LATIN AMERICA, CARIBBEAN 2025
MEXICO CITY | MARCH 24-26
POST TOUR | MARCH 27-28
MORELOS AND PUEBLA
Are you a manufacturer or supplier seeking to expand your presence in Latin America and the Caribbean ?
Are you looking for opportunities to showcase your products and services in a dynamic and professional environment?
Do you want to strengthen your presence in the largest event for the parks and attractions industry in Latin America and the Caribbean?
Be part of the IAAPA Summit: Latin America and Caribbean 2025 and take advantage of the opportunity to expand your presence and strengthen your brand in the region.
Through trade connections or as a sponsor, You will be able to position yourself in front of a key audience of decision makers in an environment designed to facilitate high-value connections.
Mexico City, one of the most dynamic and fastest growing metropolis in Latin America, will be the perfect setting to stand out as a leader in the industry.
was satisfied with the results.
agrees that their participation had a positive impact on their business.
would participate in future events.
TRADE CONNECTIONS A PLATFORM OF OPPORTUNITIES
The tabletop trade connections modality offers an exclusive environment that facilitates meaningful meetings between exhibitors and attendees. In this format, we will provide a space to present your products and services, fostering valuable conversations and connections with decision makers and potential clients, allowing for a more personalized and effective interactive experience, ideal for generating long-lasting business opportunities.
Your investment includes:
A 2x2-meter tabletop space with a backdrop printed with your design, one table, two chairs, space for storing material and a power outlet.
One Summit registration with a value of $690 USD, which will provide you a three-day access.
One virtual stand in IAAPA Connect+, the official event application that will allow you to connect with attendees, schedule appointments, feature your products and services, and promote your brand before, during and after the event.
March 24
Conference and Trade Connections
8:00 a.m.-16:30 p.m.
March 25
Conference and Trade Connections
8:00 a.m.-16:30 p.m.
March 26
Educational tours to several Mexico City attractions
COFFEE
COFFEE BREAK
IN-KIND SPONSORSHIP OPPORTUNITIES
Your company can be strategically integrated into the event. This type of sponsorship allows you to associate your brand during key Summit moments.
Leadership Breakfast
Exclusive event that associates your company with excellence and industry leadership
Your brand will be present on the badge lanyards for the Summit and for all in-person educational events of the year.
Your brand will be one of the first touchpoints of the event, with your logo on every kit given to attendees.
Highlight your brand to all attendees in a relaxed environment, ideal for networking (available March 24 and 25, 2025).
Two strategic locations in the Trade Connections section where your brand will be featured (available March 24 and 25, 2025). Break
AVAILABLE EVENTS FOR SPONSORSHIP
Visibility at all IAAPA Latin America and Caribbean Educational and Networking Events. SPONSOR EVENTS ALL YEAR ROUND!
Meetup: Punta Cana
Workshop: Health, Safety and OperationsGuatemala
IAAPA Forum: Human Resources
Forum: Sustainability / DEIA
IAAPA Workshop: Water Parks - São Paulo
Forum Family Entertainment Centers: Mexico
*Your logo will be integrated into the registration, digital communications, and on-site. Important: The events program is subject to change. Should any adjustments occur, the IAAPA Latin America, Caribbean team will inform you immediately with updated details. We appreciate your understanding and ask that you stay tuned to our communications to ensure that you are aware of any relevant changes.
Please contact Ana Peña, AKPena@IAAPA.org Questions?
LATIN AMERICA, CARIBBEAN 2025
MEXICO CITY | MARCH 24-26
YES, I WANT TO SPONSOR
Bronze sponsorship Gold sponsorship Platinum sponsorship Diamond sponsorship
In-Kind sponsorship
Badge lanyards
Welcome kit
YES, I WANT TO EXHIBIT
IAAPA Member Non-member
Please list your preferred booth numbers (Subject to confirmation from IAAPA)
CONTACT INFORMATION
NAME:
Other: Select one or more sponsorship opportunities
Leadership Breakfast Lunch
Add a 50” TV by an extra cost of $240 USD
Please complete this section with the details of the person responsible for managing your connections space or sponsorship.
COMPANY:
CARD NUMBER: EXPIRATION DATE: CVV CODE:
NAME ON CARD:
AUTHORIZED SIGNATURE: ZIP CODE:
CHECK
ISSUED BY A U.S. BANK, PAYABLE TO IAAPA AND MAILED TO 4155 WEST TAFT VINELAND ROAD, ORLANDO, FL 32837 USA. REF: AR-IAAPA 2025 LAC EXHIBIT-SPONSORSHIP.
BANK TRANSFER
MUST INCLUDE A $25 TRANSACTION FEE. PAYABLE TO IAAPA. BANK OF AMERICA, 1501 PENNSYLVANIA AVE., NW. | ABA: 026009593 | SWIFT CODE: BOFAUS3N | TO CREDITS IAAPA, ACCOUNT: 0020-866-30597. REF: AR-IAAPA 2025 LAC EXHIBIT-SPONSORSHIP.
PLEASE READ AND SIGN the Exhibit Terms and Agreement and, if applicable, the Sponsorship Terms and Agreement, and return with payment to AKPena@IAAPA.org
Questions?
Please contact Ana Peña, AKPena@IAAPA.org
LATIN AMERICA, CARIBBEAN 2025
MEXICO CITY | MARCH 24-26
TRADE CONNECTIONS TERMS AND AGREEMENT
The investment includes:
The investment includes:
2. Exceptions
a)A 2x2-meter tabletop space with a backdrop printed
with your design, one table, two chairs, space for storing material and a power outlet
a) A and a power outlet.
b) One
b)One Summit registration with a face value of $690 USD, which will provide you a three-day access
c) One
c)One virtual stand in IAAPA Connect+, the official event application that will allow you to connect with attendees, schedule appointments, feature your products and services, and promote your brand before, during and after the event.
GENERAL TERMS:
a) The
a)The trade connection opportunities focuses on personalized interaction and the exchange of innovative solutions, allowing exhibitors to highlight their products and services without requering the presence of equipment or machines.
requested
2.Exceptions to Rules and Regulations: Exceptions to certain provisions of these Rules and Regulations may be granted at the Organizer’ sole discretion when requested in writing and received by the Organizer before March 01, 2025. The Organizer reserves the right to deny exceptions at its sole discretion.
3. Third
3.Third Party Obligations: the Organizer shall has no responsibility of any kind for the following:
a. performance failure
a.performance or failure to perform by any contractor including the official Service the Contractor.
b. performance
b.performance or failure to perform services to the Exhibitors, by the Event Facility.
b)Exhibitor agree to have their trade connection space ready and staffed by 8:00 a.m. March 24 and take it down after 16:00 p.m. March 25.
c)Exhibitors who purchase more than one booth and need special installations are responsible for booth assembly and decoration. A table, two chairs and an electrical connection will be provided for each 2x2 meter booth. A 1.90 x 1.12 meter printed backdrop for the booth wall may also be provided.
b) Exhibitor a.m. it 2x2 meter printed backdrop for the booth wall may also be provided.
d) All
d)All additional fixtures, additions and electrical needs, as well as booth installation and dismantling will be the exhibitor's responsability.
e)Exhibitors may contract additional services, such as installation monitors directly with out official service contractor.
f) Translation Conferences
f)Translation will not be provided to conduct business on the show floor. Exhibitors may contract translation services without official service contractor. Conferences will have simultaneous English-Spanish interpretation.
