DR Temporary Child Care Manual

ARC

Terminology

AmericanRedCross

Cambro Hard,plasticcontainerthatkeepshotfoodhot andcoldfoodcoldfor24hoursoruntilthelid is opened.

Canteen Amobileunitthatdeliversfoodandwaterto residentsof adamagedarea.

DRC

DROP

DRTCC

EOC

ERV

DisasterReliefCenter

DisasterReliefOperationsProcedures

DisasterReliefTemporaryChildCare

EmergencyOperationsCenter

EmergencyResponseVehicle

ESF EmergencyServiceFunction

FamilyProcessingCenter

Locationwithinthedisasterareawhere agenciesgiveassistancetodisastervictims.

FeedingUnit Temporaryunitthatpreparesfood.

FEMA FederalEmergencyManagementAgency

ICS IncidentCommandSystem

In-KindDonations

LicensingAgency

MassCare

MOU

NAMB

NGO

NIMS

Non-monetarydonations

Stateagencyresponsibleforgivingpermission forDRTCCtofunctiononsiteintheaftermath ofdisasters.

Referstocoordinationofall emergency functionstomeettheneedsofdisastervictims.

MemorandumofUnderstanding

NorthAmericanMissionBoard

Non-GovernmentalOrganization

NationalIncidentManagementSystem

NVOAD

SBC

NationalVoluntaryOrganizationsActive in Disaster

SouthernBaptistConvention

SOP StandardOperationsProcedure

TPFDL(“Tipfiddle)

TimePhased,ForceandDeploymentList

TSA TheSalvationArmy

VOAD VoluntaryOrganizationsActiveinDisaster

RevisionsadoptedbyDRRoundTableApril2008

ABriefHistoryofDisaster ReliefTemporaryChildCare(DRTCC)

In1979,theTexas Baptist Men’sdisasterreliefunitsetupaDRTCC (formerlyTemporary EmergencyChildCare/TECC) responseministryatWichitaFalls,Texasasaresultofa devastatingkillertornado.KarlBozemandevelopedfourteamsofDRTCCacrossTexasand publishedabookdescribingintheclearestdetailshowtobuildequipmentandresourcemodules forseveralagegroups;howtotrainvolunteersinchildcareministry;andhowtobuildandequip theresponsetrailer. ChrisShelbywasthesitecoordinatorofthefirstDRTCCresponseteamat WichitaFalls.HerdiaryisstillusedtodaytotrainmenandwomeninDRTCCacrossthe country.

Themultistateresponses ofDRTCCin1994during theAlbany floodinGeorgia and in1997 during theRedRiverValleyfloodinNorthDakota/Minnesota ledtothedevelopmentofa TemporaryChildCareManualaspartoftheSouthernBaptistConvention(SBC) DisasterRelief OperationalProcedures(DROP)Manual.Itwasimportanttocorrelatetemporarychildcare withtheotherBaptistdisasterreliefministriesbeingperformedateachdisaster. A meetingwas calledbyMickeyCaisoninNovember1997forthepurposeofdevelopingthefirstDRTCC manual,whichwascompletedin2000

The DRTCCManualcontinues toberevisedastheneedsofoursocietychange.

April2007

DRTCC Subcommittee

2007DisasterReliefRoundtable

ChapterOne:MinistryofDRTCC

MinistryStatement

DisasterReliefTemporaryChildCareisthecaringforchildrenintheaftermathofadisaster.It isaministrywherechildrenandparentsareshowntheloveofJesusatatimewhencareand attentionarevitalneedsintheirlives.

MinistryObjectives

Providingforchildren – Whenprovidingforchildrenduringadisaster,theywillneed:

 Love – Loving,caringworkershelpthechildthroughatryingtime.

 Continuity – Bringingsomeorderandcontinuitytochildren’sliveswhenawarenessofand attentiontotheirneedsisusuallyerratic.

 Safety – Asafeenvironmentwhileparentsattendtonecessaryactivities.

 Schedule – Anormalroutineofmeals,rest,play,andattention.

 Cleanliness – Provideandmaintainaclean,sanitaryenvironment.

 Acceptance – Acceptingchildrenastheyareandprovidingthemwithafeelingofwellbeing.

 Calmatmosphere – Calmworkersinacalmenvironment.

Providingaministry – Weprovideaministrytofamiliesintheaftermathofadisasterthrough:

 Relief – Providingtemporarychildcaresoparentsarefreetodealwithmanycircumstances needingattention,includingdisasterservicesassistanceforthehome (relocating/reconstruction)byFEMA,ARC,andotherdisasteragencies

 Understanding – Acceptotherswithout judgment orcriticism

 Compassion – Afriendlysmile,alisteningear,andasenseofcaring

 Love – ModelingtheloveofJesus

 Referrals – Helpprovidetheparentswiththeinformationofthetypesofdisasterassistance available

 Sharingthegospel - Givinga verbalpresentationofthegospel

Providingcoordinationofministry – DRTCCwillcoordinatewithotherrelieforganizations throughcooperationwithotherSouthernBaptistdisasterreliefministriesandpartners.Wewill continuetocommunicatewithNAMB,stateBaptistconventions,Baptistassociations,local churchministries,andotherdisasterreliefagencies.Wewillbeadaptabletothechangingneeds whichoccurinadisaster.

Providinginformationformission opportunities – Missionopportunities forthelocalchurch andassociationincludeevangelismandfollow-upministry.DRTCCworkersare“ambassadors forChrist”andasrepresentativesofthelocalchurchandassociationcanassistinthebuildingof acaringatmosphereandreputation.Wedevelopawarenessformissionopportunitiesand provideinformationamongthemembershipoflocalchurchesandassociationsforfollow-up.

ChapterTwo:OrganizationofDRTCC

General

InSouthernBaptistDisasterRelief,theNorthAmericanMissionBoardandstateBaptist conventionsareresponsiblefortheorganizationandadministrationofthedisasterreliefministry withintheirjurisdiction.DisasterReliefTemporaryChildCare(DRTCC)ispartoftheprogram thatindividualstateshavechosentodevelopandsupportasapartoftheirstateBaptist conventionministry.StateBaptistconventionsaresolelyresponsiblefortherecruitmentand enlistmentoftheirDRTCCvolunteers.Thecredentialsaswellasbackgroundchecksofthe volunteersaretheresponsibilityofthestateBaptistconventiondisasterreliefdirectors.

TheupdatinganddebriefingofDRTCCvolunteers,aswellastravelandmaintenancecosts,are negotiatedbetweenthestateBaptistconventionandtheirvolunteers.

TheDRTCCunitsare activatedbythestateBaptistconventions.Thepurchaseoftheunits, equipment,andsuppliesisthesoleresponsibilityofthestateBaptistconvention,association,or churchthatownstheunit.Thecostoftransportation,maintenance,insurance,and additional equipmentishandledbytheentitythatownstheunit.ThestateBaptistconventionwillensure thatequipment,supplies,andtrainingmeetindustrystandards.

ChainofCommand

A. NationalLeadership

1. DisasterOperationCenter (offsitecoordination)

2. IncidentCommandTeam(onsitecoordination)

3. Stateareacoordinators

B. StateLeadership

1. Statedisasterreliefdirector

2. Offsitecoordinator

3. Onsitecoordinator

4. Unitdirector(s)

OFF-SITE DIRECTOR

STATECONVENTION EXECUTIVEDIRECTOR

STATEDISASTER RELIEFDIRECTOR

CALL-OUT COORDINATOR

SBCNATIONAL DIRECTOR

LOGISTICS COORDINATOR

AREA COORDINATOR

ON-SITE DIRECTOR *UNIT DIRECTORS

ChildCareUnitOrganization

A. Leaders

DIRECTORS

AREA COORDINATOR

DIRECTORS

YellowHats

1. OnsiteCoordinator/WhiteCap

2. Unit Director/BlueCap

B. StaffingPersonnel andRatios

1. Alwayshaveaminimumoftwo trainedworkersforeachagegroup.

2. Preferredratioformultiplegroups:

 oneadulttothreechildren – two-years-oldsandunder

 oneadulttofivechildren – three- tofive-year-olds

 oneadulttoeight elementaryschoolchildren

3. Ethnic/bilingual teammembers.

Figure2:StateConventionChainofCommand

Multi-UnitResponse

A. ChainofCommand

1. Whitecap - coordinatesallchildcareunits

2. Bluecap - directorofindividualunit

B. OptionsInvolvingInterstateRelationships:UnitsandStaff(Teams)

1. Originalonsiteunitremains,tobestaffedwithtrainedDRTCCvolunteersfrom otherstates.

2. Replacementunit(s) is movedinasnecessaryandavailablewhenprevious unit(s)goes home.Certainly,overlapandcoordinationareexpected.

3. Useoflocalfacilitywithchildcareequipmentinplace.Thisisbothabeginning stageandalongrangeopportunityforcontinuingchildcare(aftertheDRTCC unitshavegone).

Protocol:AgreementsandCall-Out

TheSouthernBaptistConventionhasformalagreementswith theAmericanRedCross(ARC), TheSalvationArmy(TSA),theFederalEmergencyManagementAgency(FEMA),andother disasterreliefagencies.TheARCagreementwithSBCstates“Bothorganizationswillworkin cooperationtorendermaximumeffectiveservices toindividualsintimesofdisaster.”(August 31,1994,ElizabethDole,president,ARC)

DefinitionofaMultistateCall-out

DefinitionofaSingleStateCall-out

ExplanationofCall-outProtocol

SingleStateActivationConsiderations

Statedisasterreliefunits(DRTCCunits,feedingunits,clean-upunits,etcetera)canbeactivated by:

A. SouthernBaptistDisasterRelief

1. Nationaldisasterreliefdirector

2. Statedisasterreliefdirector

3. Anotherstatedisasterreliefdirector

B. Chapter, Regional,StateorNationalARCorOtherCivilOffices

1. Theappropriatedirector(s)ofmissionswillbecontactedconcerningthestatusof theserequests.

2. Thenationaldisasterreliefdirectorwillbegivenupdates

C. DirectorofMissions

1. Theregionalor stateAmericanRedCrossChapterandappropriatecivicand VOADagencieswillbeinformed,includingtheGovernor’soffice.

2. Thenationaldisasterreliefdirectorwillbegivenupdates.

ChurchorAssociationalActivationConsiderations

A. Activatingthe StateUnits

1. Onlythestatedisasterreliefdirectormayactivatethedisasterreliefunitswithin thestatesystem.

2. Anassociationshouldfirstcontactthestatedirectorinordertoactivatethestate system.

B. ActivatingtheLocalorChurch/AssociationalUnits

1. Trainedlocalorchurch/associationalvolunteerteamsareencouragedtorespond immediatelytotherescueandcleanupandofferlocalchildcareonasmallscale basis.

2. Thelocaldirectorofmissionsshouldbeincludedintheloop.

3. Itisalwaysagoodideatoquicklycoordinateanyresponsewiththestatesystem, thelocalpolice,theARC,thelocalemergencyservicesofficers,andtheSalvation Army.Theseagenciescanbehelpfulforsecuringfoodandsupplies.

4. Trainedvolunteersareencouragedtocautiouslydisplaythedisasterrelieflogo andtheproperidentificationbadgeswhenservinginalocalresponse.

GeneralActivationProcedures

A. Alert

1. Canyougo?

2. Thisstageisupdatedaboutevery12hours.

3. The'alert'volunteersarenotifiedbythestatesystem.

B. Standby

1. Aunitonstandbyisassumedtobeabletorespondassoonasitiscalled.

2. Thisstageshouldbeupdatedeverysixhours.

3. Iftheunitorteamcannotgowithin24hours,theywillrevertto alert orbetaken offthepotentialresponseplan.

4. The'standby'volunteersarenotifiedbythestatesystem.

C. Go

1. Go meanstheresponseisdefinite.

2. Theunitwilldepartwithinsixhoursorless.

3. Thevitalinformationincludesthecircumstances, thelocation,thecontactpersonand data,andhowtogetthere.

4. The'go'volunteersarenotifiedbythestatesystem.

D. NoGo

1. “NoGo”meanstheunitstatusmayreverttostandby,alert,orbetakenoffthe potentialresponseplan.

