packard, A u to m a te d System s, K od ak, Sunrise as well as many large System Integrators, for the capturing of analogue microfilmed images and conversion to digital data in both 200 and 500 dpi bi-tonal fo r personal in form ation , and 500 dpi greyscales optically for all finger prints and photos.

As a result, NEC Hong Kong acquired from China System Co. a to tal o f 12 sets o f 4 10 0 R ollfilm Scanstations, complete with all necessary software and hardware, delivered and installation completed within one month.

NEC Hong Kong has become well known for their SM A R T IC S and AFIS technologies and have been w ell received and used t h r o u g h o u t the Police Departm ent in H ong K on g SAR, Macau, another SAR of China as well as many other countries. Prior to the tests of Roll Film Scanners by NEC H on g Kong, as well as the Government, the W icks and W ils o n 4 1 0 0 had a tta in e d th e h ig h e st scores

throughout for technicality, automation, speed and most of all the superb quality and ease of use.

The Microfilm Conversion Project above is due for completion by June 2003 and is being carried out in two daily shifts at a 24 hour secured vault-type site office for maximum protection of the privacy of the Hong Kong citizens' personal details.

Both Tom m y Chiu, M a n a g in g D irector of China System Co. and the Senior Group M anager of NEC Hong Kong foresee more and more conversions of m icroform s from other governm ent departm ents which will be adapting to digital imaging in order to cope with the fast g ro w in g dem and of frequent search, retrieval, public search, identification and verifications as well as information exchange within the government LAN. Contact Wicks and Wilson Limited Tel: +44 (0)1256 842211 Fax: +44 (0)1256 840997 Email: sales@wwl.co.uk

A league of their own.

Whatever your scanning needs are, KODAK has a winning team of products on your side.

You can meet productivity goals of several hundred to several thousand pages per day.

You can scan documents in detail-enhancing colour, or in sharp black-and-white.

And switch from single­ sided to double-sided image capture with ease.

What’s more, our Perfect Page technology automatically improves readability, correcting common flaws - for image quality and productivity that are in a league of their own.

Find out about all the KODAK Document Imaging products - including worldwide service and support —designed to improve your game.

Call 01442 845213 for details today. www.kodak.com/go/docimaging

novation you can count onT

D O C U M ENT

I M A G I N G

U

PAGE 22

k, P e rs o n a l P ro file s

Alex Brunner

Roland Reinberger

Versalmage Software Corporation

Microform GmbH

A le x B ru n n e r has w o rk e d within the Micrographics and Im aging Business since 1965 w hen he started w ork w ith Recordak (Kodak) both in San Francisco and Washington DC. He also worked for a year at 3 M in C a lifo rn ia and then moved to Detroit to build up his ow n service bureau business, w hich he did very well. In 1976 he developed the V ISC O m icrofilm controller, the first microprocessor controlled device in the industry. VISCO controllers were quite successful and led him into the CAR softw are developm ent business. From there it was but a short jump to the digital im aging business which he entered as STS Information Systems in the mid 1980's under contract w ith Ziff Davis P ublishing and the US Navy. STS eventually became a division of IBM Canada and Alex continued hybrid (microfilm and digital im aging) software development under the Blue Water Systems name. In 1992 he discove red a com p an y in Liechtenstein that belonged to Dr. Ferdinand Porsche which was able to build his, then new dream, the "ScreenScan", a retrofit device similar to VISCO, able to convert microfilm screen im ages to digital Tiff images.

Roland Reinberger, 57 years old, started his career at A g fa G e rm a ny as Sales Representative for Micrographic Products in 1971. During more than 30 years R e in b e rge r w o rk e d fo r A g fa in va rio u s different positions: Regional Sales M anager for m icro gra p h ics and office systems; National M a rk e tin g Manager; National Manager of Agfa's Micrographics and Document Systems (MDS) Division in Germany; Manager of Agfa M DS Division for Germany, Austria and Switzerland; Manager of Agfa's A D M IS Business Segment. Roland was responsible for introducing Document scanners and Capturing Systems into the Agfa organisation.