AGREEMENT:
5. Cancellation the a and business Organizer ” sole no space cancel Contract February Postponement with with trade booth will monitors to the before, The received to
1. Management: will conduct the IAAPA all
1.Management: The International Association of Amusement Parks and Attractions, hereinafter jointly designated as “The Organizer” will conduct the IAAPA Summit: Latin America, Caribbean 2025 on April 15-18 in Colombia. (“The Event”). During the Event, the Organizer will hold an exhibition (“The Summit”) on March 24-26 at Presidente Intercontinental Mexico City. (“The Event Facility”) and will appoint an official service contractor to provide all exhibiting services to Exhibitors (“The Contractor”).
4. Cancellation Exhibit damages shall
4.Cancellation of Exhibit Space: The Organizer reserves the right to cancel any reservation not paid in full, to lease such space to another Exhibitor, and to retain as liquidated damages any amounts already paid. The Organizer also reserves the right to reject any application or cancel any contract or space for any reason. If any the Exhibitor changes management or is purchased by another company, this the Contract becomes binding on such company. The Exhibitor agrees that payments or deposits made by Exhibitor may be used toward satisfying any cancellation fees due to the Organizer under this the Contract.
In the event that an Exhibitor cancels this the Contract, or is unable to use the space from February 26th, 2025, the Organizer shall retain as liquidated damages all amounts paid by such Exhibitor. This includes company “no-shows” that do not occupy contracted on-site booth space. Upon receipt of cancellation notice from Exhibitor, the Organizer shall has no further obligations to the Exhibitor under this the Contract. Cancellations made will be subject to an administrative fee of:
a)U.S.D $200 Written cancellation or reduction of space by December 24, 2024.
a) U.S.D cancellation received by December 24, 2024.
b) U.S.D 2024 January
b)U.S.D $500 Written cancellation or reduction of space received from December 25, 2024 to January 25, 2025.
c) U.S.D through
c)U.S.D 50% Written cancellation or reduction of space received from January 26, 2025 through February 26, 2025.
d) 100% any
d)100% of the total cost for any cancellation or reduction of space after February 26, 2025.
5.Cancellation or Postponement of Event: It is mutually agreed that, in the event that the Event is cancelled for any reason, then and thereupon this the Contract will be automatically terminated and the Organizer
PAGE 1 OF 5 INITIAL:
management will determine an equitable basis for the refund of a portion or all of the exhibit fees.
6.Compliance all by to between to, way any
Exhibitor Services Guide, and any additional rules, Event Facility; (ii) any rules or regulations of said Event party relating to the Event; and (v) all Federal, State, and local laws, codes, ordinances and rules. The insurance carriers of the Organizer, or the owners or will not interpret laws, regulations, and ordinances for
6. Compliance with Rules and Regulations: the Exhibitor hereby agrees to be bound by all the Organizer and Event Facility rules and regulations outlined here, in the Exhibitor Services Guide, and any additional rules, regulations, and information as may be adopted by the Organizer or the Event Facility. The Exhibitor further agrees to adhere to and be bound by (i) all applicable fire, utility, and building codes and regulations of the Event Facility; (ii) any rules or regulations of said Event Facility; (iii) the terms of all leases and agreements between the Organizer and the managers or owners of the Event Facility; (iv) the terms of any and all leases and agreements between the Organizer and any other party relating to the Event; and (v) all Federal, State, and local laws, codes, ordinances and rules. The Exhibitor shall not, nor shall Exhibitor permit others to, do anything to its exhibit space or do anything in the Event Facility that would cause a difference in conditions from those previously approved by the insurance carriers of the Organizer, or the owners or managers of the Event Facility, which will in any way increase premiums payable by any of said parties, and Exhibitor shall be responsible for any such increase resulting from violation of this section. The Organizer will not interpret laws, regulations, and ordinances for any Exhibitor.
name/logo
third-party company. Only the third-party product/service can be promoted in the booth and may not be the sole product/service being promoted. The third-party company name/logo cannot be displayed as an Exhibitor.
i.The
i. The Exhibitors are prohibited from engaging in an exhibit activity in any space other than that which has
i. The Exhibitors are prohibited from engaging in an exhibit activity in any space other than that which has been contracted.
J.“SUITCASING.” TO IN
EXHIBITORS REPORT ANY VIOLATIONS THEY MAY
K.“OUTBOARDING.”
7. Specific Policies:
7.Specific
a.All and
a. All Exhibitors must adhere to all rules and regulations pertaining to displays and product as outlined in the Organizer Summit Booth Specifications included in the General Terms at the beginning of this document.
b.Exhibit
b. Exhibit activity or soliciting by any non-exhibiting firm or person on Trade Connections area under the supervision or under the contract of the Organizer during the event is strictly prohibited.
c.The
c. The Exhibitor agrees to keep exhibit properly staffed and intact during the Summit hours.
d. is e.No
7. Specific Policies: during the event is strictly prohibited. and intact during the Summit hours. of strictly is permitted from an exhibit booth or in the Event
d. Early dismantle of booth space is strictly prohibited.
e. No cash and carry sale of goods as in a retail setting is permitted from an exhibit booth or in the Event Facility.
f.The because to a
f. The Organizer reserves the right in its sole judgment to prohibit or close any display or activity because of noise, odors, or other disturbing features that may be offensive to other Exhibitors or attendees. Furthermore, this discretionary right of the Organizer applies to any demonstration or activity by any Exhibitor that results in obstruction of booth line-of-sight and/or access to a nearby Exhibitor’s booth by either attendee/buyers or Exhibitors.
f. The Organizer reserves the right in its sole judgment demonstration or activity by any Exhibitor that results in a
g.No allowed regular
g. No Exhibitor is allowed to assign, sublet, or apportion the whole or any part of the space allotted or exhibit any goods other than those manufactured or sold in the regular course of business by the Exhibitor.
J. “SUITCASING.” PLEASE NOTE THAT WHILE ALL EVENT ATTENDEES ARE INVITED TO THE EXHIBITION, ANY ATTENDEES WHO ARE OBSERVED TO BE SOLICITING BUSINESS IN EXPO AREA OR OTHER PUBLIC SPACES OR IN ANOTHER COMPANY’S BOOTH WILL BE ASKED TO RETURN THEIR BADGES AND TO LEAVE THE EVENT IMMEDIATELY. VIOLATORS WILL NOT BE ALLOWED TO RETURN AND NO REFUNDS WILL BE MADE. ADDITIONAL PENALTIES MAY APPLY THE ORGANIZER ASKS THAT BOTH ATTENDEES AND EXHIBITORS REPORT ANY VIOLATIONS THEY MAY OBSERVE TO THE ORGANIZER STAFF.
