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PLAN OF GOVERNANCE

University of Maryland

College Park, MD

PLAN OF GOVERNANCE

Institute of Applied Agriculture

University of Maryland, College Park

Updated and approved December 8, 2023

I. PURPOSE

ThefacultyandDirectoroftheInstituteofAppliedAgriculture(IAA)haveestablishedthisPlan ofGovernancetoenabletheIAAfacultytoworktogetherproductivelyandprofessionally.The PlanofGovernanceprovidesastructureofresponsibilitiessotheIAAmaymeetitsobligations

II. MISSION

ThemissionoftheInstituteofAppliedAgricultureistoprovideaqualityeducationforfuture leadersandentrepreneursinagriculture,turfgrass,horticulture,andnaturalresourceenterprises.

III. ADMINISTRATION

A.Responsibilities of Director

TheDirectorisresponsibletotheDeanoftheCollegeofAgricultureandNatural Resourcesandisresponsiblefortheoverallperformanceandadministrationofthe InstituteofAppliedAgriculture.

TheDirectoraggressivelydevelops,coordinates,andpromotesrelevantacademicand outreachprogramsandexpandsIAAstudentenrollment.TheDirectorbuildsandfosters communicationlinkswithindustry,theCollegeandtheUniversity.Eachyearthe DirectorshouldteachonecoursefortheIAAintheirareaofexpertise.

TheDirectorprovidesleadershipforfacultyandstaffandconductsalladministrative duties,includingbudgeting,strategicplanning,hiring,dismissals(withappropriate approvals),coordinatingprograms,managingphysicalresources,encouraging professionalgrowthoffaculty,andevaluatingfacultyandstaff.

TheDirectoralsohastheultimateresponsibilityregardingstudentaffairs,including discipline,academics,dismissalsandreinstatements.

TheDirectorshallpresentanannualreporttothefaculty ThereportreviewstheIAAin thefollowingareas:enrollment,retentionandgraduationrates;improvementsand achievements;recruitmentactivities;budget;andareasofimprovement.Thereportalso

setsforthexpectationsfortheupcomingacademicyearandoutlinesshortandlongterm goalsfortheIAA.

B. Evaluation of Director

TheDeanoftheCollegeofAgricultureandNaturalResourcesevaluatestheDirector annuallybasedonperformanceinmeetingtherequirementsasoutlinedabove.TheDean conductstheperformanceaccordingtotheUMCPadministrativePerformanceReview andDevelopment(PRD)policiesandprocedures.Theresultsofthereviewwillbe sharedwiththeDirectorinatimelymanner.Approximatelyeveryfiveyears,theDirector willbereviewedusingproceduresoutlinedinthecampusPolicyontheReviewof DepartmentChairsandDirectorsofAcademicUnits.

C.Term of Director

TheDirectoroftheIAAservesafive-yearcontractualterm(oratermasnegotiatedwith the Dean of the College of Agriculture and Natural Resources) which may be renewed at the discretion of the Dean of the College. The appointment of Director carries no tenure.

D.Administrative Support

BusinessServicesSpecialist:TheBusinessServicesSpecialisthasadministrative, student-relatedandbudgetresponsibilities.Theiradministrativeresponsibilitiesinclude handlinginquiriesandcorrespondence,maintainingfinancialdatabases,supervising studentemployees,monitoringdepartmentmaintenance,processingtextbookorders, handlingpersonnelpaperwork,providingadministrativesupportfortheDirector,and servingasliaisontocollegeandcampusoffices.TheBusinessServicesSpecialist overseesIAAbillingandaccounts,andworkswithfacultytoscheduleIAAcourses.The BusinessServicesSpecialistisresponsibletotheIAADirector.

AdministrativeAssistant(s):TheAdministrativeAssistantshandledailyclericalduties, studentrecordsandcourseevaluations.TheyworkwiththefacultyandDirectorin fundraising,marketing,alumnirelations,specialevents,andothertasksasassigned.The AdministrativeAssistantisresponsibletotheIAADirector

StudentServicesCoordinator:TheStudentServicesCoordinatorrecruitsstudentsinto theIAAprogramandservesasanadmissionscounselor,processingtransfercreditsand workingwithnewstudentsduringOrientation.TheStudentServicesCoordinatorassists studentswithregistrationandfinancialaid,maintainsstudentrecordsandstudentand alumnidatabases,andassistswithgraduationclearances.TheyworkwithAcademic Advisorstoupdateandensureaccuracyincurriculumguides,studenthandbook,and promotionalmaterials.TheStudentServicesCoordinatorisresponsiblefor

communicatingwithIAAstudentsthroughvariouschannels,includingInstituteItems, INAGNews,IAAStudentHandbook,IAACatalogandIAAbrochures.Theymaintain webpages,displays,andsocialmediaandserveontheMORECommittee.TheStudent ServicesCoordinatorisresponsibletotheIAADirector.

TechnologyServicesCoordinator:assistsstudents,facultyandstaffwithtechnologyrelatedissues.TheTechnologyServicesCoordinatoralsomakesrecommendations relativetothepurchaseandstandardizationofsoftware,hardwareandlaboratory equipment.Theyimplementonlinetechnologies,manageinformationsystems,and coordinatewithUniversityteachingandlearningtechnologystaff.

E. Staff Performance and Development

The IAA Director will adhere to the University policy governing the Performance Review and Development Process (PRD)ofnon-facultyemployees to provide an effective and fair system to monitor, evaluate, and improve performance.

IV. FACULTY ORGANIZATION

A.Faculty

TheFacultyshallbethedeliberativebodyformatterswhichprecedent,orUniversity rulesandguidelines,deemwithinthepurviewoftheFaculty.Thesemattersinclude,but arenotlimitedto,recommendationsfortheestablishmentandmodificationofcertificate requirements,programs,andcoursedescriptions;electionofrepresentatives;and recommendationsofpolicyandactiontoappropriateUniversityauthorities.Allfaculty willhaveaccesstotheDirectortodiscussissuesinvolvingpolicy,implementingpolicy, administrativeservices,andissuesrelatedtotheIAAprograms.

TheFacultyiscomposedoftwogroups:

1.ProfessionalTrackFaculty

ProfessionalTrackFacultymembersarethosewho(a)havesalariedappointmentsof 50%FullTimeEquivalent(FTE)orgreaterintheInstituteofAppliedAgriculture, and(b)areneithertenurednoreligiblefortenure.Fulltimemeansteaching16.5 creditsoftechnicalagriculturecoursesor30creditsofINAG110Oral Communicationeachacademicyear.AllProfessionalTrackFacultyhavefullvoting privilegesinallfacultymeetings.TheDirectorvotesonlyintheeventofatie.

2.AdjunctFaculty

AdjunctFacultyarethosewho(a)arehiredcontractuallytoteachoneormore coursesonasemesterbysemesterbasisorhavesalariedinstructionalappointments

oflessthan50%FTEintheInstituteofAppliedAgriculture,and(b)areneither tenurednoreligiblefortenure.Thesefacultymembershavenovotingprivileges.

B. Professional Track Faculty Ranks and Appointment/Promotion

TheIAAusesthreeinstructionalranksforProfessionalTrackFacultyaslistedbelow SeeAppendixGforThePolicyonAppointment,Evaluation,andPromotionof ProfessionalTrackFaculty.

1. Lecturer

TherankofLecturerisusedtodesignatetheappointmentsoffacultymembers:(a) whentheyfirstjointheIAA,or(b)whentheyhavesalariedappointmentsgreater thanorequalto50%FTE,butlessthan100%FTE.Thetypicalqualificationisa Master’sdegreeinthefieldofinstruction(orarelatedfield),orequivalent professionalexperienceinthefieldofinstruction.Appointmentstothisrankare typicallymadeforonetothreeyearsandarerenewable.

2. SeniorLecturer

InadditiontohavingthequalificationsrequiredofaLecturer,appointmentor promotiontotherankofSeniorLecturerrequiresanexemplaryteachingrecordover thecourseofatleastfive(5)yearsoffull-timeinstruction(oritsequivalent)asa Lecturer(orasimilarinstructionalrank),includingatleastone(1)yearatthe IAAoranotherunitintheUniversityofMaryland,CollegePark,aswellas promiseindevelopingadditionalskillsintheareasofmentoring/advising, scholarship/creativeexcellence,andservice/outreach.Appointmentstothisrankare typicallymadeforonetofiveyearsandarerenewable.

