The Green Sheet 001

INCORPORATING THE MICROGRAPHICS MARKET PLACE AND THE MICROGRAPHICS NEWSLETTER

JANUARY 2002

ISSN 1476-3842

ISSUE No. I

Welcome to The Green Sheet I hope that you enjoy this, the first issue of The Green Sheet, and find it both interesting and informative.

The Green Sheet

was created by the m erging of the U.S. M icro g ra p h ics and H ybrid Im a g in g System s Newsletter (MN) and the U.K. Micrographics Market Place (MMP).

This new m agazine has a com bined circulation of around 3,500, allow ing for some duplication, which is virtually double that of either of its forebears, and now truly reaches a worldwide readership.

It is also, as you can see from this issue, far more colourful w ith no extra charge fo r ad ve rtisin g in colour and encouragem ent to accom pany editorial releases with colour photographs.

The com pany w hich has been specially form ed to publish The Green Sheet is Micrographics Marketing Ltd, operating from the same address and keeping the sam e te le p h o n e num ber as T h e m e p rin t Ltd, former publisher of The Micrographics Market Place.

A llow us, in this first edition, to indulge ourselves a lit t le by in t r o d u c in g th e p e o p le th a t p u t th e m agazine together.

Paul Ensor - Graphic Designer

Carole Nixon - Accounts

Graphic designer Paul Ensor, w ho is also production m anager of sister company Graphic Press, has designed the layout of the new m agazine and plays a major role in physically putting it all together.

Finally comes Carole Nixon who is responsible for the accounts. Her duties will include keeping a w atchful eye on the subscription list and also the unenviable but essential task of credit control.

A lth o u g h it is, of course, our ultim ate aim , we are aw are that we w ill not be able to please all of the people all of the time. However, in our bid to come as close as possible to achieving this we do need your help.

We are hoping for feedback regarding the appearance and co n te n t o f The Green Sheet, w h e th e r co m p li­ mentary or critical, because that is the only way for us to be sure that that the m agazine contains that which the readers wish to read.

Tim Nixon - Editor

Mitch Badler - U.S. Editor

Tim Nixon w ho edited The M icrographics M arket Place heads*up the team as e d ito r o f The Green Sheet, whilst Mitch Badler, who edited the MN, will continue to send editorial contributions from the U.S.A.

Any editorial contributions will also be welcome. They can take the form of anything from a full blown article under the writer's own byline, the announcement of a new product or service, the promotion or recruitment of personnel or even a letter to the editor. Incidentally, I make no apolgy for any inconsistency in the spelling throughout the m agazine. The American spellings that I receive from Mitch I w ill leave in deference to our readers in the US but, for my part, I will continue to use my English dictionary.

Please send in fo rm a tio n to 65 W inchester Drive, Burbage, Leics., LE10 2 BA, UK, by fax to +44 (0)24 7638 2319 o r Em ail to info@ green-sheet.net. I f y o u wish to send i t to M itch in the U.S. his Em ail is MNgreen-sheet@ aol.com

Contents

PAGE ARTICLE

i

ADVERTISING RATES for 2002 A dvertising Data (UK & Europe)

U.S. M icrofilm Execs look to 2 0 0 2

Type Area (mm) 275 x 400 275 x 190 275 x 190 138 x 190 or 275 x 93 138 x 93 or 69 x 190 120 x 93 69x93

Double page spread Outside back cover Full page Half page Quarter page Front page solus Eighth page A dvertising Data (US

O dds and Ends

11

Permanent Document Storage, online

&

C anada)

Cost £1200.00 £ 800.00 £ 650.00 £ 400.00 £ 250.00 £ 325.00 £ 150.00

C ff

Cost Type Area US$2016.00 275 x 400 Double page spread US$1120.00 Outside back cover 275 x 190 US$ 910.00 275 x 190 Full page 138 x 190 or 275 x 93 us$ 560.00 Half page Quarter page 138 x 93 or 69 x 190 us$ 350.00 us$ 455.00 120 x 93 Front page solus 69x93 us$ 210.00 Eighth page Colour rates All above rates are for full colour advertising.

Artwork should be supplied as 300 dpi images on CD or Zip Disk as TIFF, EPS, JPEG, PDF, Quark Xpress, Photoshop or Illustrator files.

Discounts Series discount - (4 or more insertions on one order) 10% discount Pre-payment discount (payment must be made on or before copy deadline but does not include classified) 15% discount 10% discount Agency discount -

12

Reducing the Paper M ountain

Above discounts cannot be combined All above rates are subject to V.A.T. in the UK at the current rate.

ADVERTISERS' INDEX

20

G lo b a l M arketplace

Reminiscences from "The M arke t Place"

ADPS.........................................................................................15 Agfa-Gevaert............................................................................... 3 Classified.................................................................................. 20 Direct Microfilm Services......................................................... 16 Film Scan Technologies...........................................................21 Get Imaging...............................................................................16 Graphic Press............................................................................13 Houston Fearless 76................................................................... 5 Imaging Resources....................................................................18 Kodak................................................................................7,19,24 Solar Microfilm Equipment....................................................... 9 The Microfilm Shop...........................................................11,20 Trans Media Technology............................................................ 8 Upton Services...........................................................................10 Wicks & Wilson..........................................................................17 This magazine and the contents are copyright of the Publishers -

Micrographics Marketing Ltd. 65 Winchester Drive, Burbage, Leicestershire LE10 2BA United Kingdom Tel: +44 (0) 24 7638 2328 Fax: +44 (0) 24 7638 2319 Mobile: 07970 248146 E-mail - info@green-sheet.net

Colour makes all t h e d i f f e r e n c e A s th e te s t ca rd show s: c o n tra s t, re p ro d u c tio n sh a rp n e ss an d c o lo u r are th e key fa c to r s in d e fin in g im a g e q u a lity . C o lo u r is a lso b e c o m in g an im p o r ta n t m e d iu m f o r id e n tify in g , b a tc h in g a n d m a n a g in g in fo rm a tio n in m o d e rn o ffic e e n v i­ ro n m e n ts. A s a re su lt, D o c u m e n t C a p tu re n o w g o e s co lo u r!

W ith th e n ew A D M IS S 35 C d o c u m e n t s c a n n e r r e c o g n itio n , se p a ra tio n a n d in d e x in g o f in fo r m a tio n is n o w p o ssib le by c o lo u r id e n tific a tio n !