2. The'nogo'volunteersarenotifiedbythestatesystem.

SchedulingConsiderations

 Preparetostayuptosevendays

 Planforoverlapof24hoursfortransitionbetweenteams.

ChapterThree:TheTeam,Unit,andEquipment

Whilethestrengthofanystate’sDRTCCprogram,aswellasanyofthedisasterreliefministries, doesindeeddependonthestrengthofitsteam,itisimportanttohaveequipmentandresources sufficienttoperformtheministrythataDRTCCprogrampromises.

TheTeam TrainingRequirements

Thetraining requiredofallSouthernBaptistdisasterreliefvolunteersislistedintheDROP ManualandissummarizedherewithpossiblepertinentadditionstoDRTCCministries.These trainedvolunteersareinturnallowedtoweartheofficialdisasterrelieflogoandcolorstoany officialdisasterresponseorofficialfunction.

YellowCapTraining

SouthernBaptistsmusthavecompletedthefollowingtoberecognizedasatrainedvolunteerfor disasterreliefministriesinDRTCC:

A. RequiredTraining

1 Involving SouthernBaptistsinDisasterRelief

2. DRTCCtrainingmaterial

3. IntroductiontoDRTCCUnit

4. Staterequiredtraining – eachstatemaysetotherrequirementsforDRTCCteam members.

B. AdditionalTraining

1. InfantandchildfirstaidandCPR

2. VolunteersshouldalsoparticipateinstateBaptistconvention,association,and localtrainingeventsthatfocusuponteachingandcaringforpreschoolersand children.

3.ARCcourses:ServingtheDiverseCommunity,IntroductiontoDisasterServices

4. Otherdisasterreliefcoursessuchasstressmanagementthroughnationally recognizedprofessionalcoursessuchasCriticalIncidentStressManagement (CISM)andNationalOrganizationforVictim’sAssistance(NOVA);Safetyand Sanitation,FoodSanitation,etc.

5. Workshopsputonbyregionalchildcareresourceandreferralagencies(see yellowpagesinphonebookunderchildcare)

C. TrainingUpdates

1. Retrainingwillberequiredonaminimumofathree-yearcycle.

2. Aresponsetoadisastercan beconsideredasa“hands-ontraining”updateas determinedbyeachstate’spolicy.

BlueCapTraining

A. RequiredTraining

1. Thebluecapdirectormusthavecompletedtheyellowcapminimumtraining.

2. ParticipationinaDRTCCdisasterresponse

3. TheSBC bluecaptrainingcourse

a. Taughtbythestateornationaldisasterreliefdirectororrepresentative

b. UseSBCbluecaptrainingmaterial

c. Thetraineesattendbyinvitationonly

4. InfantandchildfirstaidandCPR

5 Additionalrequirementssetby eachstateconvention

B. ElectiveSBCorOtherDisasterRelief Courses

1. Stressmanagement:CISMorNOVAcourses

2. ServingaDiverseCommunityandIntroductiontoDisasterServices

3. AdvancedChildCareTeachingSkills

4. FoodSanitationandSafety

C. ApprenticeTraining

Unitdirectorsshouldhaveseveralhoursofbluecapapprenticetrainingatarealor simulateddisaster.Statesintheirpremierestaffingareencouragedtoparticipatewith anexperiencedstateDRTCCunitforonsite“hands-on experience.”Thisisespecially importantforpotentialbluecapdirectorswhowouldberesponsiblefortheleadership ofthestate’smaidenresponse.

D. BlueCapAppointments

A bluecapappointmentisnotautomaticnorisitguaranteeduponthe completionof anyoralloftheabovetraining. Thestate disasterreliefdirectorreservestherightto reviewallpotentialbluecapappointments. Thesearenotlifetimeappointments. Moreover,successfulbluecaprecipientsarenotalwaysassignedadirector’sposition oneachouting.

WhiteCapTraining

A. Definition

AsdescribedinChapterTwo,thewhitecapdirectstheministryofmultistateunitsof thesamereliefministry(i.e.,DisasterReliefTemporaryChildCare)and/oroneor moreunitsina responsesuchasafeedingunit,achildcareunit,cleanupunits, showerunit,etcetera.

B. ForaStateResponse

Inthecaseofasinglestaterespondingtoadisasterwithitsownmultipleunits,the statedirectorusuallyservesasthewhitecap andthetrainingisbythenatureofthe officeorbyhis/herappointment.Inthiscase,thewhitecapwillalsobearthename ofthestate,asdothebluecapsofunitsandonsitecoordinators.(Recallthatsome statestructuresincludebothanoverall onsitecoordinatoraswellasunitdirectorsfor theunitsrespondingtothedisaster.)

C. ForaMultistateResponse

Inthecaseofamultipleunit/sameministryresponse(i.e.,amultistateDRTCC response),thewhitecapisappointedbythenationaldisasterreliefdirector/NAMB (seeChapterTwo,Figure1).

D. Minimum Requirements

Thewhitecapwillhavetheskillsandminimumtrainingofabluecapasdefined above.Inaddition,thewhitecapwillhaveaprovenrecordofleadershipinBaptist childcarework,Baptistmissions,anddiscipleship.

E. ExperienceinInteragencyCooperationandPublicRelations

The whitecapwillbewell-trainedininteragencyagreementsandcooperationskills. ThewhitecapshouldhavecompletedtheARCcourseinShelterManagementand implementtheagreementsinvolved.

TheUnit SuggestionsforTrailer,Equipment,andSupplies

The Trailer

ThetypicaldisasterreliefDRTCCunitisatrailerortruckwithaloadingrampsufficientto transportequipmentandsuppliesfortemporarychildcare.(Suggestedtrailersizeis8feetwide by16feetlong,tandemaxle.)Somestateshave6feetwideby12feetlongsingleaxletrailers. Theinterstatetowingregulationsaresignificantlydifferentforeachcategory.Acampertype pickuptowingvehiclecanprovideextraspaceforequipmentandsupplies.

Theunittowingvehicle(s)shouldhave:

1. Alogbookofthemaintenanceandsafetyequipmentrecords

2. Thelogoftripandaccumulativemilesforeachresponseand milestodate.

3. Asafetychecklistofthetrailerandtowvehicleincluding:tirepressure,tire inspections,electricalchecks,hook-upsafetychains,andproperballandlockingpin. (See Appendix:TrailerPre-FlightCheck).

Theunittrailershouldhave:

1. Asparetire,tiregauge,flares,andspareelectricalparts such as fuses,bulbsand flashlights

2. Atoolbox,lugwrench, hydraulicjacks,andsafetyblocks

TheEquipment

Generalequipmentsuggested

1. Oneormoredirectionalhangingoryardsignsonwoodormetalstakesdepictingthe informationoftheDRTCCprovided.

2. Atleastonemoduleonwheelsperagegroupwithcoveredplasticcontainerssimilarto theunitdescribedbyKarlBozeman.Themoduleshouldbeequippedwithresources sufficienttosetuptheinitialDRTCCoperation,includinggames,artsupplies,paper, puzzlesandactivityresources.

3. Onegeneratorwithwattagetooperateequipmentontrailerandemergencylighting andincludeonegascontainer;twoextensioncordswithproperamperage(atleast50 feetlongwithpowerstrip.)*

4. Anon-demandpropaneorelectricwaterheater*

5. Twoelectricspaceheaters*

6. Portableelectriclights*

7. Oneelectricskillet*

8. Washeranddryerunits*

*Eachstatemayhaveregulationsgoverningsomeofthesesuggesteditemsbecauseofliability concerns.

Infant/ToddlerEquipment

1. Changing table

2. Atleasttwofoldingrockingchairs

3. Atleastfour Pack&Plays

4. 2-4highchairsorfold-upchildren’sseatswithtray

5. Onediapercontainerwithlidandliner

6. Trashcontainers,onelabeledforbio-wastematerial

7. Electricaloutletcovers

8. Pacifiers

9. Pottychairs

AgeAppropriateEquipment

1. Child-sizetablesand chairs

2. Onechild-sizerocker

3. 2-3 CD/cassetteplayerswithactivitytapes/CDsandresttimemusic

OtherBasicSupportEquipment*

1. Shopvacuumandcarpetsweeper

2. Hand-heldcommunicationequipmentsuchasasetof2or3low-wattbusinessband radios,anda cellularphone

3. First-aidkit,child/adult

4. Flashlightswithplentyofbatteries

5. One15-20galloncoolerand2gallonwatercoolerwithspigot

6. Trashcontainerswithlidsandliners

7. Laundryhampers(fordirtylinen)

8. Weatherbandradio

9. Childsafethermometer

*Otherresourcesareavailableonthefieldfornecessaryitems.CheckwithVOAD,ARC, The SalvationArmy,in-kinddonations,warehousing,andlocalchurches.

TheSupplies*

RefreshmentsforChildrenandVolunteers

1. Formulaforinfants(severaltypes), varietyofbabyfood

2. Eightgallonsofdistilledwater

3. Juiceandotherdrinks(sugarfree,decaffeinated,noreddye),water

4. Servingutensils(disposableplates,cups,forks,spoons,andnapkins)

5. Babybottlesinavarietyofsizes,severaltypesofnipples

6. Monitorfoods/drinksforexpirationdates

SanitationandHygieneSupplies

1. Disposablediapersandpull-upsinsizestofitpreemiesthroughtoddlers(threetosix dozeneachsize)

2. Wetwipes

3. Zip-lockbagsofallsizes

4. Papertowels

5. Facialtissues(atleastsixboxes)

6. Bathroomtissue(atleast12rolls)

7. Disposablegloves(non-latexandvinyl)

8. Garbagebagsinvarioussizes

9. Anti-bacterialliquidhandsoapandhandsanitizer

10. Twogallonsregularbleach(5.25%sodiumhypochlorite)(hastobea1/10 concentration)andnon-chemicaldisinfectants

11. Threedishpansanddishdrainer,onewithlidforsanitizingsolutionfortoys

12. Cleaningequipmentandsuppliessufficienttocleananareaforthecareandprotection ofchildren.(Mops,brooms,dustpans,buckets,dishpans, disinfectantsolutions disposablecloths,andspraybottles.)

OfficeSupplies

1. 1-2drawer-filecabinetand/oronefileboxforregistrationforms,etc.

2. Pencilsharpener

3. Pencilsandpens

4. Spiralnotebooksorthreeringbindernotebookstokeepmessagesin order

5. Staples,stapler

6. Transparenttape

7. Rubberbands

8. IDwristbands

9. Severalsizesofmaskingtape

10. Onethree-holepunch

11. Paperclips:aboxeachofmultiplesizesissuggested

12. Post-ItNotes:severalpackageseachofmultiplesizes

13. Paper: Severaltablets of linedpaperforclericalwork;alsopaperforthechildrento drawonanduseforartwork.

14. Scissors

15. Clipboards

Children’sSupplies

1. Artsupplies

2. Games

3. Books

4. Crafts

5. Toys

*Otherresourcesareavailableonthefieldfornecessaryitems.CheckwithVOAD,ARC, TheSalvationArmy,in-kinddonations,warehousing,andlocalchurches.

