2.25.11

Page 1

Herald The

By and for the students of Hobart and William Smith Colleges

FRIDAY, FEBRUARY 25, 2011

VOLUME CXXXII ISSUE 8

GENEVA, NY

PeopleSoft Software Blamed for Account Discrepancies Across Campus By Tim Hollinger ‘11 Campus Happenings Editor

$27,000 Student Funds Still Off the Books The official books and records of the Colleges are correct; however, internal discrepancies, related to late data entry and failure to utilize relatively new software called PeopleSoft, persist in numerous budget accounts. Discrepancies between the general ledger, also known as official books, and working budgets are common in most large businesses, but HWS has seen an increase in pre-audit problems in the last few years because of a switch to the new accounting system that some have struggled to learn. The extent of the discrepancies and exact number of accounts affected is still unclear as the business office plays catch-up and juggles data improperly entered by employees across the campus. It appears that grants, both Deans’ offices as well as various offices across campus have accounts that have been affected by the problem; however, none of the issues are as large as the $27,000 that was incorrectly attributed to the student excess fund. All of the accounts will be correct by the end of the budget year.

The PeopleSoft operating system, initiated in 2008 was intended to make accounting, enrollment, and campus data management easier and uniform across campus, but as with the implementation of almost any new accounting system, staff members have struggled to adapt. “It’s hardly intuitive- no matter what those people in the business office say,” said one department head who wished to remain anonymous. Other department heads admitted a learning curve, and were mostly ambivalent about the system. Workers in the business office, who offer training and trouble-shooting on the Photo Courtesy Of: img.wallpaperstock.net PeopleSoft platform, maintain Colleges’ staff struggles to use accounting software, leading to that the system is easy to account discrepancies all over campus. learn and use. “I think it’s incorrectly attributed to the student the error. very intuitive; if you can online The governments quickly shop, you can use PeopleSoft,” says excess fund. In the wake of The Angela Freeman, who spends much Herald’s Feb. 11 report about informed the student body that of her time fixing data improperly the accounting discrepancy, the the excess fund has $100,500 entered by staff members, and Student Activities Office quickly in it; the problem is that it does adds, “with any new system there assured the student governments not. Administration officials have that the incorrectly inflated number pledged to place around $27,000 in will be hiccups.” Meanwhile, miscommunication would become the government’s continues to plague the official excess fund, meaning the ACCOUNT continued on Page 3 approximately $27,000 that was fund netted around $27,000 from

“Ten and Ten” Program Hits Campus By Ellen Harvey ‘12 Staff Writer

Cassie Diaz ‘13/Photographer Amy Nimon ‘11/Photographer

The “Ten and Ten” program is an effort to increase sustainability on campus. Four weeks ago, the ‘Ten and Ten’ program began on campus, ushering in a new effort to increase sustainability on campus. “The goal is simple,” stated Anna Hertlein ‘12 , current Eco-Rep Coordinator and student organizer of ‘Ten and Ten’, “Increase recycling by 10% and decrease energy consumption by 10%.” The Colleges are competing with 630 other colleges and universities to claim the title of the most sustainable. With less than six weeks left in the competition, it is time for the campus to fully commit increasing recycling and lowering energy consumption. These are not life altering decisions. A few simple choices can make a huge impact on campus sustainability. PROGRAM continued on Page 2

Campus Happenings

The cast of this year’s Vagina Monologues pose for a picture following their Saturday night performance, held on Feb. 18 and 19 in the Geneva Room.

Women’s Collective “Vagina Monologues” a Hit at Hws By Annie Mandart ‘14 Staff Writer Did they just say “cumming on the Trolley?!” The William Smith’s Women’s Collective put on their own splendid adaptation of “The Vagina Monologues” this past weekend. The women performing, who came from

A&E

every class year, delivered a collection of monologues shedding light on the various ways to think about and celebrate vaginas. The packed Geneva room was blown away

Opinions

VAGINA continued on Page 4

Sports

“Paradise Hotel”

Veiled Struggles: Hobart Lax’s Come Back Attack

See Page 4

See Page 8

StudentTrustee Elections Turkey’s Friday, March 4 REVIEW Headscarf Struggle For a List of the Candidates

See Page 4

See Page 12


Turn static files into dynamic content formats.

Create a flipbook
Issuu converts static files into: digital portfolios, online yearbooks, online catalogs, digital photo albums and more. Sign up and create your flipbook.