3. PrincipalLecturer

InadditiontothequalificationsrequiredofaSeniorLecturer,appointmentor promotiontotherankofPrincipalLecturerrequiresanexemplaryteachingrecord overthecourseofatleastfive(5)yearsoffull-timeinstruction(oritsequivalent) asaSeniorLecturer(orasimilarinstructionalrank),includingatleastthree(3) yearsattheIAAoranotherunitintheUniversityofMaryland,CollegePark, aswellasevidenceofexcellenceinmentoring/advising,scholarship/creative excellence,andservice/outreach.Appointmentstothisrankaretypicallymadefor five-yearcontracts.Renewalappointmentsforadditionalfive-yearcontractscanbe madeasearlyasthethirdyearofthecurrentfive-yearcontract.

C. Adjunct Faculty Ranks and Appointment/Promotion

TheIAAusestwoinstructionalranksforAdjunctFaculty:(a)AdjunctFacultyIand(b)

AdjunctFacultyII.Definitionsoftheranksandproceduresforappointmentand promotionareincludedinII-1.07(A)UniversityofMarylandPolicyontheEmployment ofAdjunctFaculty

D. Adjunct and Overload Faculty Pay Rates

Facultypayratesshouldbere-evaluatedeverytwoyearstoensurethatfacultyarefairlycompensated.

AdjunctFacultyPayRates(updatedDecember8,2023)

category rate

New adjunct instructor

Returning adjunct instructor

Long-standing adjunct instructors who have taught for the IAA for four or more semesters

$2000/credit hour

$2200/credit hour

$2500/credit hour

OverloadFacultyPayRates(updatedDecember8,2023)

A course that the faculty member already teaches, during the regular academic year or winter term

A course the faculty member does not usually teach

Summer term course taught by 9-month faculty

$1800/credit hour

Not an additional class prep.

Additional summer term course (on top of INAG 288) taught by 12-month faculty

$2000/credit hour

Additional class prep.

Same as the adjunct rate above Like adjuncts, 9-mo faculty are not working/on campus during summer term; they should receive the higher rate even if it’s their normal course.

1800/credit hour OR equivalent relief from internship supervision duties

E. Faculty Responsibilities

Inadditiontoteaching,IAAfacultymembersareexpectedtotakeonadditional responsibilitieswithintheirareaofexpertisethatmayincludeadvising,recruitment,and programdevelopment.Facultymemberswillreporttheiractivitiestothefacultyat facultymeetingsandwillprovidetheDirectorwithasummaryoftheirannualactivities attheendoftheacademicyear.Facultyensurethatcoursedescriptions,curriculum

guides,andpromotionalmaterialsfortheirmajorareaccurateandcurrent.Theyengage inpersonalprofessionaldevelopmentandsupportstudentactivities.SeeFaculty ExpectationsinAppendixF

F. Academic Advisors

AcademicAdvisorsassumeresponsibilityfortheprogram.(SeeAppendixDfor AcademicAdvisingGuidelines.)Theyrecruitstudents,advisestudentsinthemajor, networkwithintheindustryandoverseetheinstructionalprogram.Advisorsoversee studentinternships,clearstudentsforgraduation,trackemploymentandlocationof graduates,andreviewandreportonadmissions,retentionandgraduationratesfortheir majors.

G. Faculty Evaluation

TheDirectorwillconductanannualreviewofProfessionalTrackandAdjunctfaculty TheDirectorwillmeetindividuallywitheachmemberandreviewthefacultymember’s progressandaccomplishmentsfortheyear,andsetexpectationsfortheupcomingyear.

H. Faculty Mentoring

IAAProfessionalTrackFacultyattheSeniorLecturerandPrincipalLecturerranksshall mentorthoseattheLecturerrank.Mentorsshallencourage,support,andassistthese facultymembersandbeavailableforconsultationonmattersofprofessional development.

I. Faculty Meetings

FacultymeetingsarechairedbytheDirectorandheldeachmonthduringthefalland springsemestersandatothertimesascalledbytheDirector Notestakenatthefaculty meetingswillsummarizetheactivitiesatthemeeting,recordanyvotestakenandother pertinentitems.Thesenoteswillbetypedanddistributedtoallfacultymembers.Acopy ofthesenoteswillbekeptforfuturereferencebytheAdministrativeAssistant.Items maybeplacedontheagendabyanyfacultymemberintheInstitutebysubmittingthe agendaitemtotheDirectorthreedayspriortothemeeting.

Adjunctfacultyandstaffmaybeinvitedtoattendfacultymeetings.Facultymeetingswill normallyoperatebyconsensus,andwilladheretoRobertsRulesofOrderwhere necessary

J. Voting Procedures

Forthepurposesoftransactingbusinessatfacultymeetings,aquorumwillbeasimple majorityoftheregularfacultyincludingproxies.Absentfacultymembersmayvoteby

proxyonwell-definedissuesbyclearlyindicatingpreferencesinawrittenstatementthat isdatedandsigned.Onlyregularfacultymembersmaycastproxyvotes.

V. COMMITTEES AND REPRESENTATION

A. IAA PCC Committee

TheIAAPrograms,CurriculaandCourses(PCC)Committeewillbecomprisedofa facultyrepresentativefromeachIAAconcentrationarea.TheIAADirectorwillappoint oneofthefacultyPCCmemberstoserveastheChairforathree-yeartermthatmaybe renewed.TheIAAPCCcommitteereviewsproposalsonnewormodifiedprograms, coursesandcurriculaandmakesrecommendationstotheDirector.Oncetheproposal receivestheDirector’sapproval,theproposalisforwardedtotheAGNRPCCcommittee forreviewandcontinuesthroughtheuniversity’sapprovalprocessknownasthe “VPAC”process.

SeeAppendixA.

B. IAA Scholarship Committee

TheDirectorwillappointthreeregularfacultyorstaffmemberstoserveontheIAA ScholarshipCommittee.OnememberwillbeappointedtoserveasChair.TheChairand memberswillbeappointedforthree-year,renewableterms.Thecommitteemeetsas neededtoevaluatescholarshipapplicationsandawardavailablescholarships appropriately.

Thethreefacultymembersservingonthiscommitteeshouldrepresentdifferentmajorsat theIAAandshouldhave12-monthappointmentssincemostoftheapplicationsare evaluatedduringthesummer.SeeAppendixB.

C. M.O.R.E. Committee

TheDirectorwillappointthreefaculty,theStudentServicesCoordinator,andtwoIAA studentstoserveontheIAAMarketingOutreachRecruitmentandEngagement(MORE) Committee.OnefacultyorstaffmemberwillbeappointedtoserveasChair.Thefaculty willbeappointedforathree-yeartermandmaybereappointed.TheIAAMORE CommitteewillworktopromoteIAAwithintheUniversityandbeyond.SeeAppendix C.

D.Appointment, Evaluation, and Promotion Committee

TheIAAAppointment,Evaluation,andPromotion(AEP)Committeeisthebodythat evaluatesappointmentandpromotionapplications.Itisgovernedbythefollowing principles:

1) Term:AnIAAAEPCommitteeisconvenedasanAdHocCommitteeandservesonly forthedurationofevaluationandconsiderationoffacultywhoseekappointmentor promotion.Dependingonthelevelofappointmentorpromotion,theremaybemore thanoneAEPCommittee.

2) Membership: EachAEPCommitteeiscomprisedofthreeIAAProfessionalTrackFaculty (PTK)membersatthesameorhigherinstructionalrankthantheranktowhichthe candidateseeksappointmentorpromotion TheIAADirectorwillappointanAEP committeetoconveneasdescribedintheIAA’sPlanofGovernance.Iftheappropriate numberofIAAfacultyataspecificrankareunavailable,theIAADirectorinconsultation withtheIAA’ssenior-mostfacultywillsolicitPTKfacultyfromotherunits Prioritywill begiventoPTKfacultywithteachingappointmentswithinAGNR’sacademicunits

3) Eligibility:AllIAAProfessionalTrackFacultymembersmayadvancetheircandidacyto serveontheAEPCommittee.IAAfacultymemberswhomightapplyforpromotion duringtheacademicyearshouldnotadvancetheircandidacytoserveontheAEP Committee,asthatwouldconstituteaconflictofinterest.

4) Chair:OneofthethreemembersoftheAEPCommitteeisappointedbythecommitteeas Chair,andisresponsibleforallcommunicationbetweenthecommitteeandtheIAA Director.

E. Faculty Senate Representative

TheIAAfacultywillnominateandelectaProfessionalTrackFaculty(PTK)memberto serveathree-yeartermasitsFacultySenateRepresentative.Self-nominationswillbe accepted.Onlyregularfacultymemberswithvotingprivilegeswillbeallowedtovote. Electionswillbeheldbyanonymousballot.Thepersonreceivingthemajorityofvotes willbethesenaterepresentative.AnewelectionwillbeheldeverythirdyearinMarchor asneededshouldtherepresentativeleaveorwishtorelinquishservice.