Chapter4:DRTCCTeamMembers

“ThereforebeimitatorsofGod,asbelovedchildren, Andwalkinlove,asChristlovedusandgavehimselfupforus, a fragrantofferingandsacrificetoGod.” Ephesians5:1-2(RSV)

QualitiesandCharacteristics

DRTCCUnitDirector(BlueCap)

 AmemberofaSouthernBaptistChurch

 BlueCaptraining

 Anexperiencedchildcareprogramdirector/volunteer

 Supervisoryskills

 A decisiveindividual

 Abletoacceptandgiveconstructivecriticism

 Receptivetodiverseculturalcommunities

 Awareofmedicationguidelines andlimitations

 Abletomaintainasafeandsecureenvironment

 Flexible,yetmakesoundqualitydecisions

 Anunderstandingofdevelopmentalcharacteristicsofpreschoolersandchildren

 Knowledgeandimplementationofuniversalhygieneprocedures

 Knowledgeoforganizationalstructureofdisasterteamandlocations

 Knowledgeofhowtodealwithdonations

 Theability/knowledgeofhandlingmedia,parents,government,andotherdisasterrelief organizationsinaChrist-likemanner

 Goodphysicalandemotionalhealth

 Abletoquicklyexercisecommon-sensejudgment

 Currentcertificationinadult/pediatricCPRandfirstaid

 Backgroundcheckandupdates(mustincludeNational BackgroundCheck foroutofstate response)

 21yearsorolder

AgeGroupLeader

 AmemberofaSouthernBaptistchurch

 YellowCaptraining

 Experienceinlessonplanning

 Experienceinworkingwithyoungchildren

 AbletoreceiveandfollowdirectionsfromtheUnitDirector

 Flexible

 Abletoquicklyexercisecommon-sensejudgment

 Acaring,loving,nurturing,Christ-likemanner

 21yearsorolder

 Ingoodphysicalandemotionalhealth

 Backgroundcheckandupdates (mustincludeNationalforoutofstateresponse)

AgeGroupAssistant

 AmemberofaSouthernBaptistchurch

 YellowCaptraining

 Experienceinworkingwithyoungchildren

 AbletoreceiveandfollowdirectionsfromtheUnitDirector

 Flexible

 Abletoquicklyexercisecommon-sense judgment

 Acaring,loving,nurturing,Christ-likemanner

 18yearsorolder

 Ingoodphysicalandemotionalhealth

 Backgroundcheckandupdates(mustincludeNationalforoutofstateresponse)

ResponsibilitiesofDirectors

Onsite CoordinatorandDRTCCUnitDirector – Pre-opening

1. AdministrativeDuties

a. Makessurethattheagreementsareinplaceforschedulingandsupplyingall foodstuffs.

b. Securealistofimportantphonenumberswhomtheymayneedtocontact associatedwiththedisaster.

c. MaintainscontinuouscorrelationwiththeICS

d. ConductsdailycorrelationwiththeStateUnitOff-SiteCoordinatororState Director

e. Completes facilityagreementform.

2. PublicRelations

a. Putupsigns,fliers,brochures,andadvertisementsannouncingthefreeDRTCC ministry,includingalltheappropriatedata.

b. DealswithanynewsmediathatmayappearattheDRTCCsiteandisawareof guidelinesforphotographingchildren.

DRTCCUnitDirector – OperationalStage

1. Administration

a. Responsibleforregisteringchildrenorsupervisingifanotherstaffmemberisin charge.

b. Willassigntentativeagegroupstoeachgroupleader.Itmaybenecessaryto changetheseagesorhavemulti-agegroupingsasthechildrenbegintoarrive.

c. Isawareofappropriateratiosandmovesworkersorchildrenasnecessaryto maintainthoseratios.

2. Team

a. Givessupervisiontotheteamonlocation

b. Checkswithagegroupleadersregularlytoassessneedsofstaffandchildren.

c. Coordinateshealthysnacksandlunchpreparationeachday.

d. Makessurefoodsanitationandothersanitationproceduresarefollowed.

e. Givesencouragementandbuildsa“family”atmospherewiththeteam.

f. Providesascheduleforamorningandafternoonbreak.

g. Leadsanevaluationsessioneacheveningwithstaff.

h. Plans“timeaway,”suchasaneveningmeal, forstaff

i. Leadsorasksateammembertoleadinadevotionaleachday.

j. Seesthateveryonegetsadequaterest.

k. Keeps alogbookonstaffarrivalanddeparturetimes.

3. Parents

a. Isavailabletogiveguidanceandencouragementtoparentsincludingreferrals.

b. Isknowledgeableofwhereparentscangofordifferentkindsofaidandisableto directparentstotheproperagencies,locations,andphonenumbers.

c. Iscautiousnottomakepromises.Stayswithinactualknowledge.

d. Listenstoparentsandtakesadvantageofanyopportunitytosharethegospel.

4. TeamClosing UnitStays

a. Inthecaseofmulti-stateresponses,duplicatepaperworkshouldbeprovidedto thenewteam.

b. Statemayrequirearepresentativetoparticipatewith theirunitthatremainson site.

5. ClosingtheSite

a. Isresponsibleforrepackingthetrailer.

b. Makesappropriatepersonawareofneededrepairsandsuppliesthatneedtobe replenished.

c. Providesalistoffamiliesservedtothelocalchurchsotheycan followupafter theteamhasleftifapplicable.

d. Sendsa“thankyou”tohost(s),localvolunteers,andteammemberswhohelped withthechildren.

e. Sendpaperworkpertinenttoeachstateunittothestateofficeandacopyto NAMB.

Team

 Cleanfloorspaceoftheareatobeused.Thismaymeansweepingandmoppingto provideasafe,sanitaryenvironment.

 UnpackALLmodulesfromthetrailer.Theseshelvesmakeexcellentdivisionswithin theroom(ifinonebigroom,cuttingdownon“run”spaceandprovidingasafer environment).

 Sanitizeequipment.

 Setoutafewtoystomaketheenvironmentcheerfulandinviting.

 Locateandsanitizetherestroomthechildrenand/orstaffwilluse.

 Checkworkareaforsafety,includingelectricaloutletsandfurniture.

AgeGroupLeaderandAgeGroupAssistants

1. Classroom:

a. Meetsimmediateneedsofthechildren

b. Providesavarietyofageappropriateactivitiesforchildrenintheircare.

c. Providesaloving,acceptingatmospherewherechildrenfeelsecure.

d. Alwaysstopsforablessingbeforemealsandsnacksandtakesadvantageofevery opportunitytobringBiblethoughtsandBibleversesintoactivities.

e. IsalerttoneedsofchildrenandtheirfamiliesintheirDRTCC

f. Providesfeeding,diapering,andnappinginformationtoparents.

g. Encouragesandallowschildrentoexpresstheirfeelings.

h. Providescreative,open-endedactivitiestoallowchildrentoworkthrough their feelings.

i. Usesonlypositiveguidancewiththechildren.

2. FacilityandEquipment

a. Emptiestrashattheendof theday.

b. Sweeps,mops,sanitizethefloorattheendofeachday

c. Sanitizealltoysandreturnstoysandsuppliestotheappropriatebinsonmodules.

d. Maintainsaclean,orderlyareaforchildren.

e. Superviseschildrentomaintainacleanorderlybathroom,classroom,playand eatingarea.(Withport-a-potties,donotletchildrenlockdoors.)

f. Sanitizesandcleansbathroom(s)atleastdaily.

3. TeamFamily

a. Contributestothe“family”atmosphereoftheteam.

b. Participatesindailydevotionalandevaluationsessions.

c. Sensitivetotheneedsofotherteammembers.

d. Maintainsaclean,orderlymealandlodgingarea.

e. Honorsoracceptsothersunusualsleepinghabitsandschedules.

4. ImprovementsandClosing

a. AssistssiteDirectorbysuggestingmaterialsandsuppliesthatneedtobestocked forfuturedisastersorwhencurrentlygettinglowonsite.

b. AssistssiteDirectorinre-packingthetrailerattheendofthedisaster.

BealerttothefollowingitemsandpracticesthatmayhinderperformingpositiveDRTCC.

Personal

1. Radios,CDplayers,laptopcomputers,etc.,forpersonalusearenotrecommended.

2. Begratefulfortheopportunitytoministerevenwhensituationsarelessthanideal. Overlycritiquingthesiteconditionsinanegativemannerisnotrecommended.

3. Realize theimportanceofeachvictim’spersonalandcurrentdisasterexperience.

4. Wearappropriateclothingforplayandactivities.

5. Valuablepersonalpropertiesarenotadvisedonadisastersite,includingenroute,staging, lodging,andareasofrest.

6. Avoidbringingpetsandchildrentoadisastersite.

WithChildren

1. Activitiesthattakeattentionawayfromthechildrenshouldbeavoided.

2. Be“everpresent”whilecaringforchildren. MahandandBrinkdiscussthe needtoteachthatGodiseverpresent.Thus,AgeGroupLeadersandAssistantsmustbe “everpresentandnotdistant”whenministeringtothechildren.Thesameargument holdsforitem(1)above.

3. Displayacourteousspiritatalltimes.

4. Useappropriatelanguagesandmannerisms.

5. Bekindtothe children,parentandco-workers.

Foranytherapeutic-typeinteractionswithvictimsorparents,seeChapter6and7.Recognizeand acceptyourownlimitations.Staywithinyourtraining.

TechniquesforTeachingPreschoolers

1. Becausethepreschooleris active,weprovideateaching-learningenvironmentthatallows foractivity.

2. Playistheyoungchild'swork helearnsthroughplay;therefore,weprovideanenvironment andopportunitiesforplayexperiences.

3. Theshortattentionspanofapreschoolchilddictatesthetypeofactivitiesandlengthof storiesthatshouldbeused.

4. Considerationofteachingthe"individual"leadstomeetingpersonal needs.

5. Asoftvoice(oftheteacher)setsthestageforthenoiseleveloftheroomandwillmotivate the preschoolerstofollowtheteacher'sexample.

6. Thepositiveapproachtoteachinghelpstoprovidesecurityandeliminatesfrustrationwith thechildandtheteacher.

7. Thepreschoolerunderstandstheconcrete,realthings;therefore,weshouldavoid symbolism inanyform.

8. Alllearningcomesthroughtheuseofthesenses,soweprovidemostopportunitiesfor experiencesthatwillinvolvetheuseofmorethanoneofthesenses.

9. Theyoungchild'ssmallmusclesoreyesarenotcompletelydevelopeduntil aboutageseven; therefore,weprovideactivitiesthatpromotetheuseoflargemusclesandavoidclosework requiringsmallmuscles.

10. Songsshouldbeonthepreschooler'slevelandrangesincehisvocalmusclesarenot completelydeveloped.

11. Shortaction wordsandsimplestoriesshouldbeusedbecauseoftheyoungchild'slimited vocabulary.

12. Theyoungchildisdependent,yetheisgrowingtowardindependencewhichshouldbe nurturedbyhisteachers.

13. Becauseoftheteacher'simportantroleinteachingpreschoolers,hisentiretimeandattention shouldbedevotedtothechildren.

14. Animportantaspectofteachingyoungchildrenis"theartoflistening."

15. Creativeartactivitiesshouldbeprovidedand donot includepatterns,picturestobecolored, or "touchingup"thechild'swork.

16. Learningbeginswheretheindividualis(withknowledgeandunderstanding);therefore,the preschoolteachermustknowtheindividualchildandhisneedsaswellasgeneral characteristicsforthespecificagegroup.

Communication

Negative Positive

“Sh-sh-sh.”

“Whatdidyoupaint?”

“Don’tdripthepaint.”

“Weuseoursoftvoicesindoors.” (Teacherssetthemood.)

“Ilikethecoloryouused.”

“Wepressthebrushinsidethejar, likethis.”

“Don’tleavethepuzzlelikethis.” “Wefinishapuzzlebeforeweput itaway.”

“Youmustfinishyourpuzzle.” “Ifyouneedhelp,maybeMarycan helpyouputittogether.”

“Don’tthrowtheblocks.”

“It’stimetocleanup.Stacktheblocks

“Webuildwithblocksonthefloor.”

“Let’sseehowneatlywecanstack ontheshelf.” theblocks.”

“The room looksmessy.”

“Ineedhelperstostraightenthe room.”

“Goodboysandgirlsdon’tact…” “Areyouforgettingtotaketurns?”

“Boysandgirls,youmuststoprunning.” “Ineedyourhelp.Canyouhelp mecleanthetable?”

“YouhitJim.Nowtellhimyou’resorry.” “IknowyoufeellikehittingJim, butithurtswhenweuseourhandsthe wrongway.”

“Lisa,you’retalkingtoomuch.”

“Lisa,I’mgladyouwanttotellus aboutyourtrip;butweneedtotaketurns talking.”

“Let’ssitstraightwithourfeetonthefloor.” “Ineedtoseeyoureyes.Ilikethe wayMaryislistening(orsitting).”

“Let’sgetreadytogohome.”

“Let’splayagame.”

80 WordsofEncouragementforChildren

Childrenneedencouragement.Theycraveit.Theyworkhardtodeserveit.Whenyougiveittothem,itfills theirheartswithjoyandwidenstheirfaceswithsmiles.Italsobuildstheirself-esteem,self-confidence,and theirdrivetoachieve.

Sothatyou'llneverrunshortofappropriatewordstoencourageyourchild,thefollowing suggestionsaremade:

1.You'reontherighttracknow!

