Postgraduate Graduation Guide 2017

POSTGRADUATE GRADUATION 2017 WEDNESDAY 3 MAY

Your guide to graduation and beyond www.imperial.ac.uk/graduation #OurImperial

“ Today is a special day for all of us. It is a time of celebration of excellence and accomplishment. It is a day that I hope you will remember forever.�

Professor Alice P. Gast

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CONGRATULATIONS! Your Graduation is a celebration of your achievement and marks the beginning of the next step of your career and the start of your journey as an alumnus of Imperial College London.

This guide contains all of the information you need to know for Graduation Day – make sure you bring this and the rest of the envelope contents with you on the day (ceremony and reception tickets and alumni form). You can also find how to sign up to get the most out of your alumni connection.

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YOUR ESSENTIAL GRADUATION CHECKLIST BEFORE THE DAY

l Hire your gown – before Wednesday 12 April at 12.00 UK Time l Plan your day – see pages 10–11 l Let us know if you can no longer attend – before Friday 21 April at 12.00 UK Time

ON THE DAY

l Bring this booklet and the contents of your envelope with you l Arrive in plenty of time – see pages 10–11 for your Graduation day schedule l Collect your gown – see pages 10–11 for collection schedule l Drop off your opt-in form at the alumni stand and collect your Graduation pin l Have your professional photograph taken l Celebrate at your departmental reception – see page 15 for your reception location l Share your photos and see them displayed on the screen in the Royal Albert Hall using #OurImperial

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BEFORE THE DAY Essentials HIRE YOUR GOWN All graduands attending the ceremonies must wear academic robes.

Gowns for Graduation must be booked in advance at www.gownhire.co.uk or by calling +44 (0)1223 861 854 before the deadline of Wednesday 12 April 2017 at 12.00 UK Time.

PLAN YOUR DAY Arrive with plenty of time to collect your gown (see schedule on pages 10–11) and arrive at the Royal Albert Hall 45 minutes before your ceremony starts.

READ THE CEREMONY PAGES We advise you make yourself aware of what to expect in your ceremony before you arrive (see page 12).

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VISA LETTERS If you or your guests are travelling from outside the European Union and require a visa you can request a visa letter at www.imperial.ac.uk/ graduation/visas

CANCELLATIONS AND REFUNDS If you can no longer attend please contact the Graduation team as soon as possible. Refunds on guest tickets can only be refunded if returned to the Graduation office by no later than Friday 21 April 2017 at 12.00 (UK Time).

SPECIAL REQUIREMENTS If you or your guests have special requirements (e.g. disabled seating in the Hall) you should have indicated this when you confirmed your attendance.

If you have not done so please contact the Graduation team immediately – graduation@imperial.ac.uk

PHOTOGRAPHY Pre-graduation photography will be available in the Queen’s Tower Rooms on Tuesday 2 May (10.00–18.00).

On Graduation Day photography will be provided on campus (08.00–20.00).

Visit www.tempest-graduations.co.uk to view available photography packages.

PRE-ORDER YOUR GRADUATION BOUQUET Pre-order bouquets to collect on the day of Graduation at Dalby Court at https://shop.maryjanevaughan.co.uk/ grads.

Blue badge parking We regret that car parking is not available on South Kensington Campus or at the Royal Albert Hall.

There are a number of pay and display NCP car parks within the vicinity of the College. There is a limited number of blue badge parking spaces that can be reserved for those with disabilities.

If you have yet to indicate that you need blue badge parking please inform the Graduation team immediately – graduation@imperial.ac.uk.

LIVE STREAM The ceremonies will be live-streamed on the Graduation website so that those who cannot attend can watch online.

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ON THE DAY Essentials BRING THIS ENVELOPE WITH YOU Ensure you bring your ceremony tickets, departmental reception tickets and your alumni form. If you misplace your tickets please contact the Graduation team as soon as possible.

COLLECT YOUR GOWN Your gown can be collected from the Great Hall at the following times.

10.30 ceremony: 08.00–10.30 13.45 ceremony: 08.00–13.45 17.00 ceremony: 12.00–17.00 Ensure you bring your booking reference email with you and that you allow plenty of time to collect your gown. Return your gown to the cloakroom, Level 2 Sherfield, by no later than 20.30.