F. Awards Committee

TheDirectorwillappointthreetofivefacultytoserveontheIAAAwardsCommittee. Onememberwillbevotedbythecommitteetoserveaschair.TheAwardsCommittee promotestheIAAandadvancesthecareersofIAAfacultyandstaffbynominating facultyandstaffforappropriateawardsbothoncampusandoffcampus.SeeAppendix H.

G.The Diversity, Equity, Inclusion, and Respect (DEIR) Committee

TheDirectorwillappointthreetosixfacultyandstafftoserveathree-yeartermontheDEIR Committee.TheDirectorwillalsosolicit1-2studentstoserveeachyearontheIAADEIR Committee.OnefacultymemberorstaffmemberwillbevotedbythecommitteetoserveasChair forathree-yearterm. Thefaculty/staffwillbeappointedforathree-yeartermandmaybe

reappointed.TheDEIRCommitteeworkstoenhancetheunderstandingandcompetencyofthe IAAfaculty,staff,andstudentsincultivatingadiverse,equitable,inclusive,andrespectfulculture withintheIAA,itscontingencies,andcommunities.

VI. MERIT PAY

ThispolicywasrevisedandapprovedbyamajorityofthefacultyoftheInstituteofApplied Agriculture(IAA)onApril8,2022.TheIAAhasnotenuredortenuretrackfaculty.MeritPayis awardedtorecognizeandretainhigh-performingfacultywhomakesignificantcontributionstothe missionandgoalsoftheIAAintheareasofteaching,advising,serviceandprofessionalduties.

A. Eligibility

PTKfacultywhoarecurrentlyemployedandhavebeenemployedforaminimumofonefull semesterareeligibletobeconsideredformeritunlesstheuniversitydeemsotherwise. These facultymemberswillbereviewedandconsideredformeritpayregardlessoftheirfacultytitle, andregardlessofwhethertheyarefull-timeorpart-timestatus. Adjunctfacultyarenot consideredinthemeritpool.

B. Timetable

Facultymemberswillbereviewedandconsideredformeritpaybasedontheirperformanceover thepastyear Ifnomeritpaywasavailablethepreviousyear(s),thenperformanceevaluations fromtheimmediatepastyearoryears(uptothreeyears)shouldbeconsideredwiththecurrent year’sperformance.AnnualsummaryformsaredueMarch1ofeachyear.TheIAADirectorwill conductfacultyreviewsbetweenMarchandMay.

C.Merit Pay Procedures

Facultymembers’meritoriousperformanceeachyearwillbebasedonteachingexcellence, contributionstotheIAAprogram,andservicetotheIAA,universityandcommunity.

Allfacultymemberswillparticipateinthereviewprocessbycompletingevaluationsoftheir colleagues.AllpeerevaluationswillbesubmittedtotheIAADirector

Whenmeritpayisavailable,theDirectorandtheAppointment,EvaluationandPromotion(AEP) Committeewillrankthefacultybasedonthefollowingweightsandevaluationareas:

60%-AnnualFacultySummaryreviewconductedbyAEPCommittee

40% -AnnualPerformanceReview,StudentCourseExperienceSurvey,andPeerEvaluations assessedbyDirector

Thisrankingwillbeusedfordistributionofmeritmoneyinthefollowingmanner:

Thenumberoffacultyrankedineachofthetopthreetierswillbecalculatedbymultiplyingthe totalnumberoffacultymembersby0.25. Iftheresultisnotawholenumber,thatresultshallbe roundeduptothenearestwholenumber (Forexample,13facultyx0.25=3.25faculty 3.25 roundsupto4faculty.)

TheIAADirectorwillassumethedutiesofadepartmentchair.Facultymemberswillreceivea letterfromtheIAADirectorcontainingtheirnewsalaryandsalaryincrease.Theletterwill includeasummaryoftheCommittee’sevaluationandhowtheevaluationwasusedtoassignthe meritincrease. Theletterwillinformthefacultymemberthatshe/he/theymayrequestameeting withthechairtoreceiveanexplanationofmeritpaydecisions.

TheIAADirectormayalsoevaluatethesalarystructureofthedepartmentandconsultwiththe appropriateadministratorstoaddresssalaryinequities.

AllnewPTKhireswillreceiveacopyoftheIAAMeritPaypolicyduringIAAorientationandall IAAfacultywillhaveaccesstothePlanofGovernancewhichincludesthemeritpaypolicy.

D.Committee Membership

TheAEPCommitteenecessarilyincludesmemberswithaminimumrankofSeniorLecturerdue torequirementsforevaluatingpromotionapplications. Toensurerank-inclusiverepresentation, theAEPCommitteeshallincludeatleastonememberwiththerankofLecturer. Membersofthis rankwillparticipateonlyinmeritpayconsiderations–notpromotions.

E. Criteria for Review

Eachfacultymember’sreviewwillbebasedonthefollowing.

1.PeerEvaluation:Facultymemberswillbereviewedbytheircolleaguesinareassuchas initiative,leadership,communication,management,andprofessionalism.Reviewcanbe basedonobservations(includingclassroomobservations),personalexperience,and vitae.Eachfacultymemberwitha50%orhigherappointmentintheIAAwillcomplete apeerevaluationforallotherfacultywith50%orhigherIAAappointment.See AppendixEforthepeerevaluationform.

2.TeachingPerformance:Teachingperformancewillbeevaluated,inpart,bystudents.At theendofeachcourse,studentswillbeaskedtocompleteUMD’sStudentFeedbackon CourseExperiencessurvey.Thesurveywillaskstudentstoscoreinstructorson organization,preparation,knowledge,etc.intheInstructorRelatedItemssection. Data fromthissectioninsurveysfromallclassestaughtduringspringandfallsemesterswill beused.

3.Committee’sEvaluation: TheAEPCommitteewillrevieweachfacultymember’s AnnualEvaluationForm. Committeemembersmayuseassupplementalinformationa faculty’scurriculumvitathat’sonfilewiththeIAA.

EachcommitteememberwillusethisdatatofillouttheMeritPayAnnualEvaluation Rubric. Therubricconsistsofthreeevaluationcategories:teaching,program development/service,andadvising. Generally,committeememberswillconsider

meritoriousperformanceasgoingbeyondtheexpectationsoutlinedinAppendixF.

Topreventaconflictofinterest,anygivencommitteememberisprohibitedfrom reviewingherself/himself/themselvesformeritpay.

F. Appeals

AnyappealmustbeinwritingtotheIAADirectornolaterthanonemonthafternotificationof salaryadjustmentandwillbefactoredintotheMeritPayprocessinthenextevaluationperiod.

G.Extenuating Circumstances

Intheeventofextenuatingcircumstances,theIAADirectormayforegotheAEPCommittee’s formalevaluationprocessandinsteadreceiveageneralrecommendationfromtheCommittee. ThiswillgivetheDirectortheflexibilitytodistributemeritpayinawaytheDirectordeems equitableduringyearsaffectedbyextenuatingcircumstances(e.g.,apandemic). Insuch circumstancestheDirectorwoulddecidehowmanyfacultyreceivemeritpayaswellasthe distributionofmeritpayamongthosefaculty. TheDirectoralsomayrequestadditionalmeritpay fundsfromtheDean.

Aneedforfacultyretentionmayalsoconstituteanextenuatingcircumstance,pertheDirector’s discretion. If,forexample,afacultymemberwereofferedhigherpayatanotherinstitution,the Directormaymakeavailabletothatfacultymembermeritpaybeyondthenormaldistribution.

H.Policy Review

IAAfacultymembersandtheDirectorshallreviewthisMeritPayPolicyandreviseitasthey deemappropriateduringtheacademicyearthatimmediatelyfollowsthenextmeritpaycyclethat followsthispolicy’sadoption.

VII. STRATEGIC PLANNING

Inadditiontoregularlyscheduledfacultymeetings,theIAAwillconductperiodicplanning sessionstoprovidemoretimefordetaileddiscussionsofInstitutegoalsandplanningissues.The Directorwillconductsuchsessionsatleastonceayear.

TheDirectorand/orfacultymayestablishIndustryAdvisoryCouncilstobeconvenedasneeded.

VIII.RATIFICATION AND AMENDMENTS

A. Ratification

ThisFacultyPlanofGovernanceshallgointoeffectwhenapprovedbytwo-thirdsvoteof theregularfacultyoftheInstituteofAppliedAgriculture.

B. Amendments

IndividualamendmentstothisPlanmaybesuggestedbyanyregularfacultymemberat anyfacultymeeting,andwillbeconsideredbythefacultyinatimelymannerbutinnot lessthantwoweeks.Writtencopiesofproposedchangesmustbedatedandprovidedto allfacultyatleastoneweekpriortothemeetingtodiscussthechangesandvoteonthem.