2.You'redoingagoodjob!

3.Nowyou'vefigureditout!

4. That'sRIGHT!!!

5.Nowyouhavethehangofit!

6.That'stheway!

7.You'redoing fine

8.Nowyouhaveit!

9.That'scomingalongnicely!

10.That'sgreat

11.Youdidit thattime!

12.GREAT!

13.FANTASTIC!

14.TERRIFIC!

15.TREMENDOUS!

16.Howdidyoudothat?

17.That'sbetter.

18.EXCELLENT!

19.That'sagood(boy/girl).

20.That'sthebestyou'veeverdone.

21.Keepitup!

22.That'sreallynice.

23.WOW!

24.Keepupthegoodwork.

25.Muchbetter!

26.Goodforyou!

27.Goodthinking!

28.Exactly right!

29.SUPER!

30.Nicegoing.

31.Youmakeitlookeasy.

32.Waytogo!

33.You'redoingmuchbettertoday.

34.I'veneverseenanyonedoitbetter.

35.SUPERB!

36.You'regettingbettereveryday.

37.WONDERFUL!

38.Iknewyoucoulddoit.

39.Keepworkingatit,you'regettingbetter.

40.You'redoingbeautifully.

41.That'sthewaytodoit!

42.You'rethebest!

43.Keepontrying!

44.Nothingcanstopyounow!

45.You'vegotitmade.

46.You'reverygoodatthat.

47.Youcertainlydidwell today.

48.I'mveryproudofyou.

49.You'relearningfast.

50.You'vejustaboutgotit.

51.That'sgood!

52.I'mhappytoseeyouworkinglikethat.

53.That'stherightwaytodoit.

54.You'rereallylearningalot.

55.That'sbetterthanever.

56.That'squiteanimprovement.

57.Nowyou'vefigureditout.

58.PERFECT!

59.FINE!

60.That'sit!

61.Youfigureditoutfast.

62.Youremembered!

63.You'rereallyimproving.

64.Ithinkyou'vegotitnow.

65.Well,lookatyougo!

66.You'vegotthatdownpat.

67.Goodwork!

68.OUTSTANDING!

69.Ilikethat.

70.Couldn'thavedoneitbettermyself.

71. Nowthat'swhatIcallafinejob.

72.Youdidthatverywell.

73.CONGRATULATIONS!

74.SENSATIONAL!

75.That'sthebestever.

76.Youhaven'tmisseda thing.

77.You'vejustaboutmasteredthat!

78.Onemoretime,andyou'llhaveit.

79.Youmusthavebeenpracticing!

80.Youshouldbeveryproudofyourself.

ChapterFive:ProtectionofChildrenonResponse

Security

Before theDisaster

 TheDRTCCDirectorandStateDirectorwillfollowguidelinestoperform national security checksonteammembers.

 TheDRTCCDirectorhastheresponsibilitytoreviewthesecurityclearanceandwillnot validate peoplewithoutsecuritychecks.

On-siteSecurity

 PeopleenteringthechildcareareamustbeclearedbytheUnitDirector andescorted throughthearea

 Parentsmuststopatthecheck-inareatoenrollchildren.

 Thecheck-inareashouldbeseparatefromtheworkingarea.

 ChildrenontheirownwillnotbeallowedtoleavethedesignatedTCCarea.

 Childrengoingtothebathroomorbeingchangedshouldbeaccompaniedbytwostaff persons.

 Nophotosofchildrenshouldbetakenunlesspermissionisgivenatregistration.

PlaygroundSecurity

 Followrecommendedratiosandguidelinesonplaygroundoutings(seepage6)

 Aminimumoftwostaffmembersshouldbeontheplaygroundatalltimeswhen childrenarepresent.

 Theplaygroundmustbeonthesamefacilityandfreeofsafetyrisks:inanenclosed areaor isolatedfromtrafficandotherhazards.Theplaygroundequipmentmustbein goodcondition& appropriate.Otherwise,donotuseit!Donottakeanychanceson liability.

 Walks,hikes,gamesandsportsmustbeconfinedtotheplayground.

 Interiorfacilitiesusedforextra classroomactivitiesandrecreationmustfollowthesame ratio guidelinesandplaygroundrules.

 Bathroombreaksandhandwashingshouldfollowplaygroundactivities.

GuidelinesforTCCSafety

 Knowfiredrillproceduresandthelocationoffireextinguishers.Keepexit pathwaysfreeof furnitureandotherobjects.

 Wipeupspillsquicklyandthoroughly.

 Coverallelectricaloutletswithplasticcaps.Checkextensioncordsforfrayed wiring.Tape downextensioncordsthatmaycausesomeonetotripandfall.Ifyouare inasituationwhere spaceheatersareused,beawarethattheymaycauseair pollutionthatleadstorespiratory disease.

 Lockpoisonoussubstancessuchascleaningsolutionsincabinets.Also,keep solutionsinthe originalcontainersforsafety.Medicationsarekeptinthefirstaidkit. Thecoordinator/director willkeepthekeys.

 Befamiliarwiththelocationofphonesandhaveemergencyinformationandnumbers listednearby.

 Toysandequipmentarecheckeddailyandmaintained.Brokentoysarerepairedor discarded becausetheypresentahazard.Noribbons,string,cord,oryarn aretobe attachedtopacifiers. Observetoysforbrokenpieces,sharpcornersandlooseparts.

 Styrofoamcupsandbrittleplasticforksarechokinghazardsbecausesmallpieces caneasily breakoffwhentheseobjectsarechewed.

 Setupfurniture,activitiesandequipmentsothatdoorwaysandpathwaysare keptclear.

 Playgroundequipmentshouldbefirmlyanchored.Thissafetymeasurewillbe checkedinitially whenweopenthechildcareunit.Morethan70percentofinjurieson theplaygroundarethe resultoffalls - childrenpushingandshovingeachother,dare devilbehaviorandinattentionbychildren.

 Whendiaperinganinfant,donotleavechildunattended.Keeppinsandothersmall objectsoutofher/hisreach.Donotleaveachildunattendedinacribwiththesides down.

 Beawareofpoisonousplants,shrubsandtreesontheplaygroundandbuilding areas. WarnchildrenthattheplantswillmakethemVERYSICK.

 Pediatric CPRand firstaid areemergencyskillsinwhichallthe DRTCCUnit Directorsaretrained.

 Incident/Injury formsneedtobecompletedintheeventofanaccident.

RegistrationandDismissalofChildren

Forms

 Usedesignatedforms.

 Allinformationgivenbytheparentmustbekeptinstrictestconfidenceunlesspermission isgiven.

 Keepon-goinglogthatrecords thechildren'snameandidentificationnumber.

 Attimeofregistration,theregistrationformmustbefilledoutcompletelyoneachchild.

 Keepalogbookofstaffarrivalanddeparturetimes.

RegistrationProcedures

 Twoormorestaffpeopleshouldbeat theregistrationstationespeciallyatthepeak time-for greetingthefamilies,assistingtheparentintheproperpaperwork,keepingthe childrencalm,and escortingthechildrentothepropercarearea.The"registration" person shouldnot vacatethe desk without areplacement.

 Recordthechild'scheck-intimeonthebackoftheregistrationform.

 Establishclearlyandeffectivelyatthetimeofregistrationthatitisnecessarytopresent "thepickupslip"inordertopickupthechild(ren).

 Eachchildwillbeassignedanidentificationnumberwhichiseffectiveforthedurationof the DRTCC event.ThenumberisrecordedbytheUnitDirectoronthelogandthe registrationform.

 Childrenareidentifiedbytheuseofwristbandsormaskingtapeonthebackofthe child'sshirt. Writethenumberandthechild'snameon thewristbandormaskingtape.

 Allpersonalitemsbroughtbythechildmustbelabeled.Labelitemswithwidetape (1 1/2 inchis ideal)andlarge,legibleletteringincludingthechild'snameand identificationnumber.

 The identificationnumberswillbeassignedaccordingly,beginningwith001and continuing throughthecentrallistuntiltheresponseisover.Atanygivensiteone centralidentification assignmentsheetwillbeused.Asanumberisassignedtoachild, thenumberwillbemarkedthrough(i.e., 202).Thiswillreducethechancesof duplication.

Dismissing(PickingUp)theChild

 Thepersonpickingupthechildisrequiredtoreturnthepick-upslipandshowapicture IDforverification.Nochildwillbereleasedtoanyoneotherthantheparentorpersons listedonthe registrationform.

 Thestaffpersonattheregistrationstationisresponsibleagaintogreettheparentor responsible person,checkthecredentials(thepick-upslip)andbeginthedismissing procedure.

 Astaffpersonwilllocatethechildbynameandnumberandtheirpersonalbelongings and return them tothecheck-outstation.

 Recordchild'scheck-outtimeonthebackofregistrationformandremoveIDbracelet. Haveparentsign the form.

Sanitation

HealthandDiseaseControl

 HaleandPolder,usingdatafromtheDepartmentofHealthandHumanServicesofthe UnitedStates PublicHealthService'sCenterforDiseaseControlandPrevention, suggestthatthesesymptoms shouldbefollowedforexclusionofsickchildrenor childrenwithcommunicablesituations:

 Fever isdefinedashavingatemperatureof100°Forhighertakenunderthearm, 101°Ftaken orally,or102°Ftakenrectally.

 Diarrhea–runny,watery,orbloodystools

 Vomiting–twoormoretimesina24-hourperiod

 Sorethroatwithfeverandswollenglands

 Bodyrash withfever

 Severe coughing–childgetsredorblueinthefaceormakeshigh-pitchedwhooping soundaftercough.

 Eyedischarge–thickmucusorpusdrainingfromtheeye,orpinkeye

 Yellowishskinoreyes

 Childisirritable,continuouslycrying,orrequires moreattentionthanyoucanprovide without hurtingthehealthandsafetyofotherchildreninyourcare.

 Othersymptomstowatchfor(notcoveredbyHaleandPolder): headlice, discolorednasal discharge,exposuretochickenpox,begantakinganantibiotic lessthan24hoursprior.

 Toys/furnitureshouldbesanitizedwithableachsolution(1tablespoonbleachto 1 quart water). Thismustbemixeddailyandnotcarriedoverforlateruse.

SafeFoodHandlingandSanitationPractices

 Foodmustbeservedand storedattheappropriatetemperatures.

 Thedangertemperatureforfoodisbetween40°Fand140°F.

 Usealldisposabledishesandservingware–plates,cups, eatingutensils,napkins

 Useservinggloves

 Washhandsbeforefoodpreparationandserving.

 Whendryinghandsusepapertowelonlyorairdry.

 TeammembersareencouragedtotakeSouthernBaptistDisasterRelieffood preparationand sanitationcourses.

 Seebooklet:KeepingKidsSafe - AGuideforSafeFoodHandlingandSanitation and TheABC'sofSafe andHealthyChildCare.

 Throwanyuneatenfood away.

 Partiallyconsumedbottlescanberefrigeratedandusedwithintwohours.Reheatonly 1time. After2hoursthrowcontentsoutandrinsebottleand nipple.

Diapers

 Disposableglovesmustbewornfordiaperchanging.Glovesmustbe disposedof after eachusage.

 Hands must bewashedwithsoapandwaterorcleaningsolutionaftereachdiaper changing.

 Onlydisposabletowelsaretobeusedforhanddrying.

 Diaperchangingsurfacesmustbesanitizedaftereachuse.Use1/4cupbleachtoa gallonof water.

 Cribsheets, burpcloths,bibsandaprons must belaunderedaftereachuse.

UseofDisposableGloves

 Fordiaperchanging

 Forhandlingofbodyfluids

 Fortreatingopenwounds

 Glovesmustbe disposedof aftereachusage

HandWashing

 UponarrivalattheDRTCCsite(childrenandstaff)

 Beforehandlingfood

 Afterusingthetoilet

 Afterhandlingsharedtoys

 Aftercominginfromoutdoors

 Duringillness,aftersneezing,touchingeyes,noseormouth

 Afternose wiping

HealthConcerns

AbusePrevention

 Attimeofarrival,theregistrarshouldasktheadmittingadultaboutany abrasionsorbruises. Thesemustberecordedontheregistrationform.