OPT-IN AND COLLECT YOUR ALUMNI PIN Make sure you visit the alumni team in the Great Hall to drop off your opt-in form (enclosed) and collect your pin before your ceremony (see pages 26–27 for more details).

PHOTOGRAPHY Photography will be available in the Student Union and will be open from 08.00 to 20.00. Ensure you leave enough time to have your photograph taken. You can visit photography before or after your ceremony as long as you have your gown.

ADDITIONAL TICKETS Ceremony-only tickets will be available to purchase on the day from the Box Office at the Royal Albert Hall (located at door 12). Please note, tickets can only be sold to the graduating student and the graduating students must have their student ID card (or another form of photographic ID) to purchase the tickets. Tickets cost £20 each and only cash can be accepted.

ON THE DAY TICKET COLLECTION If you have already paid for your tickets and have not received these in the post before Graduation please contact the Graduation team as soon as possible or visit them at door 6 of the Royal Albert Hall from 09.00 on Graduation day.

Tickets can be reissued from here, or collected if prior arrangements have been made with the Graduation team.

DRESS CODE Graduation ceremonies are a formal occasion and therefore graduands and guests are expected to dress accordingly.

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COLLECT YOUR GRADUATION BOUQUET Pre-ordered Graduation bouquets can be collected from Dalby Court. There will be a limited number of bouquets available to purchase on the day. Please note that both cash and card can be accepted.

PURCHASE MERCHANDISE Merchandise and graduation jewellery will be available from Level 2 Sherfield Building from 08.00–18.00.

PERSONAL BELONGINGS A small cloakroom will be provided in the Royal Albert Hall, however items are left at your own risk. Unfortunately there are no left luggage facilities on campus.

MOBILE PHONES AND PHOTOGRAPHY No flash photography is allowed in the Royal Albert Hall. Students are politely reminded that the taking selfies on stage inside the hall is not permitted.

Things to bring • This booklet and the other contents

of this envelope – including your tickets and your alumni form • Gown confirmation • Safety pins to hold your gown in place • Cash to purchase additional tickets (if you require them) • Camera to capture your day Don't forget to share your photos with us by using #OurImperial hashtag and see your photos on the screen inside the Royal Albert Hall before your ceremony.

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GRADUATION DAY SCHEDULE Time

10.30 ceremony Imperial College Business School and School of Professional Development

08.00

Gown collection, photography, and pin collection at the alumni stand open (see page 8 and map on the centre pages)

09.45

Royal Albert Hall opens for 10.30 ceremony

10.15

Royal Albert Hall doors close – please ensure you are seated by 10.15 Graduands and their guests cannot be admitted after this time

10.30

10.30 ceremony begins

13.45 ceremony Faculty of Natural Sciences and Faculty of Medicine Gown collection, photography, and pin collection at the alumni stand open (see page 8 and map on the centre pages)

12.00 12.15

10.30 ceremony finishes and receptions begin on campus (see page 15)

13.00

Royal Albert Hall opens for 13.45 ceremony

13.30

Royal Albert Hall doors closes – please ensure you are seated by 13.30 Graduands and their guests cannot be admitted after this time

13.45

Receptions finish

15.30

13.45 ceremony begins 13.45 ceremony finishes and receptions begin on campus (see page 15)

16.15 16.45

17.00

Pin collection at the alumni stand closes

Receptions finish, and pin collection at the alumni stand closes

20.00

Photography closes

Photography closes

20.30

Gown return closes

Gown return closes

18.30

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17.00 ceremony Faculty of Engineering Pin collection at the alumni stand open (see page 8 and map on the centre pages)

Gown collection and photography open (see page 8 and map on the centre pages)

Royal Albert Hall opens for 17.00 ceremony Royal Albert Hall doors close – please ensure you are seated by 16.45 Graduands and their guests cannot be admitted after this time 17.00 ceremony begins. Pin collection at the alumni stand closes 17.00 ceremony finishes and receptions begin on campus (see page 15) Receptions finish and photography closes Gown return closes

THE CEREMONIES Essentials YOUR TICKET Your ceremony and departmental reception tickets have been posted to you with this booklet. Ceremony ticket indicates your seat by door, area, row and seat number. Student tickets have a ‘student ticket’ label attached to them. Please note that students will not be sat with their guests.