Appendices

APPENDIX A: PROGRAMS, COURSES, AND CURRICULA (PCC) COMMITTEE

InstituteofAppliedAgriculture Programs,CurriculaandCoursesCommittee

DescriptionandProcedures

ApprovedSeptember16,2016

Membership

TheIAAPrograms,CurriculaandCourses(PCC)Committeeiscomprisedofafaculty representativefromeachIAAconcentrationarea.TheIAADirectorwillappointoneofthe facultyPCCmemberstoserveastheChairforathree-yeartermthatmayberenewed.

Charge

Thecommitteecontinuallyreviewsandformulatespoliciesontheestablishment,reorganization, oreliminationofIAAprograms,majors,certificates,curricula,courses,oracademicpolicy

Charge

ThecommitteereviewsandmakesrecommendationstotheDirectorinatleastthefollowing areas:

(1) allproposalsfornewprograms,majorsandcurricula,andtheirrelationtoallcourses oldornew;

(2) allproposalsforthecreationortheeliminationofprograms,majorscurricula,orcourses;

(3) allproposalsforchangesofnamesofmajors,certificates,programs,curricula,orcourses;

(4) allproposalsforchangestocoursecredits,hours,preorco-requisites;

(5) allproposalstoreassignexistingmajorsorprogramstootherunitsorprograms,or createjointprogramswithotherunitsorinstitutions;and

(6) allproposalstochange,establishoreliminateacademicpolicies.

Charge

Thecommitteeisespeciallyconcernedwiththethoroughnessandsoundnessofallproposals, andwillevaluateeachaccordingtothemissionoftheInstituteofAppliedAgriculture,needfor theproposal,availabilityofresourcesandconformitywithexistingpolicies.

Charge

Thecommitteereviewsallcurriculumguidesannually,approveselectiverecommendations,and makesuretheguidesarecorrectandcurrent.

Meetings

ThecommitteeChairshallschedulemeetingsasneeded,meetingatleastonceasemester.

New Course Proposals

CourseproposalsmaybesubmittedforINAGdepartmentalapprovedcoursesorasUniversity widecoursesorcrosslistedcourses.

CoursessubmittedfortheUniversitywidepopulationfollowtheprocessestablishedbytheVice President'sAdvisoryCommittee(VPAC)andareprocessedonlinethroughthepaperless TestudoCurriculumManagementwebsite.Theapprovalrouteforordinarycurriculumupdates orfortheadditionorsubtractionofcourses:

● Facultymembersubmitsanewcourseproposalormodifiesanexistingcourse

● DepartmentCurriculumManagerroutesproposaltoIAAPCCCommittee

● IAAPCCCommitteedeliberatestoapprovetheproposal

● ProposalisforwardedtoDepartmentChair

● ProposalisforwardedtoPCC

● ProposalisforwardedtoDean(orrepresentative)

● ProposalisforwardedtoAcademicPlanning&Programsinitialreview

● ProposalisforwardedtoSenateCommitteeonPrograms,Curricula&Courses (SenatePCC)

● ProposalisforwardedtoProvost(ordesignee-AssociateProvostforAcademic PlanningandPrograms)finalapproval

TrainingsessionsareofferedfortheonlinecomponentofTestudoCurriculumManagementby theSeniorCoordinatorforAcademicPrograms.

AGuidetoPreparingAcademicProgramProposalsisavailableonlineat http://www.provost.umd.edu/PCC_DOCUMENTS/2013PCCManual.pdf

INAGDepartmentalCourse:AllproposalsforIAAPCCreviewshouldbesubmittedtothe IAA/PCCChairusingtheappropriateIAAPCCformsorthroughTestudoCurriculum Managementdependingonthecourseandproposal.Eachproposalmustincludeinformationthat allowsthecommitteetomakeaninformedjudgmentwhenconsideringitsapproval.The proposalformatincludesquestionsaboutthecurriculum,resourceneeds,andhowtheproposed program/coursefitswiththestrategicdirectionsoftheIAA.

Oncetheproposalissubmitted,eachcommitteememberreceivesacopyoftheproposalorwill beabletoaccesstheproposalthroughcurriculummanagement.Eachmemberevaluatesthe proposal;then,thecommitteemeetstodiscusstheproposal.Thecommitteefocusesitsreview ontheneedfornewresources,ifany,thefitoftheproposedprogram/coursewithexistingor alreadyproposedprograms,academicquality,anditsconsistencywiththestrategicobjectivesof theIAA.Otherissuesmayfigureintothediscussionaswell.

Uponcommitteeapproval,theproposalwillfollowtheflowchartoutlinedinthecurriculum managementsystem.Ifpapercopiesarebeingsubmitted,theIAAPCCChairsignstheforms andforwardstherecommendationtotheIAADirector IftheDirectoragreeswiththe recommendation,theDirectorsignstheformandforwardsittotheCollegeofAgricultureand NaturalResourcesAssociateDeanofAcademicProgramsforapproval.IftheAssociateDean approvesit,theAssociateDeansignsanddatestheformandreturnsittotheIAA’smainoffice wheretheoriginalisfiled.AcopyissenttotheIAAPCCChair.Onceallthesignaturesarein placetheproposalmaybeimplemented.Copiesofcoursesyllabimustbeforwardedtothe Director’sofficetobefiled.

Ifthecommitteedoesnotapproveaproposal,theoriginatoroftheproposalwillbenotifiedand givenanexplanation.Theproposalmayberevisedtoaddressthecommittee’sconcernsand resubmitted.

IftheIAAPCCcommitteeandtheDirectordisagreeonapprovingaproposal,theAssociate Deanwillarbitrateandmakethefinaldecisionifnecessary.

APPENDIX B: SCHOLARSHIP COMMITTEE

InstituteofAppliedAgriculture ScholarshipCommitteeDescriptionandProcedures ApprovedMay15,2002;updatedSeptember17,2021

Membership

TheDirectorwillappointthreeregularfacultymembersandonestaffmembertoserveon theIAAScholarshipCommittee.OnememberwillbeappointedtoserveasChair.TheChair andmemberswillbeappointedforthree-year,renewableterms.Thecommitteemeetsas neededtoevaluatescholarshipapplicationsandawardavailablescholarshipappropriately.

Thethreefacultymembersservingonthiscommitteeshouldrepresentdifferentmajorsatthe IAAandshouldhave12-monthappointmentssincemostoftheapplicationsareevaluatedduring thesummer.

Procedures

TheInstituteofAppliedAgriculture(IAA)ScholarshipCommitteereviewsapplicationsforall educationalawardstheIAAadministers.Applicationsaresolicitedwhenfundsareavailable, typicallyinthespringsemester.Afterthedeadline,andusuallyduringthesummer,the committeeconvenestoreviewapplications,notingthefollowingitems:

1. Completenessofapplication,includingsupportingdocuments,letters ofrecommendation,transcripts,etc.

2. Student’scumulativeIAAGPA(orhighschoolorcollege,ifapplicantisnewly admittedtoIAA).

a) InformationfromtheOfficeofStudentFinancialAid(OSFA),indicating b) ifstudenthascompletedaFreeApplicationforFederalStudentAid (FAFSA)

c) ifaFAFSAwassubmitted,theamountofunmetfinancialneedfor student

3. NumberofcreditsstudenthascompletedatIAA

4. Specialcircumstancessurroundingastudent’sfinancialsituation

Eachcommitteememberrankstheapplicationsingeneral,basedonthestrengthofinformation citedin1-5above.Thecommitteeconfersandselectsrecipientsforeachawardbasedonthe award’scriteria.

Oncethecommitteemakesitsdecisions,thechairpersoncompletesandfilesScholarship

RequestFormsforeachaward,peruniversitypolicy,andsendstheformstotheScholarship CoordinatorforCollegeofAgricultureandNaturalResourcesforprocessing.

Thechairpersonsendsawardletterstoeachstudentrecipient,peruniversityguidelines.IAA requiresthatrecipientssignandreturnawardletters,indicatingtheirwillingnesstoabidebythe criteriarequiredforeachaward,orforfeittheaward.Thechairpersoninformsdonors,when appropriate,whotherecipientis,andacknowledgestheirgiftvialetter.Inaddition,theIAA scholarshipcommitteechairpersonfilesareportwiththeIAADirector,outliningtheawards givenandthedecisionprocess.Finally,thechairpersonsendsthelistofstudentsandtheir awardstotheIAAnewslettereditor.

Attheendofeachacademictermanawardisineffect,thechairpersonconfirmseachrecipient’s eligibilityfortheawards.TheIAABusinessServicesSpecialistreconcilesscholarshipaccounts forawardswherefundsmustbetransferredfromUniversityofMarylandFoundationaccounts andprocessesanycheckssenttoIAAforpaymentofawards.

WhenanewawardisgiventotheIAA,thechairpersonfilesCriteriaSheetswiththeOSFAfor eachestablishedaward.TheIAADirectorisresponsiblefornegotiatinganyMemorandaof Understandingfornewawards,andforkeepingthatinformationonfileatIAA.