 Staffshouldneverbeisolatedwheretheycannotbeobserved by otherstaff.

 Staffmayneverhit,shakeorverballyabuseachild.Doingsowillresultin immediateremoval fromtheTCCunitandteam.Documentationisrequired.

AccidentsandInjuries

 Intheeventthatachildisinjured,contacttheUnitDirectorimmediatelyto determinefirstaid needs.

 AnyinjuryoccurringtoachildwhileinTCCmustbereportedonanaccidentform.

 Intheeventofseriousinjury,call911.Staffshouldadministerappropriatetreatmentuntil 911 arrives.

BehaviorandDiscipline

 Guidanceanddisciplinewillalwaysbeadministeredinafirm,positivemanner withaChrist-like spirit.

 Childrenwillnotbeallowedtobehaveinamannerthatcouldcauseinjurytoanyone.

 Intheeventthatachildcannotbecontrolled,itmaybenecessarytoremovethe childfromthe TCCprogram.ThisisatthediscretionoftheUnitDirector. Documentationisrequired.

SanitizingtheModules

 Pullallitemsfromtheshelfontothefloor.

 Emptythree(3)plastictubsandsetthemontopofthemoduleorona convenienttable. Putsoapywaterin one tub,clearwaterinthesecond,andbleach water(1tablespoonper 1 quartof water)inthethird.(Alternative:Ifyouhave runningwater easilyaccessible,toysmayberinsedunderrunningwaterinsteadof placed inthesecondtub).

 Usingadifferentdisposablespongeorclothforeachtub,wipeoutallofthe shelveswitheachofthewaters.

 Beginwashingtoysandtubsandleavingthemto dryonawhitetowel.Eachtoy shouldbeinthe bleachwaterforatleast15secondsforthoroughsanitizing.

 Ifatoycannotbesubmerged,(ifthereisaholeandwaterwouldbetrapped inside,oritismadeinawaythatitwouldbeharmed,suchasa book),usethe dampspongetowipeitoff.

 Changethewaterasneeded,whenthesoapywaterisdirty,orthebleachorclear watersbecome soapy.

 Astoysandtubsdry,replacethemontheshelves.

HygienePractices

 Caringforpreschoolersandchildrenincludesprovidingacleanenvironmentwhere thechildcan explore,create,learnandplay.Thatmeanstoys,teachingmaterials,

equipment,wallsandfloorsneedpracticestoensureasafeandcleanenvironment forthechild.

TeachersofInfantsand One-Year Olds

ChangingaDiaper

 Collectasheetofwaxedpaper,moistdisposabletowelette,acleandiaperanddisposable gloves approvedformedicaluse.

 Placethewaxedpaperontopofacleandiaperandslidebothunderthechildonthe changing table.

 Roll thesoiledorwetdiaperinwaxedpaper.Fastenthecleandiapersecurely.

 Placeanywetclothinginaplasticbagbeforeplacingindiaperbag.

 Putawetorsoileddisposablediaperinaplasticbagandplaceitinatrashcontainer linedwitha disposableplasticbagwhichcanbesecurelyclosedatthetipwhentrash isemptied.

 Wipevinylmatwithdisinfectantsolution (1tablespoonbleachtoonequartwater),rinse inclear wateranddrywithdisposablepapertowel.

CleaningaCrib

 Removethe towelandallteachingmaterials.

 Sprayentirebedwithdisinfectantspray,includingmattress,sidesandtopedges.

 Ifwoodencribsareavailable,usewarmsoapywater,clearrinsewaterandadisinfecting solution, (1 tablespoonbleachtoonequartwater),tocleancribrailsandallsidesof themattress. Wipechromecribrailsdrywithdisposabletowelstopreventrailsfrom rusting.

 Letmattressairdry.

WashingHands

 Afterchangingadiaperandremovingdisposablegloves

 Afterassistingachildwith toileting

 Afterwipingachild'snoseormouth

 Beforefeedingababyorservingsnacks

 Beforeandafterattendingtoacutorotherinjury.Whenbloodispresent,usedisposable gloves. Cleanhandsandsurfacewithonepartbleachtotenpartswater.

Hand WashingProcedures

 Usemildliquidantibacterialsoapandwarmwater.

 Scrubhandvigorouslyfor10-15seconds.

 Diphandsindilutedbleachsolution (1tablespoonbleachto1 gallon water).

 Rinsehandsthoroughlyanddrywithdisposablepapertowels.

 Ifawatersourceisnotavailableintheroom,useaspraybottleorpanfilledwithsoapy bleachsolution,aspraybottle(orpan)filledwithclearrinsewaterandadishpanfor washinghands.If pansof waterareused,changewaterfrequently(atleast twiceduring athree-hourperiod).

WashingTeachingMaterials

 Inababy/one-year-oldclass,fillthreebasinswith:warmsoapywater,disinfectant solution,(1 tablespoon bleachto 1 quartwater,mixedfresh),andclearrinsewater.

 Washeachtoy,teachingpictureandsoforth,afterusebyachildduringthesessionsas needed. Changebasinsofwaterfrequentlyasneeded.

 Afterthesession,washalltoysandteachingmaterialsandsetthemasideontowelsor inadish drainertoairdry.

WearingDisposableGloves

 Whenteacherscomeintocontactwithblood,theymust usesingle-use,disposable gloves.

 The teacherorworkermustwearanewpairofdisposablegloveseverytimeadiaperis changed.

 Wearingdisposableglovesfortears,wipingnosesanddrooledsalivaisnot practical,sothe workershouldusetissuesforthis purpose,washinghands immediatelythereafter.

TeachersofTwo-Year-OldsthroughSecondGraders

WashingHands

 Washhands afterassistingachildwithtoileting,andwipingachild'snoseormouth.

 Washhandsbeforeandafterattendingtoacutorotherinjury.Whenbloodis present,use disposablegloves.Cleanhandsandanysoiledsurfaceswithasolution of1partbleachto10partswater.

 Useamildliquidantibacterialsoapandwarmwater.

 Scrubhandsvigorouslyfor10-15seconds.

 Diphandsinamilddilutedbleachsolution(1 tablespoonbleachto 1 quartwater)or filla spraybottlewith amilddilutedbleachsolution (1 tablespoon bleachto 1 quart water).Keepmixtureinaquartcontainertoreplenishduringthesessionif needed.

 Rinsehandsthoroughlyanddrywithdisposablepapertowels.

WashingTeachingMaterials

 Cleanteachingmaterialsaccordingtothefrequencyofuse.

 Washthefollowingteachingmaterialswithaclothandmildbleachsolution(1 tablespoon bleach to 1quartwater):

o Teachingpictures

o Books

o Puzzles

o Blocksandblockaccessories(woodenfigures,trucks,andsoforth)

o TablesandChairs

o Chairs

o Shelves(books,blocks,puzzles,nature,music,andsoforth)

o Arteaselandartbrushes

o Toytelephone

o Anyhardplasticitem

 Washanyhomeliving,tablecloth,orclothitemsregularly Wipehomelivingtable aftereach sessionwithamildbleachsolutionof 1 tablespoon bleach to 1 quart water.

 Tocleantoyswithaspraybottle,placetoysonwhitetowelsandspraywitha solutionof1 tablespoonbleachto1quartwater.Allowtoystoairdryorwipe withcleantowels.

CleaningtheWallsandFloors

 Cleandoor/knobsregularlywithamildbleachsolutionof 1 tablespoon bleachto1 quart water.

 Cleanwallsand floorsasneededwith the mildbleachsolution.

AssistingChildreninDevelopingHygieneHabits

 Provideantibacterialliquidsoapforpreschoolersandchildrentouseaftertoileting, (fortwos still wearing a diaper,encouragehandwashingafterdiapering).

 Provideforhandwashingafterinsideandoutsideactivities,beforesnacksand foodtastingexperiences.

 Encouragepreschoolersandchildrentowashhandsafterblowingtheirnosesor sneezing.

FoodPreparationArea

 Storecontainersoffoodaminimumof6inchesoffthefloor.

 Toprovidesanitaryworkareas,foodcontactsurfacesarewashed,rinsedandsanitized aftereach usewithamildbleachsolution(1tablespoon bleach to1quartwater). Preparenewsolutiondailyto maintaindisinfectingstrength.

 Whenwashingdishesand kitchenware,usehotwater.Insteadofusingdishtowels fordrying,air-drydishesandkitchenwareonrackanddrain board,asthismethodis moresanitary.

 Formulaisstorednolongerthan48hoursafteropening.Other foodsareusedwithin 36hours afteropeningormustbediscarded.Checkexpirationdatesoffoodsbefore opening.

 Potentiallyhazardousfoodisrefrigerated atnomorethan45degreesF or heatedto nolessthan 140degreesF.Storefoodinoriginalcontainers.

FirstAidInstructions

 Observethechildbeforetouchinghim/her.Youcanfindoutmuchinformationbeforeyou actuallytouch thechild.Lookfor signalsthatindicatechangesinconsciousness,any breathingdifficultyandanyapparentinjuriesor conditions.Allmaychangeas soonasyou touchthechildbecauseheorshemaybecomeanxious orupset.

 Caringforillorinjuredchildrencanbeverystressful.Stayingcalmwillshowconfidence andhelp keepthechildcalm.

 Explainwhatyouaregoingtodobeforeyoudoit.Besuretousetermsandlanguagethe child willunderstand.Checkaconsciouschildfromthefeettotheheadratherthanhead totoe.Thechild ismorelikelytoacceptyoufirsttouchingthefeetandprogressingtothe head.

Skininjuries

Abrasions

 Washunderrunningwatertoloosendirt

 Cleansegentlywithsoapandwater

 Dresswithcleangauzeandcloth

Lacerations

 Mayrequiresutures

 Controlbleeding

 Cleansewithwater,mildsoaporperoxideandclean cloth

 Dresswithantibioticointmentandgauze

Burns

 Stoptheburning.Putoutflamesorremovethevictimfromthesourceoftheburn.

 Cooltheburn.Uselargeamountsofcoolwater,(noticeoricewater).Youcanapply soaked towels,sheets,orotherwetclothestoaburnedfaceorotherareasthatcannotbe immersed.

 Covertheburn.Usedry,steriledressingsoracleancloth.Looselybandagethemin place. Coveringburnshelpskeepoutairandreducespain.Italsopreventsinfection.

BoneInjuries

 Treatpossiblefracturesassuchuntilprovenotherwise.

 Simpleobjectsmaybeusedassplints:magazines,tongueblades,pillows.

InsectStings

 Donotleavethechildunattended.Watchforpossibleallergicreaction.

 Placeacoolcompressonsightofsting.

Poisonings

 Preventionisthebestwaytoavoidaccidents.Keeppotentialpoisonsawayfromorlocked up whenchildrenarepresent.

 Savecontainer!

ThingstoRemember

 PREVENTION isthebestdefenseagainstaccidents,butwemustknowhowtorespond quickly andappropriatelytoemergencysituationsastheyarise.

 Remaincalmandofferreassuranceandcomfort.

 Treat mostseriousinjuriesfirst.

 Trytogetanaccountofwhathappenedfromchildorbystanders.

 Ifinjuryseemsserious,sendformedicalhelp.

Agoodpractical resourceisavailablefromtheAmericanRedCrosscalled, TillHelpArrives.

ChapterSix:CharacteristicsofChildrenandAppropriate Responses

BirthtoThreeYearsOld

Traumaisanemotionalshockthatcanintensifycharacteristicssuch asfear,angerandjealousy. Followingaregeneralcharacteristicsofchildren.Besensitivetohowtheyareintensifiedduring disasters. Acrisisproducesstress,fear,anxietyandcanresultinchildhoodtrauma.