Please ensure you sit in the seat assigned to you, as occupying the wrong seat will disrupt the presentations.

KEY TIMINGS 10.30–12.15 Imperial College Business School and School of Professional Development Doors open: 09.45 Doors close: 10.15 Please ensure you are in your seats by 10.15 at the latest.

13.45–15.30 Faculty of Natural Sciences and Faculty of Medicine Doors open: 13.00 Doors close: 13.30 Please ensure you are in your seats by 13.30 at the latest.

17.00–18.30 Faculty of Engineering Doors open: 16.15 Doors close: 16.45 Please ensure you are in your seats by 16.45 at the latest.

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Watch previous ceremonies on the College’s YouTube channel to see what to expect on Graduation Day

youtube.com/imperialcollegevideo

WHAT TO EXPECT Each ceremony lasts around an hour and a half. The ceremony begins with the audience upstanding as the academic procession enters the Hall.

Once the procession is seated on stage, the audience takes their seat and the Student Union President, and the President of the College give speeches.

Once the speeches have finished, academic staff read out the names of graduands from each department.

At the appropriate moment, you and your fellow graduands will be instructed to stand and proceed to the right hand side of the stage.

Your name will be checked against the list of student names, which is why you must be sat in the seat indicated on your ticket. When you reach the top of the stairs on stage, a member of staff will check your name for the final time and you will be signalled when you should process across the stage.

Your name will be called and you will walk across the stage to shake hands with the President, Provost or Chair of the College and your Faculty Dean. You will then proceed down the opposite staircase and be directed back to seating. It is advised that you leave your handbags and personal belongings with your guests.

Opt-in and collect your

free

commemorative graduation pin Congratulations on your graduation! Your connection with Imperial is a lifetime resource. Make the most of it by opting in to receive information from us about how to access your alumni benefits.

HOW TO CLAIM YOUR PIN • Check that your contact information

on the enclosed alumni form is correct, choose how you would like to hear from us, and sign the form • Bring this form to the alumni stand at gown collection and exchange it for your free commemorative Graduation 2017 pin

Wear your pin with pride!

DON'T MISS OUT ON EXCLUSIVE BENEFITS! To ensure you can benefit fully from your Imperial connection, we need to be able to contact you; to help you connect with your fellow alumni and enjoy your benefits and services. Without your explicit consent, we will be unable to contact you at all after Graduation.

www.imperial.ac.uk/alumni

DEPARTMENTAL RECEPTIONS ON CAMPUS After your ceremony has finished, a reception will be held on campus for you and your guests to celebrate with the rest of your department.

The tickets for these receptions are enclosed with this booklet – please remember to bring these with you.

The location of your department’s reception is indicated on your ticket – please refer to the tickets in your envelope and the campus map (pages 17–20) to see where your reception is taking place.

At the departmental receptions you and your guests can enjoy a selection of delicious canapés, graduation cupcakes and refreshments.

Please check the location of your reception on your enclosed tickets.

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GRADUATION DAY CAMPUS MAP

CAMPUS MAP MAP KEY

Gown collection

Photography (on the day and pre-graduation) Alumni team (graduation pin collection and opt-in pods)

Information desk (08.00–17.00)

Student Union shop

Bouquet collection

Message boards

Photo opportunities

Graduation dining

Cashpoint Toilets South Kensington Underground Station

Bus stops

Main walkway (accessed from the College Main Entrance and via Level 2 Sherfield Building)

Building entrance

The College map is available in other formats including with accessible routes and in large print.

