Graduation Guide: Commemoration Day 2016

COMMEMORATION DAY 2016 WEDNESDAY 19 OCTOBER

Your guide to graduation and beyond www.imperial.ac.uk/graduation #OurImperial

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CONGRATULATIONS CLASS OF 2016!

Your graduation is a celebration of your achievement and marks the beginning of the next step of your career and the start of your journey as an alumnus of Imperial College London.

This guide contains all the information you need to know for Commemoration Day – make sure you bring this and the rest of the envelope contents with you on the day (ceremony and reception tickets and alumni letter). You can also find out how to get the most out of your Imperial connections and play an active role in the College community as an alumnus.

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BEFORE THE DAY HIRE YOUR GOWN Graduands attending the ceremonies must wear academic robes. These are only available from Ede & Ravenscroft, the College’s approved academic dress supplier. Gowns for graduation can be hired online at www.gownhire.co.uk or by calling Ede and Ravenscroft on +44 (0) 1223 861 854. Gowns must be booked in advance.

The deadline for hiring your gown is Friday 30 September 2016 at 17.00 (UK time)

PRE-GRADUATION PHOTOGRAPHY Tempest Photography will be providing a pre-graduation photography studio on Tuesday 18 October 2016, should you wish to avoid the queue on the day of your ceremony. This will take place from 10.00 to 19.00 in the Queen’s Tower Rooms, Level 1, Sherfield Building. Academic dress will be available during the pre-graduation photography sessions.

CANCELLATIONS AND REFUNDS If you can no longer attend your ceremony, please contact the Graduation team as soon as possible.

If you have purchased guest tickets and one or all of your guests can no longer attend, you can obtain a refund by confirming the cancellation by email, and returning any ceremony and department reception tickets to the Graduation Office no later than 12.00 (UK time) on Friday 7 October.

Unfortunately we are unable to offer refunds after this time.

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CAR PARKING We regret that car parking is not generally available on the South Kensington Campus, or at the Royal Albert Hall. There are a small number of blue badge parking spaces reserved for students and guests with disabilities.

These spaces are allocated on a first come, first served basis by emailing the Graduation team. There are a number of pay and display NCP car parks within the vicinity of the College. Please note that space is extremely limited and cannot be guaranteed.

GUEST SPECIAL REQUIREMENTS If you or your guests have special requirements (e.g. disabled seating in the Hall), this must be indicated when you register to attend your ceremony.

The Graduation team can take into account special requirements if they are indicated on the registration portal until Friday 2 September 2016 at 10.00 (UK Time). After this time, the Graduation team cannot guarantee that we will be able to accommodate special requirements when allocating seats inside the Hall. If you have not indicated that you or your guests have special requirements, please contact the Graduation team immediately.

Email the Graduation team: • if you can no longer attend graduation • if you or your guests have special requirements for the ceremony, or • if you hold a blue badge and require a parking space

graduation@imperial.ac.uk

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ON THE DAY BRING THIS ENVELOPE WITH YOU ON COMMEMORATION DAY Your ceremony and departmental reception tickets have been posted to you along with this booklet. Ensure you bring these and the alumni letter with you on graduation day.

COLLECT YOUR GOWN Gown collection is located in the Great Hall, Level 2 Sherfield Building on graduation day and will be open from 08.00–17.00. Please remember to bring your booking reference number with you. This is emailed to you when you hire your gown.

There will be over 2,000 people graduating throughout the course of the day so please leave enough time to collect your gown and visit the alumni team in the Great Hall to collect your commemorative pin before your ceremony (see pages 18–19 for more details).

GRADUATION PHOTOGRAPHY Tempest Photography are located in the Student Union Building on Prince Consort Road on graduation day and will be open from 08.00 to 20.00. Please have your photographs taken as early as possible to avoid queues. Please note that you cannot have photographs taken without your gown so ensure you have collected this first from the Great Hall.

ADDITIONAL TICKETS There will be ceremony-only tickets available for purchase on the day.