Physical

1. Hislargemusclesarestill developing.Providematerialsandactivitiesonhis level.

2. Hehasplentyofenergy.Allowhimspaceandtimetomovearound.

3. Hetireseasily.Alternateactivitieswithquietness.

Mental

1. Hisvocabularyislimited.Talkonhislevel.

2. Hisattentionspan islimited.Provideavarietyofactivities.

3. Hehaslimitedideasoftimeandspace.Avoidspecificconceptsoftime.

4. Heisimaginative.Provideopportunitiesto"playlike."

5. Heiscurious.Givehimsimple,directanswers.

6. Heisliteral-minded.Avoidabstractideasorsymbolism.

7. Helearnsbyimitation.Beagoodexample.

8. Herespondsbysuggestion.Avoidcommands.

9. Helearnsthroughhissenses. Provideopportunitiestosee,touch,hear,andsmell

Social

1. Heisself-centered.Beunderstanding,butencourage sharing.

2. Hewantsapproval. Commendappropriatebehavior.

Emotional

1. Hehasstrongemotions.Controlyourownemotions;provideaquietatmosphere.

2. Hehasfeelingsofinsecurity.Providestructurewhilebeingflexible.

3. Hehassomecontrolovercrying.Encouragehimtoaskforthingsratherthancry forthem.

4. Hemayactouthisanger. Donotlettantrumsbesuccessful.Takethemaway fromtheiraudience.Encouragethemtousewordstoexpresstheirneeds,and respondpositivelywhentheydo.Theymayjust needsomeonetoholdthemto feelsecureandloved.

5. Hemaybecomejealousfortheattentionofhiscaregiver.Avoidfavoritism.

6. Hemaybepossessive. Respecthisbelongings.Youmayneedtoputthemoutof reachofotherchildren,butwithinsightoftheowner.Labelspecialtoyswiththe child'sname.

Spiritual

1. HisconceptofGodvariesaccordingtohiscultureandupbringing.Lettinghim seeGodinyouwillbemoreimportantthananywordsyoucansay.

2. HisfirstevidenceofGodmaybeyou.MakesureyourepresentChristwithlove andcompassion.

FourtoFiveYearsOld

Physical

1. Heisactive.Provideamplespaceandactivitiesthatallowhimtomove frequently.

2. Hislargemusclesaredeveloping.Provide largematerialsandtoys.

3. Hecandoonlyonethingatatime.Providesimple,one-at-a-timeactivities.

4. Heissusceptibletodisease.Keepplayandsleepareasclean;sanitizetoys.

Mental

1. Hehasalimitedvocabulary.Choosesimplestories;useshort,actionwords.

2. Heenjoysrepetition.Selectgoodgames,stories,andactivities.Repeatthemas oftenasthechildseemsinterested.

3. Hismemorymaybeundependable.Sendnotestoparents.Donotexpecthimto rememberfromonedaytothenext.

4. Heusuallybelieveswhathehears.Tellhimthetruth.Ifyoudonothavean answer,sayso.

5. Hethinksinconcreteterms.Avoidsymbolism.

6. Hissenseoftimeislimited.Usetermssuchas"alongtimeago"or"afterweeat lunch"astimereferences.

7. Helearnsbydoing. Lethimdoasmuchforhimselfasheiscomfortabledoing.

Social

1. Heisdependent. Giveassistanceonlywhenherequestsit.Praisehimfor completingworkhimself.

2. Hemaybeshy.Respecthisshyness.Helphimchooseactivitieswithwhichheis comfortable.Provideavarietyofactivitiessohecanchoose.

3. Heisself-centered.Beunderstanding,butencouragesharing.

4. Helikestoplayalone.Provideindividualplayexperiences.

5. Hehasimaginaryplaymates.Don'tencouragehimtogivethemup.

6. Heneedsattention. Giveattentionwithinlimits.

Emotional

1. Heiseasilyexcitable.Avoidconfusion.Speakinacalm,quiettone.Distractthe child,or,ifnecessary,removehimfromadifficultsituation.

2. Heisafraidoftheunfamiliar.Provideasmuchstability aspossible.

3. Hehasmanyfearsandcanbeinsecure. Bereassuringwithoutbeing misleading. Identifywithhisfearswithoutreinforcingthem.Don'tmakeupanswersorcreate fantasticalreasons.Saying"Idon'tknow"or"Idon'tunderstand"isOK.

Spiritual

1. He"catches"hisreligion.Beawareofteachablemoments.

2. Heisbeginningtoseethedifferencebetweenrightandwrong.Praisehimwhen hemakesrightchoices.

SixtoSevenYearsOld

Physical

1. Hisfinermusclesareslowlydeveloping. Provideworkonhislevel.

2. Helikesactiveparticipation.Provideactivegamesandprojects.

3. Hetireseasily.Alternateenergeticandpassiveactivities,includingquiettime.

Mental

1. Heiscuriousandimaginative.Answerquestionsastheyarise.Lethim actout storiesandsituations.

2. Helikesbothfactsandfantasies.Useboth,buthelphimtodistinguishbetween them.

3. Helikestousetheskillshelearnsinschool(e.g.,reading,writing,math).Provide age-appropriateactivities.

Social

1. Helikestotalk.Valuehisideasandsuggestions.Provideopportunitiesforhimto talk.Useguidedconversation.

2. Helikesbothcompetitiveandnoncompetitiveactivities.Provideboth.

3. Herespectsauthority.Liveworthyofhisrespect.

Emotional

1. Heiseasilyexcited.Speaksoftlyandcalmly.

2. Hehasmanyfears.Helphimfeelsecure;beconsistent.

3. Hemaywithdrawbecauseofshyness.Respecthisshyness.Helphimchoose activitiesthatheiscomfortablewith.Provideavarietyofactivitiessohecan choose.

Spiritual

1. HemayhavequestionsaboutGodandisreadyforsomespiritualteaching. Providespiritualexperiencesonhislevel,andgivesimpleexplanationswhen questionsarise.

2. SomemaybereadytomakeadecisionforChrist.Beawareandreadytotalk with thechildaboutspiritualmatters.However,donotforceanychildtomakea decision.

ChapterSeven:MinisteringtoChildVictimsinaDisaster

HowChildrenAreImpactedbyDisaster

ProfoundLossandConfusion

 Thereisaprofoundsenseofloss andconfusionthatleadstoinsecuritiesandfears.

 Theselossesandconfusionsimpactchildrengenerallyinthesamewaysasother traumaticexperiencessuchaswhenfamiliesseparateordivorce,adeathinthe family,thechildgoingtothehospital,et cetera.

 Regularroutinesarebroken.Adultsbeginrespondingdifferentlytothechildren.

 Thephysicalsurroundingsarechanged.Theyarereplacedbystrangeactivitiesand unfamiliaritems.Thefamiliaritemsofsecuritymaybegone(i.e.,personal clothes, playitems,landmarks,etc.).

Fear

 Takeachild’sfearsseriously.

 Heisafraidofbeingseparatedfromhisfamily.

 Heisafraidofbeingleftalone.

 Fearsstemfromhisimagination,fantasies, ortherealevent.

 Achildwhoisdependentonadultsforlove,care,security,andfoodfearsmostofall thelossofhisparents(andfamily)andbeingleftalone

Anxiety

 Fantasizeddangercanbeasrealandthreateningasrealdanger.

 Achildwhoisusuallycompetentandunafraidmayreactwithfearandconsiderable anxietytoeventswhichthreatenthefamily(adults).

 Theadult’sreactwithnormalemotionsandnaturalfear,whereasthechildbecomes terrified.

HowChildrenReacttoaDisaster

Emotional

 Flashbacks

 Separationanxiety

 Emotional detachment

 Regressivebehavior

 Fixationoftheevent

 Grief

 Apathy

 Confusion

Physical

 Sicknesswithoutknowncause

 Sleepdisturbances

 Hyperactivityoraggressiveness

 Grief

LeadingChildrentoCope withDisasters

EmotionalCalming

 Caring,commonsense workers

 Love,ahug,understanding

 Tobetouchedandsometimesheld

 Patiencefromtheworkers

 Asenseofsecurity

PhysicalCalming

 Acleanenvironment

 Atimeforexpressionthroughplay

o housekeepingarea

o block/buildingcenter

o booksandpuzzles

o creative art

 Anopportunitytotalkandexpressfeelings

 Warmclothes,nutritiousfoodandsnacks

 Atimetorest

Social,FamilyandSpiritualCalming

 Identificationwiththegroup

 Continuityofworkers

 Prayer

 Curriculumdirectedtowardnon-churchornon-Christian children

 Brochuresdirectedtowardhelpingparentsdealwiththeneedsoftheirchildrenduring thistimeofdisaster

SuggestedMethodsandTechniquestoUsewithChildrenFollowingaDisaster

Focusonthedisastrouseventinthissequence

 Generalevents – Ifaflood – Talk/drawaboutthefloodingeneral.Floodshappen when….Then….

 Specificevents – Talk/drawaboutthelocalfloodyoujustexperienced.Then….

 Personalexperience – Talk/drawabouteachperson’spersonalexperienceintheflood. Then….

 Concludewithquiet,reflectivetime.

TalkingMethod – CAUTION - Remembertokeepyourselfinaguidingrole;notinaroleof controlorcounseling.Reassurethechildrenbyverballyacknowledgingandnormalizingtheir experience.Forsomechildren,thetalkingmethodisnothelpful.Why?

 Insomecultures,talking openlyisn’tcomfortable,appropriate,orpolite

 Insomefamilies,talkingoutone’sfeelings isn’tpossibleorsupported.

 Somechildrenhavebeenraisedinsituationsotherthanwithfamilywheretalkingopenly waspracticed.

 Somechildrenprefernotto discusstheirfeelingsopenlyduetopersonalitytype,privacy concernsorlackoftrustintheprocess.

 Allthesereasonsshouldberespectedas valid

TalkingMethod:

 Childtells astory – allowmetaphors.

 Puppetstellorliveastory

 Haveanopen discussion – askforvolunteerstobeginwith andtalk“generaland specific.”

 Usephotos,drawings,etc.tofacilitatediscussion.

 Usevideopriortodiscussion.

 Createaskit,playordoroleplaying(providedressupclothes,includinguniformsto representemergencyworkers,etc.).

 Doshowandtellrelatedtodisaster.

 Informthechildrenaboutthedisastertomakeitlessthreateningtotalkoractout

DrawingMethod – Introducedrawingasanotherwayoftalking,butsilently.Drawingisa meansof expressionusedbymany;othersmightusesinging,dancing,ortalking.Drawingisan optionforexpression;notarequiredactivity.

Activities – (use questionsbelowtohelpasthemesfordrawing).

 Draworwriteabooktogether

 Writejournalswithpictures.

 Doacollectivedrawing – amural.Muralstellacollectivestory,developandsupport teamworkandsomechildrenmayfeelsaferasopposedtoindividualart.

o Adultshoulddoverylittledrawing.

o Givethemuralaplaceofhonorintheclassroom

o Makeitaccessibleeverydayforviewing,additions,etc.

o Fillitinonanongoingbasis.

o Celebrateit.Useittodemonstrategettingthroughsomethingtough.Facilitate discussion.

o Takephotoswhencompleted

 Drawaspectsoftheevent(people,places,activities).Suggestratherthansaydrawa firemanhelpingsomeone – saydrawapersonyousawdoingsomethinghelpful.

 Createacollage.Thisisthesafestformofdrawing.Thechildfeelstheyarelosingless ofself.

o Acollagecanbeextremelypowerful.

o Theyprovideboundaries.(Theycandrawwhattheycan’tfindinmagazines.)

 Youcanalsolookatpictures,drawings,paintings,andtalkaboutwhatthey communicate.

 Allowafullrangeofexpression.Respectallvarieties.

 Allowchildrentodiscard theirartwork.

 Emphasizethattheirworkwillnotbejudged,graded,ornecessarilyshowntoothers. (Don’texhibitartworkifachilddoesnotwantitshared.)

 Reassurethemthatthereisnorightwaytodraw.

 Usevariousmediums(crayons,pencils,markers,paint).

 Exerciseaslittlecontrolaspossibleovertheartwork.

 Akeyelementtothedrawingmethodisthediscussionoftheactivitiesafterward.This canhelptobringclosuretotheexperience.Allowthosewhowantto,totalkabouttheir drawings.Useopen-endedquestions.

LeadingQuestions – Thesearesomeleadingquestionsandsuggestedthemesyoucanuseto helpchildrenexpressthemselvesineithermethod.

1. Wherewereyouwhenithappened?

2. Whatwereyoudoing?

3. Wherewereyourfriends?

4. Where wasyourfamily?

5. Whatwasyourfirstthoughtwhenithappened?

6. Whatwereyouthinkingduringit?(Allowforsilenceforsomewithlowlanguageskills, shyness,discomfort,etc.Especiallyencouragepeersupportforthesechildren).