K. “OUTBOARDING.” OUTBOARDING IS DEFINED AS MARKETING, SALES, AND HOSPITALITY EVENTS CONDUCTED BY EXHIBITORS AND OTHERS CAPITALIZING ON THE PRESENCE OF BUYERS AND/OR SELLERS ATTENDING THE ORIGINAL EVENT WITHOUT PREVIOUSLY NOTIFYING THE ORIGINAL EVENT ORGANIZER AND FINALIZING AN ARRANGEMENT THAT BENEFITS BOTH PARTIES. THIS PRACTICE IS CONSIDERED UNETHICAL. IT INCLUDES PRACTICES SUCH AS “COAT-TAILING,” “PIGGYBACKING,” CO-LOCATION OF EVENTS, AND LARGE-SCALE HOSPITALITY EVENTS, PARTICULARLY DURING EVENT HOURS.
l.The event
K. “OUTBOARDING.” OUTBOARDING IS DEFINED AS not appear in any other public space of the event facility or exempt
m.The
h.An the
h. An exhibiting company can promote a third-party
h. An exhibiting company can promote a third-party company’s product/service in their booth if they are at least a minority stakeholder in the third-party company’s product/service or are a distributor for the
l. The Exhibitor literature and printed materials, including trade publications, may only be distributed from within an Exhibitor’s booth space and may not appear in any other public space of the event facility or that of the contracted the Organizer hotels. Certain sponsoring opportunities are exempt from this rule.
m. The Exhibitors are responsible for any damage done by them or their employees to the Event Facility or any other facilities and equipment related to the Event.
m. The Exhibitors are responsible for any damage done Facility NO any without limitation, any copyrights, patents or privacy harmless the Organizer, its officers, directors, members, The not, the be any pertaining the in a space event third-party agreements to limitation, Exhibitor’s for or a REFUNDS EVENT
N. BOOTH MUST SET UP NO LATER THAN 8:00 P.M.. LOCAL MEXICO CITY TIME ON MARCH 23, 2025.
o.The warrants
l. and and
N.BOOTH P.M..
o. The Exhibitor warrants and represents that the Exhibit and all related materials, including but not limited to photographs, written materials, and display models (collectively, the “Exhibit”), does not violate any proprietary or personal rights of others (including, without limitation, any copyrights, patents or privacy rights); that the Exhibit constitutes the Exhibitor’s own original work or property, or that the Exhibitor has permission from the rightful owner to use such work or property. The Exhibitor agrees to indemnify and hold harmless the Organizer, its officers, directors, members, assignees, and agents, from and against any and all claims, actions, losses, demands, costs, attorneys’ fees and all other expenses relating or incidental to, or
PAGE 2 OF 5 INITIAL:
arising directly or indirectly from, the inaccuracy or
arising directly or indirectly from, the inaccuracy or breach of any of the warranties and representations contained in this Section.
8. Data Protection:
8.Data
a.For
a. For the purposes of this Agreement, the following terms shall have the following meanings:
i.“Privacy
processing of Personal Data under this Agreement, including (without limitation) the EU General Data
i. “Privacy Legislation” means all laws and regulations, including (without limitation) the laws and regulations of the European Union, the European Economic Area and their member states, which are applicable to the processing of Personal Data under this Agreement, including (without limitation) the EU General Data Protection Regulation (2016/679) (“GDPR”); and
ii.“Data
ii. “Data Controller”, “Data Subject(s)” and “Personal Data” each have the meanings given to them in the GDPR.
b.The
affiliates and any third party for commercial purposes unless the and the Internet
affiliates and any third party for commercial purposes unless the Exhibitor has specified to the contrary in writing stating what data may not be so shared or transferred.
f.The infringements,
Data” each have the meanings given to them in the relation the received from the other party in accordance notice
b. The parties acknowledge and agree that each party shall be a separate Data Controller in respect of the Personal Data received from the other party and processed in relation to this Agreement and each party shall be responsible for its compliance with the Privacy Legislation. The parties shall process the Personal Data received from the other party in accordance with its applicable privacy notice and the Privacy Legislation.
shall be a separate Data Controller in respect of the Personal Data received from the other party and applicable privacy notice and the Privacy Legislation.
c.Should
Personal be
c. Should the Exhibitor transfer Personal Data to the has the
c. Should the Exhibitor transfer Personal Data to the Organizer, the Exhibitor represents, warrants and guarantees that (i) the Personal Data has been collected in strict compliance with the applicable Privacy Legislation; (ii) it has properly notified the Data Subjects concerned that their Personal Data may be transferred to third parties including the Organizer; and (iii) the Exhibitor has all necessary rights to transfer the Personal Data to the Organizer and such transfer of the Personal Data is and shall be in compliance with the applicable Privacy Legislation.
Organizer, the Exhibitor represents, warrants and guarantees that (i) the Personal Data has been collected that to third parties including the Organizer; and (iii) the Exhibitor has all necessary rights to transfer the and
d.To transfer With
d. To the extent the Organizer Privacy
Contractual Clauses (controller to controller transfers) December from from prohibited by applicable Privacy Legislation (or by the transfer
Personal including for excess the be warranties this For (without Agreement, (without them losses, of
unless the Exhibitor has specified to the contrary in transferred. from
f. The Exhibitor acknowledges and agrees that its use of the Internet access and Wi-Fi service provided by the Event Facility shall be in compliance with the applicable terms and conditions of use and that it will abstain from sending or receiving any message, data, file, content or signal which is in breach of law and order, common morality, legislation on press infringements, applicable Privacy Legislation, Internet copyright protection law, laws on the protection of minors, trade secrets, private correspondence or private information on the Internet.
g.The by
d. To the extent the Organizer processes Personal Data in a territory outside of the European Economic Area that does not provide adequate protection for Personal Data (as determined by applicable Privacy Legislation) the parties hereby enter into the Standard the Contractual Clauses (controller to controller transfers) as approved by the European Commission on 27 December 2004, as amended, superseded or replaced from time to time (“SCCs”), which are incorporated by reference in, and form an integral part of, this Agreement, in respect of any transfer of Personal Data from the Sponsor (as “data exporter”) to the Organizer (as “data importer”) where such transfer would be prohibited by applicable Privacy Legislation (or by the terms of data transfer agreements put in place to address the data transfer restrictions of applicable Privacy Legislation.) With respect to Article II (h) of the SCCs, the Organizer will process Personal Data in accordance with the data processing principles set forth in Annex A to the SCCs. The SCCs shall come into effect on the commencement of a relevant transfer as described in this item d.
Data (as determined by applicable Privacy Legislation) the parties hereby enter into the Standard the from time to time (“SCCs”), which are incorporated by terms of data transfer agreements put in place to in Annex A to the SCCs. The SCCs shall come into effect described in this item d.
accordance with the data processing principles set forth of transfer agrees
Data Data Privacy Clauses from freely
e. The Exhibitor agrees and acknowledges that any data other than Personal Data, which the Organizer has obtained from the Exhibitor, may be freely shared with and transferred to the Organizer and the Organizer’
e. The Exhibitor agrees and acknowledges that any data
e.The the the
10. Obligations at End of License: At the termination of unless the on use to Legislation this awards. and transfer agrees freely the compliance notice
sending or receiving any message, data, file, content or on infringements, protection correspondence or private information on the Internet. g.
g. The Exhibitor understands and expressly acknowledges it has been informed that its rights, and those of any third party users who log on and use the Internet access and Wi-Fi service provided by the Event Facility, to access, modify, delete or object to the processing of Personal Data and to the transmission thereof to any third parties, shall be exercised in accordance with the applicable Privacy Legislation and the legislation applicable in the United States of America.
terms and conditions of use and that it will abstain from morality, legislation on press infringements, applicable that Facility, to access, modify, delete or object to the Harmless Exhibitor agrees that neither the Event Facility nor the leased Exhibitor, guest Exhibitor, or any other person or entity.