Unfortunately due to capacity restrictions on campus, these tickets will only allow entrance to the ceremony inside the Royal Albert Hall and not the departmental receptions afterwards.

These tickets are available on a first come, first served basis and can be purchased from the Box Office of the Royal Albert Hall, at Door 12. The Box Office opens from 09.45. Please note that additional ceremony tickets cost £20 each, and only cash can be accepted.

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ON THE DAY TICKET COLLECTION If you have already paid for your tickets and have not received these in the post before Commemoration Day, please let the Graduation team know as soon as possible and visit them at Door 6 of the Royal Albert Hall. The team will be there to help from 09.00 on Commemoration Day. Tickets can be reissued from here (or collected, if prior arrangements have been made with the Graduation team).

Please note if you wish to buy additional ceremony tickets on the day, you will need to go to the Box Office (door 12) to buy these.

Don’t forget to: • bring this booklet and the

envelope with your ceremony and reception tickets • collect your gown using your booking reference • visit the alumni team to collect your commemorative Graduation 2016 pin (see pages 18–19) • visit Tempest Photography at the Student Union Building for your graduation photograph • bring cash if you require additional tickets for the ceremony

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THE CEREMONIES 10.30–12.15 FACULTY OF NATURAL SCIENCES The doors to the Royal Albert Hall open 45 minutes before the ceremony starts, at 09.45. The doors will close 15 minutes before the ceremony starts.

Please ensure you are in your seats by 10.15 at the latest.

13.45–15.30 FACULTY OF ENGINEERING The doors to the Royal Albert Hall open 45 minutes before the ceremony starts, at 13.00. The doors will close 15 minutes before the ceremony starts.

Please ensure you are in your seats by 13.30 at the latest.

17.00–18.30 FACULTY OF MEDICINE The doors to the Royal Albert Hall open 45 minutes before the ceremony starts, at 16.15. The doors will close 15 minutes before the ceremony starts.

Please ensure you are in your seats by 16.45 at the latest.

Your ceremony tickets have been posted to you with this booklet. Each ticket indicates your seat by door, area, row and seat number. Graduand tickets have a ‘student ticket’ label attached to them. Please note that graduands will not be sat with their guests. Please ensure you sit in the seat assigned to you, as occupying the wrong seat will disrupt the presentations.

Be sure to sit in the seat that is assigned to you on your ticket. This is important to ensure the ceremony runs smoothly.

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Watch previous ceremonies on the College’s Youtube channel to see what to expect on Commemoration Day

youtube.com/imperialcollegevideo

WHAT TO EXPECT IN YOUR CEREMONY Each ceremony lasts around an hour and a half. The ceremony begins with the audience upstanding as the academic procession enters the Hall.

Once the procession is seated on stage, the audience takes their seat and the President of Imperial College Union, the Provost and the President of the College give speeches. Once the speeches have finished, academic staff from each Faculty read out the names of graduands from each department.

At the appropriate moment, you and your fellow graduands will be instructed to stand and file out of your row and proceed to the right hand side of the stage. Staff from Registry will check your name against the reading list of student names.

When you reach the top of the stairs on stage, a member of staff will check your name for the final time and you will be signalled when you should process across the stage. Your name will be called and you will walk across the stage to shake hands with the President, Provost or Chair of the College and your Faculty Dean. You will then proceed down the opposite stairs and will be directed back to your seat.