In 1996 he received the AIIM Pioneer award in Chicago at the A IIM conference. A le x d ro p p e d o u t of ScreenScan shortly after that (Porsche made the ScreenScan unit w ay too expensive and lost the "m arketing edge"...) and returned to build up the Blue Water imaging software business. They merged w ith Im age V isio n and spun o ff a new Business Intelligence venture known as Bi3.Net. Bi3 made a large e n o u g h in ve stm en t in Bl so ftw a re and infrastructure to be able to offer Business Intelligence applications to small com panies via subscription services over the web, at a very reasonable price. As Bi3 grew the form er Blue W ater Business became available for sale and Alex b ou gh t it back for his family.

Based on the A g fa M icrofilm Camera te ch n o lo gy Microform has developed and introduced the Agfa Hybrid Camera SC 51 and the Agfa Highend Scanner S 61 - with up to 480 A4 images/min.

They are currently in the process of rewriting the so ftw a re in C# (Csharp) for the M icro so ft.N E T Fram ew ork. They believe that they are the first com p an y to have a d o cu m e n t im a g in g p ackage written in C# and running in .NET. This allows them to be ready for the future, such as 64 bit structure and the a b ility to run as m any as fo u r scanners simultaneously off one PC!!!

They have also just finished the d evelopm ent of M ic ro D A X 5.0 im aging softw are for M inolta USA. M icroD AX 5.0 interfaces with the Minolta MS-2000, 3000, 6000, 7000 film scanners and the PS-3000 book scanner, and soon the PS-7000 book scanner. The product is sold via Minolta Corporation with built in tw o year support and upgrades from V ersalM AG E Software Corporation.

Contact: Alex Brunner on abrunner@versasoftware.com

He is a member of different associates in Germany such as FMI and AWV. In 1994 Roland Reinberger founded the independeent M ic ro fo rm Gm bH, a d istrib u tio n co m p an y fo r M ic ro g ra p h ic and A rch ivin g Systems. Since 1994 M ic ro fo rm has m a n a g e d the p ro d u ctio n and distribution of the Agfa Rotary Microfilmers, Scanners and Hybrid-Systems with the product family A D M IS CD 51, S 51, SC 51 and S 61.

After more than 30 years at Agfa, Roland left the company to focus on his work for Microform GmbH as M a rk e tin g M a n a g e r. M ic ro fo rm is n o w fu lly re sp o n sib le for develop m en t, p ro d u c tio n and management of the A D M IS product family. Agfa MDS Division sells this equipment as part of its archiving and capturing solutions in Central Europe (Austria, BeNeLux, France, Germany, Italy and the United K in g d o m . M ic ro fo rm itself sells these p ro d ucts successfully, via distributors, worldwide.

Contact: Roland Reinberger on microform@t-online.de

For the latest product news, articles & information visit The Microfilm Shop web site:

www.microfilm.com

ments without breaking the bank. Rates are £35 ($50) per insertion with a limit of 25 words. Each addition­ al 25 words or fraction are £35 ($50). There is an additional £10 ($15) charge for the use of Box number. For display (boxed) ads add £20 ($30). To place a classified ad, send copy to Micrographics Marketing Ltd, 65 Winchester Drive, Burbage, Leics LE10 2BA UK, or fax it to +44 (0)24 7638 2319 or Email it to sales@greensheet.net. Always specify which issue(s) you wish your ad to appear in.

METHYLENE BLUE TESTS: Required for all “archival” ( microfilm. Meets all ANSI standards.

Special contract rates available.

Managed by Photographic Scientist.

MSTC, Inc. 703-754-3213, E-mail: MSTCl@aol.com

M E R C U R Y V IS U A L S Manchester England Buyers & Sellers of “Second-User” Micrographic & Scanning Equipment Contact us for this months Special Offers!

Phone +44 (0) 161 749-8749 E-mail: mervis@lineone.com

FOR TOP QUALITY REFURBISHED Cameras, Duplicators, Reader-Printers and Scanners, please contact ALTER SYSTEMS, 713-995-1123 or Fax 713-995-4940 E-Mail jimh@altesys.com We are SERIOUS about serving your needs

Microfilm & Scanner Resolution Targets Microscopes, Lupes & Supplies Plotter Cards @ $190/m

GE3D A & P INTERNATIONAL

METHLENE BLUE TESTS: Essential for all systems guaranteeing archival microfilm.

Carried out by the people who set the British Standard.

Quotations on request.

Tel: 715 262 5788 Fax: 715 262 3823 email:apintl@ pressenter.com

FO R SALE DASS L A B O R A T O R IE S LTD 0121 550 3518 M IC R O F IL M & SC A N N IN G E Q U IP M E N T Hi-speed Document and Microfilm Scanners, All Brands Analog & Digital Reader/Printers, Filmers & Processors, Duplicators and Inspection Equipment.

WE BUY USED EQUIPMENT. Fax: 858 268 0592, Tel: 858 278 5501 (U.S.) WESTERN MICROGRAPHICS SYSTEMS, INC.

Processors, Duplicators, Cameras, Readers, New, Used, Service, Parts, Buy, Sell.

All Allen Products Processors & Parts Available, National & International. Ammonia $20/case.

Call Rick@A.P.S.Inc.(214)351-6539.

Refurbished Digital & Analogue Fiche/Film/Cartridge Film Reader Printers & Rotary Cameras.

Please contact Direct Microfilm Services Phone/Fax (01482) 841969 Mobile (07836) 723858 E-mail: Mike@Directmicroimaging.co.uk

W ANTED BRISTOL MICROFILM & IMAGING LTD are looking to purchase Microfilm/Imaging Bureaux Contact Warren Orchard

(0)1179 517517

r SH00TING FOR CHARITY A charity Clay Target Team shoot is being organised by Terry Mardlin of ADPS to take place on 5th and 6th October 2002.

They are looking to beat last year's total raised of £1700 in one day.

There are five members in each team but they don't all have to be employed by the sponsor company, guests are welcome. The cost to enter is £125 per team and, although it is all for charity, there are some excellent prizes that have been generously donated.

The event last year was covered by local press and radio, resulting in plenty of free publicity to the participating companies.

An yon e in terested in enterin g a team sh o u ld contact Terry on 01923 661811 or Terry@adps.co.uk

9.7.

The Global Marketplace feature is designed for companies that wish to take out small classified advertise­

The EYE-TGroup EYE-T Insurance, Inc. EYE-T Bank, Inc. EYE-T Energy Supply, Inc.

We are a global company with numerous divisions. Our subsidiaries include well-known insurance companies, banking institutes, energy suppliers and hospital units.

EYE-T Clinic Management, Inc.

We are looking for an

IT Manager (male/female) to ensure that our data remains fully readable, unchangeable and migration-free for the entire preservation period.

Are you our future Digital Preservation specialist?

The EYE-T Group Mr. I Seymore E-mail: iseymore@eye-tgroup.com

Then send us your application as soon as possible. We look forward to receiving your curriculum vitae.

Preserve, d o n â&#x20AC;&#x2122;t presume!

Legal and corporate regulations often require that data is fully available for a period o f ten years or more.

But new storage techniques are created in a much shorter time, replacing the current technologies.

So how do you make sure that your data remains readable and accessible during the archival period? Very simple actually. Simply with KODAK Digital Preservation.

Whatever you need to archive whether your data is already stored on tape or C D s - KODAK Digital Preservation converts all this information into a uniform, standardized and permanently eyereadable format. This means your data will always be accessible even after many decades â&#x20AC;&#x201D;regardless o f the prevailing technology.

Interested? For more information, go to:

www.kodak.com/go/docimaging or call us on:

01442 845213