7. Whatdidyousee?

8. Whatmoved,whatfell?

9. Whatchanged?(Lifestyle,livingconditions)

10. Whatchangedafterthedisaster?

11. Whatdidyouhear?

12. Whatsounddiditmake?

13. Whatdidyousmell?

14. Whatdidyoudoafterthat?

15. Whatdidyoulose?

16. Howdidyoufeel?

17. Whatdidotherpeoplearound youdo?

18. Whatwasthesilliestthingyoudid?

19. Wereyouoranyoneelseyouknowinjured?

20. Whathappenedtotheanimalsaroundyou?

21. Whatdreamsdidyouhaveafterit?(relatedorunrelated – eitherisfinetodiscuss).

22. Whatremindsyouofit?Whendoyouthinkaboutit?

23. Whatdoyoudodifferentlysincethedisaster?

24. Howdoyoufeelnow?

25. Whatmakesyoufeelbetter?

26. Wasanyoneyouknowkilledinthedisaster?(Yourgoalis tohelpthechildfeelbetter.)

27. Howhaveyougottenthroughroughtimesbefore?

28. Whatwouldyoudodifferentlyifithappenedagain?

29. Howdidyouhelpothers?Howwouldyouhelpnexttime?

Youmightthinkofotherleadingquestions,butmakesurethatthequestionsareopen-ended. Thismeanstheycan’tbeansweredbyayesornoonly.Open-endedquestionsfacilitateverbal expression.Anyoftheabovequestionswouldbehelpfulatanytimeafteradisaster thenext

day,thenextweek,orlater.Thesequestionscanbeusedasthebasisforthetalkingordrawing methodsofactivities.

Materialisfrom“HowtoHelpChildren afteraDisaster,”aguidebookforteachers. FEMA219/Nov.1991,AlamedaCountyMentalHealthServices

RoomArrangements

ServiceCenterorAmericanRedCrossShelter

A. RoomOptions

1. Oneroom - allagestogether

2. Multipleroomswithagesdivided(siblingsorrelativesmaynotwanttobe separatedafteratrauma)

3. Openroomwithchildreninsectionsoftheroom

B. Operations

1. Childrenparticipateforafewminutestoseveralhours(usually3 - 4hrs.)

2. Snacks aboutevery2hours

3. Meals preferparentstakecareofmeal evaluatesituation

4. Resourcesforsnacksandmeals AmericanRedCrossorotherservicing organization,disasterrelieffeedingunit,donations,parentsorrelativesinthe building

5. Servicecenterhoursusually8a.m.to6p.m.

ChildCareCenter

A. RoomOptions

1. Oneroomwithallagestogether

2. Multipleroomswithagesdivided(siblingsorrelativesmaynotwanttobe separatedafteratrauma)

3. Churchsetting,probablyinpreschoolroomsorfellowshiphall, withTCC equipment

B. Operations

1. Childrenparticipateallday,perhapsforseveraldays(8a.m.to6p.m.)

2. Snacks(2)inmid-morningandmid-afternoon

3. Lunch ERV,SBCfeedingunit,oriffacilitiesavailable,fixonsite

SuggestedSchedule forCenters

ServiceCenter

8:00 Opencenter

Registerchildren

Washhands

Freeplay - childrenmaychoosewhattheywouldliketodo

Bathroomandhandwashing asneededduringtheday

10:00 Snack:drinkandcookie,crackers,raisins,etcetera

12:00 Lunchorsnack

1:00 Quiettime

2:00 Snack

4:00 Snack

6:00 Close:cleanup,sanitize,getroomandpaperworkreadyfornextday

DayCareCenter

8:00 Open

Registerchildren

8:30 Snack

9:00 Freeplaytillmorechildrenarrive

10:00 Gametoacquaintchildrenandstaff

Activitysongs movement

Freeplay

11:10 Story/winddowntime

Bathroom atleasttryandthenwashhands

11:30 Lunch

12:15 Bathroomandwashhands

12:30 Resttime rubbacks,ifchildagrees

Quietmusic

Beflexible depends onhowwellchildrenareresting.Somechildrenmayneed tolayquietlywithabookifnotsleepyanddisturbingothers.

Olderchildrenupearlier watchvideo,books,quietactivities

2:30 Up,shoeson

3:00 Snack,bathroom,wash

3:30 Freeplaytillparentsarrive

6:00 Close:cleanup,sanitize,getroomandpaperworkreadyfornextday

SampleDailyScheduleforStaff

6:00a.m. Ariseandshineforthylighthascome!!

Devotionaltime – a.m.orp.m.- unitdirectorleadsordelegates

7:00 Breakfastatdisasterrelieffeedingunit

7:45 Arriveatchildcaresite

8:00 Openfacility

Beginregistration

Setupaprintedschedulefor:

Breaks:One15-minutebreakinthemorningandafternoon

Lunch:Alltogetherorrotate

Registrationtable:rotate staffforachangeofpace

Itishelpfultouseabulletinboardorchalkboardtolistschedules.

6:00p.m. Close Cleanup

Sanitizeroom chairs,tables,toys,etc.

Getpaperworkandroomreadyfornextday

7:00 Dinner

8:00 Debriefing

Devotional Prayertime

10:00 Lightsout!!

StaffPersonalInformation TemporaryChildCare

Date:___________________

Name:________________

Address:

BirthDate:___________________

City:_____ State: ZIP:__________________

Phones:Cell_______________________Home_____________________Work____________

Email__________________________________ Spouse’s Name:__________ Phone:_______________

EmergencyContact(non-spouse):

1stPerson:______________________

Address:

Relationship:__________________

City:____________________________________ State:____________ ZIP:________________

Phone#1:______________

Phone #2:__________

2ndPerson:_____________________________ Relationship:____________________________

Address:______________________________________________________________________________

City:____________________________________ State:____________ ZIP:_____

Phone#1:______________________________ Phone#2:______________________________________

Profession___________________________________________________________________________

Howmuchnoticedoyouneed?___________________________________

Doyouhaveanyphysicallimitations?_____________________________________________________

Doyouhavespecialtalents?_____________________________________________________________

MemberofwhatSouthernBaptistchurch?

Pastor’sName:___________________________ChurchPhone:_______________________________

Association:______________________________AlternatePhone______________________________

Preschool/Children’s Experience:______________________________________________________________________________

StaffMedicalInformation TemporaryChildCare

Date:_____________

Name:________________________________________ Phone:____________________

Address:_______________________________________________________________________

City:____________________________________ State:___________ZIP:_______________

SpouseName:_____________________________ Phone:_________________________

EmergencyContact(Other):

Name:________________________________ Relationship:________________________

Phone:

Church:_________________________________Association:

MedicalProblems:_________________________________________________________________

PhysicalHandicaps:________________________________________________________________

Restrictions:(lifting,driving,standing,etc.)____

Allergies(Food):

Symptoms/Reactions:________________ Antidote:

Allergies(Other):

Symptoms/Reactions:___________________________________ Antidote:

Medications: Name:____________________Dosage___________________Frequency_______

SideEffects:___

Medications: Name:____________________Dosage___________________Frequency_______

SideEffects:_____________________________________________________________________

Person responsibleforremindingyou:_________________________________________________

YearofDPTBooster(neednewoneevery10yrs.):_______________________________________

InformationRequiredforAllWorkerswithChildrenandYouth

Name (First) (Middle) (Last)

MaidenName__________________________OtherLastNamesUsed____________________________

Address

City_______________________________State:_______________ZIP__________________________

SocialSecurity#_______________________________DateofBirth_____________________

CurrentDriversLicense__________________________State:___________________________________

ListPreviousAddress(10-year history)

Haveyoueverbeenconvicted of orpleadedguiltytoacrime?  Yes  No

Ifyes,pleaseexplain. (attachaseparatepage,ifnecessary)_____________

PersonalReferences(Needthreeincludingchurchstaffmember, notformeremployersorrelatives):

Name___________________________________________Email:_________________________________

Address:_________________________________________Phone:_________________________________

City ________________________________State____________________ZIP______________________

Name__________________________________________Email:__________________________________

Address:_______________________________________Phone:______________________

City________________________________State____________________ZIP______________________

Name__________________________________________Email:___________________________________

Address:_______________________________________Phone:___

City________________________________State____________________ZIP______________________

RELEASE

Theaboveinformationcontainedhereiniscorrecttothebestofmyknowledge.Iauthorizeanyandallindividuals, churches,charities,employersandreferencesyoumaycontacttogiveanyinformation(includingopinions)thatthey mayhaveregardingmycharacterandfitnessforministry.Iherebyreleaseanyindividual,church,charity,employer, referenceoranyotherpersonororganization,includingrecordcustodians,bothcollectivelyandindividually,fromany andallliabilityfordamagesofwhateverkindornaturewhichmayatanytimeresulttome,myheirsorfamily,on accountofcomplianceoranyattemptstocomply,withthisauthorization.IwaiveanyrightthatImayhavetoinspect anyinformationprovidedaboutmebyanypersonororganization.

Ifurtherstatethat Ihavecarefullyreadtheforegoingreleaseandknowthecontentsthereof,andIsignthisrelease asmyownfreeact. ThisisalegallybindingagreementwhichIhavereadandunderstand.

Signature_________________________________________________________Date__________________________

SouthernBaptist Disaster ReliefTemporaryChildCare ReferenceForm

hasappliedforserviceinDisasterReliefTemporary ChildCare.Weconsideritimportanttohaveyourappraisalofthisapplicant’sability,conduct, personalityandcharacter.Yourcooperationinansweringthesequestionswillbegreatly appreciated.YOURREPLYWILLBECONFIDENTIAL.

Whatisyourrelationshiptotheapplicant?

Giveanyinformationyoucanconcerninghomeconditionsandfamilybackgroundwhichbearson theapplicant’ssuitabilityforthisservice.______________________________________________

Isthereanythingintheapplicant’sbackgroundthatwould hindercooperationwithour(state) Baptistprogram?__________Ifyes,explain.________

Doesapplicanthaveanyobjectionablehabits?If yes,explain._______________________________

Doesapplicanthave motivationandenergytobe agoodstaffer?____________________________

Isapplicantactiveinchurchand/oramongtheyoungpeopleofthecommunity?

Whatplacesofleadershiphasapplicantheld?

Takingtheseandotherfactorsinto fullconsiderationabouttheapplicant,I(checkone): ______Wholeheartedlyrecommend

Withreservationsrecommend Donotrecommend

Wewelcomeadditionalfactsorcommentsconcerningtheapplicant._________________________ (Ifadditionalspaceisnecessary,pleaseattachanothersheetofpaper.)

Signed:_

Position:_____

Pleasereturnthisformasquicklyaspossible.

Date:__________________

Pick-UpSlip (TemporaryChildCare)

Thisidentificationformmustbepresentedwhenyoucomeforyourchild.

I.D.Number:___________________

Child’sName:

TeamLeader’sSignature:

PhoneNumberofCenter:

Date:_____________________

Pick-UpSlip (TemporaryChildCare)

Thisidentificationformmustbepresentedwhenyoucomeforyour child.

I.D.Number:___________________

Date:_____________________

Child’sName:____________________________________________________________________

TeamLeader’sSignature:___________________________________________________________

PhoneNumberofCenter:___________________________________________________________

Pick-UpSlip (TemporaryChildCare)

Thisidentificationformmustbepresentedwhenyoucomeforyourchild.

I.D.Number:___________________

Date:_____________________

Child’sName:____________________________________________________________________

TeamLeader’sSignature:___________________________________________________________

PhoneNumberofCenter:__________________________________________________________

Child RegistrationForm—TemporaryChildCare(FrontPage)

ID#_____________ Date:_________________

NameofChild:________________________________Age:___________M ___F ___BirthDate:______________

Contact Information:

NameofParent/Guardian:________________________________________________________________________

Address:_______________________________________________________________HomePhone:_____________

WorkPhone:______________________CellPhone: _______________________Email:_________________________

Persontocontactifparentisnotavailable:____________________________________Phone:___________________

Nameofchild’sphysician:____________________________________________________________

Address:______________________________________________________________ Phone:___________________

Intheeventaparentorothercontactcannotbereachedbytelephoneoremail,considerthispermissiontotreatmychild.