Please contact the Graduation team: graduation@imperial.ac.uk

MAP KEY (by location)

1 Royal Albert Hall (showing door numbers)

• Door 6: – Graduation team info desk

• Door 12: – Box Office: open from 09.45 for on the day ceremony tickets 2

Beit Quad • Photography

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Royal School of Mines • Level 1: G01, G04 and G05 • Level 3: 301 D,E and F

4 College Main Entrance

• Information desk 08.00–17.00 5 Imperial College Business School 6 Alumni Visitor Centre 7 Dalby Court graduation hub

• Bouquet collection

• Message boards

• Photo opportunities

• Open-air seating area 8 Sherfield Building

• Level 1: – Queen’s Tower Rooms – Pre-graduation day photography (page 7) – Student Union Shop

• Level 2: – Great Hall, gown collection and alumni team – Senior Common Room – Student Union Shop (off Level 2 walkway) 9 Queen’s Lawn Marquee 10 Sir Alexander Fleming Building (SAF) 11 58 Prince’s Gate 12 Prince's Gardens marquee 13 City and Guilds Building foyer

SHARE YOUR GRADUATION DAY #OurImperial SHARE YOUR FONDEST MEMORY OF IMPERIAL COLLEGE LONDON

BE ON THE LIVE SCREEN IN THE ROYAL ALBERT HALL

Share your fondest memory of your time at Imperial College London with us on our message boards in Dalby Court and on social media using #OurImperial.

Show off and celebrate by sharing your selfies and photos using #OurImperial so they appear on the large screen in the Royal Albert Hall and across screens on campus on your graduation day.

“ Meeting like-minded, highly-accomplished men and women from across the globe.”

Mais Najib (MBA 2008)

Our social media feed will appear on the large screen in the Royal Albert Hall 45 minutes before each ceremony.

TAKE A SNAP Use our special Graduation 2017 Snapchat geo-filter on Graduation Day.

“ Imperial gave me academic, intellectual and emotional freedom. It is a truly wonderful place to be.”

Lesley Drake (PhD Epidemiology/ Parasitology 1993)

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Get your personalised graduation gifts

Find the perfect gift to celebrate your graduation at the Union Shop.

Our partners work directly with you to craft the ideal rings, watches, frames and plaques.

Visit our shop to see the full range or order online at imperialcollegeunion.org/shop.

shop

Also available at the Union Shop

Our branded clothing and gift range from the Union Shop features unique products that reflect the rich heritage and culture of Imperial College London.

Visit us on Graduation Day! Concourse Level 2, Sherfield Building Imperial College Union, Beit Quadrangle

WELCOME TO IMPERIAL’S ALUMNI COMMUNITY alumnus /əlumnəss/ ·noun (pl. alumni /əlumnī/) a former pupil or student of a particular school, college or university.

— ORIGIN Latin, ‘pupil’, from alere ‘nourish’

FROM THE DIRECTOR OF ALUMNI RELATIONS Congratulations! As an Imperial graduate you are joining a prestigious global community of more than 190,000 alumni.

You can now access exclusive alumni benefits and services, attend events and networking opportunities in your local area, and make the most of our professional development and career support.

A strong community relies on us all being connected. To access your alumni benefits, you need to actively opt-in to receiving communications from us.

Enclosed with this guide is a leaflet and opt-in form, providing you with a series of options so you can select how you’d like to hear from us.

Please hand this form in to the alumni team when you collect your gown.

Tell us what Imperial means to you and share photos and memories of your time here with your alumni community:

www.imperial.ac.uk/alumni bit.ly/imperial-alumni alumni.imperialcollegelondon #OurImperial 26

You’ll also be able to collect your commemorative Graduation 2017 pin to wear on your gown. In turn, we will ensure you are kept up to date with our growing range of alumni benefits.

Nicola Pogson Director of Alumni Relations

MAKE THE MOST OF BEING AN IMPERIAL ALUMNUS As an alumnus, you can access a wide range of exclusive services and benefits. We have highlighted a few below and you can visit the website to explore the full offer. We will also update you on news, events, career workshops and offers via our alumni e-newsletters when you opt in to receiving communications from us.

Professional connections and career support Our growing programme of professional interest networks, workshops, events and webinars will support you as you develop your career and build connections. Professional careers advice is also available from the Imperial College London and Business School Careers Services.

With over 15,000 members, the Imperial alumni LinkedIn group is a great way to connect with fellow alumni and raise your professional profile.

Alumni benefits Register for an online alumni services account to activate your new Imperial email address before your student account expires. With an online account you can also join our campus libraries, access our growing bank of online resources, update your contact details and connect with other alumni.

