Probation and Confirmation Policy

Probation and Confirmation Policy Brief Summary and Sample

Presentation Flow  An objective and scope of Probation and Confirmation        

Policy Probation Period and it’s Principles Appointment with Probation Opportunities of Probation The Framework of Probation Policy Responsibilities at Each Stage of Probationary Process Three points for Employment Confirmation Cases of Termination Extension of Probation Period

An objective and scope of Probation and Confirmation Policy Objective

• To convey the terms and conditions applicable during probation period and to review the performance of employees during probation.

Scope

• Probation is mandatory for all employees who are working full time. It is a fundamental right of employees to get proper review of their performance.

Probation Period and it’s Principles

Effectiveness, Equity, and Accountability are pillars of probation period

New employees should follow the code of conduct and dedicatedly work on assignment

Manager should provide support, resolve the work-related queries and arrange the training activities

On contract Appointment with Probation appointmen t with probation

Confirmation letter will be provided after completion of probation period

Probation period varies from 3 months to 1 year

Opportunities of Probation For Managers

For Employees

 Monitor the performance of

 Learn and Understand

employee  Build up long term relationship  Conduct performance review and provide feedback.  Decide the confirmation or termination of the employee

 Training facility to improve

performance  Adjustment to the new environment  Demonstrate the performance and commitment towards organization

The Framework of Probation Policy Appointment and Induction

Job Assignment

Completion of Probation Period

Performance Review

Expectation fulfillment verification

Confirmation

Responsibilities at Each Stage of Probationary Process Probationary Process

Responsibilities of Manager

Responsibilities of HR Department

Appointment and Induction

Provide Role Profile Form and brief about job role

Share information about appointment with probation. Arrange induction program.

Job Assignment

Assign suitable job and provide resources to execute the job

Verify if resources are available for new employees to work on assignment.

Completion of Probation Period

Convey all about performance review and documents required for review.

Provide performance review form and collect the documents related to performance.

Performance Review

Responsible for performance review .

Conduct a meeting and discuss on employee performance

Responsible for behavior review .

Conduct a meeting and discuss on employee behavior

Expectation fulfillment verification

Submit report to HR department on whether the expectation are fulfilled or not.

Verify all the proofs of performance and collect the review from manager.

Confirmation

Recommendation for confirmation

Issue the confirmation letter

Three points for Employment Confirmation Work performance was satisfactory as per organizational standard

Leave record was satisfactory and within the limit set for a probation period

Conduct, Attendance, and punctuality was good

•Work performance should be as per set standard •All the proof regarding the performance should be submitted

•Leave during probation period should be within the allotted limit •Leave verification will be done by HR department

•Feedback from team members will be considered to check conduct •Time in and time out records will be verified.

Cases of Termination Unsatisfactory action or case of excessive leaves or poor performance can lead to termination

• First step is to discuss with the new employee regarding the issue. Later training program or warning will be issues in the case of misconduct

If the employee repetitively fails to maintain the good performance, behavior and conduct then organization can terminate the employee.

Thank You