GRADUATION DAY SCHEDULE TIME

10.30 ceremony FACULTY OF NATURAL SCIENCES

08.00

Gown collection and photography open (see page 6 and map on page 12–13)

09.45

Royal Albert Hall opens for 10.30 ceremony

10.15

Royal Albert Hall doors close – please ensure you are seated by 10.15 Graduands and their guests cannot be admitted after this time

10.30

Natural Sciences ceremony begins

12.15

Natural Sciences ceremony ends Natural Sciences departmental receptions begin on campus (see page 15)

13.45 ceremony FACULTY OF ENGINEERING Gown collection and photography open (see page 6 and map on page 12–13)

13.00

Royal Albert Hall opens for 13.45 ceremony

13.30

Royal Albert Hall doors closes – please ensure you are seated by 13.30 Graduands and their guests cannot be admitted after this time

13.45

Natural Sciences departmental receptions finish

Engineering ceremony begins Engineering ceremony finishes Engineering departmental receptions begin on campus (see page 15)

15.30

16.15 16.45

17.00 18.30

20.00

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Gown return and photography close

Gown return and photography close

17.00 ceremony FACULTY OF MEDICINE

Gown collection and photography open (see page 6 and map on page 12–13)

Royal Albert Hall opens for 17.00 ceremony Royal Albert Hall doors close – please ensure you are seated by 16.45 Graduands and their guests cannot be admitted after this time Medicine ceremony begins Medicine ceremony ends Medicine departmental receptions on campus (see page 15) Medicine departmental receptions finish Gown return and photography close

CAMPUS MAP MAP KEY

1 Royal Albert Hall (showing door numbers)

• Door 6: – Graduation team info desk

• Door 12: – Box Office: open from 09.45 for on the day ceremony tickets 2

Beit Quad • Photography

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Royal School of Mines • Level 1: G01, G04 and G05 • Level 3: 301 D,E and F

4 College Main Entrance

• Information desk 08.00–17.00 5 Imperial College Business School 6 Alumni Visitor Centre 7 Sherfield Building

• Level 1: – Queen’s Tower Rooms – Pre-graduation day photography (see page 4) – Student Union Shop

• Level 2: – Great Hall, gown collection and alumni team – Senior Common Room – Student Union Shop (off Level 2 walkway) 8 Queen’s Lawn Marquee 9 Sir Alexander Fleming Building 10 58 Prince’s Gate

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South Kensington Underground Station

Bus stops

College Main Entrance

Main walkway (accessed from the College Main Entrance and via Level 2 Sherfield Building)

Building entrance

Cashpoint Toilets

The College map is available in other formats including with accessible routes and in large print.

Please contact the Graduation team: graduation@imperial.ac.uk

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Remember

this feeling...?

You can help Imperial to support the next generation, from moving in to graduation.

To learn more:

➜ www.imperial.ac.uk/giving/give-now/graduation

DEPARTMENTAL RECEPTIONS ON CAMPUS After your ceremony has finished, a reception will be held on campus for you and your guests to celebrate with the rest of your department. The tickets for these receptions are enclosed with this booklet – please remember to bring these with you.

TIME 12.15

DEPARTMENT

The location of your department’s reception is indicated below and on your enclosed tickets.

Please check your enclosed reception tickets for your confirmed venue.

RECEPTION VENUE

Chemistry

Sir Alexander Fleming Building

Life Sciences

Queen’s Lawn Marquee

Mathematics

Senior Common Room, Level 2, Sherfield Building

Physics

Queen’s Tower Rooms, Level 1, Sherfield Building

14.30

Business School Intercalated courses

College Main Entrance

15.30

Aeronautics

Queen’s Lawn Marquee

Bioengineering

Queen’s Lawn Marquee

Chemical Engineering

Queen’s Tower Rooms, Level 1, Sherfield Building

Civil and Environmental Engineering

G01, G04 and G05, Royal School of Mines

Computing

Sir Alexander Fleming Building

Earth Science and Engineering

Queen’s Lawn Marquee

Electrical and Electronic Engineering

Queen’s Lawn Marquee

Mechanical Engineering

Senior Common Room, Level 2, Sherfield Building

18.30

Materials

301 D, E and F, Royal School of Mines

Medicine

• Queen’s Lawn Marquee • Queen’s Tower Rooms, Level 1, Sherfield Building • Senior Common Room, Level 2, Sherfield Building

Please check your enclosed reception ticket for your reception venue

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ALUMNI WEEKEND at the IMPERIAL FESTIVAL 6–7 MAY 2017