10. Obligations at End of License: At the termination of the license period, license period being from 8:00 a.m. 24 March, throught 5:00 p.m. March 25, 2025, Exhibitor shall vacate the Event Facility and the facilities and and including (without limitation) the laws and regulations
9. Liability, Hold Harmless and Indemnification: the Exhibitor agrees that neither the Event Facility nor the Organizer shall be liable for any claims, losses, damages, death, injuries or liability which may be sustained by any person who may be on the premises leased by or assigned to the Exhibitor, (including but not limited to) any agent, employee, representative or guest of the Exhibitor, or any other person or entity.
The Exhibitor agrees that it will hold harmless and indemnify the Event Facility and the Organizer from any and all claims, including third party infringement claims, losses, damages, death, injuries or liability whatever (including without limitation, reasonable attorney’s fees and costs) whether to property, person or otherwise, that arise in whole or in part from the omissions or willful misconduct or breach of this the Contract by the Exhibitor, or its agents, employees, representatives, guests or invitees related to or arising in connection with the Exhibitor’s performance under this the Contract.
9.Liability, but or including or will rental the Event, be
those of any third party users who log on and use the transmission accordance with the applicable Privacy Legislation and Organizer shall be liable for any claims, losses, damages, may or and all claims, including third party infringement claims, willful misconduct or breach of this the Contract by the rental including lost profits, arising out of or relating to the indirect, consequential, exemplary, punitive or special
indemnify the Event Facility and the Organizer from any that arise in whole or in part from the omissions or Contract. or in the exhibit space rental fee in relation to any damages,
In no event will the Organizer be liable to the Exhibitor, whether in contract or tort, for any amount in excess of the exhibit space rental fee in relation to any damages, including lost profits, arising out of or relating to the Organizer Event, the rental of exhibit space, the conduct of the Organizer, any breach of this the Contract, or any other act, omission, or occurrence. In no event shall the Organizer be liable, whether in contract or tort, for any indirect, consequential, exemplary, punitive or special damages or awards.
10.Obligations
Organizer be liable, whether in contract or tort, for any the
PAGE 3 OF 5 INITIAL:
event Facility the Organizer
Exhibitor. The Organizer shall not be liable for any
return the equipment in the same condition and repair store Exhibitor, Exhibitor’s Exhibitor such as strikes or Acts of God, to treat as damages or loss to such goods, wares, merchandise, or for
return the equipment in the same condition and repair as originally furnished to the Exhibitor, normal wear and tear excepted. In the event the Event Facility or the facilities are not so vacated, then the Organizer are authorized, at the expense of the Exhibitor, to remove and store or return to Exhibitor, or unless the Exhibitor’s failure is due to an event beyond the control of the Exhibitor such as strikes or Acts of God, to treat as abandoned and discarded property and dispose of all goods, wares, merchandise and property of the Exhibitor. The Organizer shall not be liable for any damages or loss to such goods, wares, merchandise, or other property which may be sustained either in the course of such removal, or in the course of transit, or by virtue of the Organizer’ disposal of the property. The Exhibitor hereby expressly releases the Organizer and/or the Event Facility from any such claims for damages of whatsoever kind or nature.
11.Security:
Exhibitor”),
and in the time period leading up to the Event, any Exhibitor (“Complaining the Exhibitor”) may lodge with Organizer at the Event. The IP Mediator’s evaluation of but shall not be limited to: (i) the removal of any item,
Exhibitor hereby expressly releases the Organizer nor disappearance of any object, item, good or materials of responsibility for the security and safety of an area,
and in the time period leading up to the Event, any Exhibitor (“Complaining the Exhibitor”) may lodge with the IP Mediator a complaint against any other Exhibitor (“Defending the Exhibitor ”), which after investigation may result in the Sanctions by the IP Mediator or the Organizer at the Event. The IP Mediator’s evaluation of such a complaint will be free of charge to the Complaining the Exhibitor. The Exhibitor understands and agrees that the enforcement action or sanctions (“Sanctions”) shall be issued by the IP Mediator and/or the Organizer in their sole discretion and may include but shall not be limited to: (i) the removal of any item, product, catalog, photograph or image (whether in digital or print) material, URL, product or device (“the Exhibitor Content”); (ii) the shutdown of an Exhibitor’s booth at the Event;
(iii)restrictions
11. Security: Neither the Organizer nor the Event Facility shall be in any way liable or responsible for any loss or disappearance of any object, item, good or materials of any kind, from Exhibitor’s booth space or from the Event Facility, except for such loss or disappearance as is due to intentional and tortuous theft committed by the employees of the Organizer or the Event Facility. The Organizer and the Event Facility provide certain security services, including providing advice on security measures, as a convenience to Exhibitors, but the responsibility for the security and safety of an Exhibitor’s area, product, and property rests solely with the Exhibitor.
11. Security: Neither the Organizer nor the Event Facility be good is due to intentional and tortuous theft committed by employees certain Exhibitor’s area, product, and property rests solely with
as originally furnished to the Exhibitor, normal wear and failure is due to an event beyond the control of the virtue of the Organizer’ disposal of the property. The from nor shall be in any way liable or responsible for any loss or the employees of the Organizer or the Event Facility. Organizer area, deemed to be of the essence of this the Contract.
12.Miscellaneous: material breach of the
(iii) restrictions on access or services provided by the Organizer; (iv) a loss of membership to the Organizer; or (v) a ban from any future show or event.
or (v) a ban from any future show or event. understands and/or
12. Miscellaneous: The above rules and regulations are all
12. Miscellaneous: The material breach of any of them shall be deemed a accountable for all handled
12. Miscellaneous: The above rules and regulations are all deemed to be of the essence of this the Contract. A material breach of any of them shall be deemed a breach of the Contract entitling the Organizer to immediately cancel the Exhibitor’s the Contract. Upon cancellation, the Organizer may take possession of the Exhibitor’s space, remove all person and properties of the Exhibitor and hold the Exhibitor accountable for all risk expense incurred in such removal. The Organizer reserves the right to make any changes necessary for the best interest of the event.
Exhibitor’s space, remove all person and properties of hold risk time period prior to the Event) are handled in a nondisruptive manner, the Organizer hereby agrees to Exhibitors Mediator”).
provide all Exhibitors at the Event with the services of infringement claims and will work closely with the
Organizer (as Event.
The Exhibitor understands and agrees that the IP
cancellation, the Organizer may take possession of the for any decisions made by the IP Mediator are final and shall not
13. IP Enforcement Policy: In an effort to ensure any claims or disputes by Exhibitors at the Event (or in the time period prior to the Event) are handled in a nondisruptive manner, the Organizer hereby agrees to provide all Exhibitors at the Event with the services of an intellectual property mediator (“the IP Mediator”). At the Event and in the time period leading up to the Event, the IP Mediator will provide assistance to Exhibitors by evaluating potential intellectual property infringement claims and will work closely with the Organizer to issue any Sanctions (as defined below), if necessary.
The Exhibitor understands and agrees that the IP Mediator is a neutral party enlisted to mediate and settle disputes between Exhibitors related to intellectual property or proprietary rights, as well as any violation of the Rules. The Exhibitor understands and agrees that all decisions made by the IP Mediator are final and shall not be subject to appeal or challenge.