Parent/GuardianSignature: _________________________________________________Date:_____________________

PrintName:______________________________________________________________________________________

I authorizeTCCtophotographmychildforfuturedisasterrelieftrainingorpromotionalpurposes:___Yes___No

Igivepermissionformyfamilycontactinformationtobegiventothischurchforfollowup: ___Yes____No

Parent/GuardianSignatureforphoto/contactrelease:_________________________________Date:

ThingstoKnowAboutMyChild

Medications:______________________________________________________

Child’sspecialneeds andrestrictions:

Allergies:________________

Allergies:________________

Effects:________________________ Antidote:

Effects:________________________ Antidote:

Feedinginstructions:_______________________________________________________________________________

Other:___________________________________________________________

Haveyounoticedanychangesinyourchildsincethedisaster?Ifso,what?___________

Infants,Creepers,ToddlersInformation

Child’sName:

Food:(circle)SolidStrained TableFormulaType:____________HowMuch?__________HowOften:______

NapTime(s): Specialneeds (blanket,pacifier,etc.)

CurrentMedications: Timestobegiven:________________________

Thefollowingpeoplehavepermissiontopickmychildupinmyabsencewithapick-upslipandpicture identification:

TemporaryEmergencyChildCare (FrontPage)

GuarderíaDuranteEmergenciaTemporal

NameofChild Birthdate

NombredeNiño____________ _________FechadeNacimiento

NameofParents

NombredePadres______________________________

Address HomePhone

Domicilio________________ Teléfono________________________________________

Mother BusinessPhone

Madre_________ ______________TeléfonodelEmpleo______________

Father BusinessPhone

Padre_______ ________________TeléfonodelEmpleo______________________

Whereparentcanbelocatedifneeded. Dóndesepuedelocalizaralospadressisenecesitan?__

Address

Dirección________________________________

Persontocontactifparentnotreachable. Personaaquiénavisarsilospadresnosepuedenlocalizar.__

Nameofchild’sphysician

Nombredeldoctordesuniño______________________________

Address Phone

Dirección__________ _______________Teléfono_

Ineventofemergencyandparentcannotbereached,byphoneattheabovenumbers,considerthispermissiontotreatmychild Encasodeunaemergenciayquenosepuedalocalizaralospadresporteléfonoalosnumerosyamencionados,considereestepermiso paratrataraminiño.

Parent’ssignature

Firmadelpadre________________________________________________________________ Date__________________________

Thisportionmustbepresentedwhenyoucomeforyour child. Presenteestaporcióncuandovengaporsuniño.

Teamsupervisor’ssignature/FirmadelSupervisordelGrupo______________________________________________________

Phonenumberofcenter/TeléfonodelaGuarderia____________________

Sponsoredby/Patroeinadopor:________________________

Address:________ Phone

Child’sName/NombredelNiño_________

InjuryReport TemporaryChild Care

NameofCenter: Date:__

NameofChild: HomeAddress:

LocationofAccident: Time:_____________

BRIEFDESCRIPTIONOFSITUATION:

Whatwaschilddoing?

Howdidtheaccidenthappen?

Equipmentormaterialsinvolved:_____________________________________________________________________

Hazardousconditionspresent:

Describetheinjury_________________________________________________________________________________

ADULTSINCHARGE:

Nameofadult(s) incharge__________________________________________________________________________

Presentatsiteofaccident?Yes No Wasparentnotified?Yes __No________

Howwasparentorguardiannotified?(phoneorother)____________________________________________________

Nameofpersonwhonotifiedparent:

PROCEDURE:

Firstaidadministered? Yes_____No_____ Bywhom?___________________________________________________

Whatwastheprocedureoftreatment?

Referredtophysician? Nurse? Clinic? Hospital?

Bywhom? Time: Parentrefusedtreatment?Yes_______No_______

Explain:_________________________________________________________________________________________

Otherinformation___________________________________________________________________________

Listotheradultspresent:____________________________________________________________________________

Adultwitnesses:

Childwitnesses:

SignatureofAgeGroupLeader/ProgramNurse SignatureofUnitDirector

Date:______________________________ Date:_________________________________________

IncidentReport—TemporaryChildCare

Date_____________________ Time_______________

LocationofIncident:

Unit Director(BlueCap):____________

Person(s)Involved:________________________________________________________________

Injuries:_______________________________________________________________________

EmergencyNotificationMade By:___________________________________________________

PropertyDamage:________________________________________________________________

OwnerofProperty:

Address:________________________________________________________________________

HomePhone:_________________________WorkPhone:

Narrative_______________

UnitDirectorSignature

OnsiteCoordinatorSignature

StateDisasterReliefDirectorSignature

DateReviewed:__________________________________________________________________

Decision:_______________________________________________________________________

Press Release—TemporaryChildCare

Freechildcarefacilitieswillbeprovidedby__________________________Baptist Disaster Relief Temporary Child Careat forchildren,includinginfantsthrough_________________________________(grade).

Thetemporarychildcareprogramwillbeavailableforthoseaffectedbytherecent disaster. Care willbeavailable__________days a week,__________________through___________________, from___ ____a.m.until___ _____p.m.

The Unit Director oftheTemporaryChildCareUnit,_____________________________________, reported thatvolunteerswhoserveatthe sitehavebeentrainedindisasterservices.

Southern Baptistsbeganthe Temporary Child Careprogramtoaidthoseaffectedbydisasters and whoneedsomeonetocarefortheirchildrenwhiletheyattendtodisasterreliefneeds.

TrailerPre-FlightCheck TemporaryChildCare

Date:______________________________Destination:______

Hookup

1.4stabilizerjacksinupposition

2.Hitchsecurelyontheball.Makesurethecatchleverisproperlypositioned

3. Catchleversecured allthewayforward.

4.Safetypininthelatch thisguaranteesthatthelatchisinproperposition andpreventslatchfromcomingopenontheroad.

5.Attachthesafetychains crisscrossthem

6.Attachelectric cableforlights.

7.Removethetrailerjackandverifyitisintowingvehicle.

OtherChecks

1.Checkandverifyalllightsworking

a.Leftbrakelight

b.Rightbrakelight

c.Leftturnsignal

d.Rightturnsignal

e.Taillights

f.Licenseplatelight

2.Tirepressure usegauge

a.Right

b.Left

c.Spare

3.Alldoorsclosedandlocked – Carry oneormorekeys.

a.Sidedoor

b.Ramp L/H

c. R/H

TowingVehicle

1. 3-ringbinderw/pockets

2.Trailerregistration

3.Carinsurancecard

4.Maps/Atlas

5. Toolchest

Odometer/Mileage

6. Trailerjack

7. 4-5woodblocks

8. Licenseplate

9. Flares

10. Fireextinguisher

Previous Departure/Return________

Net Miles______________________________

Signatures

Driver

Inspector

AccumulativeMiles_____

Comments: Repairsneeded,datecompleted,cost,recommendations.

Date:

SiteInformationSheet TemporaryChildCare

TemporaryChildCareCenter:

DisasterReliefCenter:

RedCrossCenterCoordinator:

SleepingCenter:

FeedingUnit:(Call earlytoreportnumberofmealsneededandconfirmpickuptime.)

AreaDirectorofMissions:

Secretary:

LocalContacts:

OtherLocalInformation:

ChildCareCoordinator:

RegistrationDesk:

Room LeadTeacher AssistantTeacher

Room#1

Room #2

Room#3

Floater:

LaundryLocation:

SnacksandMealsLocation:

Notes: Besuretoupdatethedatesignandchecktheiceintheicechest.

AllergyAlert TemporaryChildCare

Child’sName:

Allergy Effects Antidote

Parent’sSignature: Date:

AllergyAlert TemporaryChildCare

Child’sName:

Allergy Effects Antidote

Parent’sSignature: Date:

Daily Child Report TemporaryChildCare

Child’sName: ID#

Date:

Iate:(All)(Most)(Some)(None)ofmyfood.

I(Slept) (Rested)

DiaperChanges

StaffInitials Time

Comments:

BuildingName:

BuildingSurvey TemporaryChildCare

TypeofBuilding:

Listmore roomsonreverseside.

Date:

WorkersToday:

Playground SafetyChecklist TemporaryChildCare

Date:___________________________

1. _______Fenceisingoodrepair

2. _______Playgroundsignisposted

3. _______Gatesaresecureandlockableandhaveasafetylatch

4. _______Sightlinesareunhampered

5. _______Playground equipmentissixfeetawayfromfencesandbuilding.

6. _______Playgroundequipmentisanchoredinground.

7. _______Sharpedgesarecovered.

8. _______Boltsandscrewsaresecure.

9. _______Shock&waterabsorbentmaterialsareunderequipment.

10. _______Playgroundisfreeofpoisonousplants,litter,insectnestetc

11. _______Playtoysareingoodcondition.

12. _______Areaisfreeofelectricalhazards.

13. _______Movingpartsarefreeofdefects.

14. _______Allopeningsotherthancrawl-thruand slidesarelessthan8inches.

15. _____Electricaloutletshavesafetycovers.

16. _______Harmfulsuppliesareoutofreachofpreschoolers.

17. _______Noprotrudingpartsarepresent

OtherComments:

Date:

RoomSafetyandSanitationChecklist

TemporaryChildCare

1. _______Locatenearestrestroomtochildcarelocation

2. _______Scanroomforelectricaloutletsandprotectwithsafetycovers.

3. _______Observewindowsforbrokenglassandmakesuretheyarelocked.

4. _______Determinean emergencyexit.

5. _______Ensureproperlighting.

6. _______Removeanybrokenfurniture.

7. _______Removeorcoversharpobjects

8. _______Coveranyhazardsincarpetorflooring

9. _______Sanitizefloors,walls,shelving,cabinets,etc.using¼cupbleachtoonegallon water.

10. Vacuumcarpets.

11. Placeharmfulsupplies out ofreachofchildren.

12. _______Sanitizerestrooms.

OtherComments:

DisasterRelief TemporaryChildCareResources

InvolvingSouthernBaptists inDisasterRelief availableasdownloadat www.namb.net/dr.

HopeinCrisis (tract) availablethrough NAMBstoreat www.nambstore.com ortoll-free 866-407NAMB.

SuccessfulMission Teams: AGuideforVolunteers, MarthaVanCise, (WMU#N044I22) availablethroughWoman'sMissionaryUnionorLifeWay stores.

TeamsWork!A No-NonsenseApproachtoTeamBuilding, JoyceMitchell, (WMU#W033104) availablethroughWoman'sMissionaryUnionorLifeWay stores.

MissionsMoments:FoundationalMessagesandActivitiesforChildren, MitziEaker, (WMU #W057113) availablethroughWoman'sMissionaryUnionorLifeWay stores.

The"200+"Series(TeachingandActivitiesforPreschoolers) availablethroughWoman's MissionaryUnionorLifeWay stores.

The"FirstStepsinMissions" availablethroughWoman'sMissionaryUnionorLifeWay stores.

TheHurtThatTheyFeel:HelpingPreschoolersDealwithToughIssues, compiledbyRhondaR ReeveswithcontributionsbyMr.Rogersandothers, (WMU#N044120) availablethrough Woman'sMissionary UnionorLifeWay stores.

AdventuresoftheDisasterDudes, PresentersGuide, video,achildren'spreparednessprogram availablethroughAmericanRedCross/FEMA.

JasonandRobin'sAwesomeHurricaneAdventure!HurricaneAwarenessProgramforchildren.

When DisasterStrikes byMargeHeegaard,takenfrom WhenSomethingTerribleHappens, WoodlandPress,Minneapolis,MN952-926-2665

Agencies which offer excellentchildren's resources:

AmericanRedCross(ARC), www.redcross.org

FederalEmergencyManagementAgency (FEMA), www.fema.gov

CenterforDiseaseControl (CDC), www.cdc.gov

Websites:

YourstateBaptistconvention

NorthAmericanMissionBoard, www.namb.net

Woman’sMissionaryUnion, www.wmu.net

LifeWayChristianResources, www.lifeway.com AmericanBibleSociety, www.americanbible.org

 2008 NorthAmericanMissionBoardoftheSouthernBaptistConvention,Alpharetta,Georgia. Allrightsreserved.