Celebrate your lifelong Imperial connection FREE REGISTRATION FOR THE GRADUATING CLASS OF OCTOBER 2016 Experience the best of the Imperial Festival with your new alumni community • Be inspired by the achievements of your global alumni network • Catch up with friends and classmates • Explore the latest research with 500+ Imperial scientists and engineers Ensure your contact details are up to date to receive your invitation FOR MORE INFORMATION: alumni.weekend@imperial.ac.uk

GRADUATION DINING Celebratory meals for graduates and their family and friends available on 19 October 2016 TWO-COURSE CHAMPAGNE BREAKFAST

£21.95 pp incl a glass of champagne Available between 8.30–10.00 • Homemade granola with honey

TWO-COURSE LUNCH OR DINNER

£24.95 per person

Main course • Pan fried fillet steak with green peppercorn sauce, potato gratin and french beans • Griddled sea bass with grilled Mediterranean vegetables and sweet garlic dressing • Mushroom, butternut squash and chestnut wellington (V)

and Greek yoghurt • Melon and pineapple

Dessert

• Eggs Benedict, hollandaise sauce

• Salted caramel chocolate torte • Apple strudel with clotted cream • New York baked vanilla cheesecake

(served with ham or smoked salmon) • Scrambled eggs on toast with smoked salmon • Full English breakfast (sausage, bacon,

black pudding, mushroom, tomato and eggs cooked to your liking) • Basket of mini pastries and croissants • Orange juice • Tea and coffee

To book a table at 58 Prince’s Gate T +44 (0)207 594 0892 E 58PG@imperial.ac.uk

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WELCOME TO IMPERIAL’S ALUMNI COMMUNITY alumnus /əlumnəss/ ·noun (pl. alumni /əlumnī/) a former pupil or student of a particular school, college or university.

— ORIGIN Latin, ‘pupil’, from alere ‘nourish’

FROM THE DIRECTOR OF ALUMNI RELATIONS We are delighted to welcome you to a diverse and vibrant global community of over 190,000 alumni, living in 200 countries around the world. As you begin the next stage of your journey, look to your alumni community to make friends, have fun and build a professional network.

Nicola Pogson Director of Alumni Relations

Visit the alumni team when you collect your gown to drop off your contact details (enclosed with this guide) and collect your commemorative Graduation 2016 pin to wear on your gown.

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MAKE THE MOST OF BEING AN IMPERIAL ALUMNUS You are now entitled to a wide range of services and benefits for Imperial alumni. We have highlighted a few below and you can visit the website to explore the full offer.

Professional connections With over 14,000 members, the Imperial alumni LinkedIn group is a great way to connect with fellow alumni and raise your professional profile.

Our new programme for recent graduates features workshops, events and webinars tailored to your needs.

Professional careers advice is available from the Careers Service for up to three years after graduation, including one-toone guidance, access to JobsLive and the comprehensive information library, and invitations to careers events.

Alumni benefits Register for an online alumni services account to activate your new Imperial email address before your student account expires. With an online account you can also join the library, access our growing bank of online resources, update your contact details and connect with other alumni.

The Alumni Visitor Centre is an exclusive space for alumni and your guests on the South Kensington Campus. You’ll find a bookable meeting room, free Wi-Fi, complimentary refreshments, a daytime left-luggage facility and newspapers and magazines.

Take part There’s always something going on in the alumni community. Join a group or volunteer and make sure you’re part of it. Wherever your life takes you next, you will never be far from an Imperial alumnus. Connect with fellow alumni around the world through a local or shared interest group.

Alumni volunteers contribute their time, skills and expertise to support a vibrant Imperial community. From helping to run our dynamic global alumni networks to inspiring the next generation of students, we’ll keep you updated on the latest volunteering opportunities.