Exhibitor’s intellectual (iii)when
a.That
The Exhibitor understands and agrees that any determination by the IP Mediator and/or the Organizer to issue any Sanctions is not a legal determination that any intellectual property infringement or violation has occurred; instead, Sanctions shall be issued (i) to enforce the rules and guidelines at the Event, including the Rules; (ii) when the IP Mediator believes that the display of any the Exhibitor Content is potentially infringing on another Exhibitor’s intellectual property or proprietary rights; or
(iii) when the IP Mediator and/or the Organizer believes the display of any the Exhibitor Content is disruptive to the Event.
In exchange for being permitted to exhibit at the Event and for the services described above, the Exhibitor agrees as follows:
claims for trademark, copyright or patent infringement
b.That
Event, the IP Mediator will provide assistance to Exhibitors by evaluating potential intellectual property the necessary. that to property or proprietary rights, as well as any violation of the Rules. The Exhibitor understands and agrees that all that, any event.
a. That the Organizer are not responsible or liable for any claimed or recognized violations of the Exhibitor’s intellectual property or proprietary rights, including any claims for trademark, copyright or patent infringement or any claims of counterfeiting or other violations of proprietary rights.
13.IP provide that proprietary that,
c.That
The Exhibitor understands and agrees that, at the Event
display of any the Exhibitor Content is potentially proprietary believes exhibit That any claimed or recognized violations of the Exhibitor’s proprietary laws the
The Exhibitor understands and agrees that, at the Event a result the by The the Organizer in their sole discretion and may include product occurred; instead, Sanctions shall be issued (i) to Mediator Mediator the display of any the Exhibitor Content is disruptive to the Event.
b. That the Exhibitor will abide by any and all intellectual property laws, rules or guidelines, including the Rules, whether imposed by national or local laws or by the Organizer as part of its ownership and/or management of the Event.
Sanctions proprietary rights; or to any Organizer space, are handled any nature. be proprietary the issue employees material breach of
b. That the Exhibitor will abide by any and all intellectual the IP Mediator or the Organizer to take any action or issue
c. That the IP Mediator and the Organizer have no obligation to enforce or act on the behalf of the Exhibitor and that both the IP Mediator and the Organizer may, in their sole discretion, determine whether to issue Sanctions or take any action in any case, depending on the facts presented by the Complaining the Exhibitor. Nothing herein obligates the IP Mediator or the Organizer to take any action or issue any Sanctions.
Organizer may, in their sole discretion, determine to any issue
PAGE 4 OF 5 INITIAL:
Exhibitor hereby further agrees that the Organizer
d. Not to display the Exhibitor Content that violates or potentially violates the intellectual property or proprietary rights of another Exhibitor at the Event or that is otherwise disruptive to another Exhibitor. The Exhibitor hereby further agrees that the Organizer and/or its the IP Mediator may determine — in their sole and complete discretion — whether to issue the Sanctions described herein.
Exhibitor disruptive sole discretion.
That
15.Disputes.
which may include the issuance of additional Sanctions
e. To comply with any Sanctions issued by the IP Mediator and/or the Organizer. The Exhibitor further understands that its refusal to comply with any issued Sanctions may result in further action by the Organizer, which may include the issuance of additional Sanctions or another action as determined by the Organizer in its sole discretion.
Sanctions imposed by the IP Mediator and/or the
Organizer may lead to additional Sanctions imposed by
f. That a failure by the Exhibitor to abide by any Sanctions imposed by the IP Mediator and/or the Organizer may lead to additional Sanctions imposed by the Organizer.
g. That any claim of infringement made to the IP Mediator or the Organizer shall be made with the good
g. That any claim of infringement made to the IP Mediator or the Organizer shall be made with the good faith intent to enforce owned or licensed intellectual property or proprietary rights, and not solely in an effort to disrupt or impact another party’s ability to operate.
d.Not e.To any The f.That g.That shall h.HE SERVICE
ORGANIZER RELATED TO ACTIVITY AT THE EVENT.
h. HE SPONSOR AGREES TO RELEASE AND HOLD HARMLESS THE ORGANIZER, IP MEDIATOR, AND THEIR AGENTS, CONTRACTORS, AND SERVICE PROVIDERS, (COLLECTIVELY, THE “RELEASED PARTIES”) FOR ANY CLAIMS, DEMANDS, OR LIABILITIES RELATED TO: (i) A CLAIM OR DETERMINATION THAT A VIOLATION OF THE RULES HAS OCCURRED; (ii) A CLAIM OR DETERMINATION THAT ANY SPONSOR CONTENT IS INFRINGING, POTENTIALLY INFRINGING, OR OTHERWISE DISRUPTIVE TO THE EVENT; OR (iii) ANY OTHER CLAIM OR DETERMINATION ISSUED BY THE IP MEDIATOR, ITS AGENT OR CONTRACTOR, OR THE ORGANIZER RELATED TO ACTIVITY AT THE EVENT. TO BE CLEAR, SUCH RELEASE OF LIABILITY WILL INCLUDE ANY CLAIMS OF TRADE LIBEL, DEFAMATION, UNFAIR COMPETITION, OR NEGLIGENCE RELATED TO ANY DETERMINATION MADE AT THE EVENT BY THE RELEASED PARTIES.
i. To indemnify, hold harmless and defend the Released Parties from any claims, losses, damages, or liability that may result from the Organizer or the IP Mediator’s enforcement of this IP Enforcement Policy.
j. That it will accept and not seek to challenge, modify, or overturn any resolution made by the IP Mediator or the Organizer, including the issue of any Sanctions.
15. Disputes. The Exhibitor hereby agrees that the exclusive jurisdiction for any dispute, claim, or demand related in any way to the enforcement or construction of the Rules will be decided by binding arbitration. Specifically, all disputes between the Exhibitor and the Organizer shall be submitted to Judicial Arbitration and Mediation Services, Inc. (“JAMS”) for binding arbitration under its rules then in effect in the Orlando, Florida, USA area, before one arbitrator, to be mutually agreed upon by both parties. The parties agree to share equally in the arbitration costs incurred. It is the intention of the parties that all questions with respect to the construction and enforcement of the Rules and the rights and liabilities of the parties hereto shall be determined in accordance with the laws of the State of Florida, USA.
h. HE SPONSOR AGREES TO RELEASE AND HOLD HARMLESS THE ORGANIZER, IP MEDIATOR, AND PARTIES”) FOR ANY CLAIMS, DEMANDS, OR including of binding one Health 30 Safety may The Services, both parties potentially violates the intellectual property or Organizer and/or its the IP Mediator may determine — in their sole and complete discretion — whether to issue the
i.To and defend the Released j.That 14.Severability.
DEFAMATION, UNFAIR COMPETITION, OR NEGLIGENCE RELATED TO ANY DETERMINATION hold harmless enforcement of this IP Enforcement Policy. or the Organizer, including the issue of any Sanctions. future laws, then such provision shall be fully severable, illegal, invalid, or unenforceable provision had never effect and shall not be affected by the illegal, invalid, or severance
14. Severability. If any provision of the Rules is held to be illegal, invalid, or unenforceable under the present or future laws, then such provision shall be fully severable, and the Rules shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never comprised a part of the Rules and the remaining provisions of the Rules shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance from the Rules.