The Alumni Visitor Centre is an exclusive space for alumni and your guests on the South Kensington Campus. You’ll find a bookable meeting room, free Wi-Fi, complimentary refreshments, a daytime left-luggage facility and newspapers and magazines.

Take part Wherever your life takes you next, you will never be far from an Imperial alumnus. Connect with fellow alumni around the world through a local or shared interest group.

Alumni volunteers contribute their time, skills and expertise to support a vibrant Imperial community. From helping to run our dynamic global alumni networks to inspiring the next generation of students, we’ll keep you updated on the latest exciting volunteering opportunities.

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ALUMNI WEEKEND at the IMPERIAL FESTIVAL 6–7 MAY 2017

Celebrate your lifelong Imperial connection FREE REGISTRATION FOR THE GRADUATING CLASSES OF 2016 AND 2017 Experience the best of the Imperial Festival with your new alumni community • Be inspired by the achievements of your global alumni network • Catch up with friends and classmates • Explore the latest research with 500+ Imperial scientists and engineers Opt-in via the enclosed alumni form and ensure your contact details are up to date to receive your invitation

FOR MORE INFORMATION: alumni.weekend@imperial.ac.uk

GRADUATION DINING Celebratory meals for graduates and their family and friends available on 3 May 2017 TWO-COURSE CHAMPAGNE BREAKFAST

£21.95 per person incl a glass of champagne Available between 8.30–10.00 • Homemade granola with honey

TWO-COURSE LUNCH OR DINNER

£24.95 per person

Main course • Pan fried fillet steak with green peppercorn sauce, potato gratin and french beans • Griddled sea bass with grilled Mediterranean vegetables and sweet garlic dressing • Mushroom, butternut squash and chestnut wellington (V)

and Greek yoghurt • Melon and pineapple • Eggs Benedict, hollandaise sauce

(served with ham or smoked salmon) • Scrambled eggs on toast with

Dessert • Salted caramel chocolate torte • Apple strudel with clotted cream • New York baked vanilla cheesecake

smoked salmon • Full English breakfast (sausage, bacon,

black pudding, mushroom, tomato and eggs cooked to your liking) • Basket of mini pastries and croissants • Orange juice • Tea and coffee

To book a table at 58 Prince’s Gate T +44 (0)207 594 0892 E 58PG@imperial.ac.uk

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love your day

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CLASSIC STUDIO PORTRAITS

STUDIO B3 EXPERIENCE

CEREMONY PHOTOGRAPHS

FREE MINI PRINTS

A perfect memento of your day

At Studio b3 it’s all about you

To take away immediately after your ceremony!

With every studio purchase on the day

www.tempestgraduations .co.uk

pick up a leaflet on the day

graduationphotography@ htempest.co.uk

0800 012 1466

HIRE YOUR GRADUATION OUTFIT ON-LINE AND SAVE £5 www.edeandravenscroft.com Remember, you will need to wear the correct robes to attend your graduation ceremony.

• Before you start, make sure you know your head circumference, chest and height measurements and have your credit/debit card details available.

• If you do not have access to a computer, you can hire or buy your outfit from our call centre on 01223 861854. Open from 9 am - 5 pm Monday to Friday. PLEASE NOTE: you will not receive the on-line hire discount if you order via the call centre.

Calls may be monitored for staff training. Facilities for the deaf & hard of hearing or those with a speech impairment are available using your Textphone dial 1800101223861854 to access the RNID Typetalk system.

• Print out the order confirmation and take it with you when you collect your outfit on the day of your ceremony so we can process your order quickly.

Book early to be sure of your order!

We cannot guarantee to supply you with an outfit if you leave your booking later than 21 days before your ceremony. However, you can still try to place an order through our website or call centre after this date. We take a limited spare stock to the ceremony, but this is charged at a premium rate on a first come first served basis.

Terms and conditions including cancellation policy are available on-line or from our call centre.

Ede and Ravenscroft ,UnitA, Denny Industrial Centre,Waterbeach, Cambridge CB25 9QD

Will you offer a

helping hand?

Every year, over 5,000 Imperial alumni make a gift to support the College. Their donations, whether big or small, help to ensure that Imperial students are able to achieve their full potential here.

As you join our alumni community, please consider supporting the next generation with a gift.