Q u a lity is th e m a in fe a tu re : 2 4 -b it tru e c o lo u r d e n s ity a n d a sca n re s o lu tio n o f u p to 4 0 0 d p i d e liv e r c a p t iv a t in g im a g e q u a lity .

T h e cla ss le a d in g p a p e r fe e d a n d t r a n s p o r t sy ste m b r in g s su p e rb h a n d lin g o f v a r y in g d o c u m e n t ty p e s a n d size s, as w e ll as th e s c a n n in g sp eed o f u p to 1 7 0 im a g e s / m in . A ll th is g u a ra n te e s th e h ig h e s t th r o u g h p u t, r e lia b ility a n d f le x ib ilit y in d o c u m e n t p ro c e s s in g .

W h e th e r yo u w a n t to a rc h iv e d o c u m e n ts as c o lo u re d im a g e s o r im p le m e n t an in t e llig e n t c o lo u r m a n a g e m e n t system : th e A D M IS S 35 C m a k e s a c o lo u rfu l d iffe re n c e a n d is th e r ig h t c h o ic e f o r y o u r b u sin ess!

F o r f u r t h e r in fo r m a tio n p le a se c o n ta c t :

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a p t u r i n g

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A g fa - C e v a e rt Ltd .

Document Systems 27, Great West Road • Brentford ■ Middlesex TW8 9AX Tel: (020) 8231 4992 • Fax: (020) 8231 4956 http://mds.agfa.com

AGFA ^

SHEET

H

U. S. Microfilm Execs Look to 2002; The view isn Rosy

by M itch Badler, US E ditor

At the start of each year, The Green Sheet (and its Bre utd eth y r,saM y icwrohgile n otte t re dy p ceesso ra p hth ices yN're e w sle r) aasks re a d y to b in toindustry th e co executives ffin . leading U.S.clim m icrofilm w hat they saw as the most significant developments of the year just past. More importantly, we also ask them w hat they see com ing up in the year now beginning.

Just before the end of 2001, The Green Sheet spoke to vendor executives Michael Barrett, VP/GM Im agelink Products, Eastman Kodak; Ken Kopald, president, Ascendant Solutions International; Bud M u rp h y, EVP/GM , B u sin e ss P ro d u cts G ro u p , Minolta; Robert Stankard, just retired SVP, Image Filming Systems, Canon; and Jeff Turner, SVP/GM, SKC America. For the service bureau viewpoint we ta lk e d to K e rry W a lb r id g e , p re s id e n t, F .Y .I. Conversion Services Division, and Marc McQueen, president, Virtual Image Technologies.

a Look Back Based on these executives' comments, the picture for 2001 wasn't pretty, though it could have been worse. These trends stood out.

• The m ove to im a g in g and C O LD from film based products was inexorable but hybrid im aging systems seemed to hold their own.

• Th e film in d u stry saw c o n tin u e d d e clin e s, e sp ecially in d u p lic a tin g film . In o rig in a l film , source document held up but COM applications, at least in the United States, continued to evaporate.

• The U.S. Census Bureau's decision to commit to m icrofilm storage o f d igita l im ages was a great victory for the film-based industry. A big question is whether it's an isolated victory or a trend setter.

• Th e S e p te m b e r 11 t e r r o r is t a tta c k s had a pro fo u n d e ffe ct on the U.S. industry. In m any instances, business stopped cold. Only by year end were orders starting to come back. Longer term, th e re m ig h t be som e b e n e fits as u sers w e re prompted to ask, "What's our recovery plan?" and many then looked at the unmatched advantages of film -b a se d so lu tio n s fo r lo n g -te rm sa fe ty and preservation.

• The U.S. econom ic recession (two consecutive quarters of negative economic results in the period that ended Sept. 30, 2001 and a probable similar q u a rte r e n d e d D ec. 31, 20 01) h u rt c a p ita l expenditures. However, it increased outsourcing and service bureau op portunities. The bureaus able to capitalise generally were the mid-size and smaller ones. The nationwide —and in the case of Lason, international— "rollups" didn't benefit as th e y p a id th e p rice fo r h a sty , o v e rp ric e d acquisitions they had made earlier.

ISSUE 1

a Look Forward

to g o o u t d a n cin g , th e y a lso are n o t For 2002, the executives expect pretty much a m irro r im a g e o f la st y e a r, b u t w ith a slo w beginning and a better ending.

• A t le a st in th e fir s t h a lf o f 2002, to u g h economic times are forecast. In the private sector that will mean reduced capital spending, but with the U.S. go vernm ent spending a lot o f m oney, much of it on national security, there may be niche opportunities for im aging and film ing.

• M icro film usage like ly w ill de clin e in m any private sectors such as banking. More moves are expected from an a lo g to d ig ita l but additional hybrid solutions are anticipated.

• More consolidation of suppliers is expected, certainly on the lower end and possibly even at the top.

• O verall, the film m arket should continue to slide downward but at different rates for different segments. Demand for dupe film is expected to fa ll w h ile the 16mm m arket is expected to be much m ore stable. The 105mm m arket (fiche) c o u ld h ave d ra s tic d e c lin e s if m ore COM applications are lost.

• Regardless of the negative factors, a large base o f m ic ro g ra p h ic and h y b rid im a g in g system s custom ers w ill continue to require services and products.

2001 Specifics: Sept 11 The after effects of Sept. 11 were on everyone's mind.

K o d a k 's M ich ae l B a rre tt co m m e n te d th a t people now have to address not only backup of business inform ation but also preservation. "Our (m icrofilm ) products typically don't address the backup need, in the way most people mean it, but our products sure as all heck address the preser­ vation need in a way no digital solution can hope to approach."

Kerry W albridge, F.Y.I., concurred. Speaking from th e service bureau side, he ad d ed , "The events of Sept. 11 did seem to heighten awareness regarding document security and preservation. It has not yet evidenced itself in a sudden rush of n e w in te re s t or c u sto m e rs in to th e m a rk e t, but.... (in time) we believe this will generate more d e m a n d fo r d isp e rse d e le c tr o n ic im a g e d a ta b a se ,,,,(n o t) dem and fo r m ultiple location film-based initiatives."

continued on page 6

“The Green Sheet” Will Show You the Way.

Congratulations to Tim Nixon and Mitch Badler on their new publication: “The Green Sheet.”