SIGNED: the property
e. To comply with any Sanctions issued by the IP or another action as determined by the Organizer in its made faith intent to enforce owned or licensed intellectual TO CLAIMS, LIABILITIES RELATED TO: (i) A CLAIM OR POTENTIALLY INFRINGING, OR OTHERWISE DISRUPTIVE TO THE EVENT; OR (iii) ANY OTHER shall shall from jurisdiction any be agree the of
16.Health at least 30 hereto Health and
16. Health and Safety Guidelines: All attendees and Exhibitors must comply with the Organizer Health and Safety Guidelines which will be distributed at least 30 days prior to the event. The Health and Safety Guidelines may include items such as crowd and booth density, physical distancing, temperature and/or COVID-19 screening, and face covering requirements.
The Organizer shall be submitted to Judicial Arbitration and Mediation Services, Inc. (“JAMS”) for binding arbitration under its rules then in effect in the Orlando, Florida, USA area, before one arbitrator to be mutually agreed upon by both parties. The parties agree to share equally in the arbitration costs incurred. It is the intention of the parties that all questions with respect to the construction and enforcement of this the Contract and the rights and liabilities of the parties hereto shall be determined in accordance with the laws of the State of Florida, in the United States.
15. Disputes. The Exhibitor hereby agrees that the related in any way to the enforcement or construction Organizer shall be submitted to Judicial Arbitration and under its rules then in effect in the Orlando, Florida, to parties that all questions with respect to the of All Safety Guidelines which will be distributed screening, The Organizer shall be submitted to Judicial Arbitration the Florida, USA area, before one arbitrator to be mutually equally in the arbitration costs incurred. It is the the construction and enforcement of this the Contract and the rights and liabilities of the parties hereto shall of Florida, in the United States.
I have read and agree to the terms as set forth above.
NAME:
DATE:
LATIN AMERICA, CARIBBEAN 2025
SPONSORSHIP TERMS AND AGREEMENT
SPONSORSHIP INCLUSIONS:
a)The
minute solutions talk, sponsorship of all educational events throughout the year, logo on registration email,
Connect+, logo in pre-event promotions and logo in
a) The Diamond Sponsorship includes 2 free Summit registrarions, 3 discount coupons for IAAPA non-member guests, one 2x2 booth, a maximum 10 minute solutions talk, sponsorship of all educational events throughout the year, logo on registration email, company information opportunity in pre and post IAAPA email, on-screen or live recognition, on-screen or live recognition by the MC, virtual booth at IAAPA Connect+, logo in pre-event promotions and logo in on-site communication.
b)Platinum
registrarions, 3 discount coupons for IAAPA non-member guests, 25% discount when purchasing a
notice
b) Platinum Sponsorships includes 2 free Summit registrarions, 3 discount coupons for IAAPA non-member guests, 25% discount when purchasing a booth, a maximum 10-minute solutions talk, sponsorship of 3 educational events of the year, logo in registration email, company information opportunity in pre IAAPA email, on-screen or live recognition by the MC, virtual booth at IAAPA Connect+, logo in pre-event promotions and logo and logo in on-site communication.
email, on-screen or live recognition by the MC, virtual booth at IAAPA Connect+, logo in pre-event promotions
c) Gold Sponsorship includes 1 free Summit registrarion, 2 discount coupons for IAAPA non-member guests, 25% discount when purchasing a booth, 30 second promotional video at the event, sponsorship of 2 educational event, on-screen or live recognition by the MC, virtual booth on IAAPA Connect+, logo in pre-event promotions and logo andlogo in on-sitecommunication.
c)Gold on-site communication. d)Broce
c) Gold Sponsorship includes 1 free Summit registrarion, recognition the MC, virtual booth on IAAPA Connect+, logo in pre-event and logo andlogo inon-sitecommunication.
d) Broce Sponsorship includes 1 free Summit registrarion, 2 discount coupons for IAAPA non-member guests, 25% discount when purchasing a booth, sponsorship of 1 educational event of the year, virtual booth on IAAPA Connect+, logo in pre-event promotions and logo and logo in on-site communication.
AGREEMENT:
sponsorship of 1 educational event of the year, virtual City.
1.Management: 2025 in 2.Anyone
1. Management: The International Association of Amusement Parks and Attractions, hereinafter jointly designated as “The Organizer” will conduct the IAAPA Summit Latin America, Caribbean 2025 on March 24-26, 2025 in Mexico City
2. Anyone desiring to sponsor must apply by submitting this the Contract to the Organizer.
2. this the Contract to the Organizer.
MEXICO CITY | MARCH 24-26 pre and Caribbean Organizer to below. the Event discretion. If the Event are the may
representative acting in his or her official capacity. registrarions, registrarions, communication. event, discount will desiring submitting Organizer The
shall has no further obligations to the Sponsor under
In case a Sponsor cancels this the Contract or is unable to participate, the Sponsor shall pay as liquidated damages the amount set forth below. Upon receipt of cancellation notice from the Sponsor, the Organizer shall has no further obligations to the Sponsor under this the Contract. Cancellation Deadlines and Liquidated Damages:
retain total fees payable under this Agreement. Sponsor
notice
4. Cancellationor may any reason in its sole minus any fees for services already provided. The
liquidated damages any amounts already paid. The be used toward satisfying any cancellation fees due to
3.Cancellation: due
3. Cancellation: The Organizer reserves the right to cancel any the Contract not paid in full, and to retain as liquidated damages any amounts already paid. The Sponsor agrees that payments or deposits made may be used toward satisfying any cancellation fees due to the Organizer under this the Contract.
In the event that Sponsor cancels this Agreement, IAAPA shall retain as liquidated damages 100% of the total fees payable under this Agreement. Sponsor agrees that payments or deposits made by Sponsor may be used toward satisfying any cancellation fees due to IAAPA under this Agreement. Upon receipt of cancellation notice from Sponsor, IAAPA shall have no further obligations to Sponsor under this Agreement.
participate, that further obligations to Sponsor under this Agreement. Cancellation or of Event: the may cancel any reason in its sole discretion. any reason, then the and
5.Compliance
4.Cancellation may the in Event canceled for any then
4. Cancellationor Postponement of Event: the Organizer may cancel the Event for any reason in its sole discretion. If the Event are canceled for any reason, then and thereupon this the Contract will be automatically terminated and the Organizer management will refund amounts paid under the Contract to each the Sponsor, minus any fees for services already provided. The Organizer may postpone the Event for any reason, and the Sponsor acknowledges and agrees that in such an event, the Contract shall remain in full force and effect for the new Event dates.
5. Compliance with Rules and Regulations: the Sponsor hereby agrees to be bound by all the Organizer Rules and Regulations (the “Rules”) outlined here, and any additional rules, regulations, and information as may be adopted by the Organizer.
6. Specific Policies:
6.Specific a.Any
Contract Organizer Rules additional rules, regulations, and information as may be links and truthfulness, completeness, reliability, or usefulness of links
IAAPA shall retain as liquidated damages 100% of the cancellation notice from Sponsor, IAAPA shall have no Event Organizer directly
a. Any information, statements, opinions, other digital content, or links to third party websites of a Sponsor, Speaker or other Event attendee on the Platform are those of the respective author(s) and not the Organizer. The Organizer does not guarantee the validity, accuracy, truthfulness, completeness, reliability, or usefulness of any information, statement, opinion, other digital content, or links to third party websites on the Platform other than from an authorized the Organizer representative acting in his or her official capacity. Under no circumstance will the Organizer be liable for any loss or damage caused, directly or indirectly, by reliance on any such third-party content.