Tell us what Imperial means to you and share photos and memories of your time here with your alumni community:

www.imperial.ac.uk/alumni bit.ly/imperial-alumni alumni.imperialcollegelondon #OurImperial

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love your day

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CLASSIC STUDIO PORTRAITS

STUDIO B3 EXPERIENCE

CEREMONY PHOTOGRAPHS

FREE MINI PRINTS

A perfect memento of your day

At Studio b3 it’s all about you

To take away immediately after your ceremony!

With every studio purchase on the day

www.tempestgraduations .co.uk

pick up a leaflet on the day

graduationphotography@ htempest.co.uk

0800 012 1466

HIRE YOUR GRADUATION OUTFIT ON-LINE AND SAVE £5 www.edeandravenscroft.com Remember, you will need to wear the correct robes to attend your graduation ceremony.

• Before you start, make sure you know your head circumference, chest and height measurements and have your credit/debit card details available.

• If you do not have access to a computer, you can hire or buy your outfit from our call centre on 01223 861854. Open from 9 am - 5 pm Monday to Friday. PLEASE NOTE: you will not receive the on-line hire discount if you order via the call centre.

Calls may be monitored for staff training. Facilities for the deaf & hard of hearing or those with a speech impairment are available using your Textphone dial 1800101223861854 to access the RNID Typetalk system.

• Print out the order confirmation and take it with you when you collect your outfit on the day of your ceremony so we can process your order quickly.

Book early to be sure of your order!

We cannot guarantee to supply you with an outfit if you leave your booking later than 21 days before your ceremony. However, you can still try to place an order through our website or call centre after this date. We take a limited spare stock to the ceremony, but this is charged at a premium rate on a first come first served basis.

Terms and conditions including cancellation policy are available on-line or from our call centre.

Ede and Ravenscroft ,UnitA, Denny Industrial Centre,Waterbeach, Cambridge CB25 9QD

Imperial College London personalised, hallmarked, sterling silver graduation watch made in Switzerland.

Mens £295

Was £395

Womens £270

Was £370

Save £100 when you purchase a watch through the Union shop website:

CONTACT DETAILS GRADUATION TEAM For all queries regarding the ceremonies: Graduation Office Imperial College London Level 1, Faculty Building South Kensington Campus London SW7 2AZ T +44 (0)20 7594 6131 +44 (0)207 594 9650 E graduation@imperial.ac.uk

www.imperial.ac.uk/graduation

OTHER USEFUL CONTACTS Accommodation Office For local accommodation enquiries and bookings T +44 (0)20 7594 9507/9511 Alumni Office For enquires regarding alumni groups, services and staying connected to the College T +44 (0)20 7594 6138 E alumni@imperial.ac.uk www.imperial.ac.uk/alumni Careers Service T +44 (0)20 7594 8024 E careers@imperial.ac.uk www.imperial.ac.uk/careers Registry For enquiries relating to your studies E registry.advice@imperial.ac.uk www.imperial.ac.uk/registry

Student Finance For enquiries relating to tuition fees T +44 (0)20 7594 8011 E tuition.fees@imperial.ac.uk www.imperial.ac.uk/registry/ finance/tuitionfees Ede and Ravenscroft For enquiries about gown hire and purchase T +44 (0)1223 861854 E student@ edeandravenscroft.co.uk www.gownhire.co.uk Tempest Photography For enquiries about photography T +44 (0)1736 752411 E graduation-photographs@ htempest.co.uk www.tempest-graduations.co.uk

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Follow Imperial on social media for updates and exciting coverage on the day

Show off and celebrate!

Share your graduation selfies, photos and videos with us:

Follow us on Snapchat and use our special Class of 2016 geo-filter

#OurImperial

@imperialcollege

Kit out your Facebook and Twitter profiles with our Class of 2016 cover images:

We’re building the ultimate graduation playlist on Spotify.

Tweet us your song suggestions and listen here:

www.imperial.ac.uk/ graduation

@imperialcollegelondon

bit.ly/imperial-2016

@imperialcollege

@imperialcollege