APPENDIX C: MARKETING, OUTREACH, RECRUITMENT, AND ENGAGEMENT (M.O.R.E.) COMMITTEE

InstituteofAppliedAgriculture

Marketing,Outreach,Recruitment,andEngagementCommittee

DescriptionandProcedures

ApprovedMarch7,2014

Membership

TheDirectorwillappointthreefaculty,theStudentServicesCoordinator,andtwoIAAstudents toserveontheIAAMarketingOutreachRecruitmentandEngagementCommittee(MORE). OnememberwillbeappointedtoserveasChair.Thefacultywillbeappointedforathree-year termandmaybereappointed.TheIAAMOREcommitteewillworktopromoteIAAwithinthe Universityandbeyond.

Charge

TheMORECommitteeworkstoenhancetheimage,understanding,andpositionoftheInstitute ofAppliedAgricultureamongmembersofthecampuscommunity,pertinentindustries,peer institutions,partnerorganizations,recruitmentchannels,andthegreaterpublic.

Charge

TheMORECommitteecreatesamarketingstrategyandassociatedguidelinesforusebyfaculty, students,andadministratorstoenhanceandenrichthebrandingandidentityoftheInstitute, includingthecreation.

Charge

TheMORECommitteetakesactionswhichharmonizetheInstitute’sidentitywiththatofthe UniversityofMarylandwhilepromotingitsuniqueprograms.

Charge

TheMORECommitteeworkstoencouragetheuseofacommonmessagewhichshareswith appropriatestakeholdersthevalueoftheInstituteanditsprograms.

Charge

TheMORECommitteeleveragesIAAresources-includingstudents,alumniandsupporters-to sharethesemessages.

Charge

TheMORECommitteefacilitatesandempowersstakeholderstoengageindiversesupport activitiessuchasrecruitment,publicengagement,anddonorrelations.

Charge

TheMORECommitteemonitorsandevaluatesprogresstowardprojectandinitiativegoals relatedtothescopeofworkoftheCommitteeandisempoweredtoengageinappropriate activitiestoachievethistask.

Meetings

ThecommitteeChairshallschedulemeetingsasneededmonthly,and/ormeetingatleasttwicea semester.TheChairwillreportcommitteeprogresstotheDirectorduringmonthlyfaculty meeting.

APPENDIX D: ACADEMIC ADVISING GUIDELINES

Institute of Applied Agriculture Academic Advising Guidelines, Approved March 7, 2014

StudentsServed

TheInstituteofAppliedAgriculture(IAA)advisesfullandpart-timestudentsenrolledin itsmajors.IAAadvisorsguideindividualsseekingadmissiontotheIAAandIAAstudents seekingtransferadmissionintoUMCPthroughAgForward.

Advising Structure

AcademicAdvisorsareassignedtostudentsbymajor.AllincomingIAAstudentsarerequiredto attendtheIAA’sorientation,wheretheymeettheiradvisorsandselectclasses.Studentsalso receiveanIAAHandbook,whichdetailsdepartmentanduniversitypolicies,procedures, academicexpectations,andrequirementsoftheirmajors.

TheIAAhasmandatoryadvising,sostudentsmustmeetwiththeiradvisorstoreceivean electronicstampthatpermitsthemtoregister.TheIAA’sStudentServicesCoordinatoror Directoradvisesintheabsenceofastudent’sassignedadvisor.

Studentsconferwiththeiracademicadvisorsaboutacademicandprofessionalconcerns. Advisorsprovideguidanceaboutimprovingacademicperformance.Theyalsoassistinlocating suitableinternshipvenuesandinplacingstudentsinjobsupongraduation.

AcademicAdvisorsoverseestudentinternships,setcriteria,visitstudentsonthejob,and evaluatestudents’reports.

ForAgForwardstudents,IAAAcademicAdvisorswillworkjointlywithanadvisorinthe student’sintendedtransferdepartmentwithinAGNR.Advisorswilldevelopappropriate advisingguidesthatenablestudentstoreceiveanIAACertificateandbaccalaureatedegree. IAAAcademicAdvisorswillfilethestudent’ssigned“LetterofIntenttoTransfer”andmake AgForwardstudentsawareofthetransferrequirements.

TheIAADirectorandStudentServicesCoordinatormayassistinsolvinganyproblemsthatmay arisewithadvisingorregistration.

StudentscompleteaGraduationApplicationFormwhentheyregisterfortheirlastsemester. Advisorsevaluatethestudents’academicprogressandreviewgraduationrequirements.The advisorsendseachgraduationapplicantaletteroutliningthefindingsoftheirreview,alongwith recommendationstoresolveanydeficiencies.Attheendofthesemesterinwhichthestudent graduates,theIAADirectorreviewsthestudents’filestoclearstudentsforgraduation.

Advising Procedures

Student Services Coordinator processes transcripts for new transfer students and sends them

a letter detailing what courses are transferable and to whichIAAcoursestheyareequivalent to. The IAA maintains this, and all other correspondence sent to students, in afilesetupfor eachstudent.Theadvisorisalsosentacopyofthisletter

StudentsaresentemailreminderstopromptthemtochecktheIAAwebsiteandTestudofor courseschedules.

Priortoregistration,studentsareremindedtomakeadvisingappointmentsearlytodiscusstheir courseselectionwiththeiradvisors.

Students meet with theiradvisorstodiscussacademicprogress,problems,andotherconcerns with the students. Once advisor and student determine which courses the students should take, the advisor gives electronic advising stamps to the student, in SIS, which allows the studenttoregisterviaTestudo.

StudentswhoneedspecialregistrationstampsdosothroughtheIAADirector

APPENDIX E: FACULTY PEER EVALUATION FORM

IAA Faculty Peer Evaluation

REVIEW GUIDELINES

Complete this peer review, using the following scale:

5 = Exceptional

4 = ExceedsRequirements

3 = MeetsRequirements

2 = Marginal

1 = Unsatisfactory

NA = NotApplicable

EVALUATION

Actively participates in IAA governance and decision making process

Works cooperatively and in collaboration with colleagues

Actively participates in IAA events

and shares new skills

Responds effectively to assigned responsibilities

Demonstrates problem solving skills

Generates creative ideas and innovative solutions

Is accessible to students by way of advising/orientation/ student clubs/industry conferences/meetings/ workshops/study sessions

Concerned with the intellectual and career development of IAA students

Please provide comments to support or add to your evaluation:

APPENDIX F: FACULTY EXPECTATIONS

Teaching

● Meetfacultyworkloadstandardssetbytheuniversitywhichis5.5classesorthe equivalentof16.5credithoursperyear.Facultymembersareexpectedtoholdclassesas scheduled.Teachingperformancewill,inpart,beassessedbystudentevaluations,which shouldaverage3.0tomeetexpectations.

● Verifyrosters

● PostearlywarninggradesonTestudobytheduedate

● SubmitdeficiencygradestotheIAAOfficebytheduedate

● Keepcoursescurrentandincorporatehands-onlearningforthestudents

● Beaccessibletostudents

● Remaincurrentinacademicdiscipline

Advising (for those faculty with advising responsibilities)

● Meetwitheachadviseeatleastonceeachsemesterandprovideadvisingstamp.

● UsetheuniversitySISsystem.

● AdviseincomingstudentsduringOrientation.

● Conductthoroughreviewofstudent’srecordforpreliminarygraduationclearancewithin thescheduleadjustmentperiod.

● NominateandpreparenominationpackageforatleastoneofyouradviseesfortheIAA OutstandingStudentaward.Submitpackagebytheduedate.

● HelpprepareandparticipateinstudentInternshipWorkshop

● Workwithstudentstoselect,superviseandconductfollowupwithinternships.

Program Development

● Participateinactivitiesforthegoodofthedepartmentincluding,butnotlimited tofacultymeetingsanddepartment/collegecommittees.

● StrivetoimprovetheIAA’sperformancebyidentifyingandsupportingareasinneedand initiatingimprovementplans.WorkwiththeIAAtodevelopstrategiesandworkplans foraccomplishingprogramgoals.

● ServeasalinkbetweentheIAAandexternalgroups

● Keep IAA faculty,staffandstudentsinformedaboutissuesthataffecttheprogram. Provide a minimum of one article per month about your program (students, alumni,courses,research,etc.)tobepostedontheIAAhomepage.

● Helporganize,setup,cleanup,anddevelopactivitiesforIAA’sMarylandDaytable.

Recruitment

● Facultymembersareexpectedtobeinvolvedwithrecruitmenteffortsincluding,butnot limitedto,OpenHousesandspecialevents.

● Eachfacultymembershouldrecruitataminimumofoneoffcampuseventperyear.