The Organizer does not guarantee the validity, accuracy,
Under no circumstance will the Organizer be liable for and logo in on-site communication. due is this further may the Event for in are any then this the Contract will be automatically may acting no non-member discount when purchasing a booth, 30 second promotions and and in on-sitecommunication. Summit guests, 25% discount when purchasing a booth, to participate, the Sponsor shall pay as liquidated
PAGE 1 OF 3 INITIAL:
b. As the organizer of the Event, the Organizer reserves the right to prohibit and prevent the attendance, participation, or registration of any individual or firm for any reason within the exclusive discretion of the Organizer. The Organizer need not disclose or describe the reasons for its decision to do so.
b. As the organizer of the Event, the Organizer reserves attendance, the reasons for its decision to do so.
7. Data Protection:
applicable Privacy Legislation and the legislation applicable in the United States of America.
a. For the purposes of this Section, the following terms
Regulation (2016/679) (“GDPR”); and (ii) “Data
Regulation (2016/679) (“GDPR”); and (ii) “Data Controller”, “Data Subject(s)” and “Personal Data” each
a. For the purposes of this Section, the following terms shall have the following meanings: (i) “Privacy Legislation” means all laws and regulations, including (without limitation) the laws and regulations of the European Union, the European Economic Area and their member states, which are applicable to the processing of Personal Data under this the Contract, including (without limitation) the EU General Data Protection Regulation (2016/679) (“GDPR”); and (ii) “Data Controller”, “Data Subject(s)” and “Personal Data” each have the meanings given to them in the GDPR.
b. Both the Organizer and the Sponsor acknowledge compliance with the Privacy Legislation. Both parties
b. Both the Organizer and the Sponsor acknowledge and agree that each party shall be a separate Data Controller in respect of the Personal Data received from the other party and processed in relation to this the Contract and each party shall be responsible for its compliance with the Privacy Legislation. Both parties shall process the Personal Data received from the other party in accordance with its applicable privacy notice and the Privacy Legislation.
c. Should the Sponsor transfer Personal Data to the including the Organizer and (iii) the Sponsor has all interruptions, defects, delays
c. Should the Sponsor transfer Personal Data to the Organizer, the Sponsor represents, warrants and guarantees that (i) the Personal Data has been collected in strict compliance with the Privacy Legislation; (ii) it has properly notified the Data Subjects concerned that their Personal Data may be transferred to third parties including the Organizer and (iii) the Sponsor has all necessary rights to transfer the Personal Data to the Organizer and such transfer of the Personal Data is and shall be in compliance with the applicable Privacy Legislation.
has properly notified the Data Subjects concerned that shall be in compliance with the applicable Privacy and transferred to the Organizer, the Organizer’
For all the transfer Subjects their and or
d. The Sponsor agrees and acknowledges that any data other than Personal Data, which the Organizer has obtained from the Sponsor may be freely shared with and transferred to the Organizer, the Organizer’ affiliates and any third party for commercial purposes unless the Sponsor has specified to the contrary in writing stating what data may not be so shared or transferred.
e. The Sponsor acknowledges and agrees that its use of the platform shall be in compliance with the applicable terms and conditions of use and that it will abstain from sending or receiving any message, data, file, content or signal which is in breach of law and order, common morality, legislation on press infringements, applicable Privacy Legislation, Internet copyright protection law, laws on the protection of minors, trade secrets, private correspondence or private information on the Internet.
sending or receiving any message, data, file, content or correspondence or private information on the Internet.
Controller in respect of the Personal Data received from Organizer, the Sponsor represents, warrants and transferred any the from with stating that compliance it and laws on the protection of minors, trade secrets, private it has been informed that its rights, and those of any on of
f. The Sponsor understands and expressly acknowledges it has been informed that its rights, and those of any third-party users who log on and use service, to access, modify, delete or object to the processing of Personal Data and to the transmission thereof to any third parties, shall be exercised in accordance with the
Contract by the Sponsor, or from activities of the in operation or
party enlisted to mediate and settle disputes between the the Personal been Sponsor, the with
third-party users who log on and use service, to access, with the
8. Limitation of Liability: the Organizer shall not be liable for any damages of any kind arising out of or relating to the use of or the inability to use the Platform, the Platform’s content or links, including but not limited to damages caused by or related to errors, omissions, interruptions, defects, delays in operation or transmission, computer viruses or line failures. The Organizer shall not have any liability or responsibility for the performance or failure to perform of the Platform Host, or for any acts, omissions or conduct of any user or other third party. In no event will the Organizer be liable to the Sponsor, whether in contract or tort, for any amount in excess of any amounts paid by the Sponsor under this the Contract. In no event shall the Organizer be liable, whether in contract or tort, for any indirect, consequential, exemplary, punitive, or special damages or awards, including but not limited to lost profits.
8. Limitation of Liability: the Organizer shall not be liable of viruses event
Platform’s content or links, including but not limited to damages caused by or related to errors, omissions, the performance or failure to perform of the Platform be liable, whether in contract or tort, for any indirect, or without limitation, reasonable attorney’s fees and costs)
9. Indemnification: The Sponsor agrees that it will hold harmless and indemnify the Organizer from any and all claims, including third party infringement claims, losses, damages, injuries or liability whatsoever (including without limitation, reasonable attorney’s fees and costs) that arise in whole or in part from the breach of this the Contract by the Sponsor, or from activities of the Sponsor in connection with the Event or use of the Platform, including without limitation any content of the Sponsor.
provide all the Sponsors at the Event with the services will work closely with the Organizer to issue any proprietary rights, as well as any violation of the Rules. evaluation of
provide assistance to the Sponsors by evaluating Mediator challenge. understands and agrees that, at the Event and in the result in the Sanctions by the IP Mediator or the Event. IP will
under this the Contract. In no event shall the Organizer or harmless and indemnify the Organizer from any and all in part Sponsor including the IP In ensure are the Sponsors claims and subject to appeal or challenge. The Sponsor Event leading the (“Defending Sponsor”), which after investigation may IP evaluation of to agrees that the enforcement action or sanctions in any reason within the exclusive discretion of the (without limitation) the laws and regulations of the European Union, the European Economic Area and their
PAGE 2 OF 3 INITIAL: the this sending been transmission to user Sponsor.
10. IP Enforcement Policy: In an effort to ensure any claims or disputes by the Sponsors at the Event (or in the time period prior to the Event) are handled in a non-disruptive manner, the Organizer hereby agrees to provide all the Sponsors at the Event with the services of an intellectual property mediator (“the IP Mediator”) after the Event. Following the Event, the IP Mediator will provide assistance to the Sponsors by evaluating potential intellectual property infringement claims and will work closely with the Organizer to issue any Sanctions (as defined below), if necessary. The Sponsor understands and agrees that the IP Mediator is a neutral party enlisted to mediate and settle disputes between the Sponsors, related to intellectual property or proprietary rights, as well as any violation of the Rules. The Sponsor understands and agrees that all decisions made by the IP Mediator are final and shall not be subject to appeal or challenge. The Sponsor understands and agrees that, at the Event and in the period leading up to the Event, the Sponsor (“Complaining Sponsor”) may lodge with the IP Mediator a complaint against any other the Sponsor (“Defending Sponsor”), which after investigation may result in the Sanctions by the IP Mediator or the Organizer at the Event. The IP Mediator’s evaluation of such a complaint will be free of charge to the Complaining Sponsor. The Sponsor understands and agrees that the enforcement action or sanctions (“Sanctions”) shall be issued by the IP Mediator and/or the Organizer in their sole discretion and may include but shall not be limited to: (i) the removal of any digital
future show or event. The Sponsor understands and guidelines at the Event, including the Rules; (ii) when
content (“the Sponsor Content”), (ii) restrictions on access or services provided by the Organizer, (iii) a loss of membership to the Organizer; or (iv) a ban from any future show or event. The Sponsor understands and agrees that any determination by the IP Mediator and/ or the Organizer to issue any Sanctions is not a legal determination that any intellectual property infringement or violation has occurred; instead, Sanctions shall be issued (i) to enforce the rules and guidelines at the Event, including the Rules; (ii) when the IP Mediator believes that the display of any the Sponsor Content is potentially infringing on another the Sponsor’s intellectual property or proprietary rights, or when the IP Mediator and/or the Organizer believes that any the Sponsor Content is disruptive to the Event. In exchange for being permitted to sponsor the Event, the Sponsor agrees as follows:
a.That or violations
when the IP Mediator and/or the Organizer believes that any the Sponsor Content is disruptive to the Event. In
or any claims of counterfeiting or other violations of proprietary rights.