HF extek

Houston Fearless 76

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Web: www.houstonfearless.com

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SHEET

continued from page 4

Bud M urphy, M inolta, was m ore o p tim istic on film -based prospects. "To the extent companies incorporate long-term archival storage needs in th e ir c o m p re h e n siv e d o cu m e n t m a n a g e m e n t plans, we could see ad d itio n al interest in film based and hybrid image systems."

C a n o n 's R o b e rt S ta n k a rd n o te d o th e r operating effects on the microfilm and industry, which also apply to other industries as well. "In many cases company representatives could not fly so customers could not be visited. When the no fly ban was lifted, other travel restrictions made it d ifficu lt to visit customers. However, these are just m inor inconveniences given the enorm ity of the tragic events."

Business Changes in 2001 Ken Kopald, ASI, whose firm distributes Fuji and Houston Fearless products in North and South America, saw Anacomp's decision to pull back as a major contributor to COM's decline. "We all saw many COM applications evaporate.... (which) many service bureaus had predicted even as some good growth opportunities occurred in areas that were cast away by the national providers. The exodus o f A n a c o m p , th e le a d in g p ro v id e r o f COM hardware, proved to users that their decision to change technology (going from COM to COLD or on-line) was a correct one."

He and others also commented on the fact that banking and check processing applications were reduced as many major banks implemented digital strategies th at elim inated film fo r capture and sto ra g e . "The tre n d sta rted lo n g b e fo re th is year," said Kopald, "but we saw the impact this year in sales of media and retrieval hardware."

W h ile m any o f the e xe cu tive s in te rv ie w e d reflected on the continued decline in the purely film -b a s e d end o f th e b u sin e ss, se v e ra l saw optimistic elements in 2001.

Kodak's Michael Barrett said, "Those of us who believe it is possible to reposition microfilm in the d igita l age have begun to see the fruits of our labors. The decision (to com m it all the d ig ita l images of the U.S. 2000 census to microfilm) was a re so u n d in g en d o rse m e n t fo r the p rin cip le s of 'd ig ita l preservation' so m any of us have been preaching. Couple that with the Gartner report that came out in August, reinforcing the need for an analog component for safe records retention of 'p reservation-w orthy' docum ents and w e've all got to feel good about the future."

Bud M u rp h y, M in o lta , w as even m ore optimistic over the year just past. "2001 seems to be the year more com panies realized there is a c o n tin u e d ro le fo r m ic ro film in th e ir o v e ra ll records m anagem ent strategy. Contrary to what m any th o u g h t ju st a fe w yea rs a g o , im a g in g system s have not replaced m icrofilm . Instead, com panies found they still have archival storage needs and that m icrofilm 's stability makes it the best solution....

"T h e re su lt (a t le a st fo r M in o lta ) is th a t budgets fo r m icrographic equipm ent, once cut, a re n o w b e in g re in s ta te d a n d sp e n t. M ost

customers purchased digital equipment to be used in a hybrid environm ent, which is not surprising g iv e n th e d ig it a l n a tu re o f to d a y 's o ffic e environments."

Looking Ahead in 2002: More Consolidation Je ff Turner, SKC A m erica (d istrib u to rs of X id e x film), looks for more declines in the film market in 2002, particularly in demand for duplicate film.

"N evertheless, the w o rld w id e du p licate film business represents over $25 million at user pricing.

The business environm ent is very difficult because each player is w aiting for the com petition to exit so they can control the residue market. Volumes are at the point where film coaters cannot afford to lose any business. No one is raising prices. Users may b e n efit from this situ atio n but it m akes it difficult for manufacturers to turn a profit.

"The situ a tio n rem inds me o f the gam e of musical chairs, with clients as the chairs. As the clients fall by the wayside, we all fig h t over the r e m a in in g o p p o r tu n itie s . I d o n 't t h in k th e situation is as bad for distributors. This is more of a factory problem."

T u rn e r sees th e d u p lic a te film m a rk e t e v e n tu a lly (th o u g h no t n e c e s s a rily in 2002) reaching the point where it is served by a single supplier. "The same may happen in the camera film side," he added. "Fuji has clearly pulled back.

A gfa is strong in Europe but a complete mystery in the United States. A t the end of the day, Kodak could be the last man standing."

Bud Murphy and Robert Stankard agree there will be increased consolidation.

M urphy said, "Because m argins are thin and customer demand is expected to remain relatively f la t , w e e x p e c t b u sin e sse s to c o n tin u e to consolidate when it makes good business sense to do so." S ta n ka rd ad d ed , "M a n u fa ctu re rs and su p p lie rs w ill co n so lid ate , c re a tin g a situ a tio n where fewer are figh tin g for a smaller piece of a declining market."

Marc McQueen, Virtual Image Technology, sees th e re v e rse in th e U .S. se rv ice fie ld . "I see continued growth of smaller document conversion service bureaus throughout the country. There are no barriers to entry and expertise is not needed."

He bases this opinion on continued outsourcing by many companies that previously had work done inh o u se .

B u t M cQ u e en a lso n o te d , " la r g e co rp o ra tio n s are tig h te n in g dow n w hom they outsource to because of economic problems and of bad experiences with former vendors who failed to perform."

McQueen also looks forward to "digital preserva tio n /life cycle m anagem ent o ffe rin g clients a complete solution for conversion, storage, retrieval and retention m anagem ent th ro u gh one source solution (the internet)."

continued on page 8

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continued from page 6

Ken Ko p a ld sees both o p p o rtu n ity and consolidation in 2002.

He says the o p p o rtu n itie s w ill com e to b u rea u s in o u tso u rc in g as a re su lt o f the e co n o m ic s lo w d o w n a ffe c t in g c a p ita l expenditures. O utsourcing will go up as inh o u se s ta ffs are re d u ce d and co st containm ent policies are implemented.

As for consolidation, Kopald commented, "I believe there will be further consolidation am ong m anufacturers. This will reduce the choices users will have and increase the roles o f d is tr ib u to r s and V A R s. As th is ro le is expanded, the com petition will increase and bring down pricing and m argins. W hile the end user may have few er choices, they w ill come at lower costs. The law of supply and demand could ultimately end up as the law of availability and at what price."

The contrarian on consolidation is Kodak's Michael Barrett.

"C o n s o lid a tio n is a n a tu ra l p art o f an in d u stry 's life cycle," he su g g e ste d . "For w here we are go in g, however, I think w e'll see new players th a t had not tra d itio n a lly been view ed as 'm icro gra p h ics com panies' entering the digital preservation space. That is where the explosive growth can come in. I doubt you'll see any new entrants to the film m anufacturing market, but it's hard NOT to believe w e'll see more equipm ent providers than we see tod ay. This is a d ig ita l w orld we're entering, and the expertise for tapping

a

into that 'desktop' experience is prevalent in a lot of players we don't currently count am ong our ranks.

"O f gre a te st concern to me w ill be the co n so li­ dations that don't add any real value to the markets we serve. These are consolidations strictly to drive out costs, as opposed to improving products or service. The signal (such conversions) sends to the markets we serve could be devastating."

The Big Outlook "In 2002 we should see additional hybrid equipment," said Robert Stankard, Canon. "As I've said before, there is a future for film-based and hybrid systems. The question is how big a future. That is the question we all ponder but cannot answer."

"Film -b ased im a g in g w ill co n tin u e but it needs more press (p u b licity) on the disasters and fa ilu re s w ithin storage and digital application s.....The digital preservation strategy is a good one, but it does not always include film ," added Ken Kopald, ASI. "There will be continued decline in traditional (filmbased) a p p lica tio n s," said M ichael Barrett, K o d a k.

However, he noted, "There is still a good am ount of work being done on m icrofilm and m icrofiche that is done more out of habit than need. At the same time there is a base level of business that probably will exist long after many of us retire. B rin gin g more d igital technology to our industry and aim ing at segments we h a v e n 't t r a d it io n a lly se rve d c re a te s e n o rm o u s potential.

"Im aging the job of the records m anager w ho is re q u ire d to keep p hysical records o f m illio n s and millions of digital records, and make sure they survive for many generations.... Can we solve their problems?

Yes, and in a big way. The other good news: this part of our o p p o rtu n ity is g ro w in g , and at do uble d ig it rates!"

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Odds & Ends

A new vocabulary for defining technology and technologists.

S u p e rp a ra m a g n e tis m ! Sounds like something

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out of Mary Poppins, but it isn't. As reported in The In te rn a tio n a l J o u rn a l o f M ic ro g ra p h ic s 8> O p tic a l T e c h n o lo g y , it's th e p h y sica l

phenom en on th a t prevents the reco rd in g of data on magnetic media at ever-increasing area densities. W hat that means is the more data you want to store on a magnetic disk, the closer you need to pack th e d a ta to g e th e r and/or the smaller you have to make each individual bit of data. There are limits, of course, just like trying to s q u e e z e m ore c lo th e s in to a su itc a se .

Ultimately something has to give.

C yb erarch iv ists. That is w hat professionals in the arch ival fie ld w ill becom e as te ch n o lo g y changes archives and the people w ho w ork in them . The term , as w ell as "cyb ra rian s", was raised at the recent meeting of the Society o f Kodak R otaline, from.......................................................................£2250.00 A m e ric a n A r c h iv is t s . A lso raised w as the Canon PC70, from .............................................................................. £450.00 question of w hether professionals — by either Canon PC80, from ..............................................................................£1250.00 n a m e — can e x p e c t to t r a n s fe r r e la tiv e ly Bell & Howell F ilemaster I, from.................................................£650.00 Overhead P rojector, as new...........................................................£100.00unstable digital data from tape to tape, program to p ro g ra m , system to system , in d e fin it e ly Bray ‘Mini’ P rocessor, as new .........................................................£1250.00 w ithout significant loss. As one attendee — a Real RB20 Diazo Duplicator..........................................................£4250.00 Bell & Howell ABR 1700 .................................................. P.O.A. budding cyberarchivist? a fledgling cybrarian?— Various Readers, from.......................................................£ 80.00 - sa id , "C a n w e re trie v e , on to m o rr o w 's 3M Aperture Card Mounter.............................................£ 750.00 com puter systems, data generated on systems Bell & Howell ABR 415E................................................. £ 650.00 that are already becoming obsolete today?"

F lat F orm Diazo Duplicators, from............................... £ 1250.00 In answer, one speaker, the National Archives Various Quality Control E quipment, Densitometers, Microscopes, Check Benches, etc .................................... P.O.A. and Records A dm inistration's (NARA) Kenneth Thibodeau, asserted to the assembled attendees IF WHAT YOU REQUIRE IS NOT LISTED PLEASE th a t the "arch ives of the fu tu re " is in sigh t.

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M ore N ew spaper A rchives on-line from Microfilm.

The entire m icrofilm ed archive of the T o ro n to Star, Canada's largest daily newspaper, is now a v a ila b le o n -lin e fro m th e fir s t is s u e .in N o v e m b e r 3, 1982 to th e p re se n t.

Th e conversion job was done by Cold North Wind, a c o m p a n y th a t s p e c ia liz e s in d ig it iz in g publication archives from m icrofilm and using OCR software that autom atically builds an index. (w w w . info@ coldnorthw in d. com )

Permanent Document Storage, Online Archive Im aging, a division of The Microfilm Shop, has entered into a strategic alliance w ith Scene Genesis, Inc. to offer its customers a secure, online document management solution and repository.

D o cu m en tA cce ss.n et, an o n lin e so lu tio n fo r enterprise or departmental archives and paper filing systems, offers individuals and office workers the ability to scan docum ents or capture reports via COLD, store them in the secure DocumentAccess.net repository, and retrieve them over the Web using keywords. Users can then view and distribute these docum ents from their existing PC w orkstations, eliminating the need to invest in additional hardware or software.

"As an application service provider, our success \Nith online web-based solutions for specific markets has led us to d e velo p a g lo b a lly co m p a tib le docum ent m anagem ent so lution fo r use in any industry," said Jon Barber, Sr. Vice President of M arketing and Business Developm ent fo r Scene Genesis. "DocumentAccess.net is the best choice for enterprise and departm ental paper-based filin g systems because it provides low cost, long term storage of documents with enterprise retrieval and d istrib u tio n c a p a b ility . For Service Bureaux, Docum entAccess.net allows them to expand and differentiate their service offerings thereby creating

any

Do you use

new service opportunities without the need for the service Bureaux to invest in computer hardware and software."