● Facultymembersareexpectedtomakeaspecialefforttoidentifyprospectivestudents, beresponsivetoprospectivestudents,makefollow-uptelephonecallsandemails,and meetwithprospectivestudentsandtheirfamilies.

● Review&keepmarketingmaterialsupdatedfortheirprograms

APPENDIX G: POLICY ON APPOINTMENT, EVALUATION, AND PROMOTION OF PROFESSIONAL TRACK FACULTY

ApprovedDecember19,2015;revisedSeptember1,2017;revisedApril12,2019;revised January7,2020;revisedOctober22,2021;revisedApril8,2022;revisedJanuary2023.

1.Purpose

ThisInstituteofAppliedAgriculture(IAA)policysetsthestandardsandproceduresfor appointmentandpromotionofProfessionalTrackFaculty,asdefinedintheFaculty OrganizationsectionoftheIAAPlanofGovernance.ThispolicydoesnotapplytoAdjunct Faculty,asdefinedintheFacultyOrganizationsectionoftheIAAPlanofGovernance.

2.Qualification Requirements for Instructional Ranks

TheIAAusesthreeinstructionalranksforProfessionalTrackFaculty,asdefinedintheFaculty OrganizationsectionoftheIAAPlanofGovernance.Thequalificationrequirementsfor appointmentorpromotiontoeachrankare:

1) Lecturer

TherankofLecturerisusedtodesignatetheappointmentsoffacultymembers:(a)when theyfirstjointheIAA,or(b)whoareservinginapart-timeteachingcapacitywhenthey havesalariedappointmentsgreaterthanorequalto50%FTE,butlessthan100%FTE.The typicalqualificationisaMaster’sdegreeinthefieldofinstruction(orarelatedfield)or equivalentprofessionalexperienceinthefieldofinstruction.Appointmentstothisrankare typicallymadeforonetothreeyearsandarerenewable.

2) SeniorLecturer

InadditiontohavingthequalificationsrequiredofaLecturer,appointmentorpromotionto therankofSeniorLecturerrequiresanexemplaryteachingrecordoverthecourseofatleast five(5)yearsoffull-timeinstruction(oritsequivalent)asaLecturer(orasimilar instructionalrank),includingatleastone(1)yearattheIAAoranotherunitinthe UniversityofMaryland,CollegePark,aswellaspromiseindevelopingadditionalskillsin theareasofinmentoring/advising,scholarship/creativeexcellence,andservice/outreach. Appointmentstothisrankaretypicallymadeforonetofiveyearsandarerenewable.

3) PrincipalLecturer

theUniversityofMaryland,CollegePark,aswellasevidenceofexcellencein mentoring/advising,scholarship/creativeexcellence,andservice/outreach.Appointmentsto thisrankaretypicallymadeforfive-yearcontracts.Renewalappointmentsforadditional five-yearcontractscanbemadeasearlyasthethirdyearofthecurrentfive-yearcontract.

3.Appointment, Evaluation, and Promotion Committee

TheIAAAppointment,Evaluation,andPromotion(AEP)Committeeisthebodythatevaluates appointmentandpromotionapplications.Itisgovernedbytheprinciplesincludedinthe CommitteesandRepresentationsectionoftheIAAPlanofGovernance.

EachAEPCommitteeiscomprisedofatleastthreeIAAProfessionalTrackFaculty(PTK)membersat thesameorhigherinstructionalrankthantheranktowhichthecandidateseeksappointmentor promotion.TheIAADirectorwillappointanAEPcommitteetoconveneasdescribedintheIAA’sPlan ofGovernance IftheappropriatenumberofIAAfacultyataspecificrankareunavailable,theIAA DirectorinconsultationwiththeIAA’ssenior-mostfacultywillsolicitPTKfacultyfromotherunits PrioritywillbegiventoPTKfacultywithteachingappointmentswithinAGNR’sacademicunits

4.Appointment Process

InitialappointmentstotherankofLecturerorSeniorLectureroriginatewiththeIAADirector andaresubsequentlyreviewedandapprovedbytheDean’sOfficeintheCollegeofAgriculture andNaturalResources(AGNR).

InitialappointmentstotherankofPrincipalLectureroriginatewiththeIAADirector,then proceedthroughafacultycommitteeinAGNR,whichissuesarecommendationtotheDean.The initialappointmentdossier(withtheDean’srecommendation)issubsequentlyforwardedtothe campuscommitteeandisultimatelyreviewedandapprovedbytheProvost.

Priortothebeginningoftheirassignments,allIAAProfessionalTrackFacultyshallbeprovided withwrittenappointmentcontractscreatedusingtheonlinecontractmanagementsystemofthe OfficeofFacultyAffairs.TheIAADirectorensuresthatcontractscontainnecessaryelements, includingacleardescriptionofassignmentsandexpectationsassociatedwiththeappointment,as wellasinformationonhowtoaccessIAApoliciesandprofessionalresources.

5.Evaluation and Promotion Process

PromotionapplicationsoriginatewiththeIAAfacultymember.Thefacultymembermustbe ProfessionalTrackFacultyforconsideration.Thefacultymembermayinitiatepromotionreview asearlyastheacademicyearbeforebecomingeligibleforpromotion.Tobeconsideredfor promotion,theIAAfacultymembermust:

1) WriteaformallettertotheIAADirectorrequestingconsiderationforpromotion(the “RequestforConsiderationLetter”)andoutlininghowthefacultymembermeetsthe qualificationrequirementsforthenextinstructionalrank(asoutlinedinthispolicy).

2) TheIAADirectorreviewsthecandidate’sRequestforConsiderationLetteranddecides whetherthecandidatemeetsthequalificationrequirementsforthenextinstructional rank.Subsequently,theIAADirectorinformsthecandidateinwritingwhetherthe candidate’srequestforconsiderationhasbeenapprovedornot.Ifthecandidate’srequest forconsiderationhasbeenapprovedbytheIAADirector,thecandidatepreparesaRank AdvancementApplicationPackage(the“ApplicationPackage”)andsubmitsittothe ChairoftheIAAAEPCommittee.

3) TheIAAAEPCommitteemaycontactthecandidateforclarificationand/oradditional information.TheIAAAEPCommitteeevaluatesthecandidate’sApplicationPackage againsttheRankAdvancementEvaluationRubric(the“EvaluationRubric”)andmakes adecisiontoapproveorrejecttheapplication.Subsequently,theChairoftheIAAAEP Committeeforwardsthecandidate’sApplicationPackage,aswellasthecompleted EvaluationRubric,totheIAADirector.

4) TheIAADirectorreviewstheApplicationPackageandEvaluationRubricandmayaskthe PromotionCommitteeforclarificationand/oradditionalinformation.TheIAADirectormay alsocontactthecandidateforclarificationand/oradditionalinformation.Subsequently,the IAADirectormakesadecisiontoapproveorrejecttheapplication.

5) IfboththeIAAAEPCommitteeandtheIAADirectorrejecttheapplication,thecandidateis notpromoted.

6) IfeithertheIAAAEPCommitteeortheIAADirectorapprovestheapplication,theIAA DirectorsubmitstheApplicationPackageandEvaluationRubric,alongsidea“Chair’s Letter”fromtheIAADirector,totheAssociateDeanofAcademicAffairsintheCollegeof AgricultureandNaturalResources(AGNR)forcollege/campuslevelreview

ApplicationstotherankofSeniorLecturerareapprovedorrejectedatthecollegelevel(i.e., theAGNRAEPCommitteemakesarecommendation,andtheDeanmakesafinaldecision), inaccordancewiththeAGNRPolicyonAppointment,Evaluation,andPromotion(AEP)of ProfessionalTrackFaculty

ApplicationstotherankofPrincipalLecturerthatareapprovedatthecollegelevel(i.e.,the AGNRAEPCommitteemakesarecommendation,andtheDeanmakesafinaldecision) moveforwardtothecampus-levelreview(i.e.,theUMDAEPCommitteemakesa recommendation,andtheProvostmakesafinaldecision).

7) Intheeventofanegativedecision,thecandidateshallbenotifiedinwritingbytheIAA Director(ifthedecisionwasreachedattheIAAlevel)orbytheDean(ifthedecision wasreachedatthecollegelevelorcampuslevel).

8) IntheeventofapositivedecisionbytheAGNRDean(forSeniorLecturerapplications)or Provost(forPrincipalLecturerapplications),thecandidateshallbenotifiedinwritingbythe IAADirector Thepromotionshallbeaccompaniedbyanincreaseincompensationnoless thantheminimumincreasesetannuallybytheCollegeofAgricultureandNatural Resources.Thesalaryincreasemustbeconsistentforallcandidatesinagivenrankinany academicyear.Futureappointmentsshallbemadetothefacultyrankgrantedthroughthe

promotionprocess.