Your help will ensure that they too are able to join you as part of our alumni community.

To learn more:

➜ www.imperial.ac.uk/giving

FREQUENTLY ASKED QUESTIONS HOW DO I HIRE MY GOWN? Gowns for graduation can be hired online at www.gownhire.co.uk or by calling +44 (0)1223 861 854. The deadline for hiring your gown is Wednesday 12 April 2017 at 12.00 UK Time.

CAN I BRING MORE GUESTS WITH ME? If you wish to bring more guests along with you on the day, then ceremony-only tickets will be available to purchase from the Box Office at door 12 of the Royal Albert Hall.

WILL I RECEIVE MY DEGREE CERTIFICATE IN MY CEREMONY? Degree certificates are not presented at the Graduation ceremony. Degree certificates are posted to graduates within three months of your award conferral date.

WHAT SHOULD I DO IF I OR ONE OF MY GUESTS REQUIRE ASSISTANCE? Please contact the Graduation Team as soon as possible on graduation@imperial.ac.uk.

Please note, these tickets can only be purchased by graduates and you must bring a form of photo ID with you. It may not be possible for guests who purchased tickets on the day to sit with guests with pre-purchased tickets inside the Hall due to capacity restrictions.

IS ACCOMMODATION AVAILABLE CLOSE BY? Please view the college’s online directory of hotels in and around the area if you need to book accommodation: www.imperial.ac.uk/visitorsaccommodation/local-hotels

ARE CHILDREN ALLOWED TO ATTEND THE CEREMONY? Yes children can attend, however please bear in mind ceremonies are of a formal nature and around an hour and a half in length. All children over the age of 2 require their own seat inside the hall and therefore a ticket must be purchased for them.

If you have any other questions, please visit:

www.imperial.ac.uk/graduation/ frequently-asked-questions If you cannot find the answer you require then please contact the Graduation team on graduation@imperial.ac.uk

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CONTACT DETAILS GRADUATION TEAM For all queries regarding the ceremonies: Graduation Office Imperial College London Level 1, Faculty Building South Kensington Campus London SW7 2AZ T +44 (0)20 7594 6131 +44 (0)207 594 9650 E graduation@imperial.ac.uk

www.imperial.ac.uk/graduation

OTHER USEFUL CONTACTS Accommodation Office For local accommodation enquiries and bookings T +44 (0)20 7594 9507/9511 Alumni Relations Office For enquires regarding alumni services and benefits, groups and staying connected to the College T +44 (0)20 7594 6138 E alumni@imperial.ac.uk www.imperial.ac.uk/alumni Careers Service T +44 (0)20 7594 8024 E careers@imperial.ac.uk www.imperial.ac.uk/careers Registry For enquiries relating to your studies E student.records@imperial.ac.uk www.imperial.ac.uk/registry

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Student Finance For enquiries relating to tuition fees T +44 (0)20 7594 8011 E tuition.fees@imperial.ac.uk www.imperial.ac.uk/registry/ finance/tuitionfees Ede and Ravenscroft For enquiries about gown hire and purchase T +44 (0)1223 861854 E student@ edeandravenscroft.co.uk www.gownhire.co.uk Tempest Photography For enquiries about photography T +44 (0)1736 752411 E graduation-photographs@ htempest.co.uk www.tempest-graduations.co.uk

CHECKLIST BEFORE THE DAY

l Hire your gown l Inform us of any special requirements l Plan your day in advance l Let us know if you can no longer attend

ON THE DAY

l Bring this booklet and the contents of your envelope with you l Arrive in plenty of time l Collect your gown l Visit the alumni team to opt-in and collect your pin l Visit professional photography l Celebrate at your departmental reception l Share your photos and stories with us using #OurImperial

Follow Imperial on social media for updates and exciting coverage on the day

Show off and celebrate!

Share your graduation selfies, photos and videos with us:

Follow us on Snapchat and use our special Graduation 2017 geo-filter

#OurImperial

@imperialcollege

alumni.imperialcollegelondon

We’re building the ultimate graduation playlist on Spotify.

Listen here:

@imperialcollege

bit.ly/imperial-grad17

Follow us on Facebook and Twitter for Graduation news and updates:

www.imperial.ac.uk/graduation