Paul Negus, M anaging Director of The Microfilm Shop, chose to partner with Scene Genesis as part of a stra te g y to move into the d ig ita l arena.

"D o cum entA ccess.net takes us to a new level of technology," he said. "Instead of moving images onto microfilm, we now have a Web alternative with 24 hour access and electronic distribution capability. In addition, we can still download files to microfilm for long term storage if the customer requests that we do so. DocumentAccess.net provides a new growth engine for The Microfilm Shop, allowing us to offer a cuttingedge product that fits well with our current suite of products and services."

The M icrofilm Shop is pleased to partner Scene Genesis, Negus noted. "Scene Genesis is an up and coming firm with an excellent track record," he said.

"Scene Genesis offers total solutions for our customer base - individuals, corporate business-to-business custom ers and d o cum en t m an agem en t Service B ureaux - w ho can all b e n e fit from an o n lin e repository and retrieval solution without the enormous cash outlay involved in building a custom program for their own use."

For more in fo rm atio n on D ocum entAccess.net, customers can call The Microfilm Shop at +44 (0)24 7638 3998 or visit www.microfilm.com.

For m ore in fo rm a tio n on Scene G enesis visit www.scenegenesis.com or call (001) 585 387 9883.

SHEET

The Microfilm Shop teams up with Scene Genesis, Inc.

If the answer is YES, Tel: +44 (0)24 7638 3998 and ask our Sales Dept, for a quotation.

Cn^M ici& film S h o p

www.microfilm.com 11

TO

ISSUE 1

e D

When many of us think of document management, we think of huge great scanners ploughing through mountains of paperwork, reducing the piles into handy CD ROMs. However, this is only part of the picture. Most document management today is in fact handling electronic documents produced by intrinsic business systems, filing them in huge central archives and making them ready for instant retrieval to PCs via networks, dial-in access and even the internet. tim e . A n d w ith th e p o p u la r d a ily t it le s w e p ro d u c e th is m e a n s a n y t h in g up to 1 0 ,0 0 0 invoices per m onth. This used to mean a lot of paperw ork, a lot of filin g cabinets and a lot of w a ste d tim e lo o k in g fo r th e d o c u m e n ts w e needed."

O n e b u s in e s s a re a t h a t h a s c o n s is t e n t ly b e n e f it e d fro m d o c u m e n t m a n a g e m e n t is cre d it c o n tro l. These d e p artm e n ts live by the in fo rm a tio n th e y can g e t to hand a cc u ra te ly and q u ic k ly . A fte r a ll, a co p y in vo ice th a t is a v a ila b le w ith in a c o u p le o f m ouse c lic k s is lik e ly to ge t paid m ore q u ick ly than one th a t ta k e s se v e ra l m in u te s to d ig o u t o f a f ilin g cabinet.

The New squest M edia G roup, a w h o lly-o w n ed subsidiary of US based G annett Inc., Co., is the largest regio n al publisher in England and W ales and th e second la rg e st in the UK. Tw o o f its le a d in g t it le s a re th e L a n c a s h ir e E v e n in g Te leg ra p h and the Bolton Evening News and it is these publicatio ns th at w ere the first w ithin th e g r o u p to use th e IM S C A N d o c u m e n t m anagem ent system w ith in th e ir credit control departm ents.

P a u lin e Salter, N ew squest's R e g io n a l A cco u n t M a n a g e r in L a n c a s h ire , w as in stru m e n ta l in g e t t in g d o c u m e n t m a n a g e m e n t in t o h e r regio n 's credit control departm ents. "W e have advertisers ra n g in g from Blue Chip com panies th at use big a d ve rtisin g a gen cies to Mr Sm ith sellin g his 1982 Ford C ortina and, ironically, we have to treat them all in much the same way.

They each ge t an invoice th at has to be paid on ISSUE 1

S h e c o n t in u e s , " T h e w e e k an d m o n th e nd r e p o r t s g e n e r a t e lit e r a lly m o u n t a in s o f paperw ork th a t need to be kept fo r seven yqars fo r a c c o u n t in g p u rp o s e s . It g o t to a s ta g e w here every availab le space is fille d w ith some kind of paper storage system. Also at th a t tim e, we w ere tra n sfe rrin g invoices onto M icrofiche an d u s in g th is to r e tr ie v e d o c u m e n ts . T h is caused us a num ber of problem s in clu d in g the cost o f m a in tain in g the retrieval m achines, the p o o r q u a lit y o f th e o u t p u t a n d e v e n th e sickness caused by staring at m oving M icrofiche im ages fo r long periods of tim e."

It was at this tim e th a t Pauline decided to look into the po ssibilities o f im plem en ting PC-based d o cu m e n t m a n a g e m e n t so ftw a re . "A system w as in it ia lly in s ta lle d at th e C h e sh ire o ffic e w h e re I th e n w o r k e d . U n f o r t u n a t e ly , t h is system proved too u nreliable and cum bersom e to be o f any practical use. By the tim e I m oved to the Blackburn office IM SCAN had contacted our fin a n cia l director and I decided to look at this com pany and its products in more detail to see if it w o u ld d e liv e r th e rig h t so lu tio n fo r New squest."

IM SCAN is the W a rrin gto n based developer of the IM SCAN suite o f do cum en t m an agem en t s o lu t io n s a n d s e r v ic e s . T h e c o m p a n y has develo ped a h ig h ly in tu itive and easy to use yet e xtrem e ly p o w e rfu l so ftw are a p p lica tio n th at is fle x ib le enough to satisfy virtu a lly any d o cu m en t m a n a g e m e n t re q u ire m e n t. "From o u r e x p e rie n c e w ith th e p re v io u s system , I knew th a t the h ighest priority was to have a s y ste m t h a t w a s e a s y to u se . W h ile o u r operators are PC aw are, they are not technical w iza rd s, and th e y need an a p p lic a tio n th a t helps them to do the job at hand in a stra ig h t­ fo rw a rd and lo g ica l m anner. C om puters are, after all, supposed to m ake jobs easier!" says Pauline.

IM S C A N m u st h a v e f i t th e b ill b e c a u s e N e w s q u e s t lo s t lit t le tim e in s t a llin g th e s o ft w a r e in t h e ir C h e s h ir e , B r a d fo r d a n d La n c a s h ire o ffic e s , c o v e rin g B la c k b u rn and B o lt o n . In t h is d o c u m e n t m a n a g e m e n t solution there is no scanner. A ll docum ents in vo ice s, sta te m e n ts, re p o rts - are fe d in to IM SC A N d ire c tly fro m N e w sq u e st's in te rn a l b u sin e ss a p p lic a tio n s . Th ese d o cu m e n ts are th e n a v a ila b le f o r im m e d ia t e a c c e s s by operators. Pauline, "IM SCAN really im pressed me w ith its o v e ra ll e a se -o f-u se . It is a very useable ap p licatio n and yet has the pow er to handle m any thousands of docum ents and the f u n c t io n a lit y to do s o m e th in g u se fu l w ith them . Our credit control team now each have IM SCAN on their desktop PCs and are using it to a c c e s s in v o ic e s a n d s t a t e m e n t s w h ils t ta lk in g to custom ers. This in itself saves huge am ounts of tim e and m eans th at queries can be resolved instantly."

N ew squest has also fo u n d som e u n e xp e cte d cost s a v in g s th r o u g h u sin g IM SC A N . "So m e custom ers re q u ire a re ce ip t o f paym e nt and some don't. However, the only w ay we had of h a n d lin g th is w a s to se n d a re c e ip t to a ll cu sto m e rs. U sin g IM SC A N w e can n o w hold these receipts on the system and if a custom er requests one w e can sim p ly p rin t it ou t and send it. This has saved us a fo rtu n e in postage and tim e," says Pauline.

IM S C A N is n o w in s t a lle d a t tw o f u r t h e r N ew squest sites in C h esh ire and P a u lin e has plans fo r fu rth er im provem ents to the system.

"W e a re d e f in it e ly lo o k in g t o w a r d s im p le m e n tin g th e a d d itio n a l c a p a b ilitie s o f IM SCAN w hereby we can fo rw ard docum ents on to c u s to m e rs v ia e m a il o r fa x . W e are im plem en ting the system in C ircu latio n and it is u se d to a r c h iv e o u r s u p p ly lis t s to

___ I

n e w sa g e n ts , w h ic h is an a u d it re q u ire m e n t.

Even fu rth e r in th e fu tu re , w hen ou r readers and libraries and so on are ready fo r it, we w ill e ve n be lo o k in g to a rc h iv e o u r n e w sp a p e rs ele ctro n ically using IM SCAN."

o H

SHEET

fountain

A casestudy from Imscan Systems

N e w sq u est has c e rta in ly g a in e d co n sid e ra b le b e n e fit fro m u sin g d o cu m e n t m a n a g e m e n t and not a scanner in sight. Pauline concludes, "I t h in k w e c h o se an e x c e lle n t d o c u m e n t m a n a g e m e n t sy ste m fr o m an e x c e lle n t com pany. IM SCAN has been very responsive to our needs, even th o u g h there have been very fe w p r o b le m s . IM S C A N h a s s ig n i f i c a n t l y in cre ased th e e ffic ie n c y o f ou r c re d it co n tro l d e p a rtm e n t and w e are lo o k in g fo rw a rd to g a in in g sim ilar b e n e fits in o th er areas of the business."

C o n ta c t: Im s c a n S y s te m s L td ., W a r r in g t o n Business Park, Lo n g Lane, W a rrin g to n , Cheshire W A 2 8 T X T e l: (0 )1 9 2 5 4 1 8 9 1 9 Fax: (0 )1 9 2 5 414919

Graphic Press is a division of Micrographics Marketing and is a printer to the Microfilm industry.

Do you require any advertising, marketing material or a new corporate identity.

We have graphic designers to help you improve your company’s image.

Call us for a free quote or email us on

sales@graphicpress.co.uk

ri Hammond Close Nuneaton, Warwickshire CV11 6RY Telephone: +44 (0) 24 7625 4941 Fax: +44(0)24 7638 2319 ISSUE 1

SHEET

Trade News Who would believe it?

The photograph to the right shows a youthful? looking Terry M ardlin, C hairm an and M a n a gin g D irector of the ADPS Group, based in W atford, England, who, on the 18th January reaches the grand score of 60 years not o u t!!

Unlike most people, however, Terry is pleased to attain the age of 60, because he now q u alifies for the W inter Fuel Allowance of ÂŁ200.

I promised that I w ouldn't let on who requested this little article, and not wishing to come between husband and wife or father and daughter I will maintain a discreet silence.

H appy Birthday, Terry! (That's saved me a card -Ed).

Lason Announced Bankruptcy Filing Lason, Inc., the giant U.S. im aging and micrographics service com pany, announced a proposed financial restructuring and a petition to reo rgan ize under Chapter 11 of the United States Bankruptcy Code.

The filing doesn't include any Lason entities outside the United States.

As a result of the filin g , all litiga tio n against the company has been stayed. Previously Lason said it was unable to pay all of the judgm ents filing against it. M ost recen tly it said it c o u ld n 't sa tisfy $9.6 m illio n in cla im s b ro u g h t by fo rm e r o w n ers of businesses that Lason acquired in 1998-1999.

Like others jo in in g the bankruptcy reorganization b a n d w a g o n (m ost n o ta b ly A n a co m p ), Laso n is seeking to convert a large portion of its debt into com m on equity, a process w hereby debt holders become shareholders. W hen this is accepted, it's usually because the dent holders feel they have little o th er choice. In th is case the co n ve sio n w o u ld involve over $175 million in senior secured debt. It w ould elim inate existing common equity so, as in the case of Anacomp, the existing shareholders will be left holding an empty bag.

The com pany said the conversion w ould elim inate more than $1 million of monthly interest costs to the Company.

Th e p ro p o se d p re -a r r a n g e d b a n k r u p tc y f ilin g includes a com m itm ent for a debtor-in-possession fin a n cin g facility from members of Lason's senior debtors. That financing, which w ould enable the company to continue day-to-day operations, would become available once the terms of the final have been finalized and approved by the court. Anacomp expects to file its Disclosure Statement and Plan of Reorganzation within the next 30 days.

A t the same time, Lason announces a restructuring of its organ izatio n and operations. The com pany

w ill be structured around three m ain lines of business: Data C ap ture, Im a g in g Services and Products, and Output Processing. As part of the restructuring Lason expects to close more facilities and, as previously announced, sell off some more "non-core" businesses. These closures and an unnamed number of resulting worker layoffs are in addition to approximaely 10 facilities and over 800 p o s itio n s (a p p ro x im a te ly 10 % o f tta l headcount) that were eliminated earlier in 2001.

U.S. in d u stry o b se rve rs w ere le ft w ith som e interesting speculations. Kodak has been a major supplier to Lason; where does that leave them?

W o u ld th e y, like th e banks, becom e a m ajor sh a re h o ld e r in Lason? A lso , ta k in g it a step further, is there a potential merger of Anacomp with Lason somewhere down the line?

Anacomp Reports 4Q Results; Narrows Net Losses A n a c o m p , w h ic h file d fo r a p re p a c k a g e d bankruptcy in U.S. Bankruptcy Court late in 2001, re p o rte d fo u rth q u a rte r and fu ll fisc a l y e a r (en d e d Sept. 30, 2001) fin a n c ia l re su lts th a t showed an overall reduction in the company's net losses. For the fourth quarter the net loss was $71.0 million, compared with $87.6 million in the same period the prior year. For fiscal year 2001 the net loss was $47.5 m illion, com pared w ith $111.4 million in the prior year.

In both the quarter and full year revenues were down but this, in large part, reflected getting out o f va rio u s businesses. Phil Sm oo t, A n a co m p president and CEO, said that at the end of the fiscal year the company had $24.3 million imcash.

Anacomp got Court approval for its debt restruc­ turing under Chapter 11 of the U.S. bankruptcy code since Anacom p could "merge as a stronger, healthier company." They expect it to be effective Dec. 31, 2001.

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ELKE NEWSPLAN ARCHIVE CAMERA Microfilm or Digital Im age Capture or both

Acquisition announced

by MBS Ltd

G ary M ard lin

On 28th November Micro-Image Business Solutions Ltd (mbs) acquired the Business Assets and Goodwill of BAS Micro-Imaging Ltd. The operations based in Macclesfield and Gateshead will become a division of mbs and w ill trade as BAS M icro Im aging. The existing staff and management team will continue their employment with mbs. All existing customers and suppliers w ill be contacted as ap p ro p riate relating to this matter.

BAS Micro-Imaging will use Alchemy Pro in their two service bureaux and act as an Alchemy Value Added Reseller and systems developer working under the standard reseller terms of mbs. Commenting on the recent purchase Gary Mardlin, Managing Director of mbs said: "The opportunity to expand our operations in the North West and North East of England was one that was taken after considerable consideration but was one that we realised we were best placed to make.

Implementing our existing procedures and focus on service delivery will ensure that the new operations w ill deliver m easurable benefits to existing and future customers, building upon those previously provided. The resale and development of Alchemy solutions w ill be delivered independently of the distribution operations of mbs m anaged by Paul Smith."

MD MBS Ltd The immediate focus will concentrate on introducing new technology and delivering additional services to customers. Production capacity within the combined service bureaux is more than tw ice th at of the existing mbs operation and provides the opportunity for immediate growth. The geographical locations of the bureaux allow s costs to be m anaged w hilst providing a local service where this is important to the customer.

The growth driven from providing clients with value added solutions is also set to be enhanced. The core applications including IMR's Alchemy, e.work from Metastorm and Cardiff TELEforms will benefit from a wider range of technical know ledge and account m an agem en t e xp e rie n ce . Services such as the managed hosting of document & data repositories and business process management applications will provide customers with value added services on a scale far beyond previous levels.

Further in fo rm a tio n relating to the acquisition may be obtained by contacting either: Gary M ardlin - gary@mbs-ltd.co.uk Paul Smith - paul@mbs-ltd.co.uk Tel: (0)1767 651652 Fax: (0)1767 650656

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ift

ISSUE 1

Visit www.getimaging.com to learn a b o jt our high volume m icrof !m, microfiche, aperture card, arid paper conversion services. We also deliver turnkey document management systems. No lob is too la-ge or too small. Contact us for a f'ee analysis and demonstration!

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Whether you need to scan aperture cards microfiche or roll film, Wicks and Wilson have it all mapped out for you.

Select your route and let the experts in imaging technology at Wicks and Wilson point you in the right direction for all your scanning needs.

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W W E w

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Full colour document scanning becomes a reality thanks to new technology from Imaging Resources Heavy users of scanned documents such as utilities, fin a n c ia l in s titu tio n s and te lc o s can now incorporate full colour into their forms because of scanning softw are launched tod ay by Im aging Resources, a leading document imaging provider.

The colour scanning software, DpuScan 4.0, is the first of its kind on the market to capitalise on the productivity advantages of colour scanning.

Francis Beuttler, M anaging Director of Im aging Resources comments, "In the past, large organi­ sations have been restricted to bitonal or greyscale production scanners. With the launch of DpuScan software, the original colour in a document is now harnessed to display a like for like im age. This greatly improves application processing, such as forms recognition, where there have been severe re strictio n s because o f the lim ita tio n s o f the technology."

Im aging Resources' latest DpuScan 4.0 software from Janich & Klass, one of the w orld's leading suppliers of im age capture software, com bined with the new SCAM AX 4000 scanner enables all post processing to be carried out on a true image rather than a compressed one. The traditional way of scanning has been to compress an image and then carry out the post processing. How ever a certain amount of data and accuracy is lost in the

Fra n cis B u e ttle r

process. W orking on an uncompressed image gives a sharp accurate im age with no jagged lines.

If a setting needs adjusting or the images need to be reprocessed in another way, DpuScan 4.0 allows the operator to go back to the original image and start again without having to rescan the document. This functionality enables high volum e scan n in g com panies to d ram a tically increase their productivity. Equally the apparent simplicity of the technology means an operator need only press the start button to carry out a complex predefined sequence of events.

The key benefit of the DpuScan 4.0 technology is th a t a ll th e p ro c e ssin g is d o n e on uncompressed images stored on the PC rather than the scanner which enables the scanner to w o rk at its rated sp e ed . A d d itio n a lly , th e DpuScan 4.0 can pass the uncompressed image out to other servers and share the w orkload efficiently.

Contact: Matthew Stilwell, Imaging Resources Ltd, Viking House, 1st Floor, Swallowdale Lane, Hemel Hempstead, Hertfordshire HP2 TEA Tel: 01442 408888 Fax: 01442 408889 email: matthew@imagingbusiness. co. uk

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# 390 sides/minute Scamax 5000 0 Eliminate selected colours from documents

HIGH V OL U M E & C OLO U R PRODUCTION SCANNING SYSTEMS

Kodak gets you SAY HELLO TO THE NEW KODAK i50 SCANNER. DESIGNED TO HELP BUSY DEPARTMENTS FINISH THE WORKDAY ON TIME. The KODAK i50 Scanner is the newest addition to our family of high-performance desktop scanners.

With its bundled drivers and application software, you'll be up and running in no time— and capturing up to 1,000 pages per day.

Scan documents in crisp bitonal, or colour with image quality that rivals more expensive models. Zip through your workload with the automatic document feeder, or switch to the built-in flatbed for delicate or bound documents. The KODAK i50 Scanner. Now, departments that work hard won't always have to work late. If you need even more throughput, check out our other models below. They offer a great range of productivity features— and like all our scanners— are backed by worldwide KODAK Service and Support. For more details, contact your Authorised Distributor of KODAK Document Imaging Products. Or call 01442-845213.

W W W . k o d a k . C O n i / Q O / d O C i l l i a Q i n g

Kodak is a trademark of Eastman Kodak Company. ©Eastman Kodak Company. 2001

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For more information, please fill in your details below and FAX to

01442-844273

Name Company Department / Position Address Country Phone Fax

02

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The Global Marketplace feature is designed for companies that wish to take out small classified advertisements without breaking the bank. Rates are £35 ($50) per insertion with a limit of 25 words. Each additional 25 words or fraction are £35 ($50). There is an additional £10 ($15) charge for the use of Box number. For display (boxed) ads add £20 ($30). To place a classified ad, send copy to Micrographics Marketing Ltd, 65 Winchester Drive, Burbage, Leics LE10 2BA UK, or fax it to +44 (0)24 7638 2319 or Email it to sales@green-sheet.net. Always specify which issue(s) you wish your ad to appear in.

METHYLENE BLUE TESTS: Required for all “archival” microfilm. Meets all ANSI standards. Special contract rates available. Managed by Photographic Scientist.

MSTC, Inc. 703-754-3213, E-mail: MSTCl@aol.com

AUTOMATED RESELLERS Kodak desk top 2, Bell & Howell 6338 ace plus & 3338 Scanners, Ricoh is420, Microtrac with endorser. Kodak 2000 Microsize 50 50 with titler, Kodak MRG1, NP 680 1900 prints.

Please call John Sanchez (800) 546-4955

BON VOYAGE ON YOUR GLOBAL ‘GREEN SHEET’ LAUNCH!

FOR SALE Small independent Bureau - North Hants, UK area.

Microfilming and document scanning.

A &P

International

CONGRATULATIONS AND BEST WISHES to Tim Nixon and crew, and to their new U.S. Editor, Mitch Badler, as they begin “The Green Sheet”. www.BIipChip.com, erummel@blipchip.com

A new way to manage files

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ISSUE 1

Document and Information Management specialist CC Data, has developed a new module to help manage all files created in MS Office. Called 'Office Archiver', it provides MS Office users with a method of archiving their files directly into a secure yet easily retrievable database.

Typically MS Office files are stored on local or network drives, with different methods being used to name them and to place them in a Windows folder structure. This makes their sharing and locating difficult for the authors and other users. Often the information is also filed in traditional paper-based systems with the inherent disadvantages such systems have in their maintenance and accessibility.

Using the new 'Office Archiver' software, the files are captured immediately into a database that is structured to allow fast and easy access, these files can even be merged with other related information such as scanned documents, faxes, e-mails, etc, allowing users the ability to retrieve the entire information relevant to a given subject, however it has been created.

This module puts a "Send to Archive" option on the File Drop-down list in MS Office. An Indexing Card is presented to the user in which to place optional key fields to make its subsequent location easier, and the file is transferred to the database for secure management.

Once uploaded, this information is available for all users to access (subject to the normal security profiles).

Users can access the files through the native application or through a File Search Screen, using the key fields or by any of the content.

Contact: Phil Mead, CC Data. Tel: +44 (0)1582 761400 or e-mail at info@ccdata.co.uk

For further information contact John on +44 (0)1252 327885

For an extra £20/$30 you could have a colour advert.

E-mail The Green Sheet on sales@green-sheet.net or call +44 (0)2476 382328

The Wayback Machine Collapses - Temporarily Recently, our predecessor, Micrographics and Hybrid Imaging Systems Newsletter, reported on the Wayback Machine, a service that will make available to viewers the more than 10 billion web pages collected on the Internet Archive Project since 1996.

No sooner did the service go on-line than it fell under the weight of virtual travelers rushing to go back in time - at least to 1996, which in internet years is the ancient past. New servers are being added to handle the traffic, but it can be many weeks before it is accessible again.

On line address: (www.web.archive.org) For the latest product news, articles & information visit The Microfilm Shop web site:

www.microfilm.com

^tegrated Electr° n ^

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Film Scan Technologies making it EASY with SunRise

Limited Tel:020 8241 6949

SunRlse

e a s y s o ft w a r e

SOFTWARE FOR DOCUMENTS

E-mail: info@fstl.co.uk

The only hardware that ou won't have to keep pgrading Documents need to be preserved. For business reasons. For legal reasons. For research.

For history. For the future.

Digital storage has revolutionised document management in terms of space, access and distribution. Flowever when it comes to long-term preservation, you could have problems.

One: Digitally stored documents can quickly corrupt, becoming partially or totally unreadable within just a few years.

Two: the technology is evolving so fast there’s no guarantee tomorrow’s version will open yesterday’s files.

Three: your system could become vendorvulnerable.

Four: the big one - the cost of continual migration or upgrade doesn’t even bear thinking about.

In an ideal world you’d have the immediate advantages of digital storage plus a secure, affordable long-term archive. In other words, you’d have Integrated Imaging from Kodak.

Integrated Imaging writes your digital files onto an analogue medium that is certified to last at least 500 years (yes, five hundred years). The documents can be redigitised at any time and distributed electronically for viewing and printing.

And because they’re stored as images, the system is entirely immune to vendor or technology changes. To read the document In five, ten, a hundred or five hundred years’ time, the hardware already exists. It’s called the human eye.

The future is well documented Find out more about Integrated Imaging from Kodak. For further information please contact your local Kodak representative or visit www.Kodak.com/go/docimaging

novation you can count onT