9) AcandidatewhoseapplicationisrejectedisencouragedtomeetwiththeIAADirector todiscusstheresults.Thecandidateisfreetoreapplyforpromotionafterone(1)yearof additionalfull-timeinstruction(oritsequivalent)attheIAA.Acandidatewhoreapplies mayrequest(inwriting)thatadifferentcommitteeofProfessionalTrackFacultybe involvedinthesecondreview.Those“special”committeemembersareelectedbythe ProfessionalTrackFacultyviaanonymousballotduringaFaculty/StaffMeeting.

6.IAA AEP Committee Review Procedure

TheIAAAEPCommitteereviewprocedureincludesseveralsteps:

1) Uponreceipt,theIAAAEPCommitteeChairforwardsthecandidate’sApplicationPackage (eitherelectronicallyorinhardcopy)totheothertwomembersoftheIAAAEPCommittee.

2) Allcommitteemembersperformindividualevaluationsofthecandidate’sApplication PackagebasedonthecriterialistedintheEvaluationRubric.

3) TheIAAAEPCommitteeholdsoneormoremeetingstocollectivelyevaluatethe candidate’sapplication.TheoutcomeisacompletedEvaluationRubricanddecisionto approveorrejecttheapplication.

4) TheIAAAEPCommitteeChairforwardstheApplicationPackageandcompleted EvaluationRubrictotheIAADirector.

7.Timeline for Review

ProfessionalTrackfacultymembersmayinitiatepromotionreviewasearlyastheacademicyear beforebecomingeligibleforpromotionbysubmittingaRequestforConsiderationLettertothe IAADirector Thecollege-levelreviewoccursonastandardschedule,withthefollowing deadlinessetannuallybytheCollegeofAgricultureandNaturalResources(AGNR):

September15—RequestletterduetoIAADirector

October30—PromotionpackagesduetoIAAPromotionsCommittee(electroniccopyandone hardcopy)

December15—Committee’srecommendation&reportduetoIAADirector

February1—PacketsareduetotheCollege

March1—Packetsduetocampusforthird-levelpromotions

Withinten(10)businessdaysofreceivingtheRequestforConsiderationLetterfromthe candidate,theIAADirectorinformsthecandidateinwritingwhethertherequestfor considerationhasbeenapprovedornot.

Within30calendardaysofreceivingtheApplicationPackagefromthecandidate,theIAAAEP CommitteemakesadecisiontoapproveorrejecttheapplicationandnotifiestheIAADirector

Withinten(10)businessdaysofreceivingtheApplicationPackageandEvaluationRubricfrom theIAAAEPCommittee,theIAADirectoreither(a)sendsaletterofexplanationtothe candidate(forapplicationsrejectedbyboththeIAAAEPCommitteeandtheIAADirector)or (b)submitstheApplicationPackageandEvaluationRubric,alongsidea“Chair’sLetter,”tothe AssociateDeanofAcademicAffairsinAGNRforcollege/campuslevelreview(forapplications approvedbyeithertheIAAAEPCommitteeortheIAADirector).

ForcasestobereviewedbytheProvost(i.e.,applicationstotherankofPrincipalLecturer),Application PackagesmustbesubmittedthroughtheonlineAEPdossiermanagementapplicationbyMarch1ofa givenacademicyearpromotioncycleinaccordancewithAGNRanduniversitypolicy.

8.Grievance Procedure

Thecandidatecanappealanegativedecisionbasedonallegedviolationsofproceduralprocess thatwouldhavehadamaterialeffectonthedecision.Allappealsshallbehandledaccordingto theproceduresestablishedbytheProvost’sOfficeofFacultyAffairsandshallbeinitiatedwithin theperioddefinedinthoseprocedures.ForProfessionalTrackFacultyappointmentsthatdonot havemaximumterms,anegativedecisionregardinganapplicationforpromotiondoesnot automaticallyprecluderenewaloftheexistingappointment.

9.Evaluation Criteria

ThecriteriaforpromotiontoaninstructionalrankareincludedintheRankAdvancement EvaluationRubric.ThesecriteriashallbereviewedperiodicallybytheIAAProfessionalTrack Faculty,butnolessfrequentlythanonceeveryfive(5)years.

10.Rank Advancement Application Package

ThecandidateforrankadvancementisexpectedtoputtogetheranApplicationPackagefor reviewbytheIAAAEPCommittee.Suggesteditemsforinclusionare:

0 Rank Advancement Application Form

Use the IAA form

1 Cover Letter Required This should be a personal statement outlining how the candidate meets the qualification requirements for the next rank, how the candidate has performed the duties specified in the appointment contract, and the candidate’s teaching philosophy and significant contributions Do not exceed four (4) pages of single-spaced text.

2 Curriculum Vitae or Resume

3 Teaching, Advising and Mentoring Overview

4 Scholarship and Creative Overview

Required If submitting a CV, use the approved University of Maryland template provided by the Office of Faculty Affairs

Required This document could include:

● Summary of courses taught (highlighting any innovations)

● Quantitative summary of student evaluations

● Summary of programs / courses / workshops / labs created or updated (highlighting the candidate’s specific contributions)

● Peer/supervisor assessment of teaching

● Summary of student advising activity

● Summary of mentorship activity

Optional This document could include:

● Summary of participation in professional development opportunities

● Summary of presentations at professional events

● List of publications (e g , published books or articles in journals / conference proceedings / professional publications, etc.) and/or completed creative works (e.g., blog posts, op-ed articles, videos, etc.) and/or grant writing activity

5 Service and Outreach Overview

Optional This document could include:

● Summary of contributions to department / college / university committees

● Summary of collaborative activities within IAA

● Summary of local / regional / national / international professional engagement and leadership

11. Rank

Advancement

Application Form and Evaluation Rubric RANK ADVANCEMENT APPLICATION FORM

Name:

Title:

Department:

College:

ApplicationforRankAdvancementfrom: (Check one)

☐LecturertoSeniorLecturer

☐SeniorLecturertoPrincipalLecturer

Signature:

Date:

ENCLOSURES

(Checkallthatapply)

1. Cover Letter

☐ PersonalStatementofTeachingPhilosophyandSignificantContributions(donotexceed fourpagesofsingle-spacedtext)

2. Resume or Curriculum Vitae

☐CurrentResumeorCurriculumVitae(usingapprovedtemplate)

3.Teaching, Advising and Mentoring Overview

☐SummaryofCoursesTaught(highlightanyinnovations)

☐QuantitativeSummaryofStudentEvaluations(donotincludeindividualcomments)

☐ SummaryofPrograms/Courses/Workshops/LabsCreatedorUpdated(highlight yourspecificcontributions)

☐Peer/SupervisorAssessmentofTeaching

☐SummaryofStudentAdvisingActivity

☐SummaryofMentorshipActivity

4. Scholarship and Creative Overview

☐SummaryofParticipationinProfessionalDevelopmentOpportunities

☐SummaryofPresentationsatProfessionalEvents

☐ ListofPublications(e.g.,PublishedBooksorArticlesinJournals/Conference Proceedings/ProfessionalPublications,etc.)and/orCompletedCreativeWorks(e.g.,Blog Posts,Op-EdArticles,Videos,etc.)and/orGrantWritingActivity

5. Service and Outreach Overview

☐SummaryofContributionstoDepartment/College/UniversityCommittees

☐SummaryofCollaborativeActivitieswithinIAA

☐ SummaryofLocal/Regional/National/InternationalProfessional EngagementandLeadership

Rank Advancement Evaluation Rubric

This rubric consists of three areas:

1. Teaching, Mentoring, and Advising Excellence (70% of score)

2. Scholarship and Creative Excellence (15% of score)

3. Service and Outreach Excellence (15% of score)

For area 1, Version A of the rubric should be used for faculty whose contracts include advising responsibilities.

Version B should be used for faculty whose contracts do not include advising responsibilities.

1. Teaching, Mentoring, and Advising Excellence (weight: 70%)

Version A: for faculty members whose appointments do include academic advising responsibilities

Category Unsatisfactory (0-4 points, in 0 5-point increments)

Student evaluations Average student evaluations below 3

Teaching innovations and effectiveness (such as DEIR, Teaching Awards/Grants , innovative ideas, etc )

Coaching, mentoring, and advising students

Insufficient evidence of efforts to keep programs/ courses and delivery current

Satisfactory (5-7 points, in 0 5-point increments)

Average student evaluations in the 3-3.25 range

Evidence of satisfactory efforts to keep programs/ courses and delivery current

Excellent (8-10 points, in 0 5-point increments) Points earned

Average student evaluations in the 3.25-4 range

Evidence of exemplary efforts to keep programs/ courses and delivery current

Insufficient evidence of performance in advising and mentorship

evidence of satisfactory performance in advising and mentorship

evidence of exemplary performance in advising and mentorship peer/ supervisor assessment of teaching

Overall negative feedback

Overall positive feedback

Overall excellent feedback

Subtotal #1

Version B: for faculty whose contracts do not include advising responsibilities

2. Scholarship and Creative Excellence (15%)

category Unsatisfactory (0-5 points, in 0.5-point increments)

Professional Development

Insufficient evidence of professional development (0-1 activities/year)

Satisfactory (6-10 points, in 0.5-point increments)

Evidence of participation in professional development opportunities (eg., courses, certificates, degrees, workshops, etc.) (2-3 activities/year)

Excellent (11-15 points, in 0.5-point increments)

Evidence that professional development opportunities have been used to improve teaching/ scholarship/ service (more than 3 activities/year)

Points earned

Service to the Profession (such as MD Lead, GIFT Day, PTK Symposium, TLTC Symposium, textbook writing, creative work, websites, teaching modules to share, IAA Newsletter, Diamondback , journals, magazines, newspapers, etc.)

Insufficient evidence of service to the professional, which may include presentations/publication s (local/state/regional/ national/international), creative works, grant-writing activity, or memberships/service in professional organizations. (0-1 activities)

Evidence will include an average of at least 2 examples of service to the profession per year, which may include presentations/publications (local/state/ regional/ national /international), creative works, grant-writing activity, or memberships/service in professional organizations.

Evidence will include an average of at least 3 or more examples of service to the profession per year* which may include presentations/publicati ons (local/state/ regional/ national /international), creative works, grant-writing activity, or memberships/service in professional organizations.

Subtotal #2

* Year is based on the start date of employment.

3. Service and Outreach Excellence (15%)

category Unsatisfactory (0-4 points, in 0 5-point increments)

Department/ College/ University Committee Attendance and Contributions (Serving as chair of a committee counts as 2 activities in that year)

Minimum involvement in higher education committees or activities or concerns (0-1 activities/year)

Satisfactory (5-9 points, in 0 5-point increments)

Evidence of regular participation in department or college or university committees and activities (2-3 activities/year)

Excellent (10-15 points, in 0 5-point increments) Points earned

Evidence of exemplary participation in department/college/ university committees and activities (more than 3 activities/year)

Collaborative or Community Building Activity within IAA, Including Student Service (such as MD Day, work with a peer, textbook creation, Impromptu in Garden, Student Activity, Open Houses, Back to School Bash, etc.)

Minimum collaboration with IAA and/or IAA colleagues (0-1 activities/year)

Evidence of regular collaboration with IAA and/or IAA colleagues (2-3 activities/year)

Evidence of exemplary collaboration with IAA and/or IAA colleagues (more than 3 activities/year)

Subtotal #3

Additional pts possible for following category

Local/ Regional/ National/ International Professional Engagement and Leadership - Such as activities outside of academic/teaching work that support local, state-wide, regional, national, or international industry or communities, such as board membership, leadership or committee service to a professional organization, or volunteer service that leverages your professional skill for the public good.

Zero extra pts

No evidence of engagement in advancing the profession (0 activities)

2-4 extra pts

Evidence of engagement in advancing the profession (1-2 activities)

5-6 extra pts

Evidence of exemplary engagement in advancing the profession (3 or more activities

Subtotal #3

Calculate the total number of points using the formula.

TOTAL = (SUBTOTAL #1 x 0.70) + (SUBTOTAL #2 x 0.15) + (SUBTOTAL #3 x 0.15)

SUBTOTAL #1 x 0.70=

SUBTOTAL #2 x 0.15=

SUBTOTAL #3 x 0.15=

TOTAL: points out of 37 possible points, representing a score of %

A score of at least 80% is required for promotion to Senior Lecturer Rank.

A score of at least 85% is required for promotion to the Principal Lecturer rank.

Decision:

Approve the application

Reject the application

IAA AEP Committee Members:

Name: Signature:

Date:

APPENDIX H: IAA AWARDS COMMITTEE

InstituteofAppliedAgriculture AwardsCommitteeDescriptionandProcedures

ApprovedMay22,2020

Membership

TheDirectorwillappointthreetofivefacultymemberstoserveontheIAAAwardsCommittee. One memberwillbevotedtoserveasChairbythecommittee.Thefacultywillbeappointedforathree-year termandmaybereappointed.Committeemembersmaybenominatedforawardsduringtheirtermof serviceontheAwardsCommittee.

Charge

TheAward’sCommitteepromotestheIAAandadvancesthecareersofIAAfacultyandstaffby nominatingfacultyandstaffforappropriateawardsbothoncampusandoffcampus.Thecommittee evaluatesannouncementsaboutawardstodeterminewhetherIAAfacultyareeligibleandwhetherthe committeeshouldsubmitnominations;choosesappropriatenominees;solicitsexternallettersofsupport, whenneeded;developsandsubmitsnecessarymaterialsaccordingtodeadlines.

WhennominationsrequiretherecommendationoftheIAADirector,theAwardsCommitteerequeststhat theDirectorprovidethenecessarymaterials.WhennominationsmustbesubmittedbytheDirector,the AwardsCommitteenotifiestheDirectorandprovidesallothermaterialsinadvanceoftheaward deadline.

Charge

TheAwardsCommitteecreatesandadministersIAADepartmentalAwards.

Charge

TheAwardsCommitteecuratesalistofawardsforwhichtheIAAfacultyandstaffareeligible.

Charge

Thecommitteekeepsarecordofallnominationsandtheassociatedmaterials;theserecordsare accessibletoallmembersofthecommittee.Unlikemostcommitteematerials,theAwardsCommittee recordsshouldnotbemaintainedinaspacethatisopentoallfaculty;rather,theserecordsshouldbe housedinalocationaccessibleonlytocommitteememberstoprotecttheconfidentialityofitemssuchas lettersofrecommendation.Thechairpersonofthecommitteeshallmaintaintheaccesstothisfolderby addinganynewcommitteemembersandremovinganymemberwhohasleftthecommittee.

Charge

EachyearthecommitteewillcompileasummaryreportfortheDirectortopresentattheannualStateof theIAAAddress.

Meetings

ThecommitteeChairshallschedulemeetingsasneeded,meetingatleastoncepersemester.TheChair willreportcommitteeprogresstotheDirectorduringmonthlyfacultymeetings.

APPENDIX I: THE DIVERSITY, EQUITY, INCLUSION, AND RESPECT COMMITTEE

InstituteofAppliedAgriculture

Diversity,Equity,Inclusion,andRespectCommittee(DEIR)

DescriptionandProcedures

ApprovedApril16,2021

Membership:

TheDirectorwillappointthreetosixfacultyandstaffandrequestonetotwostudentvolunteerstoserve ontheIAADiversity,Equity,Inclusions,andRespect(DEIR)Committee.Onefacultymemberorstaff memberwillbevotedbythecommitteetoserveasChairforathree-yeartermandmaybereappointed. Thefaculty/staffmemberswillbeappointedforthree-yeartermsandmaybereappointed.Student volunteerswillserveoneyearandmaybereappointed.

Charge:

TheDEIRCommitteeworkstoenhancetheunderstandingandcompetencyoftheIAAfaculty,staff,and studentsincultivatingadiverse,equitable,inclusive,andrespectfulculturewithintheIAA,its contingencies,andcommunities.

Charge:

TosupporttheeffortsoftheAGNRandtheUniversityatlargeinstrengtheningprogramsandeducational experiencestobeexpandedandmorediverse,equitable,inclusive,andrespectful.

Charge:

Tocreateandupdateanannualplanwithtargetedinitiativesandmeasurableoutcomesaimedat monitoringtheIAA’scommitmenttocreatinganeducationalandworkenvironmentthatisrichin diversity,equity,inclusivity,andrespectfulofallstudents,facultyandstaff.

Charge:

TodevelopandmonitoraqualitativeandquantitativesketchofhowidentifiedDEIRindicatorsimpact thefaculty,staff,andstudentexperience,knowledge,andsuccessaswellasimpactsonvariousIAA constituenciesandcommunities.

Charge:

ToassistinthepromotionofavisionoftheIAArecruitmentmarketthatdemonstratesanappreciationfor diversity,equity,inclusivity,andrespectabilityascorevaluesandaneducationalbenefittobecultivated asavitalcomponentpersonalandprofessionalgrowth.

Charge:

Toidentifyareasofstrengthandareasinneedofimprovementinaquestforcultivatingopportunitiesor challengesthatwilldrivetheIAAtowardthrivingindiverse,equitable,inclusive,andrespectful academicunitbymodifyinggoalsandstrategiesorsuggestingnewones.

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Charge:

ToguidefacultyinthedevelopmentoflearningoutcomesinvolvingIAADEIRprioritiesandgoalsthat maybeassessedinstudentachievementassociatedwithdiversity,equity,inclusionandrespect.