when the IP Mediator and/or the Organizer believes that That proprietary its
a. That the Organizer are not responsible or liable for any claimed or recognized violations of the Sponsor’s intellectual property or proprietary rights, including any claims for trademark, copyright or patent infringement or any claims of counterfeiting or other violations of proprietary rights.
b. That the Sponsor will abide by all intellectual property laws, rules, or guidelines, including the Rules, whether imposed by national or local laws or by the Organizer as part of its ownership and/or management of the Event.
property laws, rules, or guidelines, including the Rules, obligation to enforce or act on the behalf of the
PARTIES”) FOR ANY CLAIMS, DEMANDS, OR issue event.
THE “RELEASED PARTIES”) FOR ANY CLAIMS, DEMANDS, OR
(i)
THAT ANY SPONSOR CONTENT IS INFRINGING,
c. That the IP Mediator and the Organizer have no Mediator Complaining Sponsor. Nothing herein obligates the IP the or intellectual
c. That the IP Mediator and the Organizer have no obligation to enforce or act on the behalf of the Sponsor and that both the IP Mediator and the Organizer may, in their sole discretion, determine whether to issue Sanctions or take any action in any case, depending on the facts presented by the Complaining Sponsor. Nothing herein obligates the IP Mediator or the Organizer to take any action or issue any Sanctions.
d. Not to display the Sponsor Content that violates or at agrees
The Sponsor hereby further agrees that the Organizer
d. Not to display the Sponsor Content that violates or potentially violates the intellectual property or proprietary rights of another the Sponsor at the Event or that is otherwise disruptive to another the Sponsor. The Sponsor hereby further agrees that the Organizer and/ or its the IP Mediator may determine—in their sole and complete discretion—whether to issue the Sanctions described herein.
Sanctions described herein. its
e. To comply with any Sanctions issued by the IP
e. To comply with any Sanctions issued by the IP Mediator and/or the Organizer, the Sponsor further understands that its refusal to comply with any issued Sanctions may result in further action by the Organizer, which may include the issuance of additional sanctions, or another action as determined by the Organizer in its sole discretion.
which may include the issuance of additional sanctions, or another action as determined by the Organizer in its
f. That a failure by the Sponsor to abide by any Sanctions imposed by the IP Mediator and/or the Organizer may lead to additional Sanctions imposed by the Organizer.
ORGANIZER RELATED TO ACTIVITY AT THE EVENT. INCLUDE ANY CLAIMS OF TRADE LIBEL,
f. That a failure by the Sponsor to abide by any made
g. That any claim of infringement made to the IP
b.That c.That to d.Not e.To f.That g.That made shall
g. That any claim of infringement made to the IP Mediator or the Organizer shall be made with the good faith intent to enforce owned or licensed intellectual property or proprietary rights, and not solely in an effort to disrupt or impact another party’s ability to operate.
h.THE 11.If
SIGNED: event. the abide and Contract. binding rights the
MADE AT THE EVENT BY THE RELEASED PARTIES. To any resolution made by the IP Mediator or the
h. THE SPONSOR AGREES TO RELEASE AND HOLD HARMLESS THE ORGANIZER, IP MEDIATOR, AND THEIR AGENTS, CONTRACTORS, AND SERVICE PROVIDERS, (COLLECTIVELY, THE “RELEASED PARTIES”) FOR ANY CLAIMS, DEMANDS, OR LIABILITIES RELATED TO: (i) A CLAIM OR DETERMINATION THAT A VIOLATION OF THE RULES HAS OCCURRED; (ii) A CLAIM OR DETERMINATION THAT ANY SPONSOR CONTENT IS INFRINGING, POTENTIALLY INFRINGING, OR OTHERWISE DISRUPTIVE TO THE EVENT; OR (iii) ANY OTHER CLAIM OR DETERMINATION ISSUED BY THE IP MEDIATOR, ITS AGENT OR CONTRACTOR, OR THE ORGANIZER RELATED TO ACTIVITY AT THE EVENT. TO BE CLEAR, SUCH RELEASE OF LIABILITY WILL INCLUDE ANY CLAIMS OF TRADE LIBEL, DEFAMATION, UNFAIR COMPETITION, OR NEGLIGENCE RELATED TO ANY DETERMINATION MADE AT THE EVENT BY THE RELEASED PARTIES. To indemnify, hold harmless and defend the Released Parties from any claims, losses, damages, or liability that may result from the Organizer or the IP Mediator’s enforcement of this IP Enforcement Policy. That it will accept and not seek to challenge, modify, or overturn any resolution made by the IP Mediator or the Organizer, including the issue of any Sanctions.
12.By
11. If any provision of this the Contract is held to be illegal, invalid, or unenforceable under the present or future laws, then such provision shall be fully severable, and this the Contract shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never comprised a part of the Contract and the remaining provisions of the Contract shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance from the Contract.
Parties from Mediator’s of illegal, future laws, then such provision shall be fully severable, in force and effect and shall not be affected by the illegal, from the Contract.
12. By signing the Contract, the Sponsor participant between the Sponsor and the Organizer shall be accordance with the laws of the State of
12. By signing the Contract, the Sponsor participant hereby agrees that the exclusive jurisdiction for any dispute, claim, or demand related in any way to the enforcement or construction of this the Contract will be decided by binding arbitration. Specifically, all disputes between the Sponsor and the Organizer shall be submitted to Judicial Arbitration and Mediation Services, Inc. (“JAMS”) for binding arbitration under its rules then in effect in the Orlando, Florida, USA area, before one arbitrator to be mutually agreed upon by both parties. The parties agree to share equally in the arbitration costs incurred. It is the intention of the parties that all questions with respect to the construction and enforcement of this the Contract and the rights and liabilities of the parties hereto shall be determined in accordance with the laws of the State of Florida, in the United States.
I have read and agree to the terms as set forth above.
NAME:
NAME:
DATE:
That Mediator or the Organizer shall be made with the good TO OR OR IP will accept and not seek to challenge, modify, or overturn the be or not and Event, Rules; Mediator
11. If any provision of this the Contract is held to be never comprised a part of the Contract and the of to the terms as set forth above. is be Rules;
DATE:
SIGNED